W912BV-16-T-0082_Janitorial_Tenkiller.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV-16-T-0082 01-Mar-2016

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

03:00 PM 22 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DOUGLAS D BUFFINGTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18,000,000.00

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV-16-T-0082

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments and complete the checklist before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readible by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address Douglas.D.Buffington@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Douglas Buffington and the solicitation number.

When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

DOUGLAS BUFFINGTON, CECT-SWT-E

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7078) or Douglas.D.Buffington@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation.

4) All FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M

BIDDER'S INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV‐16‐T-0082

The Bidder Inquiry Key is: 542Y4H-KSZ7K2

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 6:00pm (Central) Wednesday, 16 March 2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Douglas Buffington Telephone: 918‐669‐7078 E‐MAIL: Douglas.D.Buffington@usace.army.mil

Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing date.

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 9:00 AM on 14 March 2016 at the Tenkiller Lake Project Office.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICE SCHEDULE

Contractor: Total Base and All

Option Years

BID SCHEDULE Base Year 1 April 2016

- 31 March 2017 Project: Tenkiller Janitorial Services

CONTRACTOR: Contract No.:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

SCHEDULE I UNIT PRICE AMOUNT APPENDIX

0001 Janitorial Summer (1 Apr

- 31 Oct)

7 MO $

0002 Janitorial Winter (1 Nov

- 31 Mar)

5 MO $

0003 Carpet Cleaning 2 EA $

0004 Window Washing 2 EA $

BID SCHEDULE First Option Year 1 April 2017 - 31 March

Project: Tenkiller Janitorial Services

CONTRACTOR: Contract No.:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

UNIT

PRICE

AMOUNT APPENDIX

1001 Janitorial Summer (1 Apr

- 31 Oct)

7 MO $

1002 Janitorial Winter (1 Nov

- 31 Mar)

5 MO $

1003 Carpet Cleaning 2 EA $

1004 Window Washing 2 EA $

BID SCHEDULE Second Option Year 1 April 2018 - 31 March

Project: Tenkiller Janitorial Services

CONTRACTOR: Contract No.:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

UNIT

PRICE

AMOUNT APPENDIX

2001 Janitorial Summer (1 Apr

- 31 Oct)

7 MO $

2002 Janitorial Winter (1 Nov

- 31 Mar)

5 MO $

2003 Carpet Cleaning 2 EA $

2004 Window Washing 2 EA $

BID SCHEDULE Third Option Year 1

April 2019 - 31 March

Project: Tenkiller Janitorial Services

CONTRACTOR: Contract No.:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

UNIT

PRICE

AMOUNT APPENDIX

3001 Janitorial Summer (1 Apr

- 31 Oct)

7 MO $

3002 Janitorial Winter (1 Nov

- 31 Mar)

5 MO $

3003 Carpet Cleaning 2 EA $

3004 Window Washing 2 EA $

BID SCHEDULE Fourth Option Year 1 April 2020 - 31 March

Project: Tenkiller Janitorial Services

CONTRACTOR: Contract No.:

ITEM NO SERVICES QUANTITY UNIT TOTAL BY

UNIT

PRICE

AMOUNT APPENDIX

4001 Janitorial Summer (1 Apr

- 31 Oct)

7 MO $

4002 Janitorial Winter (1 Nov

- 31 Mar)

5 MO $

4003 Carpet Cleaning 2 EA $

4004 Window Washing 2 EA $

Section C - Descriptions and Specifications

STATEMENT OF WORK

S P E C I F I C A T I O N S

TENKILLER LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

JANITORIAL WORK

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Contractor's Facilities

13 Reporting Defective Facilities

14 Building Security

15 Prework Conference

16 Contractor Submittals

17 Billing

18 Work Schedules

19 Required Insurance and Insurance Certificate

20 Antiterrorism and Operations Security Requirements

EXHIBITS

No. Title

1 Quality Assurance Report

2 Specifications for Contractor-Furnished

Materials and Supplies

3 Performance Requirements Table

4 Quality Control Inspection Log

5 Example of Job Hazard Analysis

6 Invoice Format

APPENDICES

Appendix Title

A Janitorial Work - Project Office

1. SCOPE OF WORK. The work required under this specification provides for the janitorial work at the project office and contiguous exterior areas at Tenkiller Lake.

