W912BV-19-Q-0027.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV19Q0027 08-Mar-2019

b. TELEPHONE NUMBER

918.669.4978

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 25 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANGELIA V GUYNN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

INSTRUCTION TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Zip Files, Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file.

Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS- Quotes@usace.army.mil and copy angelia.v.guynn@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time.

If all required materials are not received your quote will not be considered.

FAX or MAIL Include a cover sheet that references the Contract Specialist – Angelia Guynn and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

Angelia Guynn, CECT-SWT-E 2488 East 81st Street TULSA, OK 74137

FAX: (918) 669-7436

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance, (918-669-4978) or angelia.v.guynn@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 East 81st Street TULSA, OK 74137

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and

13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

(i) A signed copy of the 1st page of the solicitation and all amendments

(ii) Complete the past performance references page, if included in solicitation.

(iii) Complete the pricing schedule provided in the solicitation.

(iv) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, and L.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov.

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

- To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

- From this page you may view all bidder inquiries or add an inquiry.

- Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

- The Solicitation Numbers are: W912BV19Q0027

- The Bidder Inquiry Key is: Q6HGU6 24WA9B

- Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 1:00pm (Central) Monday, 07 January 2019 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone n for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is: Contract Specialist: Angelia Guynn Telephone: 918-669-4978 E-

MAIL: angelia.v.guynn@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Pre-proposal Conference/Site Visit is scheduled for March 15th @ 1000 hours at the Waurika Lake Office 5900 Waurika Dam Road Waurika, OK 73573Office. The Site Visit will allow prospective Contractors an opportunity to view the site conditions first hand. A question and answer period will not be conducted. Questions must be posed using Bidder’s Inquiry as per the instructions above.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award. In accordance with AFARS 5132.702(a)(ii)(B):

not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICE SCHEDULE

BID SCHEDULE

PARK CLEANING SERVICES

WAURIKA LAKE, OK

(1 MAR 19 - 28 Feb 20)

CONTRACTOR:

ITEM

NO

SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

SCHEDULE I

APPENDIX A - CLEANING

* Spring Period - Mar-Apr

0001 Beaver Creek Landing 2 MO

0002 Chisholm Trail Ridge North 2 MO

0003 Kiowa I 2 MO

0004 Kiowa II 2 MO

0005 Overlook 2 MO

Wichita Ridge Moneka North Moneka South

MO

MO

Total Spring Period

* Summer Period - May thru September

0009 Beaver Creek Landing 5 MO

0010 Chisholm Trail Ridge North 5 MO

0011 Chisholm Trail Ridge South 5 MO

0012 Kiowa I 5 MO

0013 Kiowa II 5 MO

0014 Overlook 5 MO

Wichita Ridge Moneka North Moneka South

MO

Total Summer Period

CONTINUED

(1 MAR 19 - 28 Feb 20) PROJECT:

WAURIKA LAKE

CONTRACTOR: Contract No.:

ITEM

NO

SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

* Fall Period - October

0018 Beaver Creek Landing 1 MO

0019 Chisholm Trail Ridge North 1 MO

0020 Kiowa I 1 MO

0021 Kiowa II 1 MO

0022 Overlook 1 MO

Wichita Ridge Moneka North Moneka South

MO

Total Fall Period

Additional Work

0026 Masonry WB Toilets & w/Showers NTE 10 EA

High Pressure Power Washing

0027 Concrete Table Units w/Pedestal Cooker

NTE 471 EA

0028 Shelters - Concrete Pads & Fireplace NTE 3 EA

0029 Masonry Toilets/Shower Facilities NTE 10 EA

Total High Pressure Power Washing

0030 Small Litter Pickup NTE 2 TM

Total

Section C - Descriptions and Specifications

SCOPE OF WORK

S P E C I F I C A T I O N S

WAURIKA LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

TABLE OF CONTENTS

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Work Schedules

13 Reporting Defective Facilities

14 Prework Conference

15 Contractor Submittals

16 Billing

17 Changes in Amount of Facilities Serviced

18 Required Insurance Information

EXHIBITS

No. Title

1 Quality Assurance Report

2 Specifications for Contractor-Furnished Materials and Supplies

3 Performance Requirements Table

4 Quality Control Inspection Log

5 Example of Job Hazard Analysis

6 Work Schedule for Park Cleaning

7 Invoice Format

Appendix

A Cleaning of Parks

APPENDICES

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and groundskeeping.

2. DEFINITIONS.

2.1. Additional Work Requirements consists of work that is

dependent on needs that cannot be precisely determined at the time this contract is advertised because the quantity, schedule, and/or location cannot be identified. Although actual work to be ordered is unknown, the quantities shown on the bid schedule are the Government’s best estimate of the normal annual workload. As needs for this type of work is determined, work will be ordered by the Contracting Officer. As needs for this type of work is determined, work will be ordered by the Contracting Officer as per the quantities listed in the bid schedule and are to be completed within the performance period during the 8 month recreation season.

2.2. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.3. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.4. Government. The term “Government” as used herein means the United States of America.

2.5. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.6. Project. The term “project” as used herein means all

Government property and easements at Waurika Lake.

2.7. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.8. Quality is conformance with the contract specification.

2.9. Quality Assurance (QA). The procedure by which the

Government determines CQC is functioning effectively.

2.10. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Workday. Any day work is required to be performed by this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, dated September 1996) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor upon award of a contract.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in

accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall

accept Work unless the Contracting Officer notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.2.2. If the Contracting Officer notifies the contractor of

deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day.

Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

4.3. Additional work will be ordered only if the Contracting

Officer determines such work is required. Payment will only be made for work actually accomplished.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

5.1. Experience and Skills. The contractor shall provide

personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

6.1. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.1.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from the bins.

6.1.2. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix A, shall be at least 1,500 p.s.i. The working pressure of power washers shall not exceed 50 p.s.i.

6.1.3. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. Each sign shall contain the following:

WAURIKA LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor’s Name)

6.2. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the

contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate

quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished

materials and supplies are given in Exhibit 4.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

Dumpsters

7.2. Government Furnished. The Government will furnish potable water and odor control chemicals for vault toilets. The contractor shall be responsible for transporting government-furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer’s Representative.

8.2. Deficient services are determined during initial QA

inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4., “Inspection of Services” to assure all work required by the specification is completed on schedule and in accordance with the PRs in Exhibit 3.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 6). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

9.2. The Contracting Officer may waive the requirements in

subparagraph 9.1. if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the

contractor: No deduction.

10.2. Each service found deficient and performed by the

Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.3. Each service found deficient and performed by another

contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by

anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting

unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of

hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job.

Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 7.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly

meetings to discuss safety items pertaining to ongoing work.

Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the Contracting Officer so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the Contracting Officer by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor

personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an

accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew using the format given in Exhibit 8.

12.1. The schedule shall be prepared for work to be accomplished during the period (spring/summer/fall) which work will be started. Work schedules for subsequent periods shall be furnished two (2) weeks prior to the beginning of each period.

12.2. Schedules for additional refuse collections and additional cleaning of toilets directed by the Contracting Officer shall be considered a part of this work schedule.

12.3. The contractor shall utilize these schedules for

accomplishing work and shall furnish the Contracting Officer a revised schedule prior to changing his mode of operation. The times given on these schedules will be used to evaluate the contractor’s performance.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer at least once each workday.

14. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Names of on-site supervisor and alternate supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

15.2. Safety Plan (subparagraph 11.1.).

15.3. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

15.4. Exposure reports (submit by 2nd workday of each month)

(subparagraph 11.6.).

15.5. Supplemental Work Schedules for Cleaning Parks (submit

prior to initiation of work and prior to changing schedules) (paragraph 12.).

16. BILLING.

16.1. The contractor shall submit the original and two copies of invoices at the end of each month for all park cleaning work.

Invoices shall be prepared in the format given at Exhibit 9.

16.2. The invoice should also include any additional work

requirements that have been completed. Payment will only be made for work actually performed.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager, Waurika Lake Office, 5900 Waurika Dam Road, Waurika, OK 73573.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

17.1. Park cleaning services required are deleted for a period of one (1) month or longer in an entire park.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300.

The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability

insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

EXHIBIT 1

QUALITY ASSURANCE REPORT

SWT Form 982

23 Oct 2010 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on of the deficiencies cited below.

COR Signature Date

Type or Print name if not electronically signed

PART 2 - QA INSPECTION RESULTS

PR NO

LOCATION

DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. lnspec. No. Def. No. lnspec. No. Def.

QUALITY ASSURANCE REPORT

Continued

PART 3 - CO DECISION ON DEFICEINCIES

D The deficiencies in meeting PR No. (s) must be corrected before the work Will be accepted.

D will be deducted from scheduled payments to the contractor for the deficiencies

Meet PR No.(s). Calculations for this deduction are given under part VI.

COR Signature Date

PART IV - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

Contractor Signature Date

PART v - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

Contractor Signature Date

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

SWT Form 982 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD 23 O t 2010

ITEM APPENDIX SPECIFICATION

COMPACT

FLUORESCENT BULBS

A STANDARD SOFT WHITE, MEDIUM BASE,

SAME WATTAGE OF REPLACED BULB.

FLOURSCENT LAMPS A SAME TYPE & WATTAGE OF REPLACEMENT

BULB

REFUSE CONTAINER

LINERS

A PLASTIC, 8 TO 32 GALLON.

TOWELS A SINGLE PLY, MULTI-FOLD, NATURAL,

40% POST CONSUMER WASTE RECYCLED

MATERIALS TO MEET EPA GUIDELINES

AS SPECIFIED IN THE FEDERAL

REGISTER, #150, FORT HOWARD CO. OR

EQUAL.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE, MINIMUM

OF 500 SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED MATERIALS,

#100, FORT HOWARD CO. OR EQUAL.

URINAL DEODORANT

CAKE

A PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE, WITH PLASTIC

HANGERS.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets, showers, & changehouses

A 1 Clean. Floors, walls, toilet fixtures, and showers sanitary.

No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean interior of vault toilets

A 2 Clean. Floors, walls, and toilet fixtures sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean exterior of toilets, showers, changehouses, & overlook(s)

A 3 Clean. Free of graffiti. Light Bulbs operate properly. Clean and sanitize drinking fountains.

Walkways clean.

Monitor toilet vaults A 4 Vaults exceeding specified limit are reported.

Clean picnic shelters A 5 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces.

Groundskeeping

PUAs & access roads A 6 No refuse or debris visible from a distance of 25 feet. No dead animals.

Fishing areas A 7 No refuse or debris visible from a distance of 25 feet.

Refuse Collection A 8 Containers are not more than ¼ full & contents do not emit strong odors. Liners are clean and not torn.

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Refuse Disposal A 9 Refuse disposed at designated site. No deposition along roads.

Report stinging insects & nests

A 10 All insect nests within 5 feet of facilities or on any buildings reported.

Small Litter Pickup A 11 No small litter visible as specified.

High Pressure Washing A 12 Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

QUAUTYONTRO liNSPECTION LOG

IRECTIVE ER 1130-2·203

REPORT NO. jDATE:

NO.

PRNO. LOCATION DESCRIPTION OFDEFICIENCY INSPECTED

DE OO

SWT FOFV.I a;o fiEV 8EPt1

(Signature of lnspeclllr)

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

1.

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

2.

3.

PROJECT CONTRACTOR DATE

4.

5.

6.

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Park cleaning Liquids spilled on toilet floors

Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped, signs shall be posted or doors to toilets shall be locked, to warn the public of possible slipping hazard.

Motor vehicle operation

When operating any motor vehicle, personnel will have a current, valid state operator’s license in their possession. Seat belts will be worn at all times when vehicle is in operation. Vehicles will be operated at posted speeds or lesser as indicated by road and weather conditions. Vehicles will be operated in a safe manner. Personnel will have vehicles under control at all times. Exit or entrance to vehicles will not be permitted while vehicle is in motion. No vehicle will be left unattended unless the engine is shut off, key removed, parking brake set, and gear selector in park. Every passenger will have a seat and wear a seatbelt. There will be no riders permitted in the back of pickups, flatbed trucks, etc.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads.

All appropriate State Motor Vehicle Operating laws will always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition. Vehicles will be operated in a safe manner. Trucks will have covers to prevent trash from flying out causing a driving hazard to others.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10. CONTRACTOR (Signature/Date)

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date)

12. CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHINIT 6

WORK SCHEDULE FOR PARK CLEANING

SCHEDULE OF CLEANING SERVICES, To

CREW NO.

No. OF PERSONNEL IN CREW

SHEET OF

PUBLIC USE AREA >

COMPLETION

TIME

SERVICE

WORKDAYS

Toilets, Changehouses, & Overlooks

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Bulletin Boards

Drinking Fountains

Courtesy Docks

Groundskeeping - PUAs & Access Roads

Small Litter Pickup

Nature & Hiking Trails

Primitive Areas

Fishing Areas

Embankment Road

See Reverse for Instructions

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (+ 30 minutes) that work will be completed in each public use area

EXHIBIT 7

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT NO: W912BV- -P-

BILLING PERIOD: THRU INVOICE NO:

PAYMENT TERMS:

(Payment Discount or N/A)

BID ITEM BID ITEM

NO. AMOUNT TOTAL

TOTAL EARNINGS:

CONTRACTOR’S SIGNATURE

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Tables A-1a and A-1b.

2. FREQUENCIES AND TIMES OF SERVICES.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Spring Period: 1 March thru 30 April Summer Period: 1 May thru 30 September

Fall Period: 1 October thru 31 October Winter Period: 1 November thru 28 Feb (No work required)

2.2. The contractor shall accomplish services in accordance with the frequencies specified in Tables A-2a and A-2b.

2.3. If the frequency is stated as weekly, the contractor shall perform the required services on any day of the week.

2.4. The contractor shall begin work no earlier than 6 a.m. and shall complete work by 3 p.m.

2.5. Second cleanings of toilets shall be performed between 3 p.m. and 6 p.m., therefore, toilets requiring second cleanings shall have regularly scheduled cleanings performed not later than 10 a.m. each workday.

3. DESCRIPTION OF WORK.

3.1. Toilets and Shower facilities. The contractor shall clean all waterborne toilets, vault toilets, and shower facilities, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, floors, and exterior drinking fountains.

3.1.1. The contractor shall empty refuse containers.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without

damaging the paint or surface shall be removed.

3.1.5. Light bulbs in fixtures located on the interior of

toilets and on exterior walls shall be checked. Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric over-ride switches shall be checked each time toilets are cleaned. Replacement shall be made with new bulbs of like wattage. Security lights are not subject to the provisions of this subparagraph.

3.1.6. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

3.1.7. Odor control shall be added to toilet vaults as directed by the Contracting Officer.

3.2. Additional cleaning of toilets and shower facilities at

selected PUAs shall be performed during the summer period in addition to those specified in the attached tables. These additional cleanings may be required on the same day or on different days a cleaning is specified in Table A-2b.

3.2.1. Those performed on the same day are referred to as

“second cleanings”. All work required by subparagraphs 3.1., 3.1.1., 3.1.2., 3.1.3. and 3.1.4. shall be performed during second cleanings. Second cleanings may be required only on Saturdays, Sundays, during holiday periods, and other high-use times.

3.2.2. Those performed on different days are referred to as

“additional cleanings”. All work required by subparagraphs 3.1., 3.1.1, 3.1.2., 3.1.3., and 3.1.4. shall be performed during additional cleanings. Additional cleanings may be required only during holiday periods, or other high use times, i.e., fishing season, at the times set forth in subparagraph 2.4.

3.2.3. The Contracting Officer shall furnish the contractor a schedule for performing these cleanings at the beginning of the summer period. The PUAs requiring second and additional cleanings are as follows:

PUA

SECOND

CLEANINGS

ADDITIONAL

CLEANINGS

Kiowa I Beach house 34 3

Kiowa I Information Center 34 3

Chisholm Trail Beach house 34 3

Kiowa I, Chisholm Trail S. Parks 34 3 Kiowa II, Chisholm Trail North, Beaver Creek Landing, Overlook, Wichita Ridge Parks, Moneka North, Moneka South

3.3. Picnic/Camping Shelters. The contractor shall clean the

floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in accordance with subparagraph 3.12.

3.4. Picnic and Camping Sites. The contractor shall clean all table shelters, table seats and tops, slabs, cookers, fire rings, and utility tables. Cleaning shall be accomplished as scheduled except when a site is occupied by the public. If occupied when the contractor arrives to perform work, cleaning of a site shall not be accomplished until the next time it is scheduled. During each work week, ashes and debris shall be removed from cookers.

All material removed from cookers and fire rings shall be disposed of in accordance with subparagraph 3.12.

3.5. Trailer Dump Stations. The contractor shall clean all

slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations. Each time trailer dump stations are cleaned, the available storage in the vaults shall be checked. When the waste in a vault reaches 18 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

3.6. Bulletin Boards. The contractor shall clean all surfaces.

Plastic coverings shall be cleaned with a chemical designed for use on such surfaces.

3.7. Courtesy Docks. The contractor shall clean courtesy docks.

3.8. Groundskeeping - Parks and Access Roads.

3.8.1. The contractor shall pick up all refuse and debris from the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas listed in Tables A-1a and A-1b located outside mowed areas. Refuse and debris shall be disposed of in accordance with subparagraph 3.12.

3.8.2. The contractor shall pick up dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

3.8.3. The contractor shall pick up tires from the area bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

3.8.4 All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in accordance with subparagraph 3.12.

3.9. Groundskeeping - Fishing Areas. The contractor shall pick up refuse and debris, including dead fish, from fishing areas.

Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of pick up is 50 feet from the edge of the water.

3.10. Groundskeeping - Embankment Road. The contractor shall

pick up refuse and debris, including dead animals, along and three feet beyond the guardrails on the embankment roadway. In addition, highly visible items on the embankment shall be picked up when observed by contractor employees, or by the next cleaning day when requested by the Contracting Officer.

3.11. Refuse Collection. Household trash that is bagged and

placed in or near refuse containers will be considered normal refuse and no additional payment will be made. All camper generated trash shall be included in this service.

3.11.1 Refuse Containers (Cans). The contractor shall remove

all refuse from refuse containers. Plastic liners shall be maintained in each refuse container. Refuse from cans will be placed in dumpsters for disposal as indicated in subparagraph 3.12.

3.11.2 Refuse Containers (Dumpsters). The contractor shall

provide large covered dumpsters with lightweight plastic lids large enough to contain refuse during periods of heaviest use.

Dumpsters shall be placed at the locations listed in Tables A-1a and A-1b.

3.11.2.1. The contractor shall provide a 20-yard dumpster for Kiowa 1 Park and Chisholm Trail South Park to be used on the 3 major holiday weekends, i.e., Memorial Day, July 4th and Labor Day.

3.11.2.2 The contractor shall pick up all refuse on the ground within a 10 ft. radius of the dumpster location. Dumpsters shall be emptied a minimum of one day per week to prevent overflow of refuse and to insure odor does not become a problem. If the Contracting Officer determines that odor from the dumpsters adversely affects persons using public use areas, the frequency of removing refuse shall be increased.

3.11.2.3. If dumpster boxes are not large enough to contain

refuse during periods of heaviest use, additional or larger boxes shall be provided within two (2) workdays.

3.11.2.4. During the summer period, on Saturdays, Sundays, during holiday periods, and other high use times, the frequency for emptying dumpsters will likely increase. No additional payment will be made for increased services during these times.

3.12. Refuse Disposal. All collected refuse, debris, and litter shall be disposed off Government land in compliance with applicable regulations. Location of disposal site(s) shall be furnished the Contracting Officer.

3.13. Stinging insect nests within 5 feet of facilities and on any buildings shall be reported to the Contracting Officer.

Facilities shall be inspected for such nests each time they are cleaned.

3.14 Cleaning Toilets & Shower facilities. The contractor may be required to perform the work under subparagraph 2.3.1. after flooding.

3.15. High Pressure Power Washing. The contractor will be

required to pressure wash…