Amendment_0001_SF1449_Solicitation_Des_Moines_W912DY-17-R-UES4.pdf

DIRECTORATE OF CONTRACTING - HNC

ATTN: STEVEN BONDS

256-895-1380

HUNTSVILLE AL 35816

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of RFP Amendment 0001 is to make various administrative changes, extend the proposal due date, and clarify various aspects of the RFP based on questions received in response to the original RFP.

1. CONTRACT ID CODE PAGE OF PAGES

1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY-17-R-UES4

X 9B. DATED (SEE ITEM 11)

28-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Sep-2017

CODE

US ARMY ENGINEERING & SUPPORT CENTER

4820 UNIVERSITY SQUARE

HUNTSVILLE AL 35816-1822

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912DY

FACILITY CODECODE

EMAIL:TEL:

W912DY-17-R-UES4

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 SUMMARY

The purpose of RFP Amendment 0001 is to make various administrative changes and corrections, extend the proposal due date, and clarify various aspects of the RFP based on questions received in response to the original RFP. All changes are listed below, and highlighted within RFP Amendment 0001.

1. The proposal due date has been extended to 10 AM Central Time on 05 October 2017.

2. RFP “Question and Answers” have been incorporated into the solicitation via external attachment 14.

3. All Wage Determinations for the geographic area where the awarded work is to be performed are incorporated by reference. A copy of the decision/determination is available at www.dol.gov. The labor rates in effect at the time a task order is awarded will remain in effect through completion of the project, unless modified due to an increase in the Department of Labor wage rates. The counties identified in the below table include all areas where work is to be performed. In accordance with FAR 52.222-41, the following wage determinations are incorporated by reference.

COUNTY STATE WD # REV # DATE LAST REV

Story IA 15-4975 3 08/01/2017 Cherokee IA 15-4993 4 08/01/2017

Pottawattamie IA 15-5005 3 08/01/2017 Scott IA 15-5011 3 08/01/2017

Winneshiek IA 15-4987 4 08/01/2017 Dubuque IA 15-4981 3 08/01/2017

Sac IA 15-4993 4 08/01/2017 Black Hawk IA 15-4985 3 08/01/2017 Woodbury IA 15-5007 4 08/01/2017

Polk IA 15-4979 3 08/01/2017 Douglas NE 15-5005 3 08/01/2017 Dodge NE 15-5361 4 08/01/2017

Lancaster NE 15-5351 4 08/01/2017

4. Clarify that “key subcontractor” refers to any subcontractor that is expected to perform at least forty (40) percent or more of the preventative (recurring) maintenance. There was previously references to both 50 percent and 40 percent.

5. Proposals shall be submitted electronically through the AMRDEC SAFE file sharing site.

Instructions for utilizing AMRDEC SAFE have been incorporated. All language stating that proposals shall be submitted through email have been removed.

6. The pricing spreadsheet, “Summary” tab has been corrected to allow input of percentages instead of dollar values for the SO Fees, emergency fees, etc.

7. The pricing spreadsheet Tab 3, Titled “CLIN 1 RM” has been correctly renamed to “CLIN

0001 PM”.

8. Separate tabs per location are not provided; location specific pricing is only required within the “CLIN 0001 PM” tab. Site specific pricing shall be provided for each “Site Code” listed within “Attachment 4_TE-1” The following sentence has been removed from “Factor C – Price”: “Separate tabs have been provided for separate location labor rates.”

9. Offerors may propose additional labor categories within the pricing spreadsheet. The following contradicting language has been removed: “Offeror shall NOT provide additional labor categories.”

10. The only pricing required is itemized within the pricing spreadsheet. A detailed breakdown of “Equipment/Supplies/Materials” pricing is not required, only the lump sum amount identified within the “CLIN 0001 PM” tab. Any contradicting language has been removed.

11. The list of Key Personnel originally listed a Project Engineer as a requirement. This was an error and has been removed.

12. All other terms and conditions of the original RFP remain unchanged.

AMRDEC SAFE INSTRUCTIONS

(a) In an effort to reduce paperwork and reduce cost, submittals in response to Amendment 03 shall submitted via AMRDEC SAFE (https://safe.amrdec.army.mil/safe/). The proposal should contain separate files for each of the Volumes (Technical, Past Performance, and Price). The electronic copy of the pricing proposal must be in Excel format.

a. At the AMRDEC SAFE website, select the box “Click Here” on the side for Non-CAC users.

