W912CN-20-R-0015 Conformed Solicitation.pdf

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RATING PAGE OF PAGES

7. ISSUED BY

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IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 126

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912CN 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Instruction to Offers (Sect. L) conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 16 17 - 23

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

24 - 55 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 58 - 60 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

61 - 68

PART II - CONTRACT CLAUSES

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

69 - 90

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

14 Jul 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912CN20R0015

Section SF 30 - BLOCK 14 CONTINUATION PAGE

VENDORS' QUESTIONS & ANSWERS

W912CN20R0015 Command Maintenance Evaluation and Training (COMET) Team Services and Support Questions RFP

Section/Document Page Description Question Answers

1 Section L Proposal Submission A. 1. c)

91 c) Submission of Offer. All proposals shall be mailed through a commercial carrier, Government carrier, or hand carried. Electronic submissions via email or fax will not be accepted. All proposals hand carried or mailed through a commercial or Government carrier shall be delivered to one of the following addresses:

Currently, many travel restrictions are in place due to the COVID-19 pandemic.

Will the Government consider submission of electronic proposals?

Section L Revised to Electronic Submission only through Email only:

lisa.k.nakamoto.civ@mail.mil and Tereshia.burford.civ@mail.mil

2 SF33 Block 9 1 Submission is required at 4:00 PM Local Time 14 Aug 20

Is Local Time to be considered Eastern Daylight Time (EDT)?

Local Time is Hawaii Standard Time (HST)

3 N/A N/A N/A Will the government consder hosting 1-hour, one-on-one Vendor Day meetings telephonically?

The Government will not host a vendor day/meeting telephonically

4 N/A N/A N/A Do we need a Facility Clearance to bid? No Facility Clearance is Required

5 PWS 18 1.6.11.10 Prior Experience Table

PWS 1.6.11.10 Prior Experience (table) list various maintenance disciplines to include Food and Service Equipment management and Medical Equipment Management. Most of the Army requirements for these commodities are handle by other Army activities. Question: Will the Government please verify that maintenance support for the commodities Food Service and Medical will be required under this task order?

PWS Revise to no Medical or Food Service requirement.

6 PWS 9 1.3 Objectives PWS 1.3 Objectives, states COMET Team shall perform the following support which include the subsection listed below, specifically 1.3.8 Command Discipline Program Food Servers and 1.3.9 CBRN. Question: Command Discipline Program Food Service and Daily CBRN Operations Management and Assessment are only mentioned in section 1.3 and no other section of the PWS. Question:Are these specific tasks required within this program, and if so, can the Government expand/define these specific tasks within section 5?

PWS 1.3.8 revised to remove Food Service.

PWS 1.3.9 revise to remove "Daily" CBRN assessment.

COMET will support CBRN through SAV and Command Inspections. See section 5.1.4.2 and 5.1.4.3.

7 PWS and Technical Exhibit 3

56 J.3 Estimated Workload - Technical Exhibit 3

Would the government consider increasing the estimated workload data man year allotment (Tech Exhibit 3) in order to align with the diverse task and unit density support and travel requirements within the PWS?

Attachment J.3 Revised to reflect workload per PWS

8 Section L 93 2 Proposal Format/Volume II and III

Is Volume II Cost/Price as listed under Proposal Preparation Instructions or Past Performance as listed in the table on page 93?

Section L Revised Volume II- Past Performance/ Volume III - Cost/Price

9 Section G 49 Table/Volume III Should the offeror accept the table of “Employee Class” to understand this is the Labor Categories that the Government expects for this effort?

THIS STATEMENT IS FOR

INFORMATION ONLY as required by the clause

10 Section L Proposal Submission A.1. c)

91 c) Submission of Offer. All proposals shall be mailed through a commercial carrier, Government carrier, or hand carried. Electronic submissions via email or fax will not be accepted. All proposals hand carried or mailed through a commercial or Government carrier shall be delivered to one of the following addresses:

Currently, many travel restrictions are in place due to the COVID-19 pandemic. Will the Government consider submission of electronic proposals?

Section L Revised to Electronic Submission only through Email only:

lisa.k.nakamoto.civ@mail.mil and Tereshia.burford.civ@mail.mil

11 SF33 Block 9 1 Submission is required at 4:00 PM Local Time 14 Aug 20

Is Local Time to be considered Eastern Daylight Time (EDT)?

Local Time is Hawaii Standard Time (HST)

12 N/A N/A N/A Will the government consider hosting a 1-hour, one-on-one Vendor Day meetings telephonically?

The Government will not host a vendor day/meeting telephonically

13 Page 1; Item 9 1,9 Due date and time Please confirm the time due is 4 PM EDT Local Time is Hawaii Standard Time (HST)

14 Page 1; Item 9 1,9 Due Date In light of the anticipated delivery time (4-8 days) required will the Government consider an extension of 10 calendar days?

Section L Revised to Electronic Submission only through Email only:

lisa.k.nakamoto.civ@mail.mil and Tereshia.burford.civ@mail.mil

15 PWS 1.4 (Page 10);

PWS 1.6.5

10,12 Place of Performance The PWS states that the effort will be in support of units in Hawaii and Guam. Later in the PWS there is reference to units at Fort Wainwright, AK and Joint Base Elmendorf-Richardson, AK. Does the scope of the PWS include coverage of US Army Alaska?

Place of performance is only Hawaii, with TDY to Guam

PWS 1.6.5

16 PWS Part 2 Definitions and Acronyms, Section

2.2 Acronyms

29 List of Acronyms The list includes “JBER – Joint Base Elmendorf Richardson, Hawaii” and “FWA – Fort Wainwright, Hawaii”. Both locations are in Alaska. Does the PWS cover efforts in Alaska?

PWS revised to remove JBER, Hawaii and Fort Wainwright, Hawaii

17 PWS Part 5, Section

5.3.8 – 5.3.9

35 Extreme Cold Climates Does the Government expect the COMET team to perform its tasks in Alaska?

Place of performance is only Hawaii, with TDY to Guam

18 PWS Part 5, Section 5.4.6

35 Roadside Spot Inspections The PWS states that the inspections “shall be performed monthly at FWA and JBER” which are installations in Alaska. Are these installations within the scope of the PWS?

If so will the Government fund TDY travel or will the Contractor be required to permanently assign staff to those locations?

PWS 5.4.6 Revised to remove JBER and FWA. Place of Performance is Hawaii, with TDY to Guam PWS 1.6.5

19 PWS 1.5 10 Phase-in 15 Sep 2020-14 Oct 2020 The due date of the solicitation is 14 Aug and the Phase-in period is to begin 15 Sep 2020. When does the Government anticipate award?

Government Anticipate to award Prior to Phase in date

20 PWS 1.6.7.2 Security 12 PWS 1.6.7.2 states that “Contractor’s Key positions…(and) All other contractor personnel shall have, at a minimum, a SECRET clearance…”

Will the Government provide the DD254? Yes, DD254 information will be posted later with an amendment to the solicitation.

21 Section L, Tab B1 – Sub-Factor 1a)

95 of 107 The Government states “Provide a projected list of all key personnel who at a minimum consist of an overall Project Manager, Liaison Officer (if applicable) and the Team Leads.” Previously the PWS

1.6.11 states the Key Personnel are a “Team Leader” and a “Training Developer”.

Please clarify required Key Personnel.

Section L, Tab B1- Subfactor 1a revised. Resumes are required for key positions at proposal submission

22 PWS 1.6.11 Key Positions

16 of

This paragraphs list the Key Positions.

Will the Government clarify if the Alternate Team leader is also a Key Position? Is the Alternate Team Leader also the Training Developer?

The Training Developer.

23 PWS 1.6.11.9 Team Staffing

18 Discusses experience requirements for team staff.

This section states “Teams will be staffed” implying that there is more than one team.

Does the Government have a requirement for more than one team?

Only One Team - PWS revised to change verbiage.

24 PWS 1.6.16.1

Phase-in

24 Discusses the Phase-in period. This section states that “at the start of the phase in, the contractor shall have the Supervisor and both Team Leaders on board.” Is the “Supervisor” the same as the “Team Leader” key position? Does the Government have a requirement for more than one team?

Team Leader and Training developer

25 Section L, Tab B1 – Sub-Factor 1b)

95 of 107 This section states the offeror is to “Identify the required team complement for each performance at each site location.” Does the Government expect multiple teams at multiple locations?

One Team is Anticipated -Place of performance Hawaii with TDY to Guam.

26 PWS 1.6.8.19 16 eFCG 1.6.8.19 requires compliance with the eFCG. Does the Government expect the COMET effort to occur in foreign countries?

No

27 PWS 1.6.9 16 Post Award Conference/Periodic Progress Meetings

Will the Government consider conducting the post award conference via teleconference or video conference in light of current international travel restrictions on CONUS Contractor personnel?

Yes, Teleconference or video conference will be considered.

28 PWS 1.8 Applicable Directives

26 This section does not contain any information about applicable directives.

PWS revised, Removed Section.

