W912BV-17-R-0021_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate the follow ing:

1.Revise PWS dated 27 Feb 2017 specifically, Appendix d Table D-1 added areas to be sprayed and also revised the Price Schedule.

2. This amendment also extends the date that offers are due from 27 Feb 2017 to 3 March 2017 at 4:00PM (CST) 3.. POC for this action is Rudolfo Morales, rudolfo.morales@usace.army.mil (918) 669-7275.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-17-R-0021

X 9B. DATED (SEE ITEM 11)

26-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Feb-2017

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV-17-R-0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

REVISED PRICE SCHEDULE

See Section J for Price Schedule

The following have been deleted:

PRICE SCHEDULE

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

REVISED PWS

SEE SECTION J FOR PWS

The following have been deleted:

PERFORMANCE WORK STATEMENT

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 Performance Work

Statement

13-JAN-2017

Attachment 02 Price Schedule 13-JAN-2017 Attachment 03 Memorial Overlook Trail

Grounds Keeping

13-JAN-2017

Attachment 04 Mowing Areas- Dam Area

13-JAN-2017

Attachment 05 Mowing Areas - Levee 13-JAN-2017 Attachment 06 Mowing Areas - Rim 13-JAN-2017

W912BV-17-R-0021

Dike Attachment 07 Rip Rap Herbicide 13-JAN-2017 Attachment 08 RIprap Herbicide Dam-

Outlet Channel

13-JAN-2017

Attachment 09 Spray Areas 13-JAN-2017 Attachment 10 Mowing Area - Card

Creek

13-JAN-2017

Attachment 11 Mowing Area - Access Road

13-JAN-2017

Attachment 12 Mowing Area - Overlook 13-JAN-2017 Attachment 13 Noxious Weed Control -

Dam Area

13-JAN-2017

Attachment 14 Noxious Weed Control Rim Dike South

13-JAN-2017

Attachment 15 Noxious Weed Control Rim Dike North

13-JAN-2017

Attachment 16 Sewage Lagoons 13-JAN-2017 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 Revised PWS 27-FEB-2017 Attachment 02 Revised Price Schedule 27-FEB-2017 Attachment 03 Memorial Overlook Trail

Grounds Keeping

13-JAN-2017

Attachment 04 Mowing Areas- Dam Area

13-JAN-2017

Attachment 05 Mowing Areas - Levee 13-JAN-2017 Attachment 06 Mowing Areas - Rim

Dike

13-JAN-2017

Attachment 07 Rip Rap Herbicide 13-JAN-2017 Attachment 08 RIprap Herbicide Dam-

Outlet Channel

13-JAN-2017

Attachment 09 Spray Areas 13-JAN-2017 Attachment 10 Mowing Area - Card

Creek

13-JAN-2017

Attachment 11 Mowing Area - Access Road

13-JAN-2017

Attachment 12 Mowing Area - Overlook 13-JAN-2017 Attachment 13 Noxious Weed Control -

Dam Area

13-JAN-2017

Attachment 14 Noxious Weed Control Rim Dike South

13-JAN-2017

Attachment 15 Noxious Weed Control Rim Dike North

13-JAN-2017

Attachment 16 Sewage Lagoons 13-JAN-2017

(End of Summary of Changes)

Performance Work Statement

Revised: 27 Feb 2017

ELK CITY LAKE

KANSAS

FOR

MOWING, PARK CLEANING,

HERBICIDE APPLICATIONS, VAULT PUMPING

ORGANIZATION OF SPECIFICATIONS

This Performance Work Statement (PWS) consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

This document contains requirements that apply to all work to be performed under the provisions of this Performance Work Statement. The appendices contain a description of the facilities to be serviced and the work to be performed.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Pre-work Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Activity Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix Title A Mowing C Cleaning of Parks D Application of Pesticides E Pumping of Sanitary Facilities

1. SCOPE OF WORK. All services required under this contract shall be awarded via C-Type contract which may include, but not necessarily limited to, the following types of services:

Mowing, Cleaning of Parks, Herbicide Application, Vault Pumping , of the following Government facilities:

1.1. Mowing of public use areas, dam embankments, levees and rim dike, project office complex, project boundary line and other areas on project lands.

1.2. Cleaning of park facilities such as toilets, picnic/camping sites, grounds keeping, and refuse collection and disposal.

1.3. Herbicide application of public use areas, dam embankment, and other areas on project lands.

1.4 Vault Pumping of sanitary facilities at Elk City Lake.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contractor Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 3.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government means the United States of America.

