FBO_Heyburn_questions.docx

Heyburn PCMC

Note: Bidders Inquiry: Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. On Rocky Point.I drove through and it looked like it was mowed kept, but I don't see any acreages on the maps. Is this to be mowed this coming year?

Please see revised PWS, this area is not required to be mowed as part of this contract.

2. What is a CNG? A lot of the photos are marked CNG.

Please see revised PWS, CNG refers to cleaning. The cleaning maps reference your cleaning area for litter pickup.

3. Will you make information available about the specific pesticides (last 2 or 3 approvals) they have approved?

Please see revised PWS, Paragraph 2.5. Gopher Control. Apply a pesticide, “GO Die Gopher” or equal, on embankment areas. Product is to be plowed into the ground in accordance with manufacturer’s recommendation. Equipment used on embankment must be approved by the COR. All other pesticides vary.

4. Where is the septic at project office?

The septic tank is located in front of the project office next to gravel driveway.

5. What is the current wattage of bulbs?

Wattages vary from 60-100 Watts in interior buildings and outside light vary from high pressure sodium to halogen.

6. 3.13.3.11 says 16 vaults chart c1a says 10 which is accurate?

Please see PWS, paragraph 3.13.3.11, This project has a total of 8 vault toilet types and 5 septic tanks that are 1000 gallon capacity per vault. On average the vaults are dumped once a year unless under flooding conditions.

TABLE C-1a

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER AND FALL PERIODS

Public Use Area (PUA)*

Masonry Waterborne Toilets/Shower (CXT Cheyenne)

NO

Masonry Waterborne Toilets/Shower (CXT Navajo)

NO

Masonry Block/Brick Waterborne Toilet

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

SP - Sheppard Point HP - Heyburn Park SS – Sunset OL - Overlook PO - Project Office CNG - Cleaning AS - Aux Spillway RS - Road Shoulder HD - Heyburn Dam RP - Rocky Point

7. When do you usually want the vaults pumped under normal situations? You require 2x yrly do you have months in mind?

3.13. Pumping of Vaults & Tanks.

3.13.1. An inventory of toilet vaults and septic tanks is provided in table C-1a

3.13.1.1. During routine cleaning of vault & septic facilities, pumping shall be performed by the contractor when the contract worker recognizes that the waste in a vault reaches 18 inches from the top of the vault and only after the COR has been notified.

3.13.1.2. Toilet vaults and septic tanks which are not routinely monitored or cleaned by the contractor, example is a volunteer site septic tank or campground trailer dump station, the COR will notify the contractor that the facility needs to be pumped. Contractor shall pump the facility within 48 hours of being notified by the COR.

3.13.1.3. Regular work hours to perform pumping shall be between 7 am and 5 pm.

3.13.3.4 No pumping shall be performed on weekends, Federal holidays, or one day proceeding any weekend or Federal holiday unless authorized by the COR.

3.13.3.5. The contractor shall remove all liquid and solid waste from vaults/ septic tanks utilizing a removal process that is in accordance with current industry standards and practices. All spillage resulting from pumping operations shall be cleaned immediately. All dead animals shall be removed from vaults.

3.13.3.6. The contractor shall remove all debris such as rocks, bottles, etc. from toilet vaults at the time of waste removal in order for the pumping service to be considered acceptable.

3.13.3.7. At the conclusion of pumping operations/waste removal, the contractor shall add an odor-control chemical in an appropriate amount for the size/capacity of vault/tank serviced. The odor-control chemical shall be industry standard and meet all applicable Federal, State and local codes and regulations.

3.13.3.8. The contractor shall ensure that all waste and debris collected from pumping services is disposed of in strict compliance with all applicable Federal, State and Local laws and regulations. Disposal shall occur off Government property and only at a facility approved by Federal, State and local agencies for such waste or debris.

3.13.3.9. Contractor shall ensure that each vault or septic tank is pumped to no greater than 3 inches above the bottom in order for the pumping service to be considered acceptable.

3.13.3.10. When vault pumping work is completed, the contractor shall immediately notify the COR, who will verify work was performed acceptably and without deficiencies.

3.13.3.11. This project has a total of 8 vault toilet types and 5 septic tanks that are 1000 gallon capacity per vault. On average the vaults are dumped once a year unless under flooding conditions.

