W912CM-17-T-0039_FINAL.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM-17-T-0039 17-Aug-2017

b. TELEPHONE NUMBER

0611-143-546-6735

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 16 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOANN THEODORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011050885-0002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

WIESBADEN 65187

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

55252 MAINZ KASTEL

GERMANY

TEL: 049-6372-8423728 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM-17-T-0039

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months Catholic Religious Education Coordinator

FFP

Base Year: Catholic Religious Education Coordinator non-personal services to be performed pursuant to the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0011050885-0002

NET AMT

1001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 1: Catholic Religious Education Coordinator non-personal services to be performed pursuant to the Performance Work Statement (PWS).

2001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 2: Catholic Religious Education Coordinator non-personal services to

3001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 3: Catholic Religious Education Coordinator non-personal services to

4001 12 Months OPTION Catholic Religious Education Coordinator

FFP

Option Year 4: Catholic Religious Education Coordinator non-personal services to

7500 1 Job Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. The initial reporting period is from contract start date of 30 Sep 2017. Note that reporting is due NLT 31 Oct 2017. A Final Report shall be made for the remaining contract period if Option 1 is not exercised. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

Description: USAG Wiesbaden; UIC: is W6E9AA).

7501 1 Job Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due NLT 31 Oct 2018. A Final Report shall be made for the remaining contract period if Option 2 is not exercised. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

Description: USAG Wiesbaden; UIC: is W6E9AA).

7502 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due NLT 31 Oct 2019. A Final Report shall be made for the remaining contract period if Option 3 is not exercised. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

7503 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due NLT 31 Oct 2020. A Final Report shall be made for the remaining contract period if Option 4 is not exercised. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

7504 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due NLT 31 Oct 2021. A Final Report shall be made for the remaining contract period, due NLT 31 Oct 2022. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 30-SEP-2017 TO

30-JUN-2018

N/A W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

55252 MAINZ KASTEL

GERMANY

049-6372-8423728

W582RS

1001 POP 01-JUL-2018 TO

30-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2019 TO

30-JUN-2020

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2020 TO

30-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2021 TO

30-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

7500 POP 30-SEP-2017 TO

30-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

7501 POP 01-JUL-2018 TO

30-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

7502 POP 01-JUL-2019 TO

30-JUN-2020

N/A (SAME AS PREVIOUS LOCATION)

7503 POP 01-JUL-2020 TO

30-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

7504 POP 01-JUL-2021 TO

30-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government 7500 Destination Government Destination Government 7501 Destination Government Destination Government

7502 Destination Government Destination Government 7503 Destination Government Destination Government 7504 Destination Government Destination Government

PERFORMANCE WORK STATEMENT

Part 1

General Information

1. GENERAL:

1.0 Description of services/Introduction: This is a non-personal services contract to provide Catholic Religious Education Coordinator services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The mission of the Chaplains’ program is to provide for the religious support needs of all assigned Soldiers, Family members, and authorized Civilians. The primary goal of the Catholic Parish Program is to provide the Essential Elements of Religious Services (EERS) for Catholic Soldiers and Family members and other authorized DA.

1.3 Scope: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and Army Regulation 165-1. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS. Some services under this Contract may be performed at designated facilities, or portions of installations.

1.4 Objectives: The purpose of the Catholic REC Services are to provide expertise in recruitment, training and coordination of volunteers, coordination of facilities used, initiation of fund requests, and to augment teaching and curriculum requirements IAW with AR 165-1, specifically section 5-3.

Catholic Religious Education services include, but are not limited to Catechism, First Communion, Bible Studies, Religious Education, and on a limited basis, Catholic Worship Services.

1.5 Period of Performance: The period of performance shall be for nine (9) month base year and four (4) 12-month option periods.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall provide a QCP in accordance with the performance work standards within 30 days after contract award. One electronic copy of a comprehensive QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer Representative’s acceptance in writing of any proposed change to his QC system before implementing any changes.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall perform during worship services scheduled on the following holidays: New Year’s Day, Thanksgiving Day, Christmas Day, and Easter Sunday. The Contractor will NOT be required to perform on the following holidays: Martin Luther King Jr. Birthday, President’s Day, Memorial Day, Independence Day, Veteran’s Day, Labor Day, Columbus Day.