The website will require offeror to enter Personal Information, upload files (PDF format required), and include a brief description with the RFP number. In Recipient Information type in the Contract Specialist and the Contracting Officer’s email addresses (see below) and click the “Add” tab. No other boxes are required to be checked. Click Upload, click I Agree to the SAFE Usage policy, and you should see the spinning wheel that says “uploading”. Once uploading is complete, the website will tell you that your files were successfully (or unsuccessfully) uploaded. In order to complete the proposal submission you must check your email for further instructions. Once you verify your email address the Government will be able to download the files.

Contract Specialist, Chase Bonds, email:

Steven.C.Bonds@usace.army.mil Contracting Officer, Lisa Hendrix, email:

Lisa.M.Hendrix@usace.army.mil

NOTE: Save all emails received from SAFE.Team@amrdec.army.mil for your records. AMRDEC

SAFE WEBSITE IS NOT DESIGNED FOR LAST MINUTE SUBMISSIONS OF PROPOSALS.

YOU ARE ADVISED TO NOT WAIT UNTIL THE LAST MINUTE. Proposals received after the date and time will be handled in accordance with FAR 15.208 – Submission, Modification, Revision and Withdrawal of Proposals.

b. The Price proposal and Technical proposal should be submitted as separate single files. Offerors may uses compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission when necessary.

Title the files in the following format:

Solicitation Number_Company Name_Technical Solicitation Number_Company Name_Price Solicitation Number_Company Name_Past Performance

c. When completing the information for transmittal at the AMRDEC SAFE website and verifying your email address, send a separate email notification to the Contract Specialist stating that you have successfully submitted (and uploaded) a proposal at the AMRDEC SAFE website. Include the solicitation number in the subject line of your email.

Offers, modifications thereto, or cancellations of offers received by telegraph, facsimile or by email will not be accepted. Proposals received after the date and time will be handled in accordance with FAR 15.208 – Submission, Modification, Revision and Withdrawal of Proposals.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Sep-2017 10:00 AM to 05-Oct-2017 10:00 AM.

The following have been modified:

SOLICITATION SUMMARY

REF: W912DY-17-R-UES4

1. The United States Army Engineering and Support Center, Huntsville (CEHNC) intends to award a contract for Preventative & Corrective Maintenance (PM/CM) Services in support of the 88th Reserve Support

Command (RSC), Des Moines Region. The services to be performed are detailed within the attached Performance Work Statement (PWS).

2. Please refer to Addendum to FAR 52.212-1 (provision), Instructions to Offerors – Commercial Items, for instructions and required submissions.

3. Please refer to Addendum to FAR 52.212-2, (provision), Evaluation – Commercial Items, for information on how the Offeror’s proposal will be evaluated.

4. FAR 52.212-3, (provision) Offeror Representations and Certifications - Commercial Items. The selected Offeror shall submit a completed copy of the listed representations and certifications.

5. Wage Determinations for the geographic area where the awarded work is to be performed are attached.

The labor rates in effect at the time of award will remain in effect through completion of the project, unless modified due to an increase in the Department of Labor wage rates.

6. The contractor shall NOT engage in any form of contact with installation personnel, nor any Department of Defense (DoD) personnel regarding this requirement prior to submission of proposal and Award. Contact regarding the requirements set forth in this RFP shall only occur with the USACE HNC Contracting Officer, or Contracting Specialist. Discussions or information obtained via other sources could make you ineligible for award if deemed a Conflict of Interest or a Violation of Procurement Integrity Act.

7. Instructions for Technical Inquiries and Questions Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org) No Later Than (NLT) 10:00 AM CST, September 06, 2017. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an answer to the comment/question after it has been processed by our technical team. No questions will be received or answered via email. The Government reserves the right not to answer any questions after cutoff date for question(s) submittal.

8. Proposal Submission and Due Date: Proposals shall include all items as described within FAR 52.212-1 “Instructions to Offerors”. Proposals shall be submitted via the AMRDEC SAFE File sharing site electronically to the Contract Specialist, Chase Bonds via email at Steven.C.Bonds@usace.army.mil.

Submit your RFP response no later than 10:00 AM CST, October 05September 25, 2017.

IMPORTANT NOTE: Do not upload multiple questions to a single inquiry. Do not attach a document with multiple questions to a single inquiry. It will be considered as one (1) question.

All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted by amendment to the solicitation on FEDBIZOPPS in the form of a report generated from ProjNet as soon as the comment/question entering period is over and all answers are adjudicated.

The Bidder Inquiry Key for solicitation W912DY-17-R-UES4 is: 928H6Y-MAKTI6

Specific Instructions for ProjNet Bid Inquiry Access from ProjNet home page:

1. Go to the webpage and select QUICK ADD.

2 Identify the Agency. This should be marked as USACE.

3. Email. Enter the email address you would like to use for communication.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access from ProjNet home page:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. Identify the Agency. This should be marked as USACE.

3. Email. Enter the email address you used to register previously in ProjNet.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Offerors shall submit only one (1) offer in response to this RFP. Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers for the requirement to be provided shall be submitted via the AMRDEC SAFE file sharing site electronically to the Contract Specialist, Chase Bonds, and the Contracting Officer, Lisa Hendrix (Contract Information below) by 10:00 AM CST, October 05 September 25, 2017. The POC information

Chase Bonds

(256) 895-1380 Steven.C.Bonds@usace.army.mil

Lisa Hendrix

(256) 895-1295 Lisa.M.Hendrix@usace.army.mil

2. All questions shall be submitted, in writing via PROJNET by 10:00 AM CST, September 06, 2017. The

Government does not anticipate extending the due date for receipt of proposals, therefore, review the RFP and these instructions thoroughly so all of your concerns/questions can be addressed.

3. NOTE: WE ARE USING PROJNET AS THE METHOD FOR RECEIVING AND

ADJUDICATING PROPOSER'S SOLICITATION QUESTIONS. QUESTIONS RECEIVED VIA

EMAIL WILL NOT BE ANSWERED.

4. Offerors shall submit the following with their proposal:

(a) RFP – W912DY-17-R-UES4. A completed and signed copy of the solicitation, and all solicitation amendments, indicating agreement to the provisions and clauses therein. Submit the RFP SF1449 attached to this request to the Contract Specialist’s name under block 7a. Block 17a should be completed with company name, address, POC and email, CAGE Code, DUNS number, TIN number and phone and fax numbers. CLIN schedule Unit and Extended Price shall be filled. Failure to follow directions could cause the Offerors quote to be non-responsive. No other form of proposal will be accepted. Submit your RFP response no later than 10:00 AM CST, October 05 September 25, 2017.

(b) Offeror’s Proposal, (Technical and Price) submitted in accordance with Addendum to FAR provision, 52.212-2 EVALUATION, located herein, describing in detail your company's approach and how it satisfies the technical requirements specified in the RFP. Offeror shall submit electronic copies of their Technical, Past Performance, and Price proposals.

5. Copies of Solicitation Documents and Amendments

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the FedBizOpps website. The website address is: www.fbo.gov. All amendments will also be posted to FedBizOpps.

It shall be the contractor’s responsibility to check the websites for any amendments. The Offeror should submit in the proposal all requested information specified in the Request for Proposal (RFP) solicitation. Failure to submit required information may result in a finding that the Offeror’s proposal is ineligible for award.

6. Proposal Submission

The proposal shall be prepared clearly and concisely to demonstrate that the Offeror has a complete understanding of the requirements. Offerors shall prepare proposals on the presumption that the Government has no previous knowledge of the Offeror’s capabilities. Proposals will be evaluated only on the information specifically presented in respective submittals, with the exception of the past performance information. See FAR 52.215-1 for rules concerning submission of offers and late proposals. Proposals will not be returned (except for timely withdrawals), but will be retained by the Government for official record purposes. Offerors are requested to cross reference to the solicitation by annotating solicitation reference in parenthesis, (i.e. Sec C, Para 4.0).

7. Written Materials

Use 8 ½” x 11” format, using 12 point or larger font size, single spaced. Page Size spreadsheets, table, charts, etc.

may be 11” x 17” but will count as two pages. Each factor shall be submitted via separate attachments. Files shall be set up using the following page setup parameters:

Margins: Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, 8 ½” x 11”

8. Paragraphs Each paragraph shall be separated by at least one blank line. Arial font is required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape oriented. Offerors are strongly discouraged from using tables, charts, etc. to incorporate extra narrative content. Substantive narrative contained in charts and tables, will be evaluated at the sole discretion of the Government, and could impact the overall page count if the Government chooses to extrapolate the content out at a font size of 12. Pages exceeding the allowable page count will be removed from the proposal volumes and will not be evaluated. Headers and footers may be increased to 14 or reduced to 10 font size. The use of hyperlinks in proposals is prohibited. Double sided printing is preferred. Each volume shall include the following:

a. A cover page that includes the volume number, solicitation number, firm name and address, business size, CAGE code, team members and a point of contact for all correspondence related to proposal (include phone number and email address)

b. Table of Contents

c. List of tables/figures

d. Solicitation Number shall appear on each page

e. Volume number and page number shall appear in the bottom right corner of each page.

9. Submissions. It is the responsibility of the Offeror to ensure that files contained therein are readable, complete, and accessible without password. The digital files should be PDF format and MS-Excel Spreadsheet for the pricing worksheet.

**Please note – Self extracting exe files are not acceptable. **

10. The Proposal Volumes are as follows:

a. Volume 1 – Factor A: Technical Approach

(1) Tab (A) –Management Plan

(2) Tab (B) – Performance Plan

b. Volume 2 – Factor B: Past Performance

(1) Tab (A) – Contractor Performance Assessment Reporting System (CPARS) Report(s) and/or

(2) Tab (B) – Past Performance Questionnaire(s)

(3) Tab (C) – Joint Venture/Teaming Agreements

c. Volume 3 – Factor C: Price

(1) Tab (A) – Prime Contractor Price Proposal/Pricing Worksheet

(a) Key Subcontractor(s) Price Proposal (Pricing Should Reflect Fully Burdened Rate and Any

Subcontract Handling Fee or Other Prime Contractor Markups)

(b) Other Prime Contractor Total Proposed Price (Service Order Pricing Components)

(c) Total Price Proposed

(2) Tab (B) - Reps & Certs, Joint Venture/Teaming Agreements, etc.

(3) Tab (C) – SF Form 1449, Solicitation/Contract/Order for Commercial Items

11. Offerors must be registered in the System for Award Management (SAM) with their DUNS Number. To complete this registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-8220) or use website assistance at www.fsd.gov. The System for Award Management (SAM) database consolidates the functionality of the following systems:

(a) Central Contractor Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online Representations and Certifications Application and (d) Excluded Parties List System (EPLS).

12. Proposals must set forth full, accurate, and complete information as required by this solicitation (including exhibits and attachments). The penalty for making false statement in proposals is prescribed in 18 U.S.C. 1001.

13. Offerors shall submit their best proposals initially. The Government intends to make awards without discussions (except clarifications, as described in FAR 15.306(a)). The Government reserves the right to conduct discussions, should the contracting officer deem it necessary.

14. When proposing as a joint venture, all members of the joint venture shall sign the SF1449 unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture or teaming agreement shall be submitted with the proposal in Volumes II, III, and IV. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration.

15. Page Limitation – Only pages within the respective page limits as follows will be evaluated:

a. Volume 1, Factor 1 – Technical Approach shall not exceed 20 single sided pages. The initial project schedule and resumes are excluded from the page count.

b. Volume 2, Factor 2 – Past Performance, no page limitation.

c. Volume 3, Factor 3, Price, no page limitation. Must use the pricing worksheet provided.

