PWS_With_Attachements.pdf

PERFORMANCE WORK STATEMENT

REFUSE COLLECTION/DISPOSAL

POMME DE TERRE LAKE

1. SCOPE OF WORK: Refuse collection procurement utilized by the Pomme de Terre Lake Project, Kansas City District, Corps of Engineers, encompasses the transportation, placement, emptying, cleaning, servicing, and maintenance of Contractor-furnished dumpsters. The services furnished under this contract shall consist of a post-award conference, meetings, worksheets, etc., and furnishing labor, equipment, supplies and services as specified to provide, place, empty and clean refuse containers, as defined in this performance work statement (PWS) beginning on May 1, 2019 (no exceptions).

2. POST-AWARD CONFERENCE: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative (COR) to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

3. DOCUMENTS AND CORRESPONSENCE: After award, all documents and related correspondence shall be routed through the COR at the Project Office.

4. DUMPSTER TYPE, CONDITION, AND PLACEMENT:

4.1. All receptacles/dumpster shall be ready for servicing at the locations listed in Section 4.5 by the close of business on May 1, 2019 (no exceptions will be allowed as a matter of public sanitation).

4.2. The Contractor shall furnish six cubic yard receptacles/dumpsters equipped with plastic or rubber type lids. Color shall be uniform in color painted in accordance with commercial standards. The Contractor shall maintain the appearance and function of the dumpster. The Contractor shall be required to repaint each dumpster as needed to maintain a neat appearance.

4.3. Location of dumpsters within each park is designated in the attached jobsite diagrams. The locations designated are the areas where dumpsters are to be normally located; however, the Contractor may be required to relocate dumpsters within each park on an as needed basis to accommodate special events and unusual circumstances.

4.4. Damaged or unsightly dumpsters shall be removed and replaced with like units in good repair. All contractor-furnished dumpsters shall be so constructed and equipped as to prevent accidental tip over by the public.

4.5. Areas subject to refuse collection and the number of dumpsters to be serviced are as follows. There is no service in park areas during the months of November through March.

Park Areas April and October May through September

Nemo Park 2 dumpsters 3 dumpsters Damsite Park 2 dumpsters 3 dumpsters Wheatland Park 2 dumpsters 3 dumpsters Lightfoot Park 1 dumpster 2 dumpsters Outlet Park 1 dumpster 1 dumpster Pittsburg Park 1 dumpster 1 dumpster

Total 9 dumpsters 13 dumpsters

Administration Area All Months

Administration Area 1 dumpster

Total 1 dumpster

4.6. Size substitution of dumpsters will be permitted to the following extent: At each specified dumpster location, substitution in the size and number of dumpsters required to achieve the specified cubic yards of refuse storage may be made;

however, consolidation of collection sites (locations of dumpsters within each areas) will not be permitted.

4.7. Total refuse dumpsters shall be subject to a variation of +/- one dumpster at no change in contact price.

4.8. If any of the above variations result in deletion of the requirement of all services in an area, an equitable adjustment will be made by contact modification. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the Contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of the Contractors work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled “Changes.”

4.9. The Contractor shall remove all dumpsters from the park areas during the months in which service is not required. The Government shall provide an area for storage of dumpsters during this period and periods requiring fewer numbers. Other equipment must be stored off government property when not in use in the performance of the contract unless approved by the

COR.

5. REMOVAL AND DISPOSAL:

5.1. All refuse containers shall be emptied, and all refuse shall be picked up from the immediate vicinity of the refuse containers. Any spillage of refuse in the course of the handling operations shall be cleaned up immediately by the Contactor.

Excess refuse beyond the normal quantity resulting from holidays or special events shall be disposed of at no additional cost to the Government. Refuse placed at collection sites outside of full containers shall be the contractor responsibility as part of normal pick up.

5.2. All refuse from dumpsters shall be transported and dispose of by the Contactor off Government property at a State-approved sanitary landfill or disposal point. All cost in connection with this work shall be borne by the Contractor. The Contractor, upon request, shall furnish documentation from the State-approved sanitary landfill or disposal point.

5.3. The Contractor shall clean containers so they are free of stains and odors.

5.4. During summer months, the Contractor shall thoroughly clean equipment used for hauling to keep it free of reside and odor and to present a clean appearance. In the event of a disagreement relating to the need for cleaning equipment and/or dumpsters, the COR’s decision shall represent a final decision.

6. PERIOD OF REQUIRED SERVICES:

6.1 This Contract shall be effective on 1 May 2019 and remain in full force and effect through 30 November 2019. Effective dates for renewal options (if exercised) shall be from 1 December 2019 through 30 November 2020; 1 December 2020 through 30 November 2021; 1 December 2021 through 30 November 2022; and 1 December 2022 through 30 November 2023.

6.2. Services shall be performed in accordance with the following schedule, between the hours of 7:00 a.m. and 4:00 p.m. for the service period. No service will be allowed on Saturday or Sunday. Service requiring once a week pickup for the Administration Area only (November to March) will be performed on day of contractor’s choice. Service requiring once a week pickup in park areas (October and April) shall be performed on Monday. Service requiring twice a week pickup shall be performed on Monday and either Thursday or Friday (contractor’s choice).

6.2.1. Base Contract Service Periods:

Administration Area: 1 May through 30 September – Twice a week pickup, on Monday and Thursday or Friday (1 dumpster)

Administration Area: Month of October – Once a week pickup, on Monday (1 dumpster)

Administration Area: Month of November – Once a week pickup, day of pickup contractor’s choice (1 dumpster)

Park Areas: 1 May through 30 September – Twice a week pickup on Monday and Thursday or Friday contractor’s choice (13 dumpsters)

Park Areas: Month of October – Once a week pickup on Monday (9 dumpsters)

6.2.2. Renewal Option Service Periods, if exercised, shall follow the below schedule of Service Periods:

Administration Area: 1 May through 30 September – Twice a week pickup, on Monday and Thursday or Friday contractor’s choice (1 dumpster)

Administration Area: Months of April & October – Once a week pickup, on Monday (1 dumpster)

Administration Area: 1 December through 31 March – Once a week pickup, day of pickup contractor’s choice (1 dumpster)

Park Areas: 1 May through 30 September – Twice a week pickup, on Monday and Thursday or Friday contractor’s choice (13 dumpsters)

Park Areas: Months of April & October – Once a week pickup on Monday (9 dumpsters)

6.2.3. Additional once daily pickups of all dumpsters shall be required due to heavy usage of federal holidays during the May through September service periods at no additional cost. Scheduled additional pickup days are as follows:

May 28, 2019; July 5, 2019 and September 3, 2019 May 26, 2020 and September 8, 2020 June 1, 2021 and September 7, 2021 May 31, 2022; July 5, 2022 and September 6, 2022 May 30, 2023; July 5, 2023 and September 5, 2023

6.3. Days of contractor’s choice will be established at the beginning of the service period with approval of the COR.

Approved service days shall not change during the service period without approval of the COR.

6.4. All work shall be accomplished within the timeframes specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the COR.

6.5 Refuse collection shall begin as stated above and shall be completed in a continuous operation to promptly rid each area of accumulated refuse.

6.6. The Pomme de Terre Rendezvous is held annually in the Outlet Park during the first weekend in May. This event requires the placement of two additional dumpsters in the Outlet Park. These dumpsters may be moved from the Administration Area and Damsite Park (one each) to a location in the Outlet Park determined by the COR. These dumpsters will be returned to their previous locations on Monday following the event.

7. CONTRACTOR PERSONNEL:

7.1. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being, or operation mission of the installation and its population.

7.2 All Contractor personnel shall present a clean appearance and be easily recognized as contractor employees. While on duty the Contractor’s employees shall be fully clothed, at all times, while performing these services.

7.3. The Contractor shall make sure that employees have the required valid driver licenses before starting work under this contract.

7.4 Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public.

8. QUALITY ASSURANCE:

8.1. The Contractor shall submit, in writing, for approval of the COR at the project, a detailed plan of operation to include equipment, personnel, refuse collection routes, and approximate time that the crew will service each area. The purpose of the schedule is to insure that quality assurance inspection by Government personnel is compatible with the Contractor's work schedule. The schedule shall be submitted within 15 calendar days after start of work. Any proposed deviation from the approved schedule shall be submitted in writing to the COR for approval prior to change.

8.2. A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by the PWS in an acceptable manner. The Government reserves the right to alter or change the Plan at its own discretion. The Government develops the QASP and administers the Plan through Quality Assurance Evaluators (QAE)s.

8.3. If it becomes apparent to the Government during the Contractor's performance that the required services may not be completed within the timeframes required herein the Contracting Officer may require the Contractor to provide additional labor and equipment at no additional cost to the Government. Such direction will be issued to insure that required services will be completed within the timeframes specified.

9. QUALITY CONTROL:

9.1. The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Contractor shall also develop an Activity Hazard Analysis (EM 385-1-1 Section 01.A.13) identifying potential safety and health hazards and controls for such hazards. Quality Control Plan and Activity Hazard Analysis shall be delivered to the COR for approval.

9.2. The Contractor shall designate, in writing, a responsible employee who shall serve as the contact for matters involving quality and performance or non-performance. The government reserves the right to discuss matters regarding quality, performance or nonperformance with any employee on-site and currently employed by the contractor. The Contractor shall furnish a telephone number attended during normal business hours (8:00 a.m. to 4:00 p.m. C.S.T.) to which calls concerning performance or other contractual matters can be placed.

9.3. As each area is serviced, the Contractor's representative at the job, or his employee(s) performing the work, shall complete that portion of the Contractor's Daily Worksheet indicating the time the refuse collection was completed.

Completed worksheets shall be signed and delivered, as directed by the COR.

9.4. Refuse collection is directly related to public health and sanitation, therefore, it is essential that all refuse containers be serviced as specified. In the event that an area or containers within an area are missed or not properly serviced the Contractor agrees to return and re-perform the missed or improperly performed services for the area or affected container(s) immediately upon receipt of such notice by the COR at no additional cost to the Government. Failure of the Contractor to perform the work will result in withholding of payment for the portion(s) of work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

9.5. The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor’s nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

9.6. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that they have, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of the Contractor’s primary equipment. The Contractor shall notify the COR within eight hours of any such equipment failure and provide their alternate plan for collection of refuse during the repair period. Backup equipment need not be of the same type, nor meet the same requirement of the primary equipment, except as pertains to the scattering of refuse along the route; however, such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 14 calendar days without prior approval of the COR.

10. COMPLIANCE WITH LAWS AND REGULATIONS: The Contractor shall comply with all Federal, State, and local laws ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and shall obtain such permits, licenses, or other authorizations as may be required.

11. LOST ARTICLES, VANDALISM, AND FACILITIES MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during the refuse collection operation shall be turned in to the Project Office where it may be claimed by the owner. Any evidence of vandalism and instances where facilities are not operating properly or are in need of repair shall be reported to Project personnel.

12. GOVERNMENT-FURNISHED SUPPLIES AND FACILITIES:

12.1. Area for storage of dumpsters when not in service.

12.2. Contractor Daily Worksheet Forms.

13. CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES: The Contractor shall furnish all equipment and supplies necessary to perform the requirement of the contract. All Contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

13.1. The Contractor shall furnish all manpower and cleaning supplies necessary to accomplish the required work.

13.2. The Contractor shall furnish compactor-type truck(s) or compactor-type trailer(s) legally licensed for operation on public highways of the state of Missouri and suitably equipped and constructed so as to prevent the scattering of refuse along the route. The equipment shall be capable of retaining all waste and fluids without leakage.

13.3. The Contractor shall furnish and deliver refuse containers (dumpsters, 6 cubic yard) in accordance with the service schedule no later than the first day of the contract or option year award.

14. INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at minimum, amounts of insurance required below. Before commencing work under this contract, the Contractor shall submit proof of insurance to the COR.

14.1. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any materials change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws for the State of Missouri prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

14.2. The Contractor shall insert the substance of this clause in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contactor shall maintain a copy of all subcontractors proof of required insurance, and shall make copies available to the Contracting Officer upon request. The following schedule of insurance is applicable.