1.6.4 Hours of Operation: Generally, Catholic religious education classes shall be provided during the hours of 1500-1900 Monday thru Friday, and 0900-1300 on Sunday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall arrange with the USAG Chaplain and the Government POC for Catholic Chapel Programs when requirements exist for any additional facility space at other times. The service rate will remain the same. The Contractor shall be required to deliver services on legal American holidays and on weekends.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will generally be performed at Hainerberg Chapel and Clay Chapel properties. The Contractor will have access to the chapel facilities and any other facilities within the community, as determined by the Government Point of Contact (POC), which are suitable for conducting religious education classes/meetings/events. During normal duty hours these facilities will be unlocked. The Contractor shall be responsible for reserving space as needed with the POC in any facility used.

Arrangements for facility use after normal duty hours or at times other than when weekly religious services are held will be the sole responsibility of the Contractor. If facilities other than the chapel are required, the Contractor shall be responsible for making all arrangements in advance through the Contracting Officer Representative.

1.6.7 Type of Contract: The Government will award a Firm Fixed Price (FFP) contract. The Contractor shall be paid upon satisfactory completion of the contract services and presentation of invoice IAW terms of this contract.

Partial payments are authorized on a monthly basis. Since this contract is not intended to create an employer-employee relationship, there are no provisions for lodging or employee benefits of medical care, retirement, or worker’s compensation. The Contractor is also responsible for his/her own tax liabilities.

1.7 Security Requirements: Reserved

1.7.1 Security Program: Reserved

1.7.2. Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access: The Contractor shall provide all information required for a background check to meet installation access requirements and for possible direct/indirect interaction with children. The background checks are to be accomplished by the USAG Wiesbaden Commander’s Designated Entity. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. The Contractor must complete added security training to comply with the security standards of this contract, to include applying for and completing a CNACI, FBI fingerprinting and application for the Installation Records Check (IRC) and Criminal Investigative Division (CID) background checks in regards to potential direct/indirect interaction with children. All applications shall be completed and submitted within two (2) weeks after contract award.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The Contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.4 Background Checks: See clause 5152.225-4001 Installation Clearance Requirement (May 2017) – U.S.

and Host Nation Contractors. The Contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

1.7.5 PHYSICAL Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited. The Contractor agrees to secure and not disclose confidential and sensitive information. Strict confidentiality shall be maintained regarding personal information of all persons interviewed or participating in the religious education program. Personal notes, applications, and check lists shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present. In the course of providing religious education classes/events, the Contractor may come in contact with individuals seeking the assistance of chaplains. The very fact that individuals are seeking assistance with family and or personal issues is, at a minimum, sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from chaplains with persons other than the contract POC for this or the chaplain involved is strictly prohibited

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, Government issued access badges shall not be worn outside designated facilities where it is visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: Contractor POC and Alternate shall be designated, in writing, to the COR at the post-award meeting after contract award.

1.11.1 Special Qualifications: Contractor personnel shall possess the following qualifications:

1.11.1.1 A Bachelor’s Degree with a major or minor in the area of Religious Education, or any educational field from an accredited university;or

Two (2) years of college and three (3) years of work experience (paid or volunteer) as a Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field; or

Six (6) years of work experience (paid or volunteer) as a Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field.

1.11.1.2. Contractor employees shall be able to read, write, and speak English fluently (proficiency levels equivalent to levels 3 or higher of the BILC STANGAG 6001 Edition 4 dated 12 October 2010 for reading and writing) to effectively perform the services under this contract (i.e. advertising and marketing, instructions, invoices, etc.).

1.11.1.3 The Contractor shall provide all information as necessary to complete a military installation background investigation, prior to beginning any service on this contract.

1.11.1.4 Contractor/Sub-Contractor employees providing services under contracts are subject to the following process: Each employee (direct employee and sub-Contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014 (www.apd.army.mil/pdffiles/ad2014_23.pdf).

This process is also in accordance with “Chief of Chaplains Child Protection Guidance at Chaplain Sponsored Events and Programs,” (CCCPG) dated 10 March 2016 (https://army.deps.mil/army/cmds/imcom_eur/s-staff/rso/cpvm/SitePages/Home)

1.11.1.5 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The COR or Government POC with the Commander Designated Entity (CDE) will coordinate, submit, and track child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist COR who will assist Contractor employees completing all required documents required for the background check process.

1.11.1.6 The required Pre-Employment screenings per AR 2014-23 are executed by the Contractor and provided to the COR or Government POC (application; interview; references; statement of previous arrest or charge; assessment of individual’s eligibility qualifications, temperament and suitability for work with children.; tentative offer of employment). (Proponent: Contractor is responsible organization. COR maintains files.)

