B.01.01_RFP__W912DQ-19-R-1025.pdf

W912DQ19R1025

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ19R1025 and it is being issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01 (effective 20 December 2018).

This acquisition is set aside 100% for small business concerns. The associated North American Industry Classification System (NAICS) code is 561730 and the associated small business size standard is $7.5 million.

A list of the contract line item numbers and items, quantities, and units of measure are detailed in Section B of this combined synopsis/solicitation.

A description of requirements for the items to be acquired are detailed in Section C of this combined synopsis/solicitation.

The dates and places of delivery and acceptance are detailed in Sections E and F of this combined synopsis/solicitation.

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal. This provision is included in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The specific clauses required are detailed in Section I of this combined synopsis/solicitation.

VENDORS INTERESTED IN RESPONDING TO THIS COMBINED SYNOPSIS/SOLICITATION MUST

SUBMIT THEIR PROPOSAL ON THE ATTACHED FORM. Any questions must be submitted by e-mail to the point of contact below.

**SAM NOTARIZED LETTER PROCEDURES: An original, signed, and notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number is now required within 30 days of activation for both NEW SAM.gov entity registrations and EXISTING entity updates or renewals. Failure to do so within 30 days of activation may result in the registration no longer being active. The notarized letters MUST BE POSTAL SERVICE MAILED (not emailed or faxed) to the "FEDERAL SERVICE DESK" and must contain the information outlined in the "instructions for domestic entities" or "instructions for international entities" located at https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update. Templates for appointing an Entity Administrator are included within the respective instructions. Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling (866) 606-8220.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update http://www.sam.gov/ participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptacus.org/new/Govt_Contracting/find.php.

The due date for the receipt of proposals is: 11 MARCH 2019 by 2:00 PM CENTRAL TIME.

The due date for the receipt of questions in regards to this combined synopsis/solicitation is ten (10) calendar days prior to the proposals due date shown above.

Proposals must be received electronically at Cynthia.A.Clark@usace.army.mil. Adobe (.pdf) or Microsoft Word (.doc) are acceptable formats for submitting proposals. The electronic file must be under 8MB total to ensure it can be received by e-mail. If you are having any issues submitting your proposal, please contact Cindy Clark as soon as possible.

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to Cindy Clark at 816-389-3639 or at the email above.

VENDOR'S COVER SHEET

VENDOR’S INFORMATION

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S EMAIL:

OFFEROR’S DUNS #:

OFFEROR’S CAGE #:

SIGNATURE:

DATE SIGNED:

http://www.aptacus.org/new/Govt_Contracting/find.php mailto:Cynthia.A.Clark@usace.army.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 14 Each

FY19 BASE YEAR - MOW STOCKTON SECTOR A

FFP

The contractor shall furnish Park Mowing and Trimming Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS). The period of performance for this base year will be from 1 April 2019 through 31 March 2020.

The Government will order a minimum of 8 rounds of mowing services but not more than 14 rounds. PROJECT NO.: 463127.

FOB: Destination

MILSTRIP: W58XUW90106603

PURCHASE REQUEST NUMBER: W58XUW90106603

NET AMT

1001 14 Each

OPTION FY20 OPTION YEAR - MOW STOCKTON SECTOR A

FFP

The contractor shall furnish Park Mowing and Trimming Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS). The period of performance for this option year will be from 1 April 2020 through 31 March 2021.

The Government will order a minimum of 8 rounds of mowing services but not more than 14 rounds. PROJECT NO.: 463127.

FOB: Destination

2001 14 Each

OPTION FY21 OPTION YEAR - MOW STOCKTON SECTOR A

FFP

The contractor shall furnish Park Mowing and Trimming Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS). The period of performance for this option year will be from 1 April 2021 through 31 March 2022.

The Government will order a minimum of 8 rounds of mowing services but not more than 14 rounds. PROJECT NO.: 463127.

3001 14 Each

OPTION FY22 OPTION YEAR - MOW STOCKTON SECTOR A

FFP

The contractor shall furnish Park Mowing and Trimming Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS). The period of performance for this option year will be from 1 April 2022 through 31 March 2023.

The Government will order a minimum of 8 rounds of mowing services but not more than 14 rounds. PROJECT NO.: 463127.

4001 14 Each

OPTION FY23 OPTION YEAR - MOW STOCKTON SECTOR A

FFP

The contractor shall furnish Park Mowing and Trimming Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS). The period of performance for this option year will be from 1 April 2023 through 31 March 2024.

The Government will order a minimum of 8 rounds of mowing services but not more than 14 rounds. PROJECT NO.: 463127.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTOR A PARK MOWING SERVICES

STOCKTON LAKE PROJECT OFFICE

1. GENERAL: This is a non-personal services contract to provide Park Mowing Services at Stockton Lake in the following recreation areas: Crabtree Cove Park, Masters Park, High Point Access, Cedar Ridge Park, Mutton Creek Access, Mutton Creek Group Camping Area, Ruark Bluff Day Use Area, Ruark Bluff East Park, Ruark Bluff West Park and Greenfield Access. This also includes Corps of Engineers signs located along Hwy 245 Bridge, Y and H Highways near Mutton Creek and Ruark Bluff, and Hwy 215 Bridge in accordance with the specifications and maps in this Performance Work Statement. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Mowing of all areas listed above will be considered one complete round of mowing. There will be a minimum of 8 rounds of mowing ordered per year and a not-to-exceed maximum of 14 rounds of mowing per year.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Park Mowing Services as defined in this Performance Work Statement except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract. All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of work. Many areas consist of slopes, rocky terrain and heavily wooded areas, and may require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not be held accountable for conditions at the site which were not taken into account by prospective bidders. All mowing and trimming shall be completed in each area prior to moving on to another area.

1.2. Background: Stockton Lake is a flood control reservoir located on the Sac River in southwest Missouri, tucked into the foothills of the scenic Ozark Mountain range. The lake spans three county boundaries:

Cedar, Dade, and Polk. It is approximately 50 miles northwest of the metropolitan area of Springfield, Missouri, and approximately 130 miles south of Kansas City, MO. A map of Stockton Lake can be found on the Internet at: https://usace.contentdm.oclc.org/utils/getfile/collection/p16021coll7/id/8141. Stockton Lake provides flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Stockton Lake encompasses approximately 25,000 acres of surface water. Federal land surrounding Stockton Lake totals 36,047 acres, of which 16,572 acres are leased to the Missouri Department of Conservation (MDC) for management.

Land management practices used by the Corps of Engineers and MDC are engineered to preserve the land’s natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management, hydroelectric power, and water quality improvement. Eight parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Missouri Department of Natural Resources and private entities. The lessees provide a full range of marina services, restaurants, and camping to the public. Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendant services. The Corps manages the contracts and conducts inspections to insure that the services are provided for visitors to the lake.

https://usace.contentdm.oclc.org/utils/getfile/collection/p16021coll7/id/8141

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year – 1 April 2019 through 31 March 2020 Option Year 1 – 1 April 2020 through 31 March 2021 Option Year 2 – 1 April 2021 through 31 March 2022 Option Year 3 – 1 April 2022 through 31 March 2023 Option Year 4 – 1 April 2023 through 31 March 2024

1.4. General Information

1.4.1. Quality Control: Quality Control is the Contractor’s responsibility. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he/she assures their work complies with the requirements of the contract. The Contractor shall submit a copy of their quality control plan to the COR for approval prior to the start of work.

See PWS EXHIBIT 9 Quality Control Plan Template/Example. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QC system.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). A copy of the QASP will be supplied to the Contractor by the Contracting Officer’s Representative (COR).

1.4.3. Unsatisfactory Performance: If any of the services do not conform to contract requirements, the

Government may request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. The Contractor will have 24 hours from the time of notification of the deficiency to make the correction. When the defects in services cannot be corrected by reperformance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed.

1.4.4. Recognized Holidays: The Contractor will not be required to work on the following Federal

Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.5. Hours of Operation: The Contractor is responsible for conducting business between the hours of

7:00 AM and 8:30 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. For other than firm-fixed-price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Inclement Weather Schedule: In cases of severe weather, heavy rain, or park closure, the Contracting Officer or the Contracting Officer’s Representative (COR) may authorize exceptions.

When exceptions are granted, all mowing services shall be performed within 24 hours after the severe weather or park closure has terminated and/or when ground conditions are once again suitable for mowing activity as determined by the COR, unless the Contracting Officer or the COR authorizes additional time. It is the Contractor’s responsibility to notify the Contracting Officer when they are not able to perform services due to inclement weather.

1.4.7. Access Across Stockton Dam and Project Highway Bridges: The roadway across the dam and roadways over various highway bridges on Stockton Lake may be closed from time to time during the life of this contract. Closures could sometimes last several months under certain construction or maintenance circumstances. The Contractor should be prepared to take an alternate route during these times at no additional cost to the Government.

1.4.8. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See EXHIBIT 3 of this PWS.

1.4.8.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.4.8.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer or COR.

1.4.8.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.4.8.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.9. Required Insurance: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below chart.

Before commencing work under this contract, the Contractor shall present to the Contracting Officer’s Representative (COR) proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

Type Amount Worker’s Compensation Coverage complying with applicable state statute Employer’s Liability Minimum amount of $100,000

General Liability on Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

NOTE: Coverages shown above are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State of Missouri requirements may be obtained by contacting Division of Insurance, 573- 751-4126, Toll Free 1-800-726-7390, https://insurance.mo.gov/.

1.4.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance; and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11. Contracting Officer’s Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

• assure that the Contractor performs the technical requirements of the contract

• perform inspections necessary in connection with contract performance

• maintain written and oral communications with the Contractor concerning technical aspects of the contract

• issue written interpretations of technical requirements, including Government drawings, designs, and specifications

• monitor Contractor's performance and notify both the Contracting Officer and

Contractor of any deficiencies

• coordinate availability of Government-furnished property

• provide site entry for Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.12. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance https://insurance.mo.gov/ with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.13. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing in the QC Plan to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.14. Communication: The contract manager or alternate shall communicate with the COR to provide a status update on work being performed for the day, Monday thru Friday, except Federal holidays or when the Government facility is closed for administrative reasons. At a minimum, the Contractor shall let the COR know when a round of mowing has begun, when it is completed, and if any issues arise during mowing operations. The Contractor shall furnish a phone number that shall be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.15. Ordering of Services: Mowing orders will be placed in writing by the Stockton Lake Project Office.

The contractor shall commence mowing on the date and time specified in the written order. Orders will not be placed less than 72 hours prior to the date that mowing services are ordered. It is anticipated that orders will likely be issued for accomplishment of services to be completed prior to the Memorial Day, Independence Day and Labor Day holidays/holiday weekends. The Government reserves the right to designate the starting point, area to be mowed first, when placing orders under this contract.

1.4.16. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing under the contract shall consume any alcohol or drugs (except prescription drugs not affecting performance of work) during performance of work under this contract.

1.4.17. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the

Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.18. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all

Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer’s Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.19. Property Damage: The Contractor shall be liable for any and all damages or losses, public or private (including damage to property of park patrons), incidental to the work performed as a result of this contract. Any damage to Government property due to any mowing equipment striking or hitting site posts, lantern hangers, fire grills/BBQ grills, hydrant containment boxes, meter pits, established trees, saplings, etc. shall be replaced or repaired to original conditions by the Contractor at no extra cost to the Government. Severe rutting and scalping caused by negligence or improper operation of Contractor’s equipment shall be repaired, and damaged areas shall be over-seeded with KY-31 or equivalent fescue mix in accordance with manufacturer’s application rates.

1.4.20. Title 36 Rules and Regulations: Contractor and Contractor Personnel shall comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.21. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The Contractor will be required to submit an accident prevention plan and Activity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual. This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf, or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.21.1. Equipment Operation: Contractor equipment and vehicles shall be operated in a manner at all times in accordance with the above referenced manual requirements including but not limited to: proper training of employees, operating flashers and turn signals, use of slow moving vehicle signs where required, equipped with manufacturer’s approved rollover protection system (ROPS), seatbelts shall be worn at all times equipment is in operation, manufacturer’s approved safety discharge and/or deflection devices will be in use at all times while equipment is in operation to minimize accidental damage or injury from flying objects.

1.4.21.2. Personal Protective Equipment (PPE): The Contractor shall provide to employees all

PPE required for mowing and trimming activities performed under this contract. PPE shall include at a minimum but will not be limited to, work boots, long pants, sleeved shirts or t-shirts, eye protection, and hearing protection.

1.4.21.3. Man Hours Reporting: The Contractor shall report the number of hours worked on

Government property monthly during the period of performance of services under this contract. These hours shall be recorded on the Contractor’s monthly invoice and submitted to the Stockton Project Office.

1.4.22. Payment: Payment will be per satisfactorily completed round of mowing. One round will consist of completely mowing all areas listed in this PWS. Payment will not be made for services not performed. Contractors shall provide the Project Office with a correct invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. An example invoice in included in EXHIBIT 8.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may also include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel who are evaluated in a source-selection process and who may be required to be utilized in the performance of a contract by the Key Personnel listed in the PWS.

When Key Personnel are used as an evaluation factor in a best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

3. GOVERNMENT FURNISHED PROPERTY, ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing to the Contracting Officer’s Representative within 72 hours.

3.1. Services: None

3.2. Facilities: None

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: The Government will provide gate keys to access certain mowing areas and mowing maps for the Contractor to use as reference to the park mowing areas.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish everything required to meet the requirements of this contract that is not otherwise listed under Paragraph 3, above, of this PWS.

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide mowing and trimming services as per the enclosed specifications, drawings, exhibits, and schedules at Stockton Lake. The Quality Assurance Representative or Contracting Officer’s Representative shall notify the Contractor as to when each of the required mowing cycles shall begin. Mowing, trimming and other associated work shall be performed at all areas shown in detail on Government-furnished maps in EXHIBIT 7 and at highway sign locations described in paragraph 5.2.3. Satisfactory completion of work in all mowing areas will be considered one complete round. Major defects in services are described in the standards below. Minor defects in services are defects found which fall below the major defect threshold.

5.2. Park Mowing Services: Vegetation/grassy areas within park areas shall be completely mowed to a uniform maximum height between 3 1/2 to 4 inches and shall be free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps. The mowing areas are delineated on the park maps, which include many park areas that extend to lake water’s edge. All parking lots and boat ramps on Government property shall be maintained on edges by mowing a minimum 10 feet (+/- 1 foot) from all perimeter outer edges of asphalt or gravel parking surfaces or to an established tree line, whichever is the closer distance of the two. In no case will the Contractor be required to mow beyond 10 feet unless the larger area is indicated to be mowed on the mowing maps. Mowing around occupied facilities such as campsites shall be accomplished with caution and at a safe distance. It may be necessary to postpone mowing in an occupied area until mowing operations can be completed safely and without endangering people. Mowing such areas at a later time will be considered a part of the mowing cycle, and no separate payment will be made. A major defect in this element would be evidence of failure to cut to a uniform height, windrows or piled clippings, uncut vegetation, rutting, or scalping in one or more locations within a mowing area totaling ½ acre in size or greater. (Critical Element)

5.2.1. Roadways: Roads are indicated by bright green lines on mowing maps. The Contractor shall mow

10 feet (+/- 1 foot) on either side of roads, from the road edge outward. Roadways encompass and include mowing and trimming right of way areas, park signs, fee vaults, traffic counters and other structures within the area specified above along either side of the roadway. If the common tree line is less than 10 feet from the road edge, Contractor shall mow up to the tree line. Steep road ditches (45 degrees or more) less than 10 feet from the edge of the road shall mowed/trimmed to the bottom of the ditch. In no case will the Contractor be required to mow beyond 10 feet unless the larger area is indicated to be mowed on the mowing maps. Contractor shall not be required to mow any woody vegetation within the ditch that is over one half inch in diameter. Areas along roadways can be rough, steep and rocky. Historically, mowing these areas with a tractor-pulled brush hog or batwing style mower has been successful. . A major defect in this element would be evidence of failure to cut to a uniform height, failure to mow the specified distance from the road edge outward, windrows or piled clippings, uncut vegetation, rutting, or scalping in one or more locations totaling 100 linear feet in length along a roadway within a mowing area. (Critical Element)

5.2.2. Sewage Lagoons/Lift Stations: Areas surrounding lagoons/lift stations shall be mowed two mower passes (approximately 10 feet) on the outside of the lagoon fence and mowed completely between the lagoon fence and the entrance roadway. Areas within lagoon fences shall be mowed and trimmed completely. The elevation of lagoons fluctuates. Inside slopes, including vegetation growing in standing water of the lagoon up to a distance of 5 feet inward from the water's edge, may require cutting and trimming of vegetation by hand, power trimmers, or sickle-bar mowers. Vegetation falling into the water during mowing and trimming operations, as well as any previously existing vegetation (floating up to 5 feet from water’s edge), shall be removed by raking, and shall be disposed of as directed by the Contracting Officer’s Representative. A major defect in this element would be failure to meet the standards listed above in one or more lagoons within a mowing area.

(Critical Element)

5.2.3. Highway Signs: There are approximately 12 Corps of Engineers signs located along highways near parks and bridges that shall be mowed under this contract. Quantities and locations are as follows: 2 “Stockton Lake” signs, one on each side of the Hwy 245 Bridge; 2 “Stockton Lake” and 2 “Mutton Creek” signs on Y Hwy near Mutton Creek; 2 “Ruark Bluff Park” sign and 3 park directional signs near Ruark Bluff Parks on H Highway; and 1 “Stockton Lake” sign west of the Hwy 215 Bridge. The Contractor shall mow a triangular area around each sign. The Contractor shall mow the entire triangular area shown in EXHIBIT 10 to the same standards described in paragraph 5.2 including trimming around all sign posts at sign locations. A major defect in this element would be failure to meet the standards described above at 2 or more highway sign locations. (Non-Critical Element)

5.3. Trimming: Trimming shall be performed during each mowing cycle within all mowing areas. This includes trimming around all trees, culverts, guardrails including vegetation within 3 feet of the backside of the guardrail, up against rock in rip rap areas, along sidewalks, structures/ buildings, boulders, lantern hangers, fire rings, electrical pedestals, sign posts, steep ditch lines, fence posts, along with trimming any other items within the mowing areas shown on the furnished park maps. This list of areas to be trimmed is not all inclusive. Areas must be trimmed uniformly, without scalping or leaving uneven edges. Care must be taken by the Contractor so as not to injure or damage any mature or young trees, shrubs or other freshly planted vegetation. Replacement of damaged vegetation shall be the Contractor’s responsibility at no extra cost to the Government. In areas that are too wet, too steep or inaccessible to mow with zero-turn mowers or other mowers, hand trimming shall be required. A major defect in this element would be failure to properly trim around any combination of five (5) or more objects or structures within a mowing area.

(Non-Critical Element)

5.4. Policing: The Contractor is responsible for policing all mowing areas prior to and after mowing and trimming is completed for trash, tree limbs and other debris. All trash or other discarded man-made items shall be deposited in the refuse receptacle(s) located in each park. All tree limbs shall be disposed of by depositing them into surrounding wooded areas. In the event that extremely large debris be encountered during mowing operations (limbs over 10 ft. in length and over 4” in diameter) the Contractor must notify the COR prior to the next mowing cycle so the Government can schedule removal of this debris so that continuous avoidance of this un-mowed section can be alleviated. At no time will it be acceptable for the Contractor or Contractor’s employees to mow over trash located within a mowing area or leave areas where branches or limbs were lying on the ground left un-mowed. A major defect in this element would be evidence of any combination of five (5) or more pieces of trash or limbs not being properly disposed of within a mowing area. (Non-Critical Element).

5.5. Cleanup: Prior to leaving each area, the Contractor shall remove all grass clippings and other debris created during mowing operations from all sidewalks, curbs, paved roads, paved parking areas, campsites, picnic sites, concrete slabs and other structures or shelters. Grass clippings may be spread uniformly in the adjacent grassy area, to a depth of no more than 1 inch. Contractor shall not leave mower tracks on sidewalks or other concrete features. A major defect in this requirement would be evidence of (2) sidewalks not being cleaned and/or (2) individual areas on paved roads, parking areas, concrete slabs, and other structures not being cleaned. (Non-Critical Element).

5.6. Timeliness: Once the notification to begin mowing has been delivered, the Contractor shall complete all required services (one complete round of mowing of all areas) within the maximum time period of 5 consecutive days. Time extensions for unusually wet weather conditions may be requested by the Contractor and evaluated by the Contracting Officer’s Representative on a case-by-case basis. A major defect in this requirement would be failure to complete mowing services within the required timeframes.

(Critical Element).

6. APPLICABLE PUBLICATIONS (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to:

6.1. EM-385-1-1 Current Safety and Health Requirements Manual

6.2. CFR 29 Park 1910 Occupational Safety and Health Standards

6.3. CFR 29 Part 1925 Safety and Health Standards for Federal Service Contracts

7. TECHNICAL EXHIBIT LISTING:

7.1. EXHIBIT 1 – Performance Requirements Summary

7.2. EXHIBIT 2 – Deliverables Schedule

7.3. EXHIBIT 3 – Anti Terrorism and Operations Security Requirements

7.4. EXHIBIT 4 – Corps Watch Information Paper and Employee Signature Page

7.5. EXHIBIT 5 – Lake Map

7.6. EXHIBIT 6 – Approximate Mowing Acreages

7.7. EXHIBIT 7 - Mowing Area Maps

7.8. EXHIBIT 8 - Example Invoice

7.9. EXHIBIT 9 - Example QC Plan

7.10. EXHIBIT 10 – Highway Sign Mowing Drawing

7.11. EXHIBIT 11 – Example Quality Assurance Surveillance Plan

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2019 TO

31-MAR-2020

N/A USACE, KANSAS CITY +

CALEB YOUNG

STOCKTON LAKE PROJECT

16435 E STOCKTON LAKE DR

STOCKTON MO 65785-9416

816-389-3006

9664X7

1001 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

Section H - Special Contract Requirements

DOL SCA WAGE RATES

WD 15-5103 (Rev.-7) was first posted on www.wdol.gov on 01/01/2019

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5103 Daniel W. Simms Division of | Revision No.: 7 Director Wage Determinations| Date Of Revision: 12/26/2018 Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.60 for calendar year 2019 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.60 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2019. The EO minimum wage rate will be adjusted annually.

Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Missouri

Area: Missouri Counties of Barry, Barton, Cedar, Dade, Lawrence, Stone, Taney, Vernon **Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 12.27 01012 - Accounting Clerk II 13.78 01013 - Accounting Clerk III 15.42 01020 - Administrative Assistant 22.83 01035 - Court Reporter 13.74 01041 - Customer Service Representative I 9.98 01042 - Customer Service Representative II 11.23 01043 - Customer Service Representative III 13.26 01051 - Data Entry Operator I 12.63 01052 - Data Entry Operator II 13.78 01060 - Dispatcher, Motor Vehicle 16.16 01070 - Document Preparation Clerk 11.35 01090 - Duplicating Machine Operator 11.35 01111 - General Clerk I 11.54 01112 - General Clerk II 12.60 01113 - General Clerk III 14.15 01120 - Housing Referral Assistant 15.32 01141 - Messenger Courier 10.41 01191 - Order Clerk I 12.97 01192 - Order Clerk II 14.73 01261 - Personnel Assistant (Employment) I 14.46 01262 - Personnel Assistant (Employment) II 16.18 01263 - Personnel Assistant (Employment) III 18.03 01270 - Production Control Clerk 18.23 01290 - Rental Clerk 12.62 01300 - Scheduler, Maintenance 12.28

01311 - Secretary I 12.28 01312 - Secretary II 13.74 01313 - Secretary III 15.32 01320 - Service Order Dispatcher 14.44 01410 - Supply Technician 22.83 01420 - Survey Worker 14.01 01460 - Switchboard Operator/Receptionist 11.27 01531 - Travel Clerk I 12.30 01532 - Travel Clerk II 13.29 01533 - Travel Clerk III 14.27 01611 - Word Processor I 12.20 01612 - Word Processor II 13.70 01613 - Word Processor…