SiPass_-_J&A_for_Limiting_Competition_Under_the_SAT_(2019.07.25)_FAR_13.1_(Signed)_Redacted.pdf

Control No: (Insert #)

Version – February 2017

Memorandum for Record

Limiting Competition At or Below the Simplified Acquisition Threshold for

SiPass Preventive Maintenance

1. Contracting Activity: 413th CSB, Regional Contracting Office – Alaska (RCO-AK).

2. Description of Action: The Bassett Army Community Hospital (BACH) at Fort Wainwright, Alaska has the requirement for preventive maintenance, and software and hardware updates to their Siemens SiPass security controlled access doors. The BACH requests a follow-on Firm-Fixed-Price contract with Siemens Industry, Inc. The Government projects award for September 2019 and fiscal year 2019 O&M funds will be used.

Name of Proposed Contractor and Address:

Siemens industry, Inc.

2520 Roland Road, Fairbanks, AK 99709

(907) 371-1105

Brand Name Buy: No

3. Description of Services: Contractor shall provide materials, labor, and equipment necessary to perform training, testing, cleaning, up-dates of software and preventive maintenance on all of the SiPass systems to anticipate any issues prior to a potential failure in Bassett Army Community Hospital (BACH).

- Services to include the following:

o Preventive Maintenance shall be performed according to manufacturer’s recommendation.

o Preventative Maintenance shall include annual on-site inspection, testing, and adjusting as needed for the following components:

Power equipment, such as rechargeable batteries and power supplies (PSD-16). Batteries to be replaced as necessary.

510 Proximity Readers and 8 Access Controllers.

510 Electric Strikes.

8 ERI Access Door Controllers (Qty 55) and 2 DRI Access Door

Controllers (Qty 42).

2 Access Computers and Work Stations.

o Service shall include 40 hours of operator training during scheduled on-site visits, as scheduled by Chief of Facilities.

o Contractor shall provide a software subscription to include software and firmware updates as they become available.

- Contractors will be issued MEDDAC Visitors ID badge.

- Maintenance and testing schedules will be coordinated through Facilities

Management.

- Project work shall not interfere with daily clinical operations.

- In the event that a deficiency is found during the testing that renders the system unreliable, the contractor shall contact the Chief of Facilities with a proposed solution and time line to correct the deficiency. Any work required to be performed that is not in the contract shall not be performed until an approved government solution is completed.

The total estimated cost of this effort including options and the Option to Extend Services clause is $197,358.00.

Period of Performance Price Base Year 01 September 2019 – 31 August 2020 $33,876.00

Option Year 1 01 September 2020 – 31 August 2021 $34,560.00 Option Year 2 01 September 2021 – 31 August 2022 $35,604.00 Option Year 3 01 September 2022 – 31 August 2023 $36,672.00 Option Year 4 01 September 2023 – 31 August 2024 $37,764.00

52.217-8 Option 01 September 2024 – 28 February 2025 $18,882.00 $197,358.00

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: The Siemens SiPass Access Control and Management Software is an exclusive Siemens developed proprietary software and access control system. This system is currently installed in the BACH and is licensed to manage and control over 510 electronically accessed doors along with managing the database of over 1,500 card users. Siemens industry, Inc. Building Technologies Division (SBT) is the only source of this software and firmware that operates this access control system. Periodically Siemens will develop new firmware and software enhancement updates that are necessary to maintain reliability and functionality of the existing building security. These updates and enhancements are updated while a valid software support maintenance agreement is active.

The multiple ACC controllers along with all of the associated hardware will only work in conjunction with the individual door controllers, readers and locks. This SiPass software is designed to work exclusively with each of the Siemens proprietary parts and no other manufactures equipment. Likewise, the SiPass ACC controllers and peripheral hardware will only communicate with the SiPass software.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

7. Market Research: The Contract Specialist (Veronica Lamboy) for this requirement contacted the Siemens Sales Executive (Victor Harmon) on 25 JUL 2019. The sales Executive indicated that the Siemens SiPass Access Control and Management Software is solely provided by Siemens and there are no other resellers. An internet search for maintenance providers for the Siemens SiPass software did not yield any additional results. The market research for the two previous contracts were reviewed and both came to the same conclusion. Maintenance and updates to the Siemens SiPass Software can only be obtained from Siemens.

8. Other Facts:

a. Procurement History

Contract Number W912D0-15-P-0040 Contractor Siemens Industry, Inc.

Award Date 27 August 2015 Procurement Method Sole Source Contract Type Firm Fixed Price Total Contract Value $124,397.00 Option Periods Base + 3 Option Years Basis for Fair & Reasonable Pricing Comparison of the proposed price with prices found reasonable on previous purchases. Current price lists, catalogs, or advertisements.

Contract Number W912D0-12-P-0086 Contractor Siemens Industry, Inc.

Award Date 5 September 2012 Procurement Method Sole Source Contract Type Firm Fixed Price Total Contract Value $136,774.06 Option Periods Base + 2 Option Years Basis for Fair & Reasonable Pricing Comparison of the proposed price to the

IGCE.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Dawn M. Davids Title: Contracting Officer Representative Signature: Date:

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The basis for fair and reasonable price determination will be included in the contract file.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services herein described have otherwise been authorized for acquisition.

Typed Name: Remo Dela Cruz Title: Contracting Officer Signature: Date: