W912C3-17-B-0003_Paint_Amendment_0005_released_20171211.pdf

0011031941

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

(a) This ammendment is issue for the follow ing:

(1) To delete at its entirely the Contractor Manpow er Reporting (CMR) per FAR 37.102-90(c)(2)

(2) To include Questions and Answ ers Section

(3) To Update Statement of Work based on Responses provided in item 2 above

(4) To update Sub-CLIN structure based on responses provided in item 2 above

(b) Date and time to receipt bids remain unchanged

(c) All other terms and conditions remain unchanged NOTE: Due to system error, there w as no Amendment 0003 issued.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 108

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C3-17-B-0003

X 9B. DATED (SEE ITEM 11)

18-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Dec-2017

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C3-17-B-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

CLIN 0002

The CLIN extended description has changed from:

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to Contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The Army CMRA website also maintains a “Frequently Asked Questions and Answers” that is updated periodically. Detailed instructions can also be found on the Army CMRA website in the various “User Guides”. For Army requirements, any technical or implementation questions not addressed on this site can be discussed and coordinated through the Army CMRA Help Desk at 703- 377-6199, or Contractormanpower@hqda.army.mil.

To:

CLIN is deleted at its entirely.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

The unit of issue Each has been deleted.

CLIN 1002

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to Contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The Army CMRA website also maintains a “Frequently Asked Questions and Answers” that is updated periodically. Detailed instructions can also be found on the Army CMRA website in the various “User Guides”. For Army requirements, any technical or implementation questions not addressed on this site can be discussed and coordinated through the Army CMRA Help Desk at 703- 377-6199, or Contractormanpower@hqda.army.mil.

To:

CLIN is deleted at its entirely.

CLIN 2002

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to Contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The Army CMRA website also maintains a “Frequently Asked Questions and Answers” that is updated periodically. Detailed instructions can also be found on the Army CMRA website in the various “User Guides”. For Army requirements, any technical or implementation questions not addressed on this site can be discussed and coordinated through the Army CMRA Help Desk at 703- 377-6199, or Contractormanpower@hqda.army.mil.

To:

CLIN is deleted at its entirely.

CLIN 3002

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to Contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The Army CMRA website also maintains a “Frequently Asked Questions and Answers” that is updated periodically. Detailed instructions can also be found on the Army CMRA website in the various “User Guides”. For Army requirements, any technical or implementation questions not addressed on this site can be discussed and coordinated through the Army CMRA Help Desk at 703- 377-6199, or Contractormanpower@hqda.army.mil.

To:

CLIN is deleted at its entirely.

CLIN 4002

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.Reporting period will be for the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to Contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The Army CMRA website also maintains a “Frequently Asked Questions and Answers” that is updated periodically. Detailed instructions can also be found on the Army CMRA website in the various “User Guides”. For Army requirements, any technical or implementation questions not addressed on this site can be discussed and coordinated through the Army CMRA Help Desk at 703- 377-6199, or Contractormanpower@hqda.army.mil.

To:

CLIN is deleted at its entirely.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0002:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-NOV-2017 TO

31-OCT-2018

N/A W1H1 USAG FT BUCHANAN

CARLOS GUZMAN

34 SOUTH GATE ROAD

FORT BUCHANAN PR 00934

787-707-3991 FOB: Destination

W81YDN

The following Delivery Schedule Item has been deleted from CLIN 1002:

POP 01-NOV-2018 TO

31-OCT-2019

N/A W1H1 USAG FT BUCHANAN

CARLOS GUZMAN

34 SOUTH GATE ROAD

FORT BUCHANAN PR 00934

787-707-3991

The following Delivery Schedule Item has been deleted from CLIN 2002:

POP 01-NOV-2019 TO

31-OCT-2020

N/A W1H1 USAG FT BUCHANAN

CARLOS GUZMAN

34 SOUTH GATE ROAD

FORT BUCHANAN PR 00934

787-707-3991

The following Delivery Schedule Item has been deleted from CLIN 3002:

POP 01-NOV-2020 TO

31-OCT-2021

N/A W1H1 USAG FT BUCHANAN

CARLOS GUZMAN

34 SOUTH GATE ROAD

FORT BUCHANAN PR 00934

787-707-3991

The following Delivery Schedule Item has been deleted from CLIN 4002:

POP 01-NOV-2021 TO

31-OCT-2022

N/A W1H1 USAG FT BUCHANAN

CARLOS GUZMAN

34 SOUTH GATE ROAD

FORT BUCHANAN PR 00934

787-707-3991

The following have been modified:

STATEMENT OF WORK

Directorate of Public Works Interior & Exterior Paint Contract

Fort Buchanan, Puerto Rico Revision 7 – Dec 1, 2017

Contents

SECTION 01 11 00 SCOPE OF WORK

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 26 GOVERNMENT SAFETY REQUIREMENTS

SECTION 01 45 00.00 10 QUALITY CONTROL

SECTION 07 92 00 JOINT SEALANTS

SECTION 09 90 00 PAINT AND COATINGS

SECTION 09 90 00.00 40 PAINTING AND COATING

SECTION 01 11 00 SCOPE OF WORK

01/10

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work covered by this contract, consists of providing labor, materials, tools, equipment, supervision, transportation, insurance, permits and all necessary to perform work in connection with the Exterior and Interior Paint for Office Buildings, Army Family Housing, and Domestic Elementary & Secondary School (DDESS) Buildings at Fort Buchanan, Puerto Rico in accordance with SOW, specifications, and all terms and conditions stated in the contract. Work under this Contract will be performed via individual orders issued via this Requirements Type contract. The work includes the following deliverable tasks and unit of measure deliverable during the life of the contract:

Interior and Exterior Paint Unit of Measure Exterior Paint, Concrete, Masonry, Drywall Surface SF Interior Paint, Concrete, Masonry, Drywall Surface SF Exterior Paint, Wood Surface SF Interior Paint, Wood Surface SF Exterior Paint, Metal Surface SF Interior Paint, Metal Surface SF Floor Paint SF Surface Patch/Repair (Concrete, Masonry, Drywall Surface) SF Surface Patch/Repair (Steel Surface) SF Pressure Wash SF Elevation Setup, 10ft - 20ft EA Elevation Setup, Additional 10ft EA Exterior Paint (Other than Normal Working Hours) SF Interior Paint (Other than Normal Working Hours) SF Payment and Performance Bond EA

NOTE: All exterior painting shall include Pressure Wash

The work includes labor, management, equipment & materials to accomplish surface preparation, interior & exterior painting and all necessary in accordance with all terms and conditions and specifications (See Technical Exhibit 1 (TE-1), Exhibit Line Item Numbers (CLINs))

The specific location, type, and quantities of the individual tasks will be specified in each Delivery Order. The Government will specify the sequence in which the Delivery Orders will be issued. Each order will have a negotiated period for the completion of the specific task. The period begins the day the order is issued to the day the work is accepted by the Government.

1.1.2 Drawings:

Drawing details may or may not be included with Orders to be done in conjunction with this contract. The Contractor shall visit the job site and verify all dimensions for proper execution of the work as indicated in the issued Orders.

1.1.3 Location

1.1.3.1 Installation General Operation: Fort Buchanan is a U.S. Army Reserve installation in Puerto Rico within the San Juan metropolitan area. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders in order to enable a ready and resilient Army.

1.1.3.2 Federal Observed Holidays. The Contractor shall submit to the Contracting Officer Representative (COR) an alternate schedule for service affected by federally observed holidays not later than ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all services affected by the holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.1.3.3 Hours of Operation. The Contractor is responsible for providing services between the Garrison’s normal hours of Operation: 7:00AM to 4:00PM, Monday through Friday. Exceptions include required services on Saturday and Sunday, Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain a workforce for uninterrupted performance of all tasks defined within this Statement of Work (SOW) when Othe Government facility is not closed for the above reasons.

1.1.3.3.1 Unless the Government is specifically using Exterior Paint (Other than Normal working hours) or Interior Paint (Other than Normal working hours) or Unless otherwise approved, the Contractor shall perform the work between the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, exclusively. Prior to the contractor performing any work during hours other than those specified, the contractor shall submit a written request to the Contracting Officer Representative (COR) for approval by the Contracting Officer (KO). Requests shall be submitted no less than 24 hours prior to the time the contractor desires to work.