3.13.3.12. During a flood event, the COR may notify the contractor to pump vaults and septic tanks, regardless of capacity, that may become inundated by rising lake level. No additional payment will be made for increased pumping services during these times.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs given in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris (tree limbs, rocks, driftwood, etc.), trash, garbage, ashes, fecal matter, urine, soap scum, biological formations and resultant stains, dead insects, insect nests (excluding stinging insect nests), insect webs, bird droppings, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

8. Herbicide what other not specified areas will need to be sprayed and are these area included in the bid?

Please see PWS paragraph, 3.2.5. The contractor may apply approved herbicides in lieu of trimming. The COR must approve use of chemicals (and proposed application locations). The contractor shall submit a list of proposed products with manufacturers Material Safety Data Sheets (MSDS) for review. All herbicides shall be applied by a certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied. The COR shall furnish forms. Herbicide shall only be applied around shrubs, trees, fire rings, and interior of camp pads, and shall not exceed 12 inches past the base of the object being sprayed around. No herbicide will be applied around exterior of camp pads, large rocks, and picnic tables.

9. The only total kill areas are 2.3.2-2.4.1.7?

Please see PWS, paragraph, 2.3.2. Heyburn Project. Apply pesticide to downstream slope of embankment.

Please see PWS, paragraph, 2.4.1.7. Camp Pads. Spot spray pads located in each of the listed parks Heyburn Park, Sheppard Point, and Sunset implement full coverage if needed not to exceed perimeter of pad.

10. All the charts are not labeled however I don't see a 2cd.

There is no c2d chart.

11. Chart C2b calls for small litter pic daily and weekly please clarify.

TABLE C-2b

REQUIRED FREQUENCIES OF SERVICES

SUMMER PERIOD

Primitive Areas

(APRIL – OCTOBER)

APPLICABLE PUAs:

RS, AS, HD, RP

1. Cleaning of toilets, change houses, & overlooks

2. Cleaning of picnic shelters

3. Cleaning of picnic & camping sites

4. Cleaning of trailer dump stations

5. Cleaning of bulletin boards

6. Cleaning of drinking fountains

7. Cleaning of courtesy dock

10. Grounds keeping - nature & hiking trails

11. Grounds keeping - primitive camping areas

14b. Refuse collection (Dumpsters)

12. What picnic sites/camp are at the project office (c2c) No picnic/camp sites- There are not any picnic/campsites at the project office.

13. Can we use filament line on trimmers?

Please see revised PWS, paragraph, 6.3.2. Power operated trimming equipment that utilizes monofilament line shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

14. Project office gets cleaned 2 wks a month on 1 day and 2 weeks a month 2 days is this correct? (2.1) it differs from the chart Please see revised PWS, paragraph 2.1. Services required shall be performed on every Tuesday and Sunday from 1 April to 30 September (2 days a week). Work shall be accomplished between the hours of 6 p.m. and 9 p.m., a 3 hour timeframe for cleaning. The COR may deem it necessary that cleaning must occur during a 3 hour timeframe of normal business hours; which are 0800 to 1630 Monday – Friday. If a change in service date or time is required, the COR will provide the contractor in writing the new cleaning. Any deviation from this schedule 2 weeks prior to the change. No additional payment will be made by the Government if the specific days change and or timeframe for cleaning changes.

15. Project office 2.2 increase cleaning to 3x in summer however rate is for 6 months (2.1, 2.2, 2.4) Please see revised PWS. paragraph 2.1. Services required shall be performed on every Tuesday and Sunday from 1 April to 30 September (2 days a week). Work shall be accomplished between the hours of 6 p.m. and 9 p.m., a 3 hour timeframe for cleaning. The COR may deem it necessary that cleaning must occur during a 3 hour timeframe of normal business hours; which are 0800 to 1630 Monday – Friday. If a change in service date or time is required, the COR will provide the contractor in writing the new cleaning. Any deviation from this schedule 2 weeks prior to the change. No additional payment will be made by the Government if the specific days change and or timeframe for cleaning changes.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

2.2. The contractor shall accomplish services in accordance with the frequencies specified below, in Tables C-2a through C-2g, and subparagraph 3.1.8.3.