1.11.1.7 The required Preliminary Investigations per AR 2014-23 are executed by the COR and the CDE (Installation Records Check; FBI Fingerprint (as applicable); Host Nation Police Good Conduct Certificate (as applicable); Extended Good Conduct Certificate Local National Screening Program (as applicable); National Military Representative (as applicable)).

1.11.1.8 The Tier 1 Investigation with State Criminal History Records Check (SCHR) are executed by the COR and the CDE. This investigation will be initiated after successful completion of the preliminary investigation.

1.11.1.9 If deemed appropriate by the local Garrison Commander, a Contractor may start working under Line Of Sight Supervision (LOSS) after successfully completing the pre-employment screening and preliminary investigation. If LOSS is not feasible, favorable Tier 1 Investigation and SCHR results are required BEFORE the Contractor can start working under this contract.

1.11.1.10 Renewals and any derogatory or unsuitable information found in these screenings and investigations shall be handled in accordance with AR 2014-23 and CCCPG.

1.11.1.11 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.11.1.12 Contractor employees shall complete, within 30 days of contract award, annual Chapel Child Protection training.

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Contractor Travel: Travel expenses directly related to the fulfillment of this contract will be carried by the Contractor.

1.14 Other Direct Costs: Reserved

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.

1.20.1 Safety Plan and Program: As directed by RSO SOP on file at RSO NCOIC’s office

1.21 Environmental Compliance: Reserved

1.22 Environmental Compliance Plan and Program: Reserved

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all Contractor employees, including subContractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated sub- Contractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subContractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subContractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.3 iWATCH Training: The Contractor and all associated subContractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within calendar days after new employees commence contract performance, with the results reported to the COR within calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Contractor employees, including subContractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subContractor personnel performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php. Contractor personnel must complete refresher training every twelve (12) months.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: After Action Report (AAR) - Report that provides information on: program event, date and location for event, sponsoring chapel or congregation, audience (group that participated), attendance; funds spent, event description, evaluation, and recommendations for future actions or programs. Every event shall have an AAR.

Continuous programs, such as Vacation Bible School shall have an AAR at the conclusion of the program. After action reports are due seven working days after the conclusion of the program.

Chapel Tithes and Offerings Funds (CTOF) - These funds are non-appropriated by Congress. They are Government funds used for the collective benefit if those who generate them: military personnel, their dependents and authorized civilians. The CTOF is an instrumentality through which funds received from the religious program of the Army at any level are collected, administered and disbursed.

Command Master Religious Plan (CMRP) - An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SubContractor - One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement REPS Religious Education Reporting System QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Reserved

3.2 Facilities: The Contractor shall have access to chapel facilities, and any other facilities within the garrison used for religious education programs, for the purpose of coordinating religious education classes and providing such classes to members of the community. The Contractor shall submit recommended dates and times for all meetings and events in writing to the designated chaplain COR for approval before reserving the facility and publicizing the meeting or event. Coordination must be made according to local guidance to insure that the facilities are unlocked for use by the program(s). The Contractor shall be responsible for reserving space as needed according to local guidelines. The Contractor shall be responsible for coordinating the setup of classrooms and activity areas, and for coordinating the transport of program materials, supplies, refreshments, and equipment. If using a school or community facility, the Contractor shall have all classrooms and meeting areas inspected by school or community officials to ensure compliance with the memorandum of understanding for use of the facility. The Contractor shall coordinate with COR to reserve space and to hand-receipt keys for the facility in order to have access to chapels and any other facilities within the Garrison needed for Contemporary Community Program events or activities.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment:

3.4.1 Use of a Government telephone (when available) with commercial access for local and long distance calls, to fulfill contract requirements.

3.4.2 Use of a computer, photocopy machine, files, and file cabinets at the Chapel will be made available for use by the Contractor to fulfill contract requirements on a space available basis.

3.4.3 A desk and work area, when available, to perform services according to the terms of this contract.

3.4.4 Chairs, tables, blackboards, video-set ups and overhead projectors, religious curricula as per this contract, and, if available, craft supplies, paper, markers, flip charts, and pens.

3.4.5 Books, tapes and other resources available in the Wiesbaden Community Chaplain’s Office.

3.4.6 Access to curriculum catalogs and information collected by the USAG RSO.

3.4.7 The Government will provide the necessary workspace on a space available basis for use by the Contractor to meet the requirements of this contract. The Contractor shall be responsible for safeguarding all Government supplies and property. The Contractor shall use a Government e-mail address for all correspondence associated with the fulfillment of this contract.