2. DEFINITIONS.

2.1. Biweekly. Work required to be accomplished every other

week.

2.2. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.3. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.4. Government. The term "Government" as used herein means the United States of America.

2.5. Performance Requirement (PR). The Government's requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.6. Project. The term "project" as used herein means all

Government property and easements at Tenkiller Lake.

2.7. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.8. Quality. Conformance with the contract specification.

2.9. Quality Assurance (QA). The procedure by which the

Government determines CQC is functioning effectively.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Workday. Any day, Monday through Friday, exclusive of

Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385-1-1 to the contractor after contract award.

EM 385-1-1 is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHe althRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of janitorial work shall be in

accordance with this specification and the performance standards (Performance Requirements Table, Exhibit 3).

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting Officer or Contracting Officer’s Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 10 for inspection criteria and contractor performance evaluation.

4.2.1. Initial notification of deficiencies may be written

or oral; however, all oral notification shall be confirmed by the Contracting Officer or COR in writing within two (2) workdays.

Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 2).

4.2.2. If the Contracting Officer or COR notifies the

contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day.

4.2.3. The contractor shall notify the Contracting Officer

and COR when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or COR shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide

personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the

project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer

and COR a telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.3. The contractor shall provide a contingency plan for

how work will be accomplished in the event of illness and/or emergencies.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits. Upon request, the contractor shall present equipment to the Contracting Officer or COR for inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.1. All motorized equipment shall be powered by 115 Volts AC.

All equipment shall comply with EM 385-1-1.

6.2. All equipment must be in good operating and mechanical

condition.

6.3. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the COR and the Lake Manager approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. All drivers shall maintain a valid state driver’s license.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate

quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer or COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished

materials and supplies are given in Exhibit 4.

7.1.4. In addition to materials and supplies listed in

Exhibit 4, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Disinfectants Glass Cleaner Mops, brooms, etc.

Wax & stripping agents for tile floors Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative (COR).

8.2. Deficient services are determined during an initial QA

inspection since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 3.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished to the Contracting Officer and the COR weekly.

9.2. Deficient services are determined during initial QA

inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates.

These defect rates will be compared to PSTDs to determine whether the contractor’s performance is acceptable.

9.3. The Contracting Officer or the COR may waive the

requirements in subparagraph 10.1. if they determines proper CQC can be achieved without the required submissions. The Contracting Officer or the COR will normally make this determination on the basis of actual performance by the contractor. If the requirements in subparagraph 10.1. are determined by the Contracting Officer or the COR to once again become required submissions this will be at no additional cost to the Government.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 5. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the

contractor: No deduction.

10.2. Each service found deficient and performed by the

Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another

contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by

anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer and COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in

responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal

safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting

unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured

persons to medical facilities.

11.1.5 Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of

hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job.

Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer or the COR directs. Job hazard analysis directed by the Contracting Officer or the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer.

11.3. Personal Clothing and Safety Apparel. Contractor

personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers, and shoes (no sleeveless shirts or tank tops, shorts, or open-toed shoes). Clothing shall be in good repair.

Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.4. Accident Reports.

11.4.1. The contractor shall immediately notify the

Contracting Officer and COR of all known accidents that occur at the project and result in death or serious injury.

11.4.2. The contractor shall investigate all accidents

involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.5. Exposure Reports. The contractor shall maintain an

accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month to the COR.

12. CONTRACTOR'S FACILITIES. A limited amount of space is available at the project office for storage of janitorial supplies and equipment.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

14. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer and COR. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings. Contractor personnel will be instructed in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed and Government personnel are not present.

15. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and their alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Safety Plan (subparagraph 11.1.).

16.3. Exposure reports (submit by 2nd workday of each month)

(subparagraph 11.5.).

16.4. Work schedules (submit prior to initiation of work and

prior to changing schedules) (paragraph 18.).

16.5. Contingency Plan (subparagraph 5.3.).

16.6. Job Hazard Analysis. (subparagraph 12.1.6.).

17. BILLING.

17.1. The contractor shall submit an original and two copies of invoices at the end of each month for all completed work.

17.2. Invoices shall be prepared in the format shown at

Exhibit 6 and numbered in consecutive order.

