RFQ W912DW20Q0008_LWSC MMD Elevator Maintenance_2JAN2020.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW20Q0008 02-Jan-2020

b. TELEPHONE NUMBER

206-764-6669

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 30 Jan 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAM C HUYNH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W68MD992776734

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

206-764-6817FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DW20Q0008

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE

COMPLETED BY VENDORS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN THE

“SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE . IF NOT,

YOU CAN REGISTER ONLINE AT www.sam.gov

2. Request for Quote No.: W912DW20Q0008 Closing Date and Time: See Box 8 of Standard Form (SF) 1449 (Page 1 of the Solicitation)

3. Faxed quotes will NOT be accepted. Email quotes will be accepted before closing at e-mail address

Tam.C.Huynh@usace.army.mil.

4. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards

Management (SAM) for awards resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation.

LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE A QUOTE INELIGIBLE

FOR AWARD.

The web site may be accessed at www.sam.gov

6. Award will be made to the lowest priced, responsible vendor, whose quote conforms to the requirement of the solicitation.

For details, See Provision 52.212-2, EVALUATION--COMMERCIAL ITEMS, included in the solicitation.

7. Required Submittals:

Required Submittals:

a) Signed and dated STANDARD FORM 1449 (Solicitation/ Contract/ Order for Commercial Items).

b) Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation.

c) Completed pricing information for all CLIN items.

d) Technical Proposal. Quoter shall submit the following information demonstrating their technical capability for the following:

Please provide the following non-pricing information: See Provision 52.212-2, EVALUATION--

COMMERCIAL ITEMS, included in the solicitation.

e) Required items in #8 below.

8. The following information is required with quotation submission:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

The quoter must provide pricing for all items in the solicitation for its quote to be acceptable to the Government.

All quoted items must meet the requirements of the Request for Quote (RFQ).

The contractor should list any special features or warranty information applicable to the quoted product(s).

9. Quotes must be valid for 60 days.

10. All inquiries and/or comments should be submitted to Tam Huynh via email at Tam.C.Huynh@usace.army.mil no later than five (5) calendar days prior to quote submissions for consideration or action taken prior to receipt of quotes. Responses to inquiries will be posted as an amendment to the solicitation via the Contract Opportunities website at https://beta.sam.gov/workspace prior to RFQ closing date. Contractors are responsible for review of the Contract Opportunities website for any posted amendments to this RFQ

SITE VISIT

SITE VISIT

Vendors are encouraged to attend the site visit for physical inspection of the current equipment.

Two business days before the site visit, submit name, title, and phone number of personnel attending the pre-bid site visit. Submit the information to: Mr. Steve Kuan (206-764-3481) at Steve.y.kuan@usace.army.mil

Vendors shall bring government issued identification and safety gears (hard hat, safety boots, etc.) for the site visit.

A. LWSC Visitor Center Elevator– Site Visit Information

DATE: January 14, 2020 TIME: 10:00 AM LOCATION: Hiram M. Chittendem Locks Administration Building (Lake Washington Ship Canal

(LWSC))

3015 NW 54th St Seattle, WA. 98107

On site LWSC Point of Contact (POC): Mr. David Chapman, Phone Number: 206-297-9734. Use the call box on the left side for access to the Employee Lot. Indicate you are there for the elevator meeting.

B. Mud Mountain Dam Elevator – Pre-Bid Site Visit DATE: January 22, 2020 TIME: 10:00 AM LOCATION: Mud Mountain Dam (MMD) 30525 SE Mud Mountain Rd., Enumclaw, WA, 98022-8010

On site MMD Point of Contact (POC): Mr. Rick Emry, Phone Number: 206-764-3717. Notify the front desk or admin staff that you are there for a pre-bid site visit for elevator maintenance contract.

All questions regarding the requirement during the site visit shall be submitted to Tam Huynh via email at Tam.C.Huynh@usace.army.mil within 48 hours after the site visit.

PWS

PERFORMANCE WORK STATEMENT (PWS)

LWSC MMD Elevator Maintenance Contract, US Army Corps of Engineers Seattle District

December 27, 2019

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide periodic testing and maintenance services, and emergency service calls for the visitor center elevator at Lake Washington Ship Canal (LWSC) and Mud Mountain Dam (MMD).The Government does not exercise any continuous supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the prime Contractor. See Part 5 of the Performance Work Statement (PWS) for Specific Tasks.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to maintain the elevators in operational status The contractor shall perform to the standards in this contract.