Type Amount Worker's Compensation Coverage complying with applicable State Statute Employer's Liability Minimum amount of $100,000 Commercial General Liability Minimum amounts of $500,000 per occurrence Commercial Automobile Liability Minimum limits of $200,000 per person &

$500,000 per occurrence for bodily injury, & $20,000 per occurrence for property damage

NOTE: Coverage’s are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting Division of Insurance, 573-751-4126, Toll Free 1-800-726-7390, https://insurance.mo.gov/

15. PAYMENT: Payment will be made monthly by electronic funds transfer through the USAED, Kansas City, USACE Finance Center, 7800 Third Avenue, Millington, TN 38054-5005 in accordance with the Prompt Payment Act (Public Law 100-496). As stated in this law, the Government has 30 days after the date of invoice receipt in the correct office, or after constructive acceptance, whichever of the two dates is last. Invoices are to be submitted monthly to the U.S. Army Corps of Engineers, Pomme de Terre Project, 23697 County Road 218, Hermitage, Missouri, 65668-9509. Payment will not be made for work not performed.

16. GENERAL SAFETY REQUIREMENTS: In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

17. DEFINITIONS AND ACRONYMS: The following definitions and descriptions apply wherever the work, phrase, or acronym is used in the performance work statement.

17.1. Clean: As used generally, means removal of dirt or impurities. As used for acceptance of work means free from dirt, contamination, or impurities; unsoiled, unstained; having no flaws or roughness, or having few corrections.

17.2. Contracting Officer’s Representative (COR): Means an individual authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

17.3. Fully clothed: Deemed to mean that a shirt, trousers and shoes shall be worn at all times. Shoes shall be enclosed;

sandals or open shoes are prohibited. Clothing shall be clean and neat in appearance. This requirement shall not be construed to replace or eliminate the necessity for wearing of appropriate protective clothing or devices as may be required for the performance of duties.

17.4. Performance Requirements Summary (PRS): Shows contract requirements, the component requirements related to each contract requirement, the price of each work as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

17.5. Quality Assurance Surveillance Plan (QASP): A written document used by Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary.

17.6. Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

17.7. Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

17.8. Shall: Means the imperative. A task must be complied with or performed.

18. LIST OF ATTACHMENTS

Attachment No. 1: Map – Information on Pomme de Terre Lake can be found on the internet at www.nwk.usace.army.mil/

Attachment No. 2 a. thru 2 g.: Jobsite Diagrams

Attachment No. 3: Refuse Collection Worksheet

Attachment No. 4: Performance Requirements Summary (PRS)

Attachment No. 1

Map

Attachment No. 2a thru 2g

Jobsite Diagrams

Attachment No. 3

Refuse Collection Worksheet Pomme de Terre Project

Contract No.

Date _____________

DUMPSTERS SERVICED AT:

Time Dumpster Serviced Cleaned

PITTSBURG __________ __________

NEMO __________ __________

DAMSITE __________ __________

ADMINISTRATION __________ __________

OUTLET __________ __________

WHEATLAND __________ __________

LIGHTFOOT __________ __________

Contractor Comments: ________________________________________________

(signature) Contractor's Representative

Attachment No. 4

Performance Requirements Summary (PRS)

ALP = Acceptable Level of Performance Section (Para)

Contract Requirement Performance Standard Lot Description

ALP

Method of Surveillance

4.1

Dumpster Type

Six cubic yard dumpsters, uniform in color with plastic/rubber lids

1 – 13

Dumpsters

100% compliant

Random

4.2

Dumpster Placement

Timely placement at locations directed by the Government

98%

4.3

Dumpster Condition

Appearance and function of dumpsters

5.1 5.3 5.4

Removal and Disposal

Area around dumpster free of trash, containers and equipment clean and free of stains and odor

1-13

5.2

Removal and Disposal

Use of approved landfill for disposal

1-13 thru 6.6

Period of Required

Services

Services performed as scheduled

1-3 services per week

Attachment No. 5

US Dept of Labor Wage Rates