A_DR-16-R-0022_HURREVAC_OM_JA_signed.pdf

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CONTROL NO. 16-006

AUTHORITY: 10 U.S.C. 2304(c)(1) and FAR 6.302-1 AMOUNT: $385,000.00 NAME (Type or Print) TELEPHONE NO

Prepared By: Mark Cap 443-853-2061 TITLE DATE: February 22, 2016 Contract Specialist

EMAIL: mark.cap@usace.army.mil NAME (Type or Print) TELEPHONE NO

Contracting Officer Tamara A. Wright 410-962-4958

TITLE DATE REVIEWED

Contracting Officer

Same as 13 & 14 in J&A (5)

Technical (6)

NAME (Type or Print) Carla M. Quinn

TELEPHONE NO

410-962-6775

TITLE: National Hurricane Program Manager DATE

TELEPHONE NO

410-962-6775Requirements (6)

NAME (Type or Print) Carla M. Quinn

TITLE: National Hurricane Program Manager DATE

SIGNATURES ARE REQUIRED BELOW:

I have reviewed this J&A and find the justification adequate to support other than full and open competition

SIGNATURE DATE

PROGRAM MANAGER

TELEPHONE NO

410-962-6775

NAME (Type or Print) Carla M. Quinn

SIGNATURE DATE

OFFICE OF COUNSEL

If no PM, use N/A NAME (Type or Print) TELEPHONE NO

SIGNATURE DATE

DEPUTY FOR SMALL

BUSINESS

NAME (Type or Print) TELEPHONE NO Tamika Gray

SIGNATURE DATE

Principal Assistant Responsible for Contracting

NAME (Type or Print) TELEPHONE NO N/A

SIGNATURE DATE

HEAD OF THE CONTRACTING

ACTIVITY

NAME (Type or Print) TELEPHONE NO N/A

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT/EQUIPMENT: HURREVAC PROGRAM SERVICES

EMAIL: tamara.a.wright@usace.army.mil

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JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

AFARS 5.153.303-5

1. CONTRACTING AGENCY: United States Army Corps of Engineers, Baltimore District, Large Contracts Division (Environmental/Architect-Engineering Team).

2. DESCRIPTION OF ACTION: Approval is being requested for a new Firm-Fixed Price task order with Sea Island Software for an FY16 HURREVAC Operation, Maintenance, Program Development, and Training contract.

3. DESCRIPTION OF SUPPLIES/SERVICES OR NATURE OF CONSTRUCTION:

The work to be performed is the continued operation, maintenance, program development, and training support for HURREVAC for 2016.

The multi-agency National Hurricane Program (NHP) is a partnership between FEMA, the USACE, and the National Hurricane Center (NHC), and supports Federal, State, and Local Government hurricane planning, preparation, and response through various products, tools, and services. Established in 1985, the NHP has prepared numerous Hurricane Evacuation Studies (HES’s) and provided tools and technical assistance to support State and Local Governments in developing hurricane evacuation and response plans. To support the management of HES data, the NHP commissioned through a grant from FEMA to develop the Hurricane Evacuation (HURREVAC) software program. HURREVAC software has been used by Government Emergency Managers to assist their hurricane evacuation decision making. HURREVAC is a restricted-use, not commercially available, real time computer software program. Its intent is for Government emergency managers to both track hurricanes and get real-time forecast information, and to provide evacuation timing guidance for communities based on information developed during the HES process, and real-time forecast data distributed by the NHC. The program provides a common operating picture to support hurricane response across all levels of Government. HURREVAC has over 12,000 registered Government users at all levels.

4. AUTHORITY CITED:

10 U.S.C. 2304(c) (1) and, FAR 6.302-1 and DFARS 206.302-1, “Only one responsible source and no other supplies or services will satisfy agency requirements.

5. REASON FOR AUTHORITY CITED:

Sea Island Software is the developer of the HURREVAC program. They are responsible for the development, maintenance and upgrade, and training support of the program. Sea Island Software is the only known entity with technical operational knowledge of the program, including advanced meteorological experience, critical programming and data feed requirements. This is a restricted use program that is not commercially available. There is no other software program in the market. This software was developed specifically for Federal Government use in response to inclement weather events worldwide. There is also no known contractor that is able to take over these tasks without a significant amount of training, capability, and infrastructure development. It would be cost prohibitive to the Government to procure the services from another contractor because of start-up fees to develop, maintain and train users. Program availability is also important to support hurricane response exercises and training programs conducted throughout the year.

6. EFFORTS TO OBTAIN COMPETITION: A Sources Sought notification was posted on December 30, 2015 with a response date of January 14, 2015. Four (4) contractors provided capability statements in response to the notice.

Additionally, a Notice of Intent to Sole Source was posted on FedBizOpps on February 5, 2016 with responses due no later than February 22, 2016. No capability statements, proposals, or quotations were received.

7. ACTIONS TO INCREASE COMPETITION: Based on this and the information stated in paragraphs 5 and 6 above, increasing competition for this action was not feasible.

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8. MARKET RESEARCH: Market research was conducted on December 30, 2015 via Sources Sought Notification W912DR-16-S-0003 posted to FedBizOps. Four (4) replies were received and evaluated. Based on the responses received, Sea Island Software is determined to be the only responsible source to provide this service. Sea Island developed the HURREVAC program, and has 25 years of experience operating and maintaining HURREVAC. They have both the meteorological and software development knowledge necessary to seamlessly operate and maintain the program and train others on how to use it.