16. Page Limitation Notes

a. Proposal Cover; Table of Contents; Title Page; List of Tables/Figures, or Acronyms; Separator Tabs;

Cross- Reference to the Solicitation Paragraphs; key-personnel resumes; commitment letters; Factor II (past performance questionnaires and supporting past performance documents (to include eSRS reports/SF 294s)), and teaming arrangement documentation are excluded from page count.

b. The price proposal cover sheet must include a recap of your proposal (i.e. overall total proposed, proposed base FFP, and proposed option years 1 through 4In the event of a discrepancy between your price proposal and coversheet, the price proposal worksheet will govern.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) While reserving the right to not award any contract under this solicitation, the Government intends to award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importance below, shall be used to evaluate offers:

1. Technical Approach – Most important factor;

2. Past Performance – Somewhat less important than technical approach;

3. Price Proposal – Slightly less important than technical approach;

All non-price factors, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS

The Government intends to evaluate proposals in accordance with the criteria described within the solicitation. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to a firm whose proposal contains a deficiency, as defined in FAR 15.001. Before award to a higher priced offer when a lower priced, conforming Offer(s) remains, the Source Selection Authority (SSA) must affirmatively determine that the higher priced offer’s technical superiority justifies award to that Offeror and offers the best value to the government.

This contract will be awarded to the Offeror whose proposal represents the best value to the Government, noting that as proposals become increasingly technically equal and are awardable in other non-price areas, the proposed price will become increasingly determinative in the best value decision. The following evaluation factors will be used:

1. Technical Approach - Most important factor;

2. Past Performance - Somewhat less important than technical approach;

3. Price Proposal – Slightly less important than past performance;

Technical approach is the most important factor. All the non-price factors, when combined, are significantly more important than price.

However, as proposals become increasingly technically equal (and at least awardable in the other non-price areas), the proposed price will become increasingly determinative in making best value decision for award.

The Government reserves the right to award without discussions, but reserves the right to conduct discussions, if deemed necessary.

The adjectival rating scale to be applied for Factor I, Technical, will use a combined technical/risk rating of Outstanding, Good, Acceptable, Marginal or Unacceptable in conjunction with the significant strengths, strengths, weaknesses, significant weaknesses, uncertainties and deficiencies in determining technical ratings. Proposals must receive a technical rating of acceptable or better to be eligible for award. Details concerning the ratings can be found in the table below:

Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Factor II, Past Performance evaluation will consist of three (3) aspects: Recency (within 3 years of the RFP release date), 2) Relevancy (very relevant, relevant, somewhat relevant, and not relevant, and 3) The quality of the past performance submittals to assign an overall Performance Confidence rating (including context of data), of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence. Only those submittals evaluated as recent and at least somewhat relevant will be considered in the overall Performance Confidence rating. Proposals must receive a Past Performance rating of Neutral or better to be eligible for award. Details concerning the past performance ratings can be found in the table below:

Performance Confidence Assessments Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

In performing the past performance factor evaluation, evaluators will apply the following relevance levels to assess the relevance of the prior contract effort(s) of offerors.

Past Performance Relevancy Rantings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Factor (III) will not be assigned an adjectival rating but the Government will evaluate all aspects of the price proposal for fairness, and reasonableness. Offers found to be unreasonably high or unreasonably low may be considered unacceptable and may be rejected solely on that basis. The proposed prices in Factor III Price, will be evaluated to assure that the final agreed to price is fair and reasonable in accordance with FAR 15.404-1(b) and FAR 15.404-1(c). In accordance with FAR 15.306, the Government intends to make an award without discussions; however, the Government reserves the right to hold discussions, if necessary.

Eligibility for Award:

To be eligible for award, a proposal must receive a rating of 1) Acceptable or better on Factor I, Technical Capability 2) Neutral or better on overall Confidence Rating for, Factor II Past Performance.

Again, to be eligible for award, the price proposal will be evaluated for fairness, reasonableness and balance to determine the best value to the Government. Offers found to be unreasonably high may be considered unacceptable and rejected solely on that basis.

A. BASIS FOR AWARD - BEST VALUE TO THE GOVERNMENT

This is a full and open competition that will be awarded to the offer providing the best value to the Government. The Government intends to award without discussions, however, it reserves the right to enter into discussions, if deemed necessary.

B. CONTRACT TYPE: Firm Fixed Price

Upon the basis of the following Findings and Determinations, the proposed Request for Proposal described above seeks to award a firm fixed price contract using competitive procedures to the offeror whose proposal provides the best value to the government, price and non-price factors considered, without discussions, but the government reserves the right to enter discussions, if deemed necessary. (e.g., discussions may be necessary and award will be based on both price and non-price related factors).

C. EVALUATION FACTORS AND CRITERIA

Criteria listed in order of priority.