TABLE C-2a

REQUIRED FREQUENCIES OF SERVICES

SUMMER PERIOD

Parks

(APRIL – OCTOBER)

APPLICABLE PUAs:

SP, HP, SS, HD, OL

2. Cleaning of picnic shelters

4. Cleaning of trailer dump stations

5. Cleaning of bulletin boards

6. Cleaning of drinking fountains

7. Cleaning of amphitheater

10. Grounds keeping - nature & hiking trails

TABLE C-2f

REQUIRED FREQUENCIES OF SERVICES

(WINTER PERIOD)

(November-March)

APPLICABLE PUAs:

HP,SP, OL

2. Cleaning of picnic shelters

3. Cleaning of picnic & camping sites

4. Cleaning of trailer dump stations

5. Cleaning of bulletin boards

6. Cleaning of drinking fountains

7. Cleaning of amphitheater

10. Grounds keeping - nature & hiking trails

11. Grounds keeping - primitive camping areas

12. Grounds keeping - fishing areas

13. Grounds keeping - embankment road

TABLE C-2g

REQUIRED FREQUENCIES OF SERVICES

(MARCH-FEBRUARY – 12 MONTHS)

APPLICABLE PUAs:

SP, HP, SS, PO, OL

1. Cleaning of toilets, change houses, & overlooks

2. Cleaning of picnic shelters

3. Cleaning of picnic & camping sites

4. Cleaning of trailer dump stations

5. Cleaning of bulletin boards

6. Cleaning of drinking fountains

7. Cleaning of amphitheater

8. Grounds keeping - parks and access roads

9. Grounds keeping - small litter in PUAs

10. Grounds keeping - nature & hiking trails

11. Grounds keeping - primitive camping areas

12. Grounds keeping - fishing areas

13. Grounds keeping - embankment road

14. Refuse collection

16. Where is the interior work/storage area with a concrete floor?

Please see revised scope of work, there is not an interior work area with concrete floor.

17. Please clarify 3.1.8 second cleanings ONLY sat, sun and holidays OR Sat and Sund during holidays and high use?

Please see revised PWS paragraph 3.1.8. Second cleanings of toilets and change houses shall be performed during the summer period, only on Saturdays, Sundays, during holiday periods, and other high use times

18. 3.9.1.3, if you increase refuse dumpster pick up from what is listed, will a pay amendment be allowed?

Please see revised PWS paragraph 3.9.1.3. During the summer period (busy weekends, during holiday periods, and other high use times) the frequency for emptying dumpsters will likely increase. No additional payment will be made for increased services during these times.

19. Do you want refuse pickup sat/sun during holiday and other high use?

Please see revised PWS paragraph 3.9.1.3. During the summer period (busy weekends, during holiday periods, and other high use times) the frequency for emptying dumpsters will likely increase. No additional payment will be made for increased services during these times.

20. If I use bug spray from say Walmart do I have to be certified?

Please see revised PWS paragraph 3.2.5. The contractor may apply approved herbicides in lieu of trimming. The COR must approve use of chemicals (and proposed application locations). The contractor shall submit a list of proposed products with manufacturers Material Safety Data Sheets (MSDS) for review. All herbicides shall be applied by a certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied. The COR shall furnish forms. Herbicide shall only be applied around shrubs, trees, fire rings, and interior of camp pads, and shall not exceed 12 inches past the base of the object being sprayed around. No herbicide will be applied around exterior of camp pads, large rocks, and picnic tables.

21. 3.13.1.2 will this allow extra charge or are they included in chart c1a?

Please see revised PWSTABLE C-1a

TABLE C-1a

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER AND FALL PERIODS

Public Use Area (PUA)*

Masonry Waterborne Toilets/Shower (CXT Cheyenne)

NO

Masonry Waterborne Toilets/Shower (CXT Navajo)

NO

Masonry Block/Brick Waterborne Toilet

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

SP - Sheppard Point HP - Heyburn Park SS – Sunset OL - Overlook PO - Project Office CNG - Cleaning AS - Aux Spillway RS - Road Shoulder HD - Heyburn Dam RP - Rocky Point