Conform Copy of Amendment 0001 for 21R0004.pdf

SEE ADDENDUM

(No Collect Calls)

W912CN21R0004 11-Dec-2020

b. TELEPHONE NUMBER

808.656.0940

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 08 Jan 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANGELA U. MCCOLOR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WX3JN3 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DPW USAG-HI

MORRIS A. SIMMS

947 WRIGHT AVENUE BLDG 104 (WAAF)

SCHOFIELD BARRACKS HI 96857-5013

TEL: 808-656-3018 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF95

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CN21R0004000111 Facilities Maintenance Vertical) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Chiller Systems Preventive Maintenance and Repair

17 Nov 2020

W912CN21R0004

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing chiller systems and their components listed in real property records. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line, excluding Army Family Housing.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Medical facilities and clinics

e. Childcare facilities

f. Barracks

g. Billeting

h. Range facilities

i. HVAC systems

1.3 Work Management and Control. N/A

2.0 Description of Services. The Contractor shall develop and implement (after KO approval) a Comprehensive Preventive Maintenance (PM) and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on all chiller systems within building and structures, its component equipment and other systems included at all USAGHI facilities on the island of Oahu. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 days after receipt of approval to start. Work that is outside the scope of PM shall be accomplished through a Demand Maintenance Order (DMO).

2.1 Facility Workload. Technical Exhibit 1 provides PM workload requirements for this service.

2.1.1 BUILDER Sustainment Management System. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.10.1 Components. N/A

2.10.2 Leaks. N/A

2.10.3 Sump Pumps. N/A

2.10.4 Hot Water Tanks. N/A

2.10.5 Backflow Preventors. N/A

2.10.6 Grease Traps. N/A

2.11 Heating/Cooling Plants. N/A

2.12 Heat Pumps. N/A

2.13. Central Boiler Plants. N/A

2.14 Chiller Annual Preventive Maintenance. The Contractor shall refer to these technical exhibit TE 1, Chiller Inventory for detailed information regarding cooling towers and associated equipment. The Contractor shall notify the COR within 24 hours of equipment found to be inoperable and advise on course of action to return equipment to operational status. The Contactor shall check the Variable Frequency Drive (VFD) refrigerant strainer and replace annually or sooner if the condition of the strainer requires replacement within the annual period. The Contractor shall change the oil, the oil filter and perform an oil analysis to determine when to conduct a compressor inspection. To ensure environmental compliance, the Contractor shall ensure the following documents are completed:

TE 2: SVC USAG HI Chiller Chem Sys, OTHER INFORMATION, Service Requirements, Section 18c, Applicable Directives: Refrigerant Leak Repair Requirements Form II.

TE 2A: SVC USAG HI Chiller Chem Sys Regulatory Timeline and Checklist for Repair Verification, or

Retrofit and Retirement Activities Form III.

The Contractor shall submit an oil sample to the manufacturer or approved laboratory for a comprehensive analysis and provide a copy of the results 5 calendar days after receipt of the analysis. NOTE! The Contractor shall provide factory certified technicians to service chiller systems at the following facilities on Schofield Barracks (776, 779, 882, and 1502). The Contractor shall conduct the following preventive maintenance actions on an annual basis:

2.14.1 Refrigerant Float System. The Contractor shall inspect system annually or when the condenser is opened for service.

2.14.2 Valve Body. The Contractor shall disconnect the vent piping and inspect the valve body mechanism for evidence of corrosion, rust, dirt, scaling, or leakage. The Contractor shall replace the valve if any of these conditions are found. The Contractor shall inspect the relief valves at more frequent intervals if the chiller is installed in or the relief valves are vented into a corrosive atmosphere.

2.14.3 Compressor Bearing and Gears. The Contractor shall analyze the compressor bearing and gear oil for signs of vibration. The Contractor shall examine gears, babbitted journal, and thrust bearings for signs of wear based on results of the annual oil analysis. The Contractor shall provide a trained service technician to breakdown and inspect the bearings. The frequency of examination is determined by the hours of chiller operation, load conditions during operation, and the condition of the oil and the lubrication system.

