3160_QAP.pdf

QUALITY ASSURANCE PLAN

(QAP)

For

Project 3160

Essayons Stores Cranes

CENWP

U.S. Army Corps of Engineers Marine Design Center

REV 0

December 2016

MARINE DESIGN CENTER

QUALITY ASSURANCE PLAN

1. INTRODUCTION

This Performance-Based Quality Assurance Plan (QAP) has been developed pursuant to the requirements of the Performance-Based Statement of Work in Project 3160. This plan sets forth procedures and guidelines that the U.S Army Corps of Engineers (USACE) will use in evaluating the technical performance of the contractor. A copy of this plan will be furnished to the Contractor so that the Contractor will be aware of the methods that the Government will employ in evaluating performance of this contract and address any concerns that the Contractor may have prior to initiating work.

2. PURPOSE OF THE QAP

• Confirm that the project is conducted utilizing proper procedures and in accordance with the approved work and safety plans;

• Define the roles and responsibilities of participating Government officials;

• Define the types of work to be performed with required end results;

• Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance

• Provide the Quality Assurance Report (QAR) form that will be used by the

Government in documenting and evaluating the Contractor’s performance and Describe the process of performance documentation

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT

OFFICIALS

The USACE Marine Design Center Project Manager (PM):

• Reviews pay estimates and makes recommendations to the Contracting Officer for payment action based on completion of designed milestones.

• Reports problems or discrepancies to the Contracting Officer as soon as possible.

• Oversees the implementation of the QAP.

• Reviews contractor submittals.

• Initiates periodic contractor evaluations in the CPARS system.

• Provide periodic site inspection to review procedures for compliance with the

PWS/SOW and for the review of the economy and efficiency of project execution as required by FAR subpart 16.6 and the PMBP Manual.

• Responsible for the execution of the work on schedule, within budget, in a safe manner, and at a level of quality consistent with the customer’s requirements.

• Periodically reviews contractor performance relative to the contract schedule and budget.

The USACE Marine Design Center Contracting Officers Representative (COR):

• Monitors contract Performance.

• Issues RFP letters.

• Maintains complete contract file.

The USACE Contract Specialist:

• Monitors contract Performance

• Maintains central repository for all QA documents required for payment.

• Issues contractual modifications for approval by the Contracting Officer.

The USACE Project Engineer or Technical Manager:

• Ensures independence of Government Estimates.

• Provides technical guidance to the contractor when necessary or requested for purposes of PWS/SOW clarification.

• Ensures that all necessary subject matter experts are involved in technical decisions.

• Conducts reviews of contractor submittals for compliance with contract requirements.

• Conducts or supports other surveillance activities as required by the project team.

• Supports all on-site QA activities.

• Develops the “after action” or “final” Quality Assurance Report.

• Provides periodic site inspection to review procedures for compliance with the

PWS/SOW and for the review of the economy and efficiency of project execution as required by FAR subpart 16.6 and the PMBP Manual.

The USACE