2.8. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.8.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.8.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.9. Project means all Government property and easements at Elk City Lake.

2.10. Public use area (PUA) includes parks as well as overlooks, nature and hiking trails, access points, etc.

2.11. Quality is conformance with the contract specification.

2.12. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.13. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.14. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

2.15 Bi-Weekly. Work to be performed every other week.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (30 November 2014) is hereby incorporated into this specification. The COR will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Execution of all work shall be in accordance with this Performance Work Statement.

4.2. The COR will notify the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. . Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this PWS that apply to the work they inspect.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. The contractor shall provide the COR a telephone number which the contractor's on-site project manager or representative can be reached at between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. . Furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work on schedule and in accordance with the PWS.

6.1. Equipment Requirements and Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection. The COR shall establish the time and location for these inspections.

All equipment used to perform work under this specification shall be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.1.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.1.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors. Refer to subparagraph 16B.08 of EM 385-1-1.

6.1.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a. of EM 385-1-1.

6.1.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

Refer to subparagraph 16.B.12. of EM 385-1-1.

6.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2. Mowers shall be equipped with slides and wheels.

6.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.4. Mowers used on the dam embankment shall have a minimum cutting width of 15 feet.

6.2.5. Mulching mowers shall not be used.

6.2.6. Brush hogs shall not be used within 10 feet of facilities in improved areas.

6.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.3. Edger’s shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.5. The working pressure of power washers shall not exceed 3,500 p.s.i. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 2,000 p.s.i.

6.6. Chainsaws and hand tools used for tree maintenance shall be properly sharpened for clean cuts in accordance with ANSI Z133.1 – 9.2 “Pruning and Trimming”, and EM 385-1-1, Section 31.

6.7. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

MAINTENANCE SERVICES

PROVIDED BY

(Contractor's Name)

6.8. Equipment operation.

6.8.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf, property, or injury to others.

6.8.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.9. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent Task Orders within specified time limits.

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this PWS.

7.1.2. . List of select contractor furnished materials and supplies is given in Exhibit 2.

7.1.3. In addition the contractor shall furnish, but not limited to, the following:

Cleaning compounds Carpet Shampoo Disinfectants Glass Cleaner Spot Remover for carpets and upholstered chairs

Wax and stripping agents Mops, brooms, etc.

Misc. Tools Vacuum cleaner

7.2. Government furnished. The Government will furnish potable water necessary for park cleaning. The contractor shall be responsible for transporting water needed for cleaning to work sites that lack potable water.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified Performance Standards (PStds). Services not meeting the PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services.

The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). Furnish a copy of completed inspection logs to the COR weekly.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3 Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity Hazard Analysis (AHA): AHA’s shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. An Activity Hazard Analysis requested by the COR shall be submitted for approval within one (1) week of pre-work conference. An example of a AHAs given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. .Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each IWO for mowing. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

Format will be provided be the COR.

12. CONTRACTOR'S FACILITIES. There are no facilities for storage of supplies or equipment at Elk City Lake.

12.1. If the contractor elects to operate a refuse transfer station it shall be located off Government property and shall conform to all Federal, State, and local regulations.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this PWS. This responsibility shall include preparation of written work schedules as prescribed below. The COR's authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall immediately revise his schedules and resubmit them.

13.1. Cleaning of parks. Submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.1.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules for subsequent periods shall be furnished two (2) weeks prior to the beginning of each period.

13.1.2. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his mode of operation. The times given on these schedules will be used to evaluate the contractor’s performance under PR X1.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles. All entrances to project office building shall remain locked except for ingress and egress of contractor’s employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers. The contractor shall also install the tumblers at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR one (1) week prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one

(1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Kansas permits for operation of a refuse transfer station (subparagraph 12.3).

17.7. Supplemental Work Schedules for Janitorial Work and Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.8. Certificate(s) of insurance.

17.9. Kansas permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.10. Locations of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.11. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the contractor shall procure and maintain during the entire period of his performance under this contract for the following minimum insurance:

Worker’s Compensation and Employer’s Liability: Worker’s compensation and employers’ liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $ 100,000.

General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

Automobile Liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.11.1 The contractor shall submit to the contracting officer a copy of their insurance certificate(s) one (1) week prior to the pre-work conference.

18. BILLING.

18.1. Submit one copy of invoices at the end of each month for all work that has been completed for each active T.O.

18.2. Invoices shall be prepared in the format in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager, Big Hill Lake Office, PO Box 426, Cherryvale, KS 67335.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost that exceeds $1000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

URINAL DEODORANT

CAKE

C PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

REFUSE CONTAINER

LINER

C PLASTIC, 8 TO 32 GALLON

SANITARY NAPKIN

LINER

C 9 X 9 INCH WAX PAPER BAG, FITS UNITED

METAL RECEPTACLE SANITARY NAPKIN

DISPENSER.