1. Factor A Technical Approach Narrative.

The technical approach narrative will be evaluated for clarity, technical feasibility, and integration of a holistic systems engineering approach. Sufficient details should be provided to allow the government to assess the nature and quality of services being proposed. Specifically, the technical proposal shall address the following equally rated elements:

A. Element 1: MANAGEMENT PLAN –Description of the offeror’s proposed plan for managing personnel, team members, and subcontractors including:

1. Organizational chart

i) Clearly state address of contractor’s office; Regional office will be viewed as a strength.

ii) Include all key personnel in org chart

iii) Signify where the dividing line is between corporate level and task order level

iv) Signify on org chart if an individual will be shared across multiple projects/task orders or if the person will be strictly supporting this task order with no other duties assigned

v) Signify on org chart where the individual will be located/working from on a daily basis

Overall system in compliance with the requirements of the Performance Work Statement

2. List of Key Personnel:

i) Project Manager – Provide Resume documenting relevant experience as required by PWS.

ii) Contract Maintenance Manager – Provide Resume documenting relevant experience as required by PWS.

iii) Quality Control Manager (resume not required)

iv) Safety Manager (resume not required)

v) Project Engineer (resume not required)

3. Key Subcontractor(s) (any subcontractor the contractor plans to utilize for 40% or more of the preventative (recurring) maintenance at a single site) to be utilized

i) Location; regional sub-contractors will be seen as a strength

ii) Capabilities and capacity

iii) Contractor’s management strategy of subcontractor

Throughout the solicitation, “key subcontractor” refers to any subcontractor that is expected to perform at least forty (40) percent or more of the preventative (recurring) maintenance at a single site awarded to that particular contractor.

B. Element 2: PERFORMANCE PLAN - Description of the offeror’s proposed plan for performing preventative (scheduled) maintenance and corrective maintenance as outlined in the PWS with regard to the total workload of facility maintenance projects under contract and the additional sites in this contract if successful. The contractor shall discuss the following (at minimum):

1. Capacity to perform contract requirements outlined in PWS.

i) The offeror should also discuss the approach to managing over the entire region.

ii) Describe your resources and organization that will be performing work under this task order, to include prime and subcontractor support.

2. Administration process

i) Describe how you intend to implement the Information Assurance requirements of this PWS.

3. Explanation of tasks that will be self-performed and those that will be subcontracted. Tasks that will be self-performed will be viewed as a strength.

4. Quality Control

i) Describe how you intend to manage poor performing sub-contractors or self-performing employees that hinder delivery of the services as outlined in the

PWS.

5. Describe how contractor will meet response time requirements

i) The offeror should discuss the approach to managing multiple simultaneous preventative (routine) and corrective repair requests at multiple locations throughout the identified region.

6. Safety – Describe how you intend to meet the Safety requirements of this PWS, to include, but not limited to general safety requirements, the AAPP and APP, as well as monthly reporting requirements.

C. Element 3: Experience for work of similar size and complexity: List the customers for which the similar services were provided, geographic spread of the sites, and a summary of scope identifying where tasks were self-performed. Strength will be given to firms that show capability of self-performing.

D. Element 4: Include significant (> 40%) subcontractors’ experience for work of similar size and complexity as above

2. Factor B - Past Performance (Slightly less than Factor A)

“Contractor team,” as used in this RFP, includes all of the following: two or more companies that form a partnership or joint venture to act as the prime contractor, and a prime contractor and its key subcontractors, henceforth referred to as team members. “Key Subcontractors” any subcontractor the contractor plans to utilize for 40% or more of the work load at a single site. If the subcontractor performs a significant part of the maintenance and repair at a site they are considered a key subcontractor. Past performance evaluation will consist of CPAR reviews and/or review of Past Performance Risk Assessment Questionnaires (PPQ) for the Prime Contractor and its team members.

NOTE: A letter of commitment is required for source selection evaluators to consider the past performance of a team member. Offeror should provide for itself and each of its key subcontractor’s three (3) CPAR reports or (3) PPQs or a combination thereof (i.e., 2 CPAR and 1 PPQ or 2 PPQ and 1 CPAR). Please forward the PPQ to your customer POC, as well as the GOV POC, after completing section one (1). Please request that the customer POC email the completed questionnaire directly to the Government POC.