29 PWS Part 3, Section

3.4 Government

Furnished Information (GFI)

30 The section states that “GFI will be provided as needed.”

Preparation for Staff Assistance Visits (SAV) as well as formal classroom instruction will be enhanced by access to Army Logistics Information Systems such as GCCS-Army, requiring Government system access approval for Contractor personnel.

Will USARHAW G4 provide the approval for all assigned COMET contractor personnel?

USARPAC G4 will establish their roles in GCCS-A.

30 PWS Part 3, Section

3.4 Government

Furnished Equipment

(GFE)

30 Government Furnished Equipment Will the Government provide an authorized tool kit, work benches, and appropriate small arms to enable the conduct of the Unit Armorer’s course?

Yes. The Government will provide all required support equipment to teach Armorer's courses.

31 PWS Part 5, Section

5.1.4 Command/Staff

Inspections

31-32 Will the Government please clarify the correct acronym for US Army Hawaii? Is it USARHAW or USAHAW?

US Army Hawaii -USARHAW

32 PWS Part 5, Section

5.1.4.5 Roadside

Inspection Program

32 Roadside Inspection Program The Government states “inspections shall be performed for a minimum of four (8) hours weekly”. Please clarify if the time required is 4 hours or 8 hours per week.

PWS revised - 4 hours weekly

33 PWS Part 5, Section

5.2 Formal

Classroom Training

33 Section 5.2 states “The Contractor shall conduct three formal classroom training as part of the 25th ID.” Section 5.2.1-5.2.4 lists four courses. Please clarify the number of courses to be instructed. Note: 14 classes are listed in Part 5.2

PWS revised to read four formal classes.

34 PWS Part 5, Section

5.2 Formal

Classroom Training

33 This section also states that “Some assessments, assistances, and instructions will be required to be performed outdoors in extreme cold weather, not to exceed -30F.”

Does the Government anticipate that courses will be taught in a cold weather climate for this effort?

NO. PWS Revised Place of Performance Hawaii with TDY to Guam.

35 PWS Part 5, Section 5.2.8-5.2.17 and PWS Part 5, Section 5.3.1.1-5.3.1.8

33-34 Developing a formal classroom instruction schedule.

Both of these sections refer to developing schedules for various classes, but the sections provide two different lists, one with 14 courses, and one with 8. Will the Government consider consolidating these sections into one list?

Revised to one list.

36 PWS Part 5, Section

5.2.7 – 5.2.17

33-34 Will the Government please clarify if the Contractor is responsible for the development of the POI for the course listed in these sections? How often have this course been taught historically? What is the difference between Section 5.2.2 Maintenance Managers Course and the Section 5.2.12 Maintenance Manager Course? What is the difference between the Section 5.2.4 Unit Armorer’s Certification Course and the Section 5.2.15 Armorers Course?

Contractor is responsible for POI IAW current regulations.

Not Recently taught. The formal Maint MGR course is to be taught. The formal Armorer's Course is to be taught.

37 PWS Part 5, Section 5.2.8-5.2.17 and 5.2.18

33-34 Developing a formal classroom instruction schedule.

Is section 5.2.18 intended to be on the list of courses for which we are to develop a schedule (such as 5.2.8-5.2.17)? Or is

5.2.18 intended to be a separate clause not related to scheduling?

No. PWS revised to remove 5.2.18

38 PWS Part 5, Section

5.2.18 Other Classes

offered

34, Attachment J.3 Will the Government provide an estimate as to the numbers and types of courses that may be considered “Other relevant training”? As written this is wide open and could include courses outside the SME knowledge of the COMET staff.

PWS Revised to remove other Classes offered.

39 PWS Part 5, Section 5.3.7

34 Army unique equipment Will the Government please provide a list of unique Army equipment installed on MTOE property? This is required to ensure staffing knowledge of the equipment and sufficient coverage

PWS Revised section 5.3.7 to remove "unique" army equipment. No winterization.

40 PWS Part 5, Section 5.4.4

35 How many Battalion and individual company-level section assessments are expected each year?

Estimate 20 Battalions with 124 companies

41 PWS Attachment J.3 57 of

Estimated Workload Data Will the Government please verify the estimated annual workload hours for the Organizational Inspection Program and the Command Inspections? The calculation should be 2 pax x 16 hrs x 7 MSC = 224 hours each for the two programs (not 192 hours). The Total Estimated Workload Hours should be 4,528 man-hrs.

PWS revised to correct calculations.

42 PWS Attachment J.3 57 of

Roadside Inspection Estimated Workload Data

Section 5.1.4.5 says inspections will be performed by a minimum of 2 personnel, but Attachment J.3 indicates it will be 1 staff member. Please clarify whether roadside inspections need to performed by 1 or 2 people.

PWS Revised to 2 people.

43 RFP Section L, C. (ii) Volume II: Factor 2 – Past Performance

98 Past Performance Questionnaire Will the Government consider the submission of CPARS in lieu of the questionnaire?

No

44 Page 1 of 107 Solicitation

1 Proposal Submission Given unreliability of the mail system associated with COVID-19 and increased risks of in-person contact, would the government strongly consider accepting email submissions or submission via DoD Safe Dropbox? Additionally, the listed time for proposal submission is 0400pm local time. Please confirm the time zone for clarity.

Section L Revised to Electronic submission only through email submisson only. Local Time is Hawaii Standard Time (HST)

46 N/A N/A Would the government please tell us whether this RFP for Command Maintenance Evaluation and Training (COMET) Team for Hawaii and Guam is a new requirement or follow on work.

If this is follow-on work, is there an incumbent workforce present in Hawaii today?

This is a new requirement

47 PWS 1.6.16

/1.6.11.1

24 Phase- In. The government states, “At the start of phase in, the contractor shall have the Supervisor and both Team Leaders on board”. In 1.6.11.1 the government states that the Key Positions are a Team Leader and Developer.

Will the government please clarify whether there are two team Leaders required? Are both Team Leaders called out in 1.6.16 (Phase-In) consider Key? If the answer to the question above it Yes, will the government please update the Key Position requirements to reflect the same?

PWS 1.6.16 Revised/ PWS

1.6.11.1 does not change

48 PWS 1.6.13 20 Contractor Travel: Travel / Temporary Duty. The government state the contractor will be required to travel to other government facilities meet requirements for assessments, training, and/or evaluations throughout USARHAW. In para 3. Government furnished equipment and service the government does not list any tactical or non-tactical vehicle for the contractor to drive.

Q. Does the government expect the contractor to lease vehicles to travel to all units? if the answer is yes, will the government add a contractor-furnished equipment CLIN to charge the cost of leasing the vehicles against? Or, alternatively, a plug number? Q. The GFE does not list any vehicles required for contractor daily use. Please confirm the government provides vehicles for the contractor to use daily to perform the daily requirements of this PWS?

No Government furnished vehicles will be provided for this contract

49 PWS 5.1.4.5 32-33 Roadside Inspection Program. The government stated, “These spot inspections shall be performed for a minimum of four (8) hours weekly by the USAHAW team”. It states at a minimum of four (8) hours weekly/

Q. Will the government relook the wording and clarify the number of hours required to conduct roadside inspections—four or eight on a weekly basis?Q. Will the government please confirm the number of contractors required to conduct a Roadside inspection at one single location?

PWS revised to include four hours Weekly by 2 personnel

50 PWS 5.2 33-34 Formal Classroom Instruction, the government states the contractor shall conduct three formal classroom training as part of 25th ID. However, the government did not state which three Formal classes the contractor would be responsible to instruct. Para

5.2.1 – 5.2.4 and 5.2.8 – 5.2.18 list all formal classes taught in para 5.2

Q. Is the contractor responsible to teach the Supply Manager Course (24 hrs.)? If so, is this 100% contractor supported or is the government augmenting with GS/Mil? Q. Is the contractor responsible to teach the Maintenance Manager Course (24 hrs.)? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach Junior Officers Logistics Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Unit Armorer’s Certification (80 hrs.) Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Standard Army Maintenance System-1 Enhanced (GCSS-ARMY) Operator Course (40 hrs.) Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the GCSS-A Supply Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the GCSS-A ERPS Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the USARHAW Battery Maintenance Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Manager Course (80 hrs.)? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the PBUSE Operator Course? If so, is this 100%

Yes the four formal classes are the Supply Managers Course, Maintenance Managers Course, Junior Officer's Logistics Course and Unit Armorer's Certification Course and taught 100% Contractor / Quarterly.

Courses taught upon request by contractor: GCSS-ARMY operator, GCSS-A Supply Courses, GCSS-A ERPS Course, USARHAW Battery Maintenance Course, PBUSE Operator Course, Army Warrior Supply Course, Master Driver Course, Corrosion Prevention Course contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Army Warrior Supply (Unit/S4) Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Armor Course (40 hrs.)? If so, is this 100% contractor supported or is the government augmenting with GS/Mil? Q. Is the contractor responsible to teach the Master Driver Course (40 hrs.)? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Corrosion Prevention Course? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

Q. Is the contractor responsible to teach the Other Classes Offer? If so, is this 100% contractor supported or is the government augmenting with GS/Mil?

51 5.3 34-35 Training, Planning, Accessing and Augmenting the government provides the number of time classes will be given annual but not address all the classes listed in 5-2. Will the government provide the number of times the class listed below will be required to be taught?

Q. 5.2.1 Supply Manager Course (24 hrs.)? Q.

5.2.2. Maintenance Manger Course (24 hrs.)?

Q. 5.2.3 Junior Officers Logistics Course (40 hrs.)?

Q. 5.2.4 Unit Armor Certification Course (80 hrs.)?

Q. 5.2.8 Standard Army Maintenance System-1 Enhanced (GCSS-ARMY) Operator Course (40 hrs.) Course?

PWS and Attachment J.3 Revised. Yes.Formal classes to be taught Quarterly. Other classes upon request.

52 5.4.6 35 At Government-established installation check points, the contractor shall perform roadside spot inspections of Government owned equipment checking for proper licensing, dispatch, safety and vehicle operations.

Contractor shall notify USARHAW G4 of all deficiencies and provide recommend corrections. These spot inspections shall be performed monthly at FWA and JBER in accordance with pre-established checklists provided by the Government. The inspections shall be performed four (4) days per month, at each location.

Q. The government states that roadside side inspection will occur at two separate locations, can the government confirm this statement is true? Q. The government further states that inspections will take place four (4) times per month at each location. Would it be correct to state that there will be 8 roadside inspections conducted monthly in total?

PWS Revised. See section

5.1.4.5 and attachment J.3

53 Attachment J.3 56-57 Technical Exhibit 3 Estimated Workload Data. The government provides a listing of Events, Frequency, MSCs Involved and Estimate of Annual workload hours.

The document is missing some courses to be taught requirement and it appears that some of the data conflicts with other parts of the PWS.

Q. Will the government re-verify the estimated annual workload hours for Organizational Inspection Program, it appears the government’s calculation is off?Q. Will the government re-verify the estimated annual workload hours for Command/Staff Inspection, if appears the government’s calculation is off? Q. The roadside data in J.3 conflicts with 5.1.4.5, which states “Inspections will be performed by a minimum of two (2) personnel”. Will the government verify whether the Roadside inspection require two inspectors at one single location?

Q. Will the government update J.3 Technical Exhibit 3 to reflect the correct workload hours?

Q. In 5.4.6 the government stated that roadside inspections with occur at two separate locations four times each month, with two inspectors per site. Will the government update J.3 to reflect this requirement in the annual workload hours?

Q. (5.4.6) If the roadside inspection is required two inspectors on site at the same time will the government update the J.3 estimated annual workload hours for the roadside inspections?

Q. The annual workload data does not account for the class requirement for PBUSE Operator Course (5.2.13) if this course is required will the government add it to the estimated annual workload hours? If not required will the government remove the requirement from the

PWS?

Q. The annual workload data does not account for the class requirement for Army Warrior Supply Course (5.2.14) if this course is required to be taught will the government add it to the estimated annual workload hours? If not required will the government remove the requirement from the PWS?

Q. The annual workload data does not account for the class requirements for Corrosion Prevention Course (5.2.15) if this course is

Attachment J.3 revised to 2 personnel and adjusted hours.

required to be taught will the government add it to the estimated annual workload hours? If not required will the government remove the requirement from the PWS?

54 5.5 36 Supply Management, the government states that the contractor will perform multiple daily functions in Support or Augment the USARHAW G4. The government did not provide any way to measure the workload required for these additional functions/tasks

Q. How much time does the government estimate the contractor will use Augmenting the G4 to monitoring supply procedures and timely repair parts requests in support of maintenance operations in reviewing all Property Book Unit Supply Enterprise procedures for assigned USARHAW units as listed in 5.5.3? Q. How much time does the government estimate the contractor will use Augmenting the G4 to evaluation teams conducting semiannual CSDP inspections of USARHAW assigned units, and upon request to other Department of the Army organizations stationed within the state of Hawaii as listed in 5.5.6?

The government does not anticipate the contractor completing most of these task.

The contractor will monitor and assist if needed for inspections twice yearly.

55 5.6 36-37 Supply Support Management the government states in several sub paragraphs 5.6.1- 5.6.9 that the contractor will perform multiple daily functions in Support of the USARHAW G4. The government did not provide any way to measure the workload required for these additional function/tasks

Q. How much time does the government estimate it will take to review all unit requisitions in ZPARK twice daily for accuracy, specifically relating to priority abuse, correct demand codes, accurate catalog data, funding shortfalls, unauthorized purchases as list in 5.6.2? Q. How much time does the government estimate it will take to Augment the G4 in conducting causative research in Army Regulations and review Supply Support Activity (SSA) performance indicators established by Department of the Army as listed in 5.6.3? Q.

How much time does the government estimate it will take to Extract and interpret GCSS-A reports monthly for each SSA to ensure compliance of Department of the Army standards (Emphasizing Recoverable Report for recouping creditable funds as listed in 5.6.4 ?

Q. How much time does the government estimate it will take to 5.6.5 to Assist the G4 material Management Division to track, validate, monitor, and report the expected plant 2000 Operations & Maintenance, Army (OMA) credits that are associated by age and by customer with the reparable management turn-ins. Monitor AESIPs for units Arbitration for creditable funds/reimbursements?

Q. How much time does the government estimate it will take to monitor reparable management turn-ins for each FE supported to ensure compliance with local policy and Army publications as listed in 5.6.6?

Q. How much time does the government estimate it will take to assist G4 in the development of monthly reports on the outstanding reparable management turn-ins that are due to the SSA, the status of the expected credits, and the customers that are not adhering to local policy or Army publications for

We do not anticipate the contractor completing most of these task. The contractor will monitor and assist if needed.

reparable management turn-ins as listed in 5.6.7?

Q. How much time does the government estimate it will take to conduct monthly meetings/discussions with SSA Accountable Officers to discuss issues, statistics, warehouse operations, and any positive or negative trends and way-ahead. Research and analyze reasons for non-compliance and develop/recommend corrective actions to improve performance and customer support as listed in 5.6.8?

Q. How much time does the government estimate it will take to maintain functional proficiency in STAMIS systems logic to include review of updates and changes. Monitor STAMIS reports, parameters, and maintain oversight of routine transactions and document flows as listed in 5.6.9?

56 PWS 5.7 57 Accountability Management Tasks the government states that the contractor will perform multiple Support of the USARHAW G4. The government did not provide any way to measure the workload required for these additional function/tasks.

Q. How much time does the government estimate it will take to Augment the G4 Material Management Division during assistance visits, property accountability, Supply Excellence Award (SEA), and Command Supply Discipline evaluations to keep the Command at 100% compliance of Army Regulations as listed in 5.7.1? Q. How much time does the government estimate it will take to Assist the G4 Material Management Divisions / Property Book Officers (PBO) reviews of property listings to ensure all authorized equipment is on valid requisition or letters of constraint have been processed and filed as listed in 5.7.3?

Q. ow much time does the government estimate it will take to Augment the G4 Material Management Division to assisting PBOs to review, edit, maintain, and run all required daily and monthly periodic procedures required.

Assist USARHAW G4 supporting property book transactions, on hand balances, and meet regulatory timelines as listed in 5.7.5?

We do not anticipate the contractor completing most of these task. The contractor will monitor and assist if needed.

57 TAB B1 95 Sub-Factor 1: Staffing (Personnel) Qualifications the government again uses the words Team Leads, indicating more than one Team Lead is required.

Q. Can the government clarify how many Team Leads are required?

TAB B1 revised to read “Team”. One Team is anticipated.

58 Section L, A, 91 INSTRUCTION TO OFFEROR SUBMISSION (c) Submission of Offer :All proposals shall be mailed through a commercial carrier, Government carrier, or hand carried.

Q. Will the government allow Offers to submit the Proposal through the DOD Drop Box?

Section L Revised to Electronic Submission only through Email only:

lisa.k.nakamoto.civ@mail.mil and Tereshia.burford.civ@mail.mil

59 General Instructions, Section 9

92 Key Personnel/ Key Personnel Position

Question 1 (Q1): Can the gov’t please clarify whether Key Personnel resumes and Letters of Commitment are required as part of Submission? Question 2 (Q2): Can the gov’t please clarify the Key Personnel positions?

Resumes and letters of committment are required at submission for Key personnel PWS/ instruction to offerors revised

60 Instruction to offerors, Section L

95 TAB B1 – Sub-Factor 1: Staffing (Personnel) Qualifications

Q1. Resumes are not required for any personnel?

Resumes and letters of committment are required at submission for Key personnel PWS/ instruction to offerors revised

61 Instruction to offerors, Section L

95 TECHNICAL

APPROCAH/MISSION

CAPABILITY

Q1. The offeror shall provide resumes and signed letters of commitment for all individual key personnel.

Resumes and letters of committment are required at submission for Key personnel PWS/ instruction to offerors revised

62 PWS 1.6.11 16 Key Positions Q1.The Contractor shall provide aTeam Leader and Training Developer as key position

PWS 1.6.11 is as stated.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 11 Months R410 – COMET Services and support

FFP

Contractor shall provide all resources, management, and administration necessary for COMET activities in accordance with the PWS. Services shall be performed in strict compliance with all the specifications, terms and conditions, and provisions contained herein.

FOB: Destination

PSC CD: R410

NET AMT

R410 – TDY TRAVEL

FFP

The contractor shall be required to travel to Guam in accordance with the paragraph 1.6.13 of the PWS during the performance of this contract, and requires Government preapproval, authorization, and notification to the Contracting Officer’s Representative (COR). The Contractor shall be authorized travel expenses consistent with the provisions of Federal Acquisition Regulations (FAR) 31.205-46 Travel Costs and the limitation of funds specified in this contract.

This is a Not to Exceed (NTE) Travel CLIN - Estimated Cost $12,000.00

*The contractor shall invoice all travel costs within 60 days of the completed travel and cost will be reimbursed.

*DO NOT PROPOSE A PRICE FOR THIS CLIN. This CLIN will not be used for evaluation.

0003 1 Job R410 – Contractor Manpower Report

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS 5.8. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter "No Cost."

Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Instructions, including the Contractor and Subcontractor User Guides, are available at https://www.sam.gov/.

0004 1 Months R410 – Phase-In Period

FFP

Contractor shall prepare to assume full responsibility for COMET Support Service in support of USARHAW in strict compliance with all specifications, terms and conditions, and all other provisions contained in accordance with Performance Work Statement (PWS). Phase-in will be 30 days.

1001 12 Months OPTION R410 – COMET Services and support

FFP

Contractor shall provide all resources, management, and administration necessary for COMET activities in accordance with the PWS. Services shall be performed in

1002 Job

OPTION R410 – TDY TRAVEL

FFP

The contractor shall be required to travel to Guam in accordance with the paragraph 1.6.13 of the PWS during the performance of this contract, and requires Government preapproval, authorization, and notification to the Contracting Officer’s Representative (COR). The Contractor shall be authorized travel expenses consistent with the provisions of Federal Acquisition Regulations (FAR)

*DO NOT PROPOSE A PRICE FOR THIS CLIN. This CLIN will not be used for evaluation.

1003 1 Job OPTION R410 – Contractor Manpower Report

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS 5.8. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter "No Cost."

Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

2001 12 Months OPTION R410 – COMET Services and support

FFP

Contractor shall provide all resources, management, and administration necessary for COMET activities in accordance with the PWS. Services shall be performed in

2002 Job

OPTION R410 – TDY TRAVEL

FFP

The contractor shall be required to travel to Guam in accordance with the paragraph 1.6.13 of the PWS during the performance of this contract, and requires Government preapproval, authorization, and notification to the Contracting Officer’s Representative (COR). The Contractor shall be authorized travel expenses consistent with the provisions of Federal Acquisition Regulations (FAR)

*DO NOT PROPOSE A PRICE FOR THIS CLIN. This CLIN will not be used for evaluation.

2003 1 Job OPTION R410 – Contractor Manpower Report

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS 5.8. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter "No Cost."

Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Command Maintenance Evaluation and Training (COMET) Team

Part 1 General Information

1.0 General: This is a non‐personal services contract to provide a Command Maintenance Evaluation and Training (COMET) Team for units assigned to United States Army Hawaii (USARHAW). These services will be performed in accordance with the Army’s Command Maintenance Discipline Program (CMDP), Command Supply Discipline Program (CSDP) and all other applicable regulations outlined herein. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Service: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform COMET support Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished Equipment (GFE) and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The United States Army Hawaii (USARHAW) provides sustainment management oversight for all Modified Table of Organization and Equipment (MTOE) assigned forces in USARHAW and GUAM. The USARHAW G4 is responsible for the compliance of USARHAW sustainment policies and procedures, and evaluates and performs instruction to MTOE and Tables of Distribution and Allowances (TDA) units to ensure maintenance and logistic operations are conducted correctly. The COMET program is a proposed activity of the United States Army Hawaii (USARHAW) G‐4 to establish a team the serve USARHAW organizations with logistics expertise and logistics training to improve soldier forces and capabilities in support of the National security and defense Strategies and sustainment of unit combat readiness.

1.3. Objectives: To meet worldwide deployment requirements, United States Army Hawaii (USARHAW) units must be highly trained, well equipped, properly maintained, and logistically ready. The focus of the COMET shall be on unit combat readiness. COMET Team shall perform the following Support:

1.3.1. Logistics and Maintenance Unit Training

1.3.2. Enhanced Unit Logistics Readiness Procedures Instruction

1.3.3. Property Accountability Unit Training

1.3.4. Unit Management of Deployment, Reconstitution, Reset and Routine Logistics Operations Technical Expertise

1.3.5. Deployment, Reconstitution and Routine Logistics Process Assessment

1.3.6. Deployment, Reconstitution and Routine Logistics Development Technical Expertise

1.3.7. Army Logistics Information Systems (LIS) Training and Monitoring

1.3.8. Command Discipline Programs (Maintenance, Supply and Deployment) Assessment

1.3.9. Chemical, Biological, Radiological, Nuclear, and Explosive (CBRN) Operations Management and Assessment

1.3.10. Test Measurement and Diagnostic Equipment (TMDE) and Programs Training and Management

1.3.11. Global Combat Support System (GCSS)‐Army Training and Management

1.4. Scope: The COMET program shall provide USARHAW units with planned and coordinated programs, courses, curriculums, subject or routine instructions in professional, technical, administrative, or other fields designed to improve individual and organization performance and assist in achieving the agency’s mission.

The contractor shall perform all services for the USARHAW G4 Maintenance Management Division by providing sustainment assistance, evaluations, and instruction to units throughout USARHAW in accordance with Army Regulation (AR) 750‐1, USARPAC Regulation 750‐1 and AR 710‐2. The contractor shall provide technically qualified personnel who can provide sustainment assistance, workforce augmentation, and instruction to military units at Hawaii and Guam. The COMET performs maintenance and evaluation functions, sustainment assistance and instruction to units throughout USARHAW in accordance with all applicable Army and USARHAW regulations, policies and references as outlined in PART 6‐ APPLICABLE PUBLICATION.

1.5. Period of performance:

Base Year: One (1), 30‐day phase‐in period followed by 11‐month period of full performance Option Years: Two (2) 12‐month option periods ‐Base Year‐ 30‐day phase‐in followed by 11‐month full performance period (Phase‐In 15 September 2020‐14 October 2020/ Base 15 October 2020‐14 September 2021) Option Year I (15 September 2021 ‐14 September 2022) ‐Option Year II (15 September 2022 ‐14 September 2023)

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies of the Government (see FAR 52.246‐1 Contractor Inspection Requirements).

1.6.1.1. Quality Control Plan: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the Government recipient of services. This relationship shall be achieved through an effective Prevention based Quality Control program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) 30 days after the commencement of the Phase‐in Period and within five (5) days of any proposed change, to the Contracting Officer (KO) and Contracting Officer Representative (COR).

1.6.1.1.1. The contractor’s quality program shall demonstrate its preventative‐based outlook by meeting the objectives stated in the PWS throughout all area of performance. The QCP shall be develop to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered nonconformance; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re‐occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2. The contractor shall provide all reports and customer complaints generated as a result of the contractor’s quality efforts by e‐mail within 24 Hours of completion or upon request from the COR. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP plan shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after the KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standard and requirement of the contract.

1.6.1.2. Contractor Discrepancy Report (CDR): When the contractor’s performance is unsatisfactory, a CDR shall be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.3. Quality Assurance: The COR/ACOR shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect performance rate(s). The COR/ACOR will inspect for compliance with contract terms throughout the contract period. Evaluation will be based on the contractor’s compliance with requirements set forth in the PWS. The Government will monitor the contractor's performance under this contract by performing checks as contained in the QASP. Typical surveillance includes random sampling, planned sampling, scheduled inspections, incidental inspections, and validated customer complaints.

1.6.1.4. Inspections of Deliverables by the Government: The KO or COR will provide written results of its deliverables review (inspection) to the contractor within 30 business days of receipts by the government. At the Government’s discretion, comments regarding improvements or minor deficiencies may be provided by the designated COR along with an acceptance of the deliverable, in which case the subsequent or “final” version of the subject deliverable muso address the comments or conditions provided. Major deficiencies can result in the rejection of a deliverable;

however, specifics will be provided of the Contractor as to the reasons for rejection, as well as a deadline for re‐performance (correcting deficiencies and resubmitting the deliverables). There shall be no constructive or inferred acceptance of any deliverable if the government fails to meet the review deadline; however, in such case an equitable adjustment to the delivery schedule may be granted.

1.6.2. Property Management System: The Contractor shall establish a system to manage GFE in its possession to control, use, preserve, protect, repair and maintain. The Property Management System (PMS) shall be adequate to satisfy the requirements of Property Management in accordance with (IAW) FAR clause 52.245‐1 Government Property.

1.6.3. Recognized Public Holidays: The contractor shall not be required to perform services on the recognized Federal holidays. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.3.1. When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor shall have the following options:

1.6.3.2. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.3.3. Reschedule the work on any day that is mutually agreeable to the contractor and the Government.

1.6.4. Hours of Operations: The contractor shall perform services between the hours of 8:00 a.m. to 4:30 p.m.