9. INTERESTED SOURCES:

Sea Island Software of Richmond, Virginia: Sea Island Software, Inc. registered in System for Award Management (SAM) on 6/3/2004, expiration date is 9/27/2016. They are a Woman Owned Small Business under NAICS code 511210 (Software Publishers).

I Web 4 U, LLC: I Web 4 U, LLC registered in SAM on 11/6/2013, expiration date is 9/14/2016. They are a Veteran and Minority Owned Business under NAICS code 541511 (Custom Computer Programming Services) and 518210 (Data Processing, Hosting, and Related Services).

Superior Information Technologies, LLC: Superior Information Technologies, LLC registered in SAM on 8/3/2011, expiration date is 6/1/2016. They are a Minority Owned Business under NAICS code 541511 (Custom Computer Programming Services) and 518210 (Data Processing, Hosting, and Related Services).

Telecommunication Solutions Group, Inc.: Telecommunication Solutions Group, Inc. registered in SAM on 9/5/2001, expiration date is 8/8/2016. They are a Veteran and Black American Owned Business under NAICS code 541511 (Custom Computer Programming Services) and 518210 (Data Processing, Hosting, and Related Services)

10. OTHER FACTS:

a. Procurement History:

1) Previous contracts:

W912HQ-10-D-0006-0017 awarded 1/19/2012 in the amount of $344,743.48 W912HQ-10-D-0006-0027 awarded 2/15/2013 in the amount of $360,122.90 W912BU-10-D-0002-0016 awarded 5/20/2014 in the amount of $382,260.00 W912DR-15-C-0014 awarded 3/24/2015 in the amount of $397,750.00

2) Competitive status of these actions: Task Orders were awarded from Single Award Task Order Contracts

(SATOC), therefore not competed.

3) Authority previously used for less than full and open competition. 10 U.S.C. 2304(c)(1) and, FAR 6.302-

1, “Only one responsible source and no other supplies or services will satisfy agency requirements.

4) If a J&A was prepared to support the procurement made before this one, include a summary of the contents of paragraph seven of the justification for that procurement and an explanation of the results.

Sea Island Software developed the HURREVAC program. They are responsible for development, maintenance and training support of the program. This is a restricted use program that is not commercially available. There is no other software program in the market.

The software was developed specifically for Federal Government use in response to inclement weather events worldwide. There is no other software of its kind and to develop new software would be cost prohibitive. Program availability is also important to support hurricane response exercises and training programs conducted throughout the year. A Sole Source Contract was awarded to Sea Island Software on 3/24/2015.

5) If any award for a similar type item was accomplished using full and open competition, include a detailed explanation of the changed circumstances preventing use of full and open competition with this procurement. N/A

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6) An explanation of unusual patterns which may be revealed by the history, e.g. several consecutive urgent buys. N/A

7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the buy and whether there have been any significant changes. N/A

Sea Island Software developed the HURREVAC program. They are responsible for development, maintenance and training support of the program. This is a restricted use program that is not commercially available. There is no other software program in the market.

The software was developed specifically for Federal Government use in response to inclement weather events worldwide. There is no other software of its kind and to develop new software would be cost prohibitive. Program availability is also important to support hurricane response exercises and training programs conducted throughout the year.

There have been no significant changes from the prior justification.

b. Acquisition data availability. As stated in Paragraph 3, 6 and 7 above, the HURREVAC program is a restricted use, proprietary program that is not commercially available. It was developed specifically for the NHP to provide a tracking and decision support system to government emergency managers for hurricanes and other inclement weather.

c. Unusual and compelling urgency: N/A

d. Subcontracting competition: N/A. Sea Island Software of Richmond, Virginia is a woman owned small business. As stated in Paragraph 5, they are the developer of the software.

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11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Carla Quinn DATE: _________________________

TITLE: National Hurricane Program Manager SIGNATURE: ___________________

12. REQUIREMENTS CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Carla Quinn DATE: _________________________

TITLE: National Hurricane Program Manager SIGNATURE: ___________________

13. FAIR AND REASONABLE COST DETERMINATION:

I hereby determine that the anticipated cost to the Government for this contact action will be fair and reasonable.

An independent Government cost estimate (IGCE) I has been prepared and will be compared to the contractor’s proposal, in accordance with FAR 15.404-1, to ensure that the contractor’s proposal is fair and reasonable. The IGCE Government cost estimate has been prepared based on historical funding requirements for the operation and maintenance of HURREVAC. Cost or Pricing Data is not required because the contract fee will not exceed the threshold for this requirement.

NAME: Tamara A. Wright DATE: _________________________

TITLE: Contracting Officer SIGNATURE: _________________

14. CONTRACTING OFFICER CERTIFICATION:

"I certify that this J&A is accurate and complete to the best of my knowledge and belief."

TITLE: Contracting Officer SIGNATURE: ___________________

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APPROVAL

Based on the foregoing justification, I hereby approve the procurement for the Operation and Maintenance of HURREVAC on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1) and FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

TITLE: Contracting Officer SIGNATURE: ___________________

21 March 2016