1.2 Background: The Lake Washington Ship Canal visitor center was updated in the late 1970’s and has been in regular operation since that time. Elevator has been serviced annually. Original manufacturer is US Elevator Corps. Elevator type is hydraulic elevator. Mud Mountain Dam elevator is of a different type, installed in 1994.

Elevator Manufacturer Type Capacity/Lbs/Machine Number

US Elevator / 2500 lbs capacity / 3149-PLT/1977 (Lake Washington Ship Canal) (Elevator upgraded in spring 2017)

Montgomery / Traction/ 4000 lbs capacity / M208-200 overhead/1994 (Mud Mountain Dam)

1.3 Period of Performance: The period of performance shall be base year plus two optional years as follows:

Base Year: award date o/a 1 March 2020 to 28 February 2021 Option Year 1: 1 March 2021 to 28 February 2022 Option Year 2: 1 March 2022 to 28 February 2023

*Note: Period of Performance will be adjusted at award if necessary

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that work complies with the requirement of the contract. Quality Control Program (QCP) is to be delivered within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the KO and QAR within 5 (five) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: The contractor is responsible for coordinating hours for conducting business with LWSC and MMD. LWSC and MMD maintenance staff hours are generally available between the hours of 06:00 and 15:00, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Place of Performance: The work to be performed under this contract will be:

- LWSC Hiram M. Chittenden Locks, 3015 NW 54th St., Seattle, WA 98107.

- Mud Mountain Dam, 30525 SE Mud Mountain Rd., Enumclaw, WA, 98022-8010

1.4.6 Type of Contract: The government will award a Firm Fixed Contract.

1.4.7 Security Requirements:

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the QAR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

At MMD, contractor will need to be escorted or undergo a T1 investigation (contact NWS Security Office for this option).

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.3 Lock Combinations: NOT APPLICABLE

1.4.8 Special Qualifications: All contractor personnel performing maintenance services on the elevators at the various USACE projects shall have the applicable licenses, certifications, or permits issued by the Washington State government. Any technician or mechanic not possessing the proper credentials shall not be permitted to work on the elevators.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.10 Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished party, and provide site entry of Contractor personnel.

The QAR is not authorized to change any of the terms and conditions of the resulting order.

1.4.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 3:00p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Rick Emry – Mud Mountain Dam (on site) Slava Govorushkin – MMD and HHD Engineer (backup) Buddy Long – Lake Washington Ship Canal Lock and Dam Maintenance Supervisor David Chapman – Lake Washington Ship Canal Engineer (on site) Jon Hofstra – Lake Washington Ship Canal (on site backup) Steve Kuan – Lake Washington Ship Canal Engineer (backup)

1.4.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.13 Contractor Travel: NOT APPLICABLE

1.4.14 Other Direct Costs: NOT APPLICABLE

1.4.15 Data Rights: Government Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the

Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Additionally the Government maintains the right to service the elevators at the discretion of the respective project sites Chief of O&M. This contract shall not prevent or hinder the Government from servicing the elevators. If the elevator control system requires software for operation, then the government will get two copies of the software and associated relevant data.

1.4.17 PHASE IN /PHASE OUT PERIOD: NOT APPLICABLE

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government party.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ATO Antiterrorism Officer CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ECS Emergency Closure System FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LWSC Lake Washington Ship Canal OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QAR Quality Assurance Representative QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PRTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services under this contract, except forklift operator for unloading, loading, and moving equipment and materials as needed.

3.2 Facilities: The Government will provide loading and unloading area along with short term storage area for supplies and aerial platform at LWSC. Aerial platform can be stored two days prior to commencement of work and two days after completion. For Mud Mountain Dam, coordinate with appropriated POC listed in the solicitation.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. If utilities are needed, the following is required: The Contractor shall instruct employees in utilities requirement and conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount..

3.4 Equipment: The Government will provide a forklift and operator for unloading and moving equipment and materials, if needed during staging and de-mobilization.

3.5 Materials: The Government will not provide any new material(s) for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NOT APPLICABLE

4.3. Materials: The Contractor shall provide all material for the work specified.

4.4. Equipment: The Contractor shall provide needed equipment for the work specified.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

5.1.1 Quarterly Elevator Preventive Maintenance: Each quarter (every 3 months) the Contractor will lubricate, adjust, and check the following equipment for satisfactory condition:

Controller parts, selectors and dispatching equipment, fuses, wiring, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment.

Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting.

Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices.

Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, contacts, linings, and component parts.

Motors, brushes, brush holders, and bearings.

Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies.

Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks.

Associated parts and components.

During regularly scheduled maintenance visits, replace any signal lamps that have failed.

Contractor shall also check the following:

Control and landing positioning systems Signal fixtures Machines Drive Motors Governors Sheaves and Ropes Power Units Pumps Jacks and Valves Car and hoistway door operating devices and door protection equipment Load weighters Car frames and platforms Counterweights Associated parts and components, including safety items.

5.1.2 Biannual Elevator Preventive Maintenance – Twice a year the contractor will perform the following: Ride elevator car from top to bottom and back looking, listening and feeling for any unusual sounds or vibration that would indicate abnormal operation. Look for proper positioning at each stop.

Test all of the following:

Emergency bell and stop switches

Elevator communications system and fire fighter mode operations Adjust stop switches, as needed Check door and gate safety interlocks for proper operations, adjust as needed Check the control cabinet interior for signs of overheating and relay contacts for burning

5.1.3 Annual Safety Test: Contractor will provide all labor, equipment, materials and supplies necessary to perform annual and Category 1 testing on all elevators listed in section “1.2. Scope” in accordance with the respective local states applicable Elevator Safety Codes and Standards, the National Code and Supplements pertaining to the type of conveyance, and the attached specifications.

Test car and counter weight safeties Test car and counter weight governor Check final and normal limits Every fifth year perform loaded car brake test Complete test log Governor and Safety Tests on traction elevators Relief pressure tests on hydraulic elevators

Washington State Government L&I Inspection:

Army Corps of Engineers will contact state or city inspectors for inspections separately. This coordination task is not included in this contract.

State government agency is defined as Washington State Labor and Industries. City government agency is defined as City of Seattle. County government agency is defined as King County.

NOTES: Periodic Maintenance Coordination:

The Contractor will:

Three business days before the regular maintenance visit. Have the maintenance technician contact the Operating Project (facility) to schedule the maintenance visit.

Upon arriving at the Operating Project, the maintenance technician will check in with the government foreman or the mechanical engineer, or the Chief of O&M.

Upon completion of work, the maintenance technician will brief the electrical foreman, the mechanical engineer or the Chief of O&M, describing the work performed, and any outstanding work that is required, and any material that is to be purchased.

Maintenance technician will document all work performed on Maintenance Tasks and Records Logs provided with each controller

5.1.4 Service Call for Trouble Shooting/Diagnostic:

Perform troubleshooting tasks to restore the elevator to operational status. If elevator requires significant repairs or physical replacement of components, the contractor shall perform necessary analysis to identify the required work needed to restore the elevator to full operational status. A report summarizing the analysis shall be provided to the Government. At minimum, the report shall identify all tasks that are needed to be completed in order to restore the elevator to full operational status. In addition, the report shall identify all components needing to be repaired or replaced. The Report shall also include a quote from the contractor to restore the elevator to full operational status. The invoice for this tasks shall account for actual hours spent performing the task, including travel time. No more than two hours is allotted for the generation of the report/quote. The 40 hours allotted for this task is a not to exceed amount. There is no guarantee that any hours will be used for this Task.

5.1.5 Repair Services:

Perform necessary repairs to restore elevator to operational status. The costs allotted for this task are not to exceed amounts. Contractor's invoice shall reflect the quote generated in the report under section 5.1.4.

There is no guarantee that any amount will be used for this Task.

5.2 Specifications:

See additional specs and requirements in the Appendix I, as applicable.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

EM 385-1-1 USACE Safety and Health Requirements

6.2 The Contractor shall comply with ANSI B30.11 and OSHA 1926.554.

TECHNICAL EXHIBIT 1

QUALITY ASSURANCE SURVEILLANCE PLAN

For Elevator Maintenance, Service, Checks, Testing, and Inspection U.S. Army Corps of Engineers Seattle District (USACE-NWS) Operating Field Offices

Contract Description: Routine and period testing and maintenance services, annual elevator safety tests, and emergency service calls to be conducted on the various personnel and freight elevators at the USACE-NWS operating field offices.

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored

• How monitoring will take place

• Who will conduct the monitoring

• How monitoring efforts and results will be documented

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type: 52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

b. Acquisition Manager (AM) - The AM acts as an acquisition consultant and serves as liaison between the USACE and the requesting program office, as well as liaison between the USACE and the supporting contracting office.

c. Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished party, and provide site entry of Contractor personnel.

The QAR is not authorized to change any of the terms and conditions of the resulting order.

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract:

a. Program Manager – To Be Determined Telephone: To Be Determined Email: To Be Determined

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, Technical Exhibit 1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1.

The contractor shall provide all labor, equipment, materials and supplies necessary to perform maintenance and inspections on elevators at the various USACE- NWS project sites.

Maintenance and inspection results shall be documented to include all inspected items as well as any discrepancies or items that have been replaced. Any discrepancies shall be annotated along with comments and provided to the Government within 10 days of the completion of the inspection.

Zero deviation from standard.

100% Inspection: QAR will inspect elevators upon completion and upon complaint. Upon complaint the QAR will inspect.

PRS # 2

The contractor shall provide all labor, equipment, materials and supplies necessary to perform annual Category 1 testing and inspection per section 8.6.5.14 of the American Society of Mechanical Engineers (ASME) A17.1-120/CSA B44-10 on elevators at the various USACE- NWS project sites.

Testing results shall be documented to include all inspected items as well as any discrepancies. Any discrepancies shall be annotated along with comments.

Zero deviation from standard.

100% Inspection: QAR will inspect elevators upon completion and upon complaint. Upon complaint the QAR will inspect.

PRS # 3

The contractor shall provide all labor, equipment, materials and supplies necessary to perform periodic preventative maintenance and inspections on the elevators at the various USACE-NWS project sites

Maintenance and inspection results shall be documented to include all inspected items as well as any discrepancies or items that have been replaced. Any discrepancies shall be annotated along with comments and provided to the Government within 10 days of the completion of the inspection.

Zero deviation from standard.

100% Inspection: QAR will inspect elevators upon completion and upon complaint. Upon complaint the QAR will inspect.

PRS # 4

The contractor shall maintain a clean working area.

All inspection tools and materials shall be removed and or disposed of by the contractor upon completion of services.

Zero deviation from standard.

100% Inspection: QAR will inspect area upon completion of services.

DELIVERABLES SCHEDULE

Contractor shall submit the following documents prior to the very first site visit after contract award.

Deliverable Frequency # of Copies Medium/Format Submit To

Accident Prevention

One time – the plan 1 Copy (Copy can Copy can be sent Copy can be emailed to the respective POC for each site:

MUD MOUNTAIN DAM:

Rick Emry, 30525 SE Mud Mountain Rd., Enumclaw, WA, 98022-8010;

LAKE WASHINGTON SHIP

CANAL:

David Chapman, 3015 NW 54th St., Seattle, WA.

98107-4299

Plan and Site Specific Safety Plan shall be provided at be sent electronically using least one week prior electronically) any Microsoft to the first scheduled compatible format.

on site work day.

MSDS or SDS for chemicals, lubricants, or similar items used.

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

5. INCENTIVES: NA

6. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The QAR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the QAR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The QAR, with assistance from the AM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. PERIODIC INSPECTION - Periodic Inspections of the quality and the status of the project may be scheduled daily or unscheduled, as required.

b. 100% INSPECTION - Upon completion of the work the QAR will inspect the elevators, machinery rooms, and the area around the elevators to ensure that the contractor has adequately cleaned the area.

c. VALIDATED COMPLAINTS - Upon notification of a valid complaint the QAR will complete an inspection.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

8. RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

9. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the QAR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the QAR shall document the discussion and place it in the QAR file.

When the QAR determines formal written communication is required, the QAR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the QAR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

10. FREQUENCY OF MEASUREMENT

a. Frequency of Measurement. Quarterly for Quarterly Maintenance Services

During contract/order performance, the QAR shall review the report upon completion of the quarterly contract work or upon a valid complaint as specified in the Performance Standards Summary Matrix.

b. Frequency of Measurement. One Time for Annual Safety Tests

During contract/order performance, the QAR shall make one report upon completion of the contract work or upon a valid complaint as specified in the Performance Standards Summary Matrix.

c. Frequency of Measurement. Quarterly for quarterly Maintenance Services

During contract/order performance, the QAR shall make one report upon completion of the work or upon a valid complaint as specified in the Performance Standards Summary Matrix.

Prepared by: Steve Kuan, Engineer

Signature – Operations Division - Technical Support - Project Support

Appendix I

Additional Specifications and Requirements Applicable to the Contract as Required:

PART 1: GENERAL

1.3 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASME INTERNATIONAL (ASME)

ASME A17.1/CSA B44 (2010) Safety Code for Elevators and Escalators ASME A17.2 (2012) Guide for Inspection of Elevators, Escalators, and Moving Walks Includes Inspection Procedures for Electric Traction and Winding Drum Elevators, Hydraulic Elevators, and Escalators and Moving Walks ASME A17.3 (2011) Safety Code for Existing Elevators and Escalators ASME QEI-1 (2013) Standard for the Qualification of Elevator Inspectors

ASTM INTERNATIONAL (ASTM)

ASTM B174 (2010) Standard Specification for Bunch-Stranded Copper Conductors for Electrical Conductors ASTM B3 (2013) Standard Specification for Soft or Annealed Copper Wire ASTM C881/C881M (2013) Standard Specification for Epoxy-Resin-Base Bonding Systems for Concrete ASTM E84 (2014) Standard Test Method for Surface Burning Characteristics of Building Materials

ICC EVALUATION SERVICE, INC. (ICC-ES)

ICC-ES AC308 (2009) Acceptance Criteria for Post-Installed Adhesive Anchors in Concrete Elements

INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE)

IEEE C62.11 (2012) Standard for Metal-Oxide Surge Arresters for Alternating Current Power Circuits (>1kV) IEEE C62.41 (1991; R 1995) Recommended Practice on Surge Voltages in Low- Voltage AC Power Circuits IEEE C62.45 (2002; R 2008) Recommended Practice on Surge Testing for Equipment Connected to Low-Voltage (1000v and less)AC Power Circuits

INTERNATIONAL CODE COUNCIL (ICC)

ICC IBC (2012) International Building Code NATIONAL ELECTRICAL MANUFACTURERS

ASSOCIATION (NEMA)

NEMA MG 1 (2014) Motors and Generators

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2014; AMD 1 2013; Errata 1 2013; AMD 2 2013; Errata 2 2013; AMD 3 2014; Errata 3-4 2014; AMD 4-6 2014)

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910.27 Fixed Ladders 36 CFR 1191 Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities; Architectural Barriers Act (ABA) Accessibility Guidelines

UNDERWRITERS LABORATORIES (UL)

UL 1449 (2014) Surge Protective Devices UL 1581 (2001; Reprint Aug 2013) Electrical Wires, Cables, and Flexible Cords

1.4 DEFINITIONS

1.4.1 Terminology

Terms used are defined in the Safety Code for Elevators and Escalators, ASME A17.1/CSA B44, which hereinafter includes any reference to the “Governing Code.”

Elevator Mechanic Work shall be performed in compliance with ASME A17.3 under the direct guidance of the Elevator Mechanic who is regularly engaged in the installation and maintenance of the type and complexity of elevator system specified in the contract documents. Contractor shall submit endorsement letter from elevator manufacturer or equipment manufacturer. Elevator mechanic shall have at least two years’ experience working on elevators of similar design.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year - LWSC

Lake Washington Ship Canal (LWSC) Elevator Services

PURCHASE REQUEST NUMBER: W68MD992776734

FFP

NET AMT

0001AA 4 Job Quarterly Services

Quarterly Elevator Preventive Maintenance Services IAW Performance Work Statement, Section 5.1.1 FOB: Destination

0001AB 2 Job Biannual Services

Biannual Elevator Preventive Maintenance IAW Performance Work Statement, Section 5.1.2

0001AC 1 Job Annual Services

Annual Elevator Safety Test and Inspection.

IAW Performance Work Statement, Section 5.1.3

0001AD 40 Hours Service Call

Service Call for Trouble Shooting/Diagnostic IAW Performance Work Statement, Section 5.1.4

0001AE 1 Job Repair Services

IAW Performance Work Statement, Section 5.1.5.

Cost is job dependent. Total Amount Not To Exceed (NTE) $3,500.00"

Base Year - MMD

Mud Mountain Dam (MMD) Elevator Services

0002AA 4 Job Quarterly Services

Quarterly Elevator Preventive Maintenance Services IAW Performance Work Statement, Section 5.1.1

0002AB 2 Job Biannual Services

Biannual Elevator Preventive Maintenance IAW Performance Work Statement, Section 5.1.2

0002AC 1 Job Annual Services

Annual Elevator Safety Test and Inspection.

IAW Performance Work Statement, Section 5.1.3

0002AD 40 Hours Service Call

Service Call for Trouble Shooting/Diagnostic IAW…