TOWELS C PAPER, SINGLE PLY, MULTI-FOLD AND

HIGH ABSORBENCY, COMMERCIAL

QUALITY.

TISSUE PAPER C 2-PLY PAPER, FACIAL QUALITY, SEPTIC

TANK SAFE, MINIMUM OF 500 SHEETS PER

ROLL, CONFORMING TO “SAVOY” NO. 612,

GEORGIA PACIFIC COMPANY OR EQUAL.

ODOR CONTROL

CHEMICALS FOR

VAULT TOILETS

C ORANGE FOATING VAULT TOILET

DEODORIZER OR FLOATING LIFT STATION

DEGREASER, PHOENIX ENTERPRISE, ITEM

# Kall002255 (or equivalent)

AIR FRESHENERS C GEL PACK

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of work X 1 B Maintained and completed as set forth in the specification and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A - MOWING

Improved areas A 1 A Smooth cut. 1Height of cut grass Maintained within min/max as specified. 2No uncut vegetation.

5%

Semi-Improved areas A2 B Smooth cut. 1Height of cut grass within min/max as specified. 2No uncut vegetation.

10%

Edging A 5 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 6 A Uniform cut with no scalping of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 7 C No vegetation or debris left on paved surfaces.

15%

APPENDIX C – CLEANING OF PARKS

Clean interior of toilets, change houses & overlook(s)

C 1 A Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Light bulbs operate properly.

5%

Clean exterior of toilets, change houses & overlook(s)

C 2 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne & vault toilets

C 3 B Odor-free. Orange float deodorizers. 10%

NO.

Monitor toilet vaults C 4 B Vaults exceeding specified limit are reported. 10%

Clean picnic shelters C 5 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Light bulbs operate properly.

10%

Clean picnic & camping sites C 6 B Clean. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulation of ashes does not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

10%

Clean trailer dump stations C 7 B Clean. 10%

Clean courtesy docks C 8 C Clean. 15%

Grounds keeping - PUAs & access roads

C 9 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - small litter pick up

C 10 B No litter visible from a distance of 10 feet. 10%

Grounds keeping – swimming beach

C11 B No visible refuse, debris, or vegetative material. Sand is level.

10%

Grounds keeping - nature & hiking areas

C 12 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping - primitive camping areas

C 13 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping - fishing areas C 14 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - embankment road

C 15 C No refuse or debris visible from a distance of 50 feet. No dead animals.

15%

Groundskeeping – dam embankment

C16 C No refuse visible within the mowing limits. 15%

Refuse collection C 17 B Containers are not more than ¼ full & contents do not emit strong odors. Liners are odor-free & not torn.

10%

NO.

Refuse disposal (includes refuse collected under Appendix B)

C 18 A Refuse disposed at designated site. No deposition along roads.

0%

Report stinging insects & nests C 19 C All insect nests within 5 feet of facilities or on any buildings reported.

_3_

VCC/

QT

Clean refuse containers C 20 B Clean. 10%

High pressure washing C 21 B Clean. No stains or accumulations of grease.

No damage to paint on adjacent surfaces.

10%

APPENDIX D – PESTICIDE APPLICATION

Soil Sterilant D 1 B 95% kill rate within 2 weeks of application. 10%

Herbicide - Riprap areas D 2 B 95% kill rate within 2 weeks of application. 10%

Herbicide - Guardrail Areas D 3 C 95% kill rate within 2 weeks of application. 15%

Herbicide - Paved Road/Parking Areas

D 4 C 95% kill rate within 2 weeks of application. 15%

Herbicide - Riprap Edging D 5 B 95% kill rate within 2 weeks of application. 10%

Herbicide - Control Noxious Weed D 6 B 95% Kill rate within 2 weeks of application. 10%

Herbicide - All Areas D7 A No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

APPENDIX E – PUMPING OF SANITARY FACILITIES

Normal pumping of vaults E 1 B Vaults pumped to 3 inches of bottom. No dead animals in vaults.

10%

Normal Pumping of septic & holding tanks

E 2 B Tanks pumped to 3 inches of bottom.. 10%

Cleanup E 3 B No evidence of spillage. 10%

Emergency pumping of vaults E 4 B Vaults pumped to 3 inches of bottom. 10%

Debris Removal E 5 B All debris removed. 10%

Disposal of waste E 6 B Waste disposed at designated site. 10%

NO.

Completion of work E 7 B Completed within time limits set forth in the specifications

10%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

SCHEDULE OF CLEANING SERVICES, _____________________To____________________

CREW NO.________ No. OF PERSONNEL IN CREW________SHEET ___ OF ___

PUBLIC USE AREA >

COMPLETION

TIME >

SERVICE WORKDAYS

Toilets, Changehouses, & Overlooks

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Courtesy Docks

Grounds keeping - PUA’s & Access Roads

Small Litter Pickup

Nature & Hiking Trails

Primitive Areas

Fishing Areas

Embankment Road

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e.

monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk(*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (± 30 minutes) that work will be completed in each public use area.

EXHIBIT 7

INVOICE FORMAT

BILLING FOR PROJECT CONSOLIDATED MAINTENANCE CONTRACT (PCMC)

PROJECT: _______________________________ SHEET ___ OF __

CONTRACTOR: ____________________________ DATE: ____________

ADDRESS: _______________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: _________ THRU _________ INVOICE NO: ________________

PAYMENT TERMS: ___________________________

(Payment Discount or N/A)

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ____________

CONTRACTOR (Signature/Date)

A

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Dam embankments, public use areas, dikes and levees, boundary line, and other areas on project lands. An inventory of mowing areas is given in Tables A-1 and A-2, followed by mowing map.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Work shall be performed between 7 a.m. and 5 p.m., from 1 April through 31 October unless approved by the COR.

2.2. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays.

3. DESCRIPTION OF WORK.

3.1. Improved Areas shall be maintained between a minimum height of 3 inches and a maximum height of 12 inches. In addition, mow the areas described below and around facilities shown on the drawings.

3.1.1. Areas adjacent to all campsites, roads and parking areas shall be mowed for a distance of 15 feet from each edge of the campsite, road or parking area or to the tree line, whichever is closer.

3.1.2. Areas around toilets located outside the limits of improved areas shown on the attached maps shall be mowed for a distance of 15 feet from the back and sides of toilets. The area between the nearby road or parking area and the toilet shall be mowed. In addition, the area between pairs of toilets shall be mowed.

3.1.3. Areas around oxidation ponds shall be mowed from the edge of the water to a point 15 feet outside of the fences or 15 feet from the toe of dikes around the ponds, whichever is greater.

3.2. Semi-improved areas- Levees, Dikes & Dams: These areas are to be mowed with coordination with the COR prior to commencing. The areas adjacent to the lakeside/riverside toe of levees and dikes shall be mowed for a distance of 10 feet, or to the tree line, whichever is less.

The area adjacent to the land side of these structures being levees, dikes and dams shall be mowed for a distance of 10 feet, or to the tree line, whichever is less. The last mowing of the year the rim dike shall be mowed at 50’ All areas shall be cut at a height of 5 inches, the limits are shown on the attached maps. In addition, mow the areas and around facilities shown on the drawings.

3.3. Trimming.

3.3.1. Trimming shall be performed around all vertical objects protruding from the ground, to include light poles, headwalls, guardrails, trees, shrubs, barrier posts, railroad ties delineating pullouts etc. Trees/shrubs or structures shall not be damaged while trimming. All damages shall be repaired or replaced at the contractor’s expense.

3.3.2. Edging shall be accomplished along ALL concrete walkways and curbs that are flush with the ground each time areas are mowed.

3.3.3. Trimming shall be accomplished around piezometers, staff gauges, relief wells, manholes, and guard posts, located on the embankment; along the edge of the embankment riprap; and around guardrail and signposts on both sides of the embankment road, every time the embankment is mowed

3.4 Cleanup. Prior to mowing, the contractor shall remove rocks and debris (including fallen tree limbs) that are likely to damage equipment or be thrown by the mower. During mowing, the contractor shall operate equipment in such a manner to direct clippings and debris away from roadways, parking areas, parking lots, walkways, pullouts, and table and picnic shelter slabs.

3.5. Restrictions on Work. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop.

Areas excluded by these conditions will also be excluded in the inspections.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3.

TABLE A-1

INVENTORY OF MOWING AREAS

All figures below are for reference only

LOCATION

Improved Areas

(Acres)

Semi-improved

Areas (Acres)

Access roads 7

Card Creek Park 6

Memorial Overlook Park 2 6

Dam area 17 28

Elk City Levee 54

Rim Dike 58

Extra 50’ mowing on rim dike 21

Totals 32 167

APPENDIX C

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in the inventory Tables C-1(a) and C-1(b).

