PWS_COPAN_HULAH.pdf

Performance Work Statement

COPAN/HULAH LAKES

OKLAHOMA

FOR

MOWING, JANITORIAL, PARK

CLEANING, HERBICIDE APPLICATION

SERVICES

ORGANIZATION OF PERFORMANCE WORK STATEMENT

This Performance Work Statement consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

This document contains requirements that apply to all work to be performed under the provisions of this Performance Work Statement. The appendices contain a description of the facilities to be serviced and the work to be performed.

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References

TABLE OF CONTENTS

4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control

10 Deductions for Deficient Work 11 Safety 12 Contractor’s Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Security 16 Prework Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

No. Title

EXHIBITS

1 Quality Assurance Report 2 Specifications for Contractor-Furnished Materials and Supplies

3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

Appendix Title

A

Mowin g

B Janitorial Work C Cleaning of Parks

APPENDICES

D Application of Herbicides

1. Description of Services. All services required under this contract shall be awarded via C-Type contract which may include, but are not necessarily limited to, the following types of services:

Mowing, Janitorial, Park Cleaning and Herbicide Application. For the following Government Facilities:

1.1. Mowing of public use areas, dam embankment, project office complexes, and other unimproved areas on project lands.

1.2. Janitorial work at Copan Project Office complex. Monday & Thursday at 4pm.

1.3. Cleaning of park facilities such as toilets, picnic/camping sites, groundskeeping, and refuse collection and disposal.

1.4. Application of herbicides.

2. DEFINITIONS.

2.1. Bimonthly work is required to be performed every other month.

2.2. Biweekly work is required to be performed every other week.

2.3. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.4. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.5. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.6. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs, B designated as moderately important and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.7. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.8. Government as used herein means the United States of America.

2.9. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2. Acceptable performance level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10. Project means all Government property and easements at Copan/Hulah Lakes.

2.11. Public use area (PUA) includes recreation areas as well as overlooks, nature and hiking trails, access points, etc.

2.12. Quality is conformance with the contract specification.

2.13. Quality Assurance (QA) Policies and procedures adopted by the government to ensure that services acquired under government contracts conform to the contract’s quality and quality requirements.

2.14. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.15. Semi-monthly work is required to be performed two times per month.

2.16. Semi-weekly work is required to be performed two times per week.

2.17. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

2.18. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

3. REFERENCES.

3.1 Corps of Engineers Safety & Health Requirements Manual, (EM 385-1-1, and current edition to include any amendments) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.2. Execution of all work shall be in accordance with this Performance Work Statement and awarded Contract.

4.3. The COR will notify the contractor of deficient services.

4.3.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be Project means all Government property and easements at Copan and Hulah Lakes.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, (EM 385-1-1, current edition) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385- 1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Execution of all work shall be in accordance with this Performance Work Statement and awarded Contract.

4.2. The COR will notify the contractor of deficient services.

4.3.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.3.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two days.

4.3.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished to the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and skills.

5.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.2. Supervision.

5.2.1. The contractor shall provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing as set forth in Section M, subparagraph 3.1.3.2.1. The on-site project manager or alternate shall be on site at all times work is being performed.

5.2.2. The contractor shall provide the Contracting Officer a local or toll-free telephone number at or through which the contractor's supervisor can be reached between 8:00 a.m. and 1:30p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site Project Manager shall contact, whether by phone or in person, the COR each workday between 8:30 and 9:00 a.m. to coordinate and to discuss any work deficiencies, problems or contract performance related issues. If this contact is by telephone, the COR may require the on-site Project Manager to meet and discuss the issue(s) in person. will advise the on-site Project Manager of the designated meeting location and time.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits.

6.1. Equipment Inspections. Upon request, the contractor shall present equipment to the Contracting Officer for inspection. Equipment brought to the project shall not be used until it has passed inspection by the Contracting Officer. The Contracting Officer shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by personnel operating tractors. Refer to subparagraph 16B.08 of EM 385-1-1.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a. of EM 385-1-1.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

Refer to subparagraph 16.B.12. of EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used when mowing within 10 feet of facilities in improved areas.

6.2.2.4. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. The working pressure of power washer shall not exceed 50 p.s.i. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be at least 3,000 p.s.i.

6.2.6. All sedans and trucks used by the contractor to perform work under this specification shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

COPAN/HULAH LAKES

MAINTENANCE

SERVICES PROVIDED

BY

(Contractor's Name)

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment that utilizes monofilament line shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1 Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all of the work required by this specification within the time limits specified.