2.14.4 Heat Exchanger Tubes and Flow Devices. The Contractor shall inspect and clean the cooler tubes at the end of the first operating season. The Contractor shall inspect chilled water temperature sensors and flow devices for signs of corrosion and/or scaling. The Contractor shall replace sensors or Schrader fittings in the event of corrosion, inoperability, or scaling.

2.14.5 Condenser Tube Cleaning. The Contractor shall clean condenser tubes once per year and more often if the water is contaminated. The Contractor shall inspect the condenser water sensors and flow devices for signs of corrosion or scaling and replace if needed. The Contractor shall clean the condenser tubes whenever high condenser pressure or low refrigeration load. The Contractor shall check the condenser refrigerant temperature against leaving condenser water temperature when an increase above normal condenser pressure exists. The Contractor shall use brushes specially designed to prevent damage to the inner wall of the condenser tubes.

2.14.6 Pressure Transducers and Temperature Sensors. The Contractor shall check pressure transducers and temperature sensors for proper calibration and replace if they are not functioning properly. The Contractor shall run a control test on each chiller and conduct eddy current testing to verify condition of the condenser and cooler tubes.

The Contractor shall notify the COR within 24 hours of equipment found to be inoperable and advise on course of action to return equipment to operational status.

2.14.7 Quarterly Preventive Maintenance. The Contractor shall inspect the VFD and remove accumulated debris from enclosed components with a high-velocity / low pressure blower. The Contractor shall check and retighten power connections and lubricate all items according to manufacturer’s specifications.

2.14.8 Monthly Preventive Maintenance. The Contractor shall inspect the control panel, and vacuum the cabinet to eliminate dust build-up. The Contractor shall clean and tighten connections and refer to the Troubleshooting Guide section for control checks and adjustments if the chiller control malfunctions. The Contractor shall also conduct the following checks during monthly PMs.

2.14.8.1 Safety and Operating Controls: The Contractor shall check values of monitored parameters. The contractors shall conduct the Automated Control Test (with machine in OFF mode) to ensure chiller protection.

2.14.8.2 Refrigerant Filter: The Contractor shall change the refrigerant filter/drier should be changed when the machine is opened for service or per the specific manufacturer's recommendations, whichever is more stringent.

2.14.8.3 Oil Reclaim Filter: Replace the filter when the machine is opened for service, whenever refrigerant is evacuated from the cooler, or per the specific manufacturer's recommendation, whichever is more stringent.

2.14.8.4 Relief Valves and Piping (where applicable): The Contractor shall inspect and repair relief valves to protect the chillers against potential overpressure hazard.

2.14.8.5 Compressor Bearing and Gears: The Contractor shall inspect compressor bearings and gears and use appropriate grade of oil to maintain the recommended level, temperature, and pressure. The contractor shall lubricate these systems thoroughly.

2.14.8.6 Water Leaks: The Contractor shall inspect the refrigerant moisture indicator on the refrigerant motor cooling line to determine possible water leakage during operation and repair immediately.

2.14.8.7 Temperature Sensors and Pressure Transducers: The Contractor shall check the temperature sensors and pressure transducers to ensure proper operation and correct if needed. The Contractor shall monitor the condenser and cooler approach temperatures and schedule for cleaning if the temperature is greater than 9 degrees Fahrenheit immediately.

2.14.9 Routine Repair. Routine repair is defined as repair requirements that are non-emergency/unscheduled in nature.The Contractor shall acknowledge receipt of DMO (priority two) within three (3) days after the notification of the DMO and perform an on-site assessment within three (3) days. The Contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two (2) working days after on-site assessment.

2.14.10 Emergency Repair. Emergency repair is defined as repair requirement that must be addressed quickly to remedy dangerous or unhealthy situations, prevent damage to facility, and/or prevent interference with mission accomplishment. The Contractor shall be on-site within two (2) hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate).

Contractor’s submittal to the COR may be via email or telephonic. The Contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated.

2.14.11 Leak Repairs and Recordkeeping.

The Contractor shall complete the Regulatory Timeline and Checklist for Repair Verification, or Retrofit and Retirement Activities Form II (Technical Exhibit 2). The Contractor shall ensure leakage rate is recorded on Air Conditioning and Refrigeration Service Report and Leakage Rate Calculation Form II (Technical Exhibit 2A).

2.14.12 Projected Maintenance Schedule.

Within 30 days after award of contract, the contractor shall provide the COR a bi-annual schedule of preventive maintenance (monthly, quarterly, semi-annual & annual) for all chillers and associated equipment identified in Technical Exhibit (TE) 2. The contractor shall provide the COR a bi-annual schedule of preventive maintenance (monthly, quarterly, semi-annual & annual) within 30 days after the start of each option period.

Performance Standards STD: Chiller Systems Projected Maintenance Schedule submitted as specified.

Deliverables:

A001 Chiller Systems: Projected Maintenance Schedule

2.14.13 Monthly Service Report.

The contractor shall provide a monthly service report for all maintenance activities performed. The report shall be provided to the COR by the 10th calendar day of the following month.PRS

2.14.2 Quantity Fluctuation.

The government reserves the right to decrease or increase the contract quantities during the contract period.

2.15 Air Handlers. N/A

2.16 Condensers, Water Pumps and Variable Frequency Drives (VFDs). N/A

2.17 Strainers/Valves/Sensors (Not connected to the DDC)/Piping N/A

2.18 Cooling Towers. N/A

2.19 Chemical Treatment of Water Systems. N / A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.19 Auxiliary Generators. N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems. N/A

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Keys and Locks. N/A

2.27 Key Control. The COR/ACOR will coordinate with the Contractor to gain access to secured areas requiring access. The Contractor shall assume responsibility of key(s) issued and security of area being accessed for execution of of duties. The Contractor shall develop procedures covering key control in a Quality Control Plan. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR/ACOR. All references to keys include key cards.

2.27.1 Lost keys shall immediately be reported by phone and written correspondence to the COR/ACOR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.27.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees in performance of assigned work or the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.27.3 Lock Combinations. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 Work Capability Levels. N/A

4.0. Special Requirements

4.1. Issuance of Task Orders

(a) The work to be accomplished under this contract will be performed upon receipt of a task order. The Contractor shall coordinate all work with the Contracting Officer Representative in order that there will be a minimum of interruption and inconvenience to the Government.

4.2. WORK UNDER ESTIMATED QUANTITY LINE ITEMS

Prior to commencement of work, the Contractor shall coordinate with the authorized representative of the Contracting Officer for mutual agreement as to the quantity of additional work required. Work performed shall not exceed the estimated quantities unless the Contracting Officer executes a modification to the contract.

4.3. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK ORDERED

(a) The Contractor shall only commence work under this contract upon receipt of a task order. The task order shall specify the building in which work is to be performed and sequence in which the work shall be performed.

(b) The Contractor shall be required to commence, execute, and complete all work in accordance with the said task order, unless changed and mutually agreed to between the parties.

(c) The Contractor shall be verbally notified that work is required. The Contractor shall be available from 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays, to receive such notification. Upon receipt of notification, the Contractor shall be at the work site within two working days for preparation and signing of an agreement sheet. The Contractor may be required to remove, cut, alter, replace or repair existing work as necessary to perform work. Except as specified, the Contractor shall not disturb, cut, alter or remove any structural work and shall not disturb any ducts, plumbing, steam, gas or electrical work without prior approval of the Contracting Officer’s Representative (COR). When ordered on a task order, any walls, ceiling or partitions disturbed or removed as a result of performing the required work shall be repaired or replaced. Materials and workmanship used in restoring work shall conform in type and quality to that of existing construction. All work shall be ordered in accordance with the unit pricing schedule. Notification to Federal and State agencies shall be done no later than the following working day that the task order is received.