3.5 Property Management: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards: (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1 The Contractor shall present themself in a dignified, well-groomed manner and attire, appropriate for religious activities or for a chapel work environment whenever performing services under this contract.

4.1.2 The Contractor shall provide his or her own transportation and all necessary equipment to fulfill this contract except for those stated as Government furnished in Section VI. The Contractor shall provide a telephone number and or cellular telephone number to the COR and Catholic Pastor and or Priest.

4.1.3 Contractor shall provide a qualified substitute for a period of time if approved by the Government POC.

However, in such case the substitute shall have no claim whatsoever against the Government for services rendered and the price to be paid the substitute shall be a matter entirely between the Contractor and the substitute.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Equipment: Reserved

4.5 Common Access Cards (CAC): Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: Generally, the Catholic Religious Education Program is held 1500-1900 Monday thru Friday, and on Sundays between the hours of 0900-1300. The community and/or sponsoring chaplain can change the day, time or the format of the program to meet the needs of the congregation. Planning, training and coordination meetings may be held during day time or evening hours, during the week or on a weekend. The program set up and pack-up/clean-up will take place outside of the program times. The Contractor does not work on an hourly basis, but on the basis of services rendered (monthly or individually). The Contractor may be required to provide services on American and German holidays. This contract pricing shall include and consider this requirement. No adjustment shall be made to the contract price for this reason.

Functioning within the instructions of AR 165-1, 5-3, the purpose of a Catholic REC is to support recruitment, training and coordination of volunteers, and to augment teaching and curriculum requirements consistent with AR 165-1. To accomplish the goal of supporting the Catholic Chapel, the Catholic REC (hereafter referred to as the "Contractor") shall accomplish the following.

5.1.1 The Contractor shall develop a recruitment plan, recruit volunteers to teach and assist in all areas of the Catholic Religious Education Program. The Contractor shall ensure that volunteers recruited for staffing the program are fluent in English, capable of reading, writing, and speaking the English language. The character of volunteers will be commensurate with their responsibilities to teach religious ideals. The Contractor shall encourage all volunteers to commit appropriate time to preparing and conducting their part of the program.

5.1.2 The Contractor shall coordinate planning meetings. The Contactor shall schedule and attend other meetings at least once a week with the Catholic Pastor/Priest and with other Chapel leaders to review and evaluate past or continuing Catholic EERS, programs and activities, and to plan, coordinate, and conduct future ones.

5.1.3 The Contractor shall provide a Catholic Religious Education Program plan in writing no later than sixty (60) days of contract initiation, to the designated chaplain and shall provide written progress reports monthly or as requested by the chaplain. The Contractor shall identify and discuss curriculum needs with the sponsoring chaplain/pastor, and volunteer leaders. The sponsoring chaplain/pastor will be the point of contact for curriculum selection. The Contractor may make recommendations on curriculum. The Contractor shall prepare and submit written purchase order requests for curriculum. The Contractor shall prepare and submit the curriculum purchase order request in accordance with local and resource management SOP. The Contractor shall meet the deadlines established by the garrison chaplain or designated chaplain.

5.1.4 The Contractor shall coordinate and schedule training for teachers and volunteer workers. The Contractor shall review and become familiar with the Chapel Volunteer Management. The Contractor shall assist the garrison chaplain and garrison chaplain volunteer coordinator with implementing the requirements of this mandatory program.

5.1.5 The Contractor shall coordinate and prepare purchase requests for the purchase and the procurement of curriculum, supplies, materials, refreshments, and equipment to conduct the program. The sponsoring Chaplain and DRE will recommend a list of materials, supplies, and equipment before the Contractor submits any purchase order requests. The Contractor shall prepare and submit the purchase requests according with local funds SOP. The Contractor shall meet the deadlines established by the garrison chaplain or his designated chaplain.

5.1.6 The Contractor shall publicize and promote the program. The Contractor shall advertise and promote religious education activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media. The Contractor shall create a weekly flyer for Sunday Mass indicating all current and upcoming events. Contractor shall submit all publicity information to the designated chaplain for review and approval before use.

5.1.7 The Contractor shall register participants for the program. The Contractor shall prepare registration forms for all participants in the program. Submit the registration form to the designated chaplain for review and approval before using. The registration can be one per family or individual.