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.2. Specifications for selected contractor furnished materials and supplies are given in Exhibit 2.

7.1.3. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Cleaning compounds Disinfectants Carpet Shampoo Glass Cleaner Floor Wax Mops, brooms, etc.

Stripping Agents Misc. Tools Spot Remover for carpets and upholstered chairs

7.2. Government furnished. The Government will furnish potable water and odor control chemicals for vault toilets. The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1 Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient.

8.2 APLs establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory.

However, this does not mead the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3 Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4 Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the Contracting Officer a written plan for correcting his CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the Contracting Officer determines that performance is satisfactory. The Contracting Officer will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Prework Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 3.

9.1 The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

9.2 The requirements in subparagraph 9.1. may be waived by the Contracting Officer if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1 Each service found deficient and reperformed by the contractor: No deduction.

10.2 Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3 Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4 Each service found deficient and not reperformed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1 Safety plan. The contractor shall furnish the Contracting Officer a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5 Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.6.3. Vehicle operation and maintenance.

11.2 Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each IWO for mowing. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the Contracting Officer so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the Contracting Officer by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3 Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4 Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5 Accident reports.

11.5.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment.

12.1. A minimal amount of space is available at the Copan project office for storage of janitorial supplies and equipment.

12.2. An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. Storage will be at contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The Contracting Officer's authority in reviewing these schedules is limited to assuring compliance with this specification. If the Contracting Officer determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1. Cleaning of parks. The contractor shall submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.1.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules shall be furnished two (2) weeks prior to the beginning of each period.

13.1.2. Schedules for additional refuse collections and second cleanings directed by the Contracting Officer shall be considered a part of this work schedule.

13.1.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the Contracting Officer a revised schedule prior to changing his mode of operation.

The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all work.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles. All entrances to project office building shall remain locked except for ingress and egress of contractor’s employees.

15.2. At the commencement of this contract, the Government will assign keys to the contractor that will be needed to access certain gates, building and structures. The contractor will physically sign for all Government owned keys in their possession and will be held accountable for loss of any assigned key. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers. The contractor shall also install the tumblers at no expense to the Government. Upon conclusion of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1 Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Work Schedules for Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.7. Oklahoma permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.8. Location of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.9. Required Insurance and Insurance Certificate.

17.9.1. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

a. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

b. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

c. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.9.2. The contractor shall submit to the Contracting Officer a copy of their insurance certificate two (2) weeks prior to the Pre-work Conference.

18. BILLING. The contractor shall submit the original and two copies of invoices at the end of each month for all work that has been completed.

18.1. Invoices shall be prepared in the format shown at Exhibit 7.

18.2. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.3 The invoices and supporting documents shall be delivered or mailed to the Lake Manager, Copan Lake Office, 396120 State Hwy 10, Copan, OK 74022.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on of the deficiencies cited below.

COR Signature Date Type or Print name if not electronically signed ________________________________________

PART 2 - QA INSPECTION RESULTS

PR NO

LOCATION

DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. Inspec. No. Def. No. Inspec. No. Def.

SWT From 0982 23 Oct 2010

Continued

PART 3 - CO DECISION ON DEFICEINCIES

The deficiencies in meeting PR No. (s)____________________________must be corrected before the work Will be accepted.

will be deducted from scheduled payments to the contractor for the deficiencies

Meet PR No.(s) . Calculations for this deduction are given under part VI.

COR Signature Date Type or Print name if not electronically signed _________________________________________

PART 4 - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

Contractor Signature Date

PART 5 - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

Contractor Signature Date

ALL PREVIOUS EDITIONS ARE OBSOLETE

PROPONENT: CESWT-OD

DIRECTIVE 1130-2-550

PART 6 - PERFORMANCE REQUIREMENTS

SWT Form 0982 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD 23 Oct 2010

EXHIBIT 2

PERFORMANCE WORK STATEMENT FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

DEODORANT CAKE, URINAL C PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

HAND SOAP B LIQUID, HIGH LATHERING &

SUDSING CHARACTERISTICS

MILDLY PERFUMED.

LAMPS, INCANDESCENT C STANDARD WHITE, MEDIUM BASE,

REFLECTOR SPOT, SAME WATTAGE

OF REPLACED BULB.

LAMPS, FLUORESCENT B U-SHAPE, FB40/CWX/6

LAMPS, FLUORESCENT B DAYLIGHT DELUXE, F40/DX

REFUSE CONTAINER LINER B,C PLASTIC, 8 TO 32 GALLON.

SANITARY NAPKIN LINER C 9”X9” WAX PAPER BAG, FITS

UNITED METAL RECEPTACLE

SANITARY NAPKIN DISPOSAL.

TOILET TISSUE B,C 2-PLY BATH TISSUE, NON-

BLEACHED, NATURAL, SEPTIC

TANK SAFE, MINIMUM OF 500

SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED

MATERIALS, TO FIT SCOTT JUMBO

ROLL TISSUE DISPENSER #09676.

TOWELS B PAPER, SINGLE PLY, MULTI-FOLD

AND ROLL TYPE (TO FIT

DISPENSERS) HIGH ABSORBENCY,

COMMERCIAL QUALITY.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of Work X 1 B Completed within the time limits set forth in the specification & the contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

Appendix A - Mowing Improved areas A 1 A Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Levee, dike, & ponding areas.

A 5 B Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 7 A Uniform cut with no scalping of grass. No damage to trees or shrubs.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved surfaces.

15%

Flower & Shrub Beds A 9 A No weeds visible in flower and shrub beds. Beds watered as directed.

5%

NO.

Hedge Trimming A 10 A Uniform cut. Height of hedge maintained within min/max as specified.

5%

APPENDIX B - Janitorial Dust furniture, etc. B 1 B All surfaces free of dust. 10% Clean Floors B 2 B Clean. Entire floor has a uniform, glossy appearance with no scuff marks. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 Not applicable to this solicitation.

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible.

10%

Light Bulbs B 6 A Lights operate properly. 5% Clean light fixtures B 7 C Clean. 15% Clean mirrors & glass (other than windows)

B 8 C Clean, no streaks. 15%

Clean windows B 9 C Clean, no streaks. 15%

Clean restrooms B 10 A Odor-free. All fixtures, walls, & floors clean.

Showers, lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 11 B Clean, sanitary. 10% Grounds keeping B 12 C Grounds, parking areas, & sidewalks free of refuse & debris.

15%

Refuse collection B 13 B Containers empty. Liners clean & not torn.

10%

Flower & Shrub beds B 14 B Now weeds/woody growth visible in flower and shrub beds. Beds watered each cleaning day.

10%

APPENDIX C – Park Cleaning

SERVICE REQUIREMENTS PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

Clean and deodorize interior of waterborne toilets & showers

C 1 A Clean & odor free. All fixtures, lavatories, showers, urinals, commodes, sanitary. No standing water

5%

Clean interior of vault toilets, changehouses, & overlook(s)

C 2 B Clean. Floors, walls, windowsills clean. Toilets sanitary. Free of graffiti.

Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean exterior of toilets, changehouses, & overlook(s)

C 3 B Clean. Free of graffiti.

Light Bulbs operate properly.

10%

Monitor toilet vaults C 4 B Vaults exceeding 18in from top are to be reported and pumping scheduled by contractor.

10%

Clean picnic shelters C 5 B Clean. Free of graffiti.

No refuse, debris, or ti ll b d d i

Grounds keeping - PUAs & access roads

C 6 B No refuse or debris 25 feet beyond defined mowing area.

10%

Grounds keeping - small litter pick up

C 7 B No litter visible from a distance of 10 feet.

10%

Grounds keeping -fishing areas

C 8 B No refuse or debris visible from a distance f 200 f t f t

10%

Grounds keeping -embankment road

C 9 C No refuse or debris visible from a distance of 50 feet.

No dead animals.

15%

Refuse collection

– Dumpsters (includes A di B)

C 10 B Dumpsters are not overflowing and do not emit strong odors.

Refuse collection - Containers

C 11 B Containers are not more than ¼ full & contents do not emit strong odors.

Refuse disposal (includes Appendix B)

C 12 A Refuse disposed at designated site. No deposition along roads.

0%

NO.

Report stinging insects & nests

C 13 C All insect nests within 5 feet of facilities or on any buildings reported.

VCC/

QTR

Clean refuse containers C 14 B Clean. 10% High pressure washing C 15 B Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

10%

APPENDIX D – Application of Herbicides

Guardrail Areas D 1 B No visible green vegetation.

95 % kill rate within 2 weeks after application.

10%

Paved & Unpaved Surfaces:

Includes: All boat ramps and campsites

D 2 B No visible green vegetation.

95 % kill rate within 2 weeks after application.

10%

Riprap Areas & Concrete Lined Ditches:

Includes upstream and downstream sides of embankments

D 3 B No visible green vegetation.

95 % kill rate within 2 weeks after application.

10%

Sewage Lagoons D4 B No visible green vegetation.

95 % kill rate within 2 weeks after application

10%

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

1.

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

2.

3.

PROJECT CONTRACTOR DATE

4.

5.

6.

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling and loading/unloading Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment. Trailer safety chains will be properly placed on towing vehicle when transporting equipment. Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (powerlines, tree limbs, etc.).

Check for objects or obstacles behind equipment before backing. Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment

Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps.

Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Inspection of equipment

No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected. Vehicles will be inspected prior to start of work each workday.

Fueling of equipment Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Equipment Maintenance Required maintenance will be performed at a location, which will provide protection from traffic for maintenance personnel. Preventive maintenance procedures recommended by the manufacturer will be followed.

Operation of equipment

Proper clothing shall be worn at all times (long trousers, minimum of short sleeve shirt, hard hats, safety toe shoes, safety goggles, ear protection, etc.). Seat belts shall be secured at all times. No passengers will be allowed on equipment while in operation.

Brakes shall be applied when equipment is stopped. Safety guards will remain installed and properly used. Equipment will not be left unattended while engine is operating.

Personnel will not approach any equipment until power take off (PTO) shaft has come to a complete stop. Exit or entrance to vehicles is prohibited while equipment is in motion.

Mowers and tractors will be operated to keep a safe distance from electrical outlet boxes, conduit, water faucets, sign or gate posts, and other obstacles. Equipment will be operated in a safe manner and under control at all times.

Trimming/Edging Equipment

Operators will wear personal protective equipment at all times while using power trimming/edging equipment. Operators will follow manufacturer’s instructions while performing maintenance such as blade sharpening, carburetor adjustments, and spark plug maintenance.

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, potholes or other surface irregularities that could cause a mower to overturn. Operators will be particularly watchful of soft areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operation while mowing, transporting, or when equipment is parked along the roadside. Slow moving vehicle (SMV) emblems will be installed on every tractor used alongside or transported on any roadway.

Extreme caution will be observed to prevent accidents when driving equipment onto access roads from connecting roads or mowing areas.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans, tree limbs and other foreign matter shall be picked up before mowing operations begin.

Weather If lightning is present, all mowing operations will cease. Personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing.

All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10. CONTRACTOR (Signature/Date)

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date)

12. CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 6

WORK SCHEDULE FOR PARK

CLEANING

SCHEDULE OF CLEANING SERVICES, To

CREW NO. ________________________________________________________

No. OF PERSONNEL IN CREW

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (± 30 minutes) that work will be completed in each public use area.

Public Use Area Completion Times

SERVICE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Toilets, Changehouses, Overlooks Picnic Shelters Picnic & Camping Sites Trailer Dump Stations Bulletin Boards Drinking Fountains Courtesy Docks Groundskeeping - PUAs & Access Roads Groundskeeping - Small Litter Pickup Groundskeeping -Nature & Hiking Trails Groundskeeping -Primitive Areas Groundskeeping-Fishing Areas Groundskeeping - Embankment Road

EXHIBIT 7

INVOICE FORMAT

BILLING FOR

PROJECT CONSOLIDATED MAINTENANCE CONTRACT

(PCMC)

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT NO: W912BV- -C-

BILLING PERIOD: THRU INVOICE NO:

PAYMENT TERMS:

(Payment Discount or N/A)

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

APPENDIX A

PERFORMANCE BASED

MOWING

1. FACILITIES TO BE SERVICED. Dam embankments, public use areas, lake office complexes, dikes, levees, and other project lands. An inventory of mowing areas is given in Table A-1.

2. FREQUENCIES AND TIMES OF WORK.

2.1 Mowing of PUAs shall be performed between 7 a.m. and 8 p.m.

2.2 Mowing of PUAs shall not be performed on Saturdays, Sundays, Federal holidays, or one workday prior to Federal holidays. Mowing at other locations is permitted on these days.

2.3. Mowing shall be performed from 15 March thru 31 October.

3. DESCRIPTION OF WORK. The contractor shall perform the following work:

3.1 Mowing shall be performed in the following areas:

3.1.1. Improved Areas are highly developed areas, normally located in PUAs. These areas shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches.

The limits of most of these areas are shown on the attached maps. In addition, mow the areas described below and around facilities shown on the drawings. Since the amount of development will affect the required work, the inventory of facilities given in Table C-1 should be reviewed.

3.1.1.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the Contracting Officer to provide a safe viewing distance for vehicles approaching the intersections.

3.1.1.2. Areas around park and lake entrance signs. Park entrance signs are located beside roads shown on the attached maps. A triangular shaped area shall be mowed around these signs. This area shall extend from the edge of the roadway to a point 10 feet on the other side of the sign at its widest point. It shall extend 10 feet behind the sign and shall provide a clear view of the front of the sign from vehicles using the adjacent roadway. The Contracting Officer will determine the length of the area to be mowed in front of these signs.

3.1.1.3. Areas around toilets located outside the limits of improved areas shown on the attached maps shall be mowed for a distance of 10 feet from the back and sides of toilets.

Areas between the nearby road or parking area and the toilet shall be mowed. In addition, the area between pairs of toilets shall be mowed.

3.1.2. Semi-Improved Areas are undeveloped areas within PUAs, areas near the office complex, and oxidation lagoons that require occasional mowing. These areas shall be maintained between a minimum height of 3 inches and a maximum height of 8 inches. The limits of these areas are shown on the attached maps. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside of fences or 10 feet from the toe of dikes around the ponds, whichever is greater

3.1.3. Lawn areas shall be maintained between a minimum of 2 inches and a maximum of 4 inches. These areas are around the Copan Lake Office complex. The limits of these areas are shown on the attached maps.

3.1.4. Dam Embankment areas shall be maintained between a minimum height of 4 inches and a maximum height of 18 inches. The limits of these areas are shown on the attached maps.

3.1.5. Levees, Dikes, and Contiguous Ponding Areas shall be maintained between a minimum height of 4 inches and a maximum height of 18 inches. The locations of these areas are shown on the attached maps. The limits of mowing of the ponding area and an area adjacent to the lake side toe of the Hulah saddle dike are shown, the limits of mowing on the dike and levee are not shown, but are described below.

3.1.5.1. Caney Levee. Both slopes of the levee shall be mowed. The special ditch and a 15-foot strip beyond the top of the back slope shall be mowed one-time per year as weather permits. Mow around pump house and entire area inside debris fence. The mowing limits of ponding areas are shown on the attached maps.

3.1.5.2. Hulah Saddle Dike. The downstream slope and a 15-foot strip adjacent to the toe of the dike shall be mowed.

3.2. Trimming.

3.2.1. Every time improved areas are mowed, trimming shall be accomplished around all vertical objects protruding from the ground, including under guardrails, within the limits of these areas. This includes trimming along railroad ties delineating pullouts and campsites, retaining walls, and vertical objects in the Copan Point Swimming Beach Area.

3.2.2. Every time semi-improved areas are mowed, trimming shall be accomplished around all facilities, poles, posts, and signs within the limits of these areas.

3.2.3. Every time lawn areas are mowed, trimming shall be accomplished around vertical objects protruding from the ground within the limits of these areas.

3.2.4. Every time the dam embankments, levees, and dike areas are mowed trimming shall be accomplished around piezometers, staff gauges, relief wells, manholes, guard posts, and buildings located on the embankments; along the edge of the embankment riprap; and around guardrail and sign posts on both sides of the embankment road.

3.2.5. The contractor may apply approved herbicides in lieu of trimming. The COR must approve use of chemicals. The contractor shall submit a list of proposed products with manufacturers Material Safety Data Sheets (MSDS) for review. All herbicides shall be applied by a certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied.The Contracting Officer shall furnish forms.

3.3 Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time improved areas are mowed and every other time lawn areas are mowed.

3.4. Flower and Shrub Beds. Each time mowing is performed in lawn and improved areas, weeds, grass, debris, and litter shall be removed from flower and shrub beds. Beds shall be thoroughly watered if necessary or as directed by the Contracting Officer. The number and size of flower and shrub beds is as follows:

Location Number Size (sq yd) Copan Lake Office 4 40

3.5. Hedge Trimming. Copan Lake office has a line of continuous shrubs forming a hedge approximately 569 feet in length around parking areas and roads. The hedge shall be trimmed in the shape of a box, to a minimum height of 3.5 feet and a maximum height of 4.5 feet.

3.6 Cleanup.

3.6.1. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. During mowing, the contractor shall operate equipment in such a manner to direct clippings and debris away from roadways, parking areas, parking lots, walkways, pullouts, and table and picnic shelter slabs.

3.6.2. After mowing is accomplished, the contractor shall remove vegetation and debris from parking lots, paved walkways and pullouts, and table and picnic shelter slabs. After hedge trimming is accomplished, the contractor shall remove all trimmings from the length of the hedge.

4. RESTRICTIONS ON WORKING. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground.

The contractor shall use good judgment in determining weather conditions are suitable for mowing operations. In cases where the contractor and the Contracting Officer disagree about the suitability of conditions for…