(d) Work called for under a specific task order shall commence and be diligently prosecuted and completed.

4.4. GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13834, “Efficient Federal Operations” signed by the President on 17 May 2018, requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

• Reduce energy consumption

• Reduce greenhouse gas emissions

• Conserve and protect water resources

• Eliminate waste, recycle, and prevent pollution

• Adopt sustainable technologies

• Procure environmentally preferable materials, products and services

• Maintain sustainable building

• Strengthen livability of the local community

• Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits, or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-division

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-6; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG HI-25; Open Burn Policy Memorandum USAG-HI-27; and Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-30. Installation Policy Memorandums are available for download at: https://home.army.mil/hawaii/index.php/about/command-pubs

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-a-z

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat, and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

4.5. EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA)

HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG- HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B- 98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at: http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations.

MSDSs must be readily available at the site location where the work is being performed

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request.

Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available from the DPW Environmental Division. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to building 6040 East Range for material to be bar-coded. The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

4.6. SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS

MATERIALS/HAZARDOUS WASTE

(a) The contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan.

Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW

Environmental Division, the government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656- 1111 and the COR upon discovery.

4.7. HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

4.8. RECYCLING PROGRAM

(a) The contractor will comply with USAG-HI Policy Memorandum 11, Solid Waste Management and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/my-fort/services/recycling-center

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

4.9. NATURAL AND CULTURAL RESOURCES PROGRAM

(a) The contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The contractor must be cognizant of the potential environmental impact and liability their actions could have, if specified procedures are not followed on Army lands. The contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The contractor will refer to the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/natural-resourcesand https://home.army.mil/hawaii/index.php/garrison/dpw/cultural-resources for additional information.

4.10. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

4.11. SUSTAINABLE ENVIRONMENTAL MANAGEMENT (SEM) SYSTEM

(a) The Contractor will be familiar with and comply with the installation’s Environmental Policy Memorandum USAG-HI-10 and all 18 components of the installation SEM system manual in conformance with the ISO 14001 standard. The SEM system manual is available for download at:

http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx

(b) In accordance with OPORD IMPC-HI-ZA 02-09, the contractor will train all personnel in SEM awareness provided by DPW Environmental Division upon contract award. Refer to the installation Sustainable and Environmental Management website at http://www.garrison.hawaii.army.mil/sustainability/Training.aspx for information about the online training logging and access procedure.

(c) The Contractor will support, as applicable, USAG-HI in achieving the reduction and environmental improvement goals identified in the installation Strategic and Sustainability Plan, as well as Executive Order 13514. The Contractor will strive to accomplish these goals by implementing and promoting green practices to help reduce their environmental footprint, fostering an ethic that takes the Army beyond environmental compliance to sustainability.

(d) Appoint a SEM point of contact to DPW Environmental Division to include Name, phone number and email address upon request by the Government.

4.12. SELF-HELP PROJECTS – N/A

(a) While performing work and/or occupying facilities on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will consult with the DPW Environmental Division before beginning any self-help projects for guidelines on how to comply with historical property requirements and for verification of potential asbestos, lead-based paint and other environmental health hazards associated with the proposed self-help project.

(b) You can read more about asbestos and lead-based paint at:

http://www.garrison.hawaii.army.mil/sustainability/AsbestosLead.aspx

4.13. ENERGY AND WATER CONSERVATION

(a) Upon request by the Government, the Contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

4.14. PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES (INCLUDES

COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC- HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr. Eugene Brown, (Primary AO) (808) 656-6656; Marion F.

Robinson, Jr., (808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for this operations from the Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below. Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2), (3) or (4) above.

4.15. AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

4.16. ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES

We recognize the important roles companies like you play in our day-to-day operations.

That is why USAG-Hawaii is enhancing the current access control solution called the RAPIDGate Program. This program supports the security requirements while offering a streamline access procedure for vendors, contractors, sub-contractors, suppliers, and service providers. This voluntary program is available by installation approval to new and existing personnel who require routine access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire streamlined entry into the installation. Separate sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililiaau Army Recreation Center and Pohakuloa Training Area) is required.

1) Access Privilege Management options*

a) RAPIDGate Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

b) Companies that choose not to participate in the RAPIDGate Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

SUBJECT: RAPIDGate Access Control Program for Vendors, Suppliers, Contractors, Sub-Contractors, and Service Providers.

2) Key Dates*

a) Effective August 15, 2019, Contractor Access Pass (CAP) badges will no longer be issued for long term access. A 30 day CAP badge will be available until August 15, 2019. All currently issued CAP badges will maintain their existing expiration date or expire and be confiscated on September 15, 2019 (whichever occurs sooner).

b) Effective September 15, 2019, the only long-term Contractor credential available for access is the RAPIDGate Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements

Companies that service USAG Hawaii facilities may initiate enrollment in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPIDGate Program Enrollment Information”.

If you have questions regarding the RAPIDGate Program at USAG-Hawaii, please contact RAPIDGate at 1-877-RAPIDGate (1-877-727-4342). If you have any questions regarding the USAG Hawaii access control changes, please contact Chief Lesley Gardner, Chief of Guards, at 808-656-0707 or Lt. Shawn Stackhouse, Security Branch Operations, at 808-656-0232.

We strongly encourage you to review the program benefits that the RAPIDGate Program offers. It will assist us with streamlining access for your employees, improving the ability of our access control personnel, and maintaining higher levels of security and efficiency.

4.16a. RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342).

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the Enrollment Forms, https://eform.rapidgate.com/. On the Enrollment Forms you will need to provide your USAG-Hawaii sponsor point of contact, including a name, phone number, and e-mail address. USAG-Hawaii must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Fortior Solutions at 1-877-RAPIDGate (1-877-727-4342). A Customer Service Representative will give you all the necessary information regarding the RAPIDGate Program. Enroll today to ensure your employees have their RAPIDGate Credentials by the Program effective date September 16, 2019.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877- RAPIDGate (1-877-727-4342). Once your company is approved by USAG-Hawaii, your employees who already hold RAPIDGate Credentials may be able to use the same Credentials at the additional installation.

2. Employees register at onsite Registration Stations.

Once your company has been approved for enrollment and paid the enrollment fee your company will receive an email with your company’s RAPIDGate Company Code, Instruct your employees who need access to USAG-Hawaii to register at the self-service registration station located at the Visitor Control Center at Leilehua Golf Course Vehicle Registration Office Bldg.6508 or Tripler Army Medical Center Main Gate Building # 50.

Each employee should be ready to provide your company’s RAPIDGate company code, his or her address, phone number, date of birth, and Social Security number.

The Registration Station will capture the employee’s photograph for credentialing and fingerprints for identity verification.

Assisted registration at your company’s location may be available if you have 50 or more employees to register. Call 1-877-RAPIDGate (1-877-727-4342) for details.

1. The RAPIDGate Program performs background screening and credentialing.

Once your company has approved each employee for participation and paid the registration fee, the RAPIDGate Program performs identity authentication and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate Credentials at the Visitor Control Center at

Leilehua Golf Course Vehicle Registration Office or Tripler Army Medical Center Main Gate Building # 50. To retrieve a Credential, each employee must show proof of identity by presenting one form of identification from List A (next page), or two forms of identification from List B.

After activating their RAPIDGate Credentials, employees present their Credentials to request entry to USAG-Hawaii, and must wear and display the Credentials at all times while on the installation. Questions about the USAG Hawaii RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE:

RAPIDGate Program.

Forms of Acceptable Identification for picking up your credential:

– One Needed

• U.S. Passport (unexpired)

• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

• Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization

• Unexpired Employment Authorization Document that contains a photograph (Form I- 766, I-688, I688A, I-688B)

List B – Two Needed List A

• Driver’s license or ID card issued by a state

• ID Card issued by federal, state or local government agencies or entities

• School ID card with a photograph

• Voter’s registration card

• U.S. Military card or draft record

•…