2. FREQUENCIES AND TIME OF WORK. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Summer Period: 1 April thru 31 October Winter Period: 1 November thru 31 March

2.1. Services shall be accomplished in accordance with the frequencies specified in Table C- 2(a) – C-2(c) and in subparagraph 3.1.6.

2.2. If the frequency is stated as weekly, biweekly, monthly, or bimonthly, the contractor shall perform the required services on any day, Monday through Friday.

2.3. Work shall begin no earlier than 7 a.m. and shall be completed by 4 p.m., except that toilets and picnic/camping shelters shall be cleaned not later than 11 a.m. each workday.

3. DESCRIPTION OF WORK.

3.1. Toilets, showers, change houses, and Overlooks. The contractor shall clean all waterborne toilets, vault toilets, showers, change houses, and overlooks, including windows, vent coverings, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, and floors.

3.1.1 Interior of light fixtures shall be cleaned bi-weekly and windows shall be cleaned monthly.

3.1.2. Toilet Tissue shall be distributed at each toilet when it is cleaned. Deodorant cakes shall be maintained in all urinals including those in vault toilets.

3.1.3. Light bulbs in fixtures located on the interior of toilets, and on the exterior walls shall be checked each cleaning day. Bulbs that are burned out or broken shall be reported to the COR on the same day they are discovered.

3.1.4. Each time vault toilets are cleaned, the available storage in the vaults shall be checked.

When the waste in a vault reaches 18 inches from the top of the vault, the COR shall be notified by 8:30 a.m. on the next workday.

3.1.5. Add odor control to toilet vaults to maintain odor free facilities.

3.2. Picnic, Camping Sites and Shelters. Clean all table seats and tops, slabs, cookers, fire rings, fireplaces, light fixtures, eaves, ceilings, columns and utility tables. Cleaning shall be accomplished as scheduled except when a site is occupied by the public. If occupied when the contractor arrives to perform work, cleaning of a site shall not be accomplished until the next time it is scheduled. All material removed from cookers and fire rings shall be disposed of in accordance with subparagraph 3.12.

3.3. Trailer Dump Stations. Clean all slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations. Each time trailer dump stations are cleaned, the available storage in the vaults shall be checked. When the waste in a vault reaches 18 inches from the top of the vault, the COR shall be notified by 8:30 a.m. on the next work day.

3. 4. Courtesy Docks. Clean courtesy docks.

3.5. Remove all marks of vandalism and graffiti from the following PUA facilities: interior and exterior of the toilets, showers, change houses and overlooks, including windows, vent coverings, sidewalks, walls, ceilings, doors, partitions, floors, table seats and tops, and interior project directional and traffic signs. Prior to removal, the contractor shall notify the COR of the extent and type of damage for reporting purposes and shall obtain approval before proceeding.

Removal shall be accomplished in such a manner as to prevent paint or surface damage.

3.6. Grounds keeping - Parks and Access Roads.

3.6.1. Pick-up refuse and debris from the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas located outside mowed areas. Refuse and debris shall be disposed of in accordance with subparagraph 3.12.

3.6.2. Pick-up dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of off Government Property.

3.6.3. Pick-up tires from the area bounded by an imaginary line 20 feet outside the limits of all mowing areas. Tires shall be disposed of off Government Property in compliance with applicable regulations.

3.6.4. All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in accordance with subparagraph 3.12.

3.7. Grounds keeping – Small litter in PUA’s. Rake and pick up small litter such as cigarette butts, glass, and other small litter from the following areas:

3.7.1. Picnic/camping sites for a distance of 20 feet from tables, and a distance of 10 feet from pullouts for recreation vehicles and adjacent areas. If a site is occupied when the contractor arrives to perform work, small litter pick up shall be accomplished on the first subsequent cleaning day the site is not occupied.

3.7.2. Around picnic shelters for a distance of 20 feet.

3.7.3. In front of toilet facilities for a distance of 10 feet and beside contiguous sidewalks a distance of 5 feet.

3.7.4. In front of the overlook, including sidewalks, for a distance of 20 feet.

3.7.5. Playgrounds.

3.7.6. Parking Areas.

3.7.7. Refuse and debris shall be disposed of in accordance with subparagraph 3.12.

3.8. Grounds keeping - Nature and Hiking Trails. The contractor shall pick up refuse and debris for a distance of 20 feet from the centerline of Nature and Hiking Trails. Reference trail maps.

Refuse and debris shall be disposed of in accordance with subparagraph 3.12.

3.8.1 Grounds keeping - Fishing Areas.