1.1.3.4 Place of Performance. The work to be performed under this contract shall be performed at Fort Buchanan, Puerto Rico. The areas in which the work is to be done may be occupied during the performance of work under this contract. The contractor shall not receive any additional compensation due to the condition brought about by occupancy and usage by the Government. It shall be the contractor's responsibility to coordinate with the COR to schedule and perform work in such a manner as to create the least possible interference with the conduct of normal activities within the areas. The contractor shall not block more than one access of any building(s) at any time, nor shall they disrupt the existing parking arrangement to any of the building (s) parking areas, unless authorized by KO.

1.2 OCCUPANCY OF PREMISES

Building(s) may be occupied during performance of work under this Contract. Before work is started, the Contractor shall arrange with the COR a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways to minimize interference with ongoing Government operations, within the specified building(s) of the issued Orders(s).

1.3 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during operations to match existing or adjoining work, as approved by the KO. At the completion of operations, work shall be in a condition equal to or better than that which existed before new work started.

1.4 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

The Government will not furnish any material and/or equipment unless required by the KO. Water and electricity are provided by the Government. In case the site does not have water or electricity available, the contractor is responsible to provide required equipment included but not limited to empty 400 gallon water tank and 5,000 Watt generator or similar necessary to perform the work specified in individual Delivery Orders. Government will provide water for tank as required.

Contractor is responsible for water conservation based on actual work to be performed.

PART 2 PRODUCTS

2.1 Green Procurement. In order to comply with the green procurement requirements of Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, the Government requires the use of recycled, bio-based, biodegradable, non-hazardous, and/or recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the PWS, must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities, and the percent of recyclable content for these materials throughout the life of the contract. The Contractor shall consolidate and provide this information to the COR quarterly, in reports. The Contractor shall annually submit a summary report of certification and estimate as required by FAR 52.223-9, title, Certification and Estimate of Percentage of Recovery Material Content for EPA Designated Items, upon completion of the base year and each follow-on year, until completion of the contract to the COR. The intended end use of the item, materials with recovered materials content, at levels recommended by the EPA's CPG is found at website;

http://www.epa.gov/cpg/products.

PART 3 EXECUTION

3.1 ADDITIONAL CONTRACT REQUIRENMENTS

3.1.1 Solid Waste

The contractor shall dispose solid waste debris resulting from preparation according to the waste classification.

See paragraph 3.8 Recycling Program, for more waste diversion instructions.

3.1.2 Daily Report

Contractor shall submit daily reports, on a weekly basis during project duration with the following but not limited to, information:

a. Work performed every day

b. Weather conditions

c. Personnel working every day

d. Equipment being used

3.1.3 Contract Specifications

Specifications in this contract are applicable to all Orderss.

3.1.4 Submittals

3.1.4.1 Submittals Required for Contract Duration:

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION

Environmental Plan

SOW 3.1.6

Within 30 days of Contract Award

1 – Electronic Copy Word Document, PDF, or MS Word

COR

3.1.4.2 Submittals Required for Individual Projects and Orderss:

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION

Daily Reports

SOW 3.1.2

Weekly During Project Activity

1 – Electronic Copy Excel Spreadsheet, PDF, or MS Word

COR

Pre-Project Site Visit

SOW 3.3.2.1

Within 3 Days of Notification

N/A N/A N/A

Project Plans:

Project Schedule, POP, & Additional Req.

SOW 3.3.2.4

Within 7 Days of NTP or KO

Established Timeline 1 – Electronic Copy

Excel Spreadsheet,

3.1.5 Base Operations Disruptions

Contractor shall conduct operations so as to cause the least possible interference with the normal operations of the Installation because the facilities (streets, driveways, and parking areas) will remain in operation during the entire performance period, unless otherwise authorized by the KO.

Product Specifications & Data Submittal

SOW 3.1.6.2

Within 30 days of Contract Award

1 – Electronic Copy Word Document, PDF, or MS Word

COR

Safety Plan

SOW 3.1.7

Within 30 days of Contract Award

1 – Electronic Copy Word Document, PDF, or MS Word

COR

AT Level I Training Certificate

SOW 3.1.10.1

Yearly (30 days after contract award or next Option Year)

1 – Electronic Copy per Employee

Received Certificate Copy

COR

iWatch Training Certificate

SOW 3.1.10.2

Yearly (30 days after contract award or next Option Year)

1 – Electronic Copy per Employee

Received Certificate Copy

COR

Accident Reporting

SOW 3.1.11.4

Within 30 Minutes of incident

1 – Electronic Copy

Phone or Email (if no response) and written Text Document

COR

Damage Reporting

SOW 3.1.12.3

Within 30 Minutes of incident

1 – Electronic Copy

Phone or Email (if no response) and written Text Document

COR

Contractor Quality Control (CQC) Plan

Section 01 45 00.00 10

Within 30 days of Contract Award

1 – Electronic Copy Word Document,

3.1.6 Environmental Protection

The Contractor shall provide an Environmental Plan that complies with the provisions contained within the model Environmental Protection Scope of Work (EPSOW), to minimize potential environmental impacts to the Installation’s natural, cultural and energy resources. The Environmental Protection Scope of Work (EPSOW) is attached in TE-2. The Contractor shall submit the Environmental Plan to the Contracting Officer within thirty

(30) calendar days after receipt of the contract award.

3.1.6.1 Pollution. Contractor shall comply with all applicable Federal, State and local laws, regulations, and standards regarding environment pollution. All environmental protection matters shall be coordinated through the Contracting Officer with the Post Environmental Protection Office at DPW. The Post Environmental Division Office is located at Building 34, telephone 707-3575 or 707-3508.

3.1.6.2 Material Spills. Contractor shall be responsible for the prompt containment, clean up, and restoration (if applicable, of any petroleum, oil, lubricant (POL) or coolant liquids that may have spilled from its vehicles as a result of the operation of its fleet in support of this contract. The contractor shall have at all times spill response equipment in sufficient amount to respond and contain any leak until garrison emergency responders are able to arrive at the spill scene. Furthermore, any such release shall be immediately notified via telephone, within the first 30 minutes from spill incident awareness, by the operator to the COR or DPW Environmental Office - The Post Environmental Division Office is located at Building 34, telephone 707-3575 or 707-3508.

3.1.6.3 Product Compliance. All paints, solvent, epoxy, and bituminous materials used as part of repairs andmaintenance actions must be stored within protected areas. Contractor shall be responsible for the prompt containment, clean up, and restoration of any area where paints, solvent, epoxy, and bituminous materials used is spilled. They will not be left exposed or over unprotected soils or adjacent to streams or storm water discharge points. Spill prevention measures will be required. Contractor must submit all paints and or hazardous materials product specification and safety data sheets to the COR for review and approval prior to commencing work.

Large amounts of volatile organic compound (VOC) can become hazardous air pollutant affecting indoor air quality. Low VOC paints, stains and varnishes use water as a carrier instead of petroleum-based solvents. As such, the levels of harmful emissions are lower than solvent-borne surface coatings. These certified coatings also contain no, or very low levels, of heavy metals and formaldehyde. Paints and stains, to meet EPA standards must not contain VOCs in excess of 200 grams per liter. Varnishes must not contain VOCs in excess of 300 grams per liter. As a general rule, low VOC paints marketed by reputable paint manufacturers usually meet the 50 g/L VOC threshold.

3.1.6.4 Environmental Condition Reports. Contractor shall provide reports as follows: Report any circumstances of unusual soiling of an area which may affect performance of contract work, unhealthful and/or hazardous conditions, and any delays or interference of work by employees of the Government. Such reports shall be made as expeditiously as possible by the Contractor to the Contracting Officer. In any event, the report shall be made not later than the close of business (4:00 pm, Monday-Friday) on the same day.

3.1.7 SAFETY PROGRAM

The Contractor shall safeguard and maintain all Government property as well as provide for the safety and wellbeing of personnel employed in the performance of this contract. The Contractor shall implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the Contracting Officer within thirty (30) calendar days after contract award.

3.1.7.1 The Contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

3.1.7.2 Contract work under the provisions of FAR Clause 52.236-13.

Contractors shall comply with the latest version of EM 385-1-1 (including interim changes) that is in effect on the date of solicitation. Prior to making an offer, bidders should check the HQUSACE Safety and Occupational Health web site (http://www.usace.army.mil/CESO/Pages/Home.aspx) for the latest changes. No separate payment will be made for compliance with this paragraph or for compliance with other safety and health requirements of this contract.

3.1.7.3 In addition to the standard safety rules applicable for Government work, the Contractor shall provide to all Contractor employees safety equipment as required below. The Contractor shall be responsible for the use of safety equipment at all time by all employees.

3.1.7.4 Noise reduction protection shall be worn by all employees when operating motorized equipment or in the vicinity of equipment inducted noise.

3.1.7.5 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards on 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

3.1.8 Accident Reports

The contractor and his sub-contractors shall maintain an accurate record, and shall report to the Contracting Officer, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage to property, material, supplies, and equipment incidental to work performed under the contract.

3.1.9 Installation Security

3.1.9.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative).

The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

3.1.9.2 Installation Access Procedures. Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the full social security number for each to the Contracting Officer. This process historically takes 10 calendar days. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. Contractor access to the post will be exclusively for work in connection with this contract.

3.1.9.3 Personnel. The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge, licenses and training to satisfactorily perform the services required by this contract. The Contractor shall ensure that personnel present a professional appearance. Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

3.1.9.4 Vehicle Registration/Operation. Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate, current registration, and valid liability insurance. Heavy equipment operators shall have a current Puerto Rico license in order to operate such equipment (i.e. bucket truck, heavy tractors, backhoes, grapple truck, skid steers, etc.).

3.1.9.5 Contractor Vehicle Identification. Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked with the contractor name and phone number.

3.1.9.6 Uniforms/Identification cards/badges. The Contractor shall provide uniforms for their employees for identification purposes. All Contractor personnel shall visibly have on them, at all times their identification cards. In the event a government issued identification card/badge is lost or stolen, the employee will immediately notify the government. The Contractor shall prohibit the use of Government issued identification badges by any persons other than the Contractor’s employees it has been issued to.

3.1.10 Required Security Training:

3.1.10.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT forty-five (45) calendar days after contract award.

3.1.10.2 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT forty-five (45) calendar days after contract award.

3.1.11 Emergency Services:

3.1.11.1 Emergency Services. In case of emergency the Contractor and/or Contractor employees shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. All incidents and accidents shall be reported to the COR within thirty (30) minutes of incident occurrence.

3.1.11.2 Fire Protection. The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort Buchanan USAG-FB Policy #29 Fire Prevention guidelines. See TE-10 for a copy of USAG-FB Policy #29 Fire Prevention.

3.1.11.3 Extinguishing Equipment. The Contractor equipment shall have available a portable fire extinguisher as required to comply with the Fire Department instructions. Existing building extinguishers shall not be used to meet this requirement.

3.1.11.4 Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

3.1.12 Liability and Responsibility for Damaged Property:

3.1.12.1 Damage to Government Property. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall be aware that Government property - beyond standard structures and equipment - also includes trees, flower beds, and turf (for example, wounded trees or damaged turf shall be repaired or replaced). If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

3.1.12.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this SOW, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property.

Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

3.1.12.3 Damage Reports. The Contractor shall submit a damage reports to the KO and COR within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

3.2 CONTRACT ADMINISTRATION AND MANAGEMENT ROLES:

3.2.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO) and Contracting Officer’s Representative (COR) shall meet periodically, quarterly as a minimum IAW AR 70-13, paragraph 4-4, b. (1), with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Contractor and signed by the Contractor’s Project Manager and the KO, or COR. The Contractor shall distribute written minutes electronically, within five (5) workdays after the meeting, to the KO and COR. The Contractor may request a meeting with the KO or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed electronically within five (5) workdays after the meeting.

3.2.2 Performance/Progress Meetings. Performance/Progress meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the COR and/or Contracting Officer (KO) as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the Quality Control Manager shall sign the written minutes of these meetings.

3.2.3 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

3.2.4 Contract Roles. The following provides the roles and their respective authority during the performance of the contract:

3.2.5 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

3.2.6 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

3.2.7 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.2.8 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies;

coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

3.2.9 Representation Clause. The Contractor shall not in any way represent that it is a part of the U. S.

Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

3.2.10 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government IAW FAR 52.246-4, Inspection of Services-Fixed Price.

3.2.11 Identification of Contractor Employees. All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel on duty shall wear Contractor identification badges displaying employee's name, picture, position, signature and name of Contractor. Identification badges shall be worn on the upper right front quadrant of the upper outer garment.

3.2.12 Key Personnel. The Government considers the following positions to be key personnel: Project Manager, Quality Control Manager and Safety Manager. The Contractor shall submit an organization chart (to include contact info) for initial key personnel and emergency replacements of key personnel positions, to the KO, upon contract award during pre-performance meeting. Key personnel identified as emergency replacements shall manage the identified position temporarily, during the event of unforeseen situations regarding Contractor personnel. All key personnel shall have means of verbal communication and by e-mail with the COR. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

3.2.13 Project Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the PM is absent shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall have demonstrated experience as a direct supervisor of interior and exterior painting operations in commercial or public site(s). The PM shall be fluent in understanding, speaking, reading and writing the English language. The Contractor shall be easily accessible to the Contracting Officer and/or Government via a Cell phone at any time twenty-four (24) hours per day, seven (7) days per week for the duration of the contract. A list of all mobile phones (and corresponding names) shall be submitted with the Key Personnel organization chart to the Contracting Officer (KO) after award of contract during pre-performance meeting.

3.2.14 Quality Control Manager (QCM). The Contractor shall designate an employee for quality control, who is responsible for the daily inspection report requirement of work conducted and inspection of Contract performance standards and progress, and shall submit documentation of a monitoring system for assuring all line items are performed according to Contract specification (see Section 3.2.1 for details of the Quality Control Plan (QCP)). The QCM duties shall be separate from those of the PM. The employee shall be available for consultation with the COR on a daily basis, during the normal work schedule of Monday through Friday.

3.2.15 Safety Manager. The Contractor shall designate an employee to manage the safety program as per EM 385-1-1, Safety and Health Requirements Manual, and AR 385-10, The Army Safety Program. This employee shall possess a certificate of 30-Hours of General Industry approved by OSHA. The employee shall be available for consultation with the COR on an as need basis, during the normal work schedule of Monday through Friday.

The individual shall be present during provided services on post.

3.2.16 Duties listed in section 3.2.15 can be combined with the duties outlined in section 3.2.13 or 3.2.14, Project Manager (PM).

3.2.17 ORDERING OFFICER. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

3.3 JOB ORDERING PROCEDURES – for orders <$25,000.00 (orders >$25,000 will be issued via Delivery Order with scope ELIN quantities and Period of Performance identified. The KTR will initiate performance on Delivery Orders upon reciept of the signed DD1155) :

3.3.1 As the need exists for performance under terms of this contract, the Contracting Officer will notify the Contractor, in writing, of an existing requirement.

3.3.2 Upon receipt of an existing requirement notification, the contractor shall respond within 3 (three) working days as follows:

3.3.2.1 Visitation to the proposed work site with the KO or COR. During this visit the contractor shall be given the requirements of the Orders.

3.3.2.2 Establishing verbal contact with the KO or COR to further define the scope of the requirements. The contractor while on site, shall take all measurements and make written notes as to the instructions and verbal information given during the initial site visit. The contractor shall be responsible for providing all measuring equipment needed to verify existing conditions.

3.3.2.3 N/A

3.3.2.4 N/A

3.4 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK:

3.4.1 The Contractor shall commence work immediately upon KO approval of Contractors project proposal and concurrence with procedures outlined within section 3.3 of this SOW or the issuance of a DD1155..

3.4.2 The Contractor shall execute said work diligently and shall complete all work ready for use not later than the time stated in approved Period of Performance (POP). The time stated for completion shall include final cleanup of the work area.

3.4.3 After completion of work, the contractor shall notify the COR and a site inspection shall be made by a representative of the Contractor and the COR. All work, notification of completion, inspection and correction of deficiencies shall be accomplished within the time frame specified for completion of work.

3.4.4 The Contractor, after completion of final inspection and upon submittal of the final invoices, shall notify the COR when the invoice will be entered electronically with the Wide Area Work Flow (WAWF) system:

https://wawf.eb.mil/

3.4.4.1 Wide Area Work Flow (WAWF). A secure web system for electronic invoicing, receipt, and acceptance.

WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

3.5 PERIOD OF PERFORMANCE.

3.5.1 The period of performance which will be commensurate with work being ordered will be stated on individual Orderss.

3.7 LANDFILL FOR DISPOSAL

3.7.1 No landfill area will be available for use by the contractor at Fort Buchanan.

3.8 Recycling Program

3.8.1 Recycling and Waste Minimization. The Contractor shall participate in State and local government sponsored recycling programs. The Contractor shall minimize solid waste generation throughout the duration of the project. The Contractor shall participate in recycling and waste minimization activities to divert non-hazardous solid waste.