17.3. All exposure reports shall be submitted before an invoice will be accepted.

17.4. Invoices and supporting documents shall be emailed or

mailed to Lake Manager, Tenkiller Lake Office, Route 1 Box 259, Gore, OK 74435.

18. WORK SCHEDULES. The contractor shall furnish the Contracting Officer and the COR a schedule for performing all janitorial work that is required at a weekly frequency or less. A revised schedule shall be furnished the Contracting Officer and the COR prior to the contractor changing his mode of operation.

19. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228- 5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

19.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

19.2. General Liability: Comprehensive general liability

insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

19.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

20. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification.

Training materials and verification forms will be provided by the Contracting Officer upon written request.

EXHIBIT 1

QUALITY ASSURANCE REPORT

SWT Form 982 Quality Assurance Report is provided in SECTION J as Attachment 1

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

Specifications for Contractor Furnished Materials and Supplies

ITEM APPENDIX SPECIFICATION

HAND SOAP A LIQUID, HIGH LATHERING &

SUDSING CHARACTERISTICS,

MILDLY PERFUMED (WOMENS&

MENS).

HAND SOAP A BAR, LAVA OR EQUIVALENT

(MENS).

REFUSE CONTAINER LINER A PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-

BLEACHED, NATURAL, SEPTIC

TANK SAFE, MINIMUM OF 500

SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED

MATERIALS, #100, FORT HOWARD

CO. OR EQUAL.

TOWELS A SINGLE PLY, SINGLE-FOLD,

NATURAL, 40% POST CONSUMER

WASTE RECYCLED MATERIALS TO

MEET EPA GUIDELINES AS

SPECIFIED IN THE FEDERAL

REGISTER #150, FORT HOWARD OR

EQUAL. (MUST FIT PROVIDED

DISPENSER)

URINAL DEODORANT CAKE A PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

EXHIBIT 3

PERFORMANCE REQUIREMENTS TABLE

Performance Requirements Table

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS

APPENDIX A

Dust furniture, etc. 1 All surfaces free of dust.

Clean floors 2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No splash marks on furniture, walls, baseboards, etc.

Vacuum carpets 4 Clean.

Clean mirrors & glass (other than windows)

5 Clean, no streaks.

Clean restrooms 6 Odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking water dispensers

7 Clean, sanitary.

Grounds keeping 8 Grounds, parking areas, & sidewalks free of refuse & debris.

Refuse collection 9 Containers empty. Liners clean and not torn.

Refuse disposal 10 Refuse deposited in dumpsters. No refuse left outside dumpsters.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

SWT Form 990 Quality Control Inspection Log Report is provided in SECTION J as Attachment 2

EXHIBIT 5

EXAMPLE OF JOB HAZARD INSPECTION LOG

Example of Job Hazard Analysis Inspection Log is provided in SECTION J as Attachment 3

EXHIBIT 6

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: ___________________________________ SHEET __ OF __

CONTRACTOR: ________________________________ DATE: ____________

ADDRESS: ___________________________________ CONTRACT NO: W912BV-__-__-____

BILLING PERIOD: __________ THRU ____________ INVOICE NO: _____________

PAYMENT TERMS: _____________________________

(Payment Discount or N/A)

BID ITEM NO. AMOUNT

PAYMENT REQUESTED: _____________

CONTRACTOR (Signature/Date)

APPENDIX A

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the project office and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. The amount of work varies with the seasons of the year based on need. The following work periods are established to reflect changes in frequency of services from season to season.

Summer: 1 April through 31 October Winter: 1 November through 31 March

2.1. Summer Period. Services required shall be performed on

Monday, Wednesday, and Friday. If a holiday falls on a scheduled workday, work will be performed the following day. All work shall be accomplished between 8 a.m. and 12 Noon.

2.2. Winter Period. Services required shall be performed on

Tuesday and Friday. If a holiday falls on a scheduled workday, work will be performed the following day. All work shall be accomplished between 8 a.m. and 12 Noon.

3. DESCRIPTION OF JANITORIAL WORK. The contractor shall perform the following work in a timely manner:

3.1. Interior Heated Areas (Excluding Restrooms). Each cleaning day. Empty trash receptacles and paper shredders; check and fill paper towel dispenser in kitchen area; clean sinks, countertops, and kitchen tables; vacuum carpeted floors; vacuum/wipe upholstered furniture, and clean tile floors. Spot remover shall be used to remove new spills from carpeted floors. Electronic equipment, computers, typewriters, radio, videocassette recorder and copy machine shall not be cleaned.

3.1.1. Biweekly. Dust venetian blinds, furniture, display

shelves and windowsills. Materials on desks and furniture shall not be moved. Clean exterior surfaces of refrigerator. The glass on entry doors, pictures, and glass enclosures shall be cleaned.

3.1.2. Monthly. Clean vent covers. Dust ceiling fans. Remove

bugs and clean light fixtures.

3.2. Restrooms.

3.2.1. Each cleaning day. Clean mirrors and plumbing fixtures.

A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant cakes shall be maintained in urinals.

Empty trash receptacles. Soap, paper towel, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors. Excess water shall be removed from floors. Clean partitions. Biological formations and resultant stains shall be removed from partitions.

3.2.2. Monthly. Clean vent covers.

3.3. Interior Work and Storage Areas.

3.3.1. Each cleaning day. Empty trash receptacles. Sweep or

dust mop floors. Wet mopping shall be performed if necessary to remove dirt.

3.3.2. Biweekly. Dust windowsills.

3.4. Exterior Areas. Each cleaning day trash, debris, and

accumulations of small litter shall be picked up. Sidewalks shall be swept clean. Trash cans shall be emptied and plastic liners shall be replaced. Cigarette butts shall be extinguished (if necessary), removed from the ashtray atop the trash can, and placed in the trash for disposal.

3.5. Refuse Disposal. The contractor shall dispose of all

refuse collected at the project office. The contractor shall not leaf through and/or remove any refuse from the project office.

All refuse will be disposed in the dumpster provided by others.

4.1. Carpet cleaning. The contractor shall shampoo carpeted

floors. Spot remover shall be used to remove soiled spots.

Carpet cleaning and window washing shall occur the third week in April and the third week in October each year.

4.2. Window washing. The contractor shall clean windows, including storm windows, inside and outside.

5. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 5. The terms clean, sanitary, and odor-free facilities are used in Exhibit 5 and are defined as follows.

5.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

5.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

5.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF FACILITIES

AREA SIZE

Interior Heated Areas with Carpeted Floors 2,903 SF

Interior Heated Areas with Tile Floors 1,207 SF

Interior Heated Areas with concrete floors 675 SF

Restrooms 155 SF

Sidewalks 100 LF

Exterior Areas (surfaced) .5 AC

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY FULL TEXT

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS (APR 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers' parts. This clause takes precedence over any Government inspection and testing required in the contract's specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of clause)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Jun 2015

The Contractor shall comply with the following requirements marked with an “X”.

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

X 2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05 and Homeland Security Presidential Directive‐12 (HSPD‐12). Proposed language: “The contractor and all sub‐contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

X 2b. For contractors who do not require CAC, but require access to a DoD facility or installation.

Proposed language: Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05 / AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated sub‐contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525‐13 (Antiterrorism). Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. Proposed language: "All US based contractor employees and associated sub‐contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.”

X 4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub‐contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

5. Contractor Employees Who Require Access to Government Information Systems. This standard language text is for contractor employees with access to government info system. Proposed language: "All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25‐2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems."

6. For Contracts that Require an OPSEC Standing Operating Procedure/Plan. This standard language text is for contractor employees with an area of performance for classified contracts or if the contract employee has access or responsibility to protect critical information. The Contractor, in collaboration with RA OPSEC Officer, shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award per AR 530‐1 (Operations Security). Proposed language: "The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator."

7. For Contracts that Require OPSEC Training. Per AR 530‐1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award.

Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations‐security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

8. For Information assurance (IA)/information technology (IT) training. This standard language text is for contract employees who need network access and/or working IA/IT functions. Proposed language: "All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01‐M and AR 25‐2 within six months of employment."

9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01‐M , DFARS 252.239.7001 and AR 25‐2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01‐ M must be completed upon contract award. Proposed language: "All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01‐M, DFARS 252.239‐7001 and AR 25‐2. The baseline certification as stipulated in DoD 8570.01‐M must be completed upon contract award."

10. For Contractors Authorized to Accompany the Force. DFARS Clause 252.225‐7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander.