W912CM-17-T-0025-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate changes to this solicitation resultant from questions received from industry.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CM-17-T-0025

X 9B. DATED (SEE ITEM 11)

18-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Sep-2017

CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM-17-T-0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.

To:

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.Offerors shall insert $50,000.00 as the cost for this CLIN..

CLIN 0005

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section 5.5.5.

To:

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section 5.5.5.Offerors shall insert $30,000.00 as the cost for this CLIN..

CLIN 1004

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.

To:

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.Offerors

CLIN 1005

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section 5.5.5.

To:

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section

5.5.5.Offerors shall insert $30,000.00 as the cost for this CLIN..

CLIN 2004

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.

To:

Critical Component Equipment Replacement shall be performed in accordance with PWS Section 5.5.4.Offerors

CLIN 2005

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section 5.5.5.

To:

Installation, Integration, and Configuration Services shall be performed in accordance with PWS Section 5.5.5.

Offerors shall insert $30,000.00 as the cost for this CLIN..

The following have been modified:

ADDENDUM TO 52.212-1

“Para (a) North American Industry Classification System (NAICS) code and small business size standard”, does not apply to this solicitation.

“Para (b) Submission of Offers", is hereby revised to describe the submission requirements below:

1. General Information.

1.1. Offers shall be submitted via email and shall be received at the contracting office identified on page 1 of this document not later than the date and time indicated in Block 8 on page 1 of the SF 1449. Offers shall be sent to the email addresses listed below. Failure to submit to all addresses can result in an offer not being considered for award.

Michele D. Weisbecker, Contracting Officer at michele.d.weisbecker.civ@mail.mil Dana N. Justice, Contracting Officer at dana.n.justice.civ@mail.mil RCOW Email Bid Box at usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil

1.2. Questions Pertaining to the Solicitation: Offerors are requested to submit ANY questions or comments via email to Dana N Justice, dana.n.justice.civ@mail.mil and to the RCO Wiesbaden Email Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil as soon as possible, but no later than 10 calendar days after issue of the solicitation. Questions received prior to the closing of this solicitation, but later than 10 calendar days after issue of the solicitation may not be answered. However, the Government cannot guarantee questions asked during this time will be answered prior to the closing of the solicitation. The subject of the email shall be “Questions W912CM-17-T-0025”. Questions shall annotate a reference to the specific solicitation element to which they pertain. Any resulting amendment will be posted to the FedBizOpps web site. It is the Offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

1.3. The Government will award a single contract on a lowest price/technically acceptable basis pursuant to the award evaluation criteria stated in FAR 52.212-2 as incorporated herein. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their quotation contains all necessary information, provides all required documentation, and is complete in all respects.

2. THE PROPOSAL.

2.1.1 Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each original volume (except the Technical Proposal, Volume I) shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. The Technical Proposal, Volume 1, shall not contain any markings identifying the offeror. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Use 1-inch margins on all sides of each page.

Pages shall be numbered sequentially by volume. Page limitations apply in accordance with Table 1 below.

2.1.2. PROPOSAL ORGANIZATION. Table 1 below shows the proposal organization:

Table 1: Proposal Organization

Volume Volume Title Page Limit

I Technical. To include: Maximum total 60 pages Factor I: Personnel Qualifications

SubFactor I:Key Personnel SubFactor II:AV Team Members Factor II: Incident Response Factor III: Preventative Maintenance Check Services Management

II Price. To include: SF1449 Solicitation, Offer and Award Documents and Certifications/Representations

Note: Offerors registered in SAM need only complete paragraph b of the 52.212-3, if applicable.

N/A

III Past Performance.

N/A

Page Limitations: If the page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

The following are excluded from the page limitations: Covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indexes, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Additionally, pages marked “This page intentionally left blank” will not be counted.

2.2. Content Requirements. All information shall be confined to the appropriate volume. The Government will not consider information found in incorrect volumes. Offerors shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their proposal. Proprietary information shall be clearly marked.

2.3. Compliance with all the submission requirements. Incomplete submission including those that failed to provide required material information will be rated “unacceptable” and may be excluded from further evaluation. The

Government may also determine an offer unacceptable if the offeror takes any exceptions to the terms and conditions of the RFP or imposes conditions. The Government will not read or consider any information contained in pages beyond the specified limit for each volume. Offerors are advised that exceeding specified page limits may result in a rating of "unacceptable".

2.4. VOLUME I – TECHNICAL PROPOSAL which shall include the following:.

2.4.1 The technical volume shall not exceed 25 pages single-spaced. The technical volume must clearly describe the Offeror’s proposed capabilities and approach to fulfill the requirements of this solicitation. The Performance Work Statement (PWS) of the solicitation describes the services that will be acquired through this solicitation.

2.4.2 The technical volume shall consist of the following three sections:

Factor I: Personnel Qualificaitons SubFactor I: Key Personnel SubFactor II: AV Team Members

Factor II: Incident Response

Factor III: Preventative Maintenance Check Services Management

The cover (does not count towards the page limitation) of each section shall be clearly marked, “SECTION _ OF TECHNICAL VOLUME”. The technical proposal shall not contain any markings identifying the offeror. The proposal shall comprise a succinct presentation of the desired information.

Factor I: Personnel Qualitifications SubFactor I: Key Personnel.

i. Key Personnel. The offeror shall provide current information technology (IT) Project Management Certification for the Contract Manager and Alternate Contract Manager from a registered education provider or accredited institution. In addition the offeror shall provide resumes for the Contract Manager and Alternate Contract Manager showing a minimum of 5 years of experience managing an AV project.

SubFactor II: AV Team Members

ii. AV Team Members: Offeror shall provide current certifications for all AV team members from the Original Equipment Manufacturer (OEM) vendor installed product lines as identified in the PWS paragraph 1.11: Crestron, BiAmp, Jupiter, ThinkLogical and Cisco.

Factor II: Incident Response

Incident Response: The Offeror shall submit an individual Reference Information Sheet for 3 references within 5 years that depicts experience in remediation and incident response to fully restore operational capabilities to the A/V network infrastructure IAW the identified critical category in PWS Paragraph 5.3.

The offeror shall provide the sheets with the proposal. (See Attachment #17)

Factor III: Preventative Maintenance Check Services Management

Preventative Maintenance Check Services (PMCS) Management: The Offeror shall submit an individual Reference Information Sheet for 3 references within 5 years that depicts experience in PMCS management, asset maintenance by critical category and predictive schedule for on-site visits for PMCS and training for the A/V network infrastructure IAW the identified critical category in PWS Paragraph 5.3. The offeror shall provide the sheets with the proposal.

2.5 VOLUME II – PRICE: which shall include the following:

2.5.1 Standard Form 1449. “SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS” duly executed by an official authorized to bind the offeror. Ensure that blocks # 12, 17a, 30a, 30b, and 30c are completed.

2.5.2 “Schedule Supplies/Services” with proposed prices for CLIN's 0001 through 0005 with subsequent option CLIN's 10001 through 1005 and CLIN's 2001 through 2005.

2.5.3 As part of its proposal, the Offeror will provide the estimated total cost (if any) incurred to comply with the Contractor Manpower Reporting (CMR) requirement. Offeror will determine to price or not-separately-price (NSP) the CMR requirement (CLINs 7500, 7501 and 7502) If the Offeror proposes to report this data at noadditional costs to the Government, the Offeror shall indicate "NSP" in the space provided in schedule. No entry will be considered "NSP" and $0.00 will be used for evaluation purposes.

2.5.4. Representations and Certifications, FAR 52.212-3 ALT I, completed by the Offeror. Offerors, who have completed annual reps and certs in the System for Award Management (SAM) need only complete paragraph b, if applicable.

NOTE: Offeror shall acknowledge receipt of solicitation amendments prior or to the hour and date specified as the solicitation closing date by completing item 8 and 15 of Standard Form 30 and returning one (1) signed copy of the amendment.

2.6. The completion and submission to the Government of the above items will constitute the offer. The offer shall communicate the Offeror’s unconditional assent to the terms and conditions in this RFP, including any attachments and documents incorporated by reference. The Government’s acceptance of the offer will create a binding contract between the Government and the Offeror. The Offeror’s failure or refusal to assent to any of the terms and conditions of this RFP or the Offeror’s imposition of additional conditions or any material omission in its offer may constitute a deficiency which will make the offer unacceptable to the Government.

2.6.1. Any deficiency in an offer will render the offer unacceptable. The only way to correct a deficiency is through discussions (see FAR 15.306(d)). However, the Government intends to award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1 Please do not submit an offer that takes exception to any term or condition of this RFP or imposes any additional condition or omits any required information, without first consulting the contracting officer. The Government reserves the right to conduct discussions and to permit Offerors to revise their proposals if the Government thinks it is in its interest to do so. An offer that does not assent to any of the terms and conditions of this RFP or imposes additional conditions or has any material omissions may result in an Offeror not being included in the competitive range (see FAR 15.306(d)). Thus, a deficient offer may result in the Offeror not being included in the competitive range and without opportunity to correct the deficiencies in the offer.

3 VOLUME III – PAST PERFORMANCE::

3.1. Past performance evaluation will be conducted on one or more of the following:

(a) Government’s knowledge of previous Contractor performance;

(b) Customer surveys, and Reference Information Sheets (2);

(c) The Government wide Past Performance Information Retrieval System (PPIRS), System Award Management (SAM), etc; or

(d) Any other basis, that the contracting officer determines to be reasonable.

Offerors are not required to submit Past Performance data. The Government will review one or all of hte above resources the determine a vendors Past Performance acceptability.

“Para (c) Period for acceptance of offers” is hereby revised to read: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

“Para (d) Product Samples.” does not apply.

“Para (h) Multiple Award.” This is amended as to state that only one award will be made from this solicitation.

“Para (i) Availability of Requirements document cited in the solicitation.” does not apply to this solicitation.

“Para (m) Miscellaneous Provisions.” is hereby added to include all other provisions applicable to this solicitation, as follows:

(End Addendum)

(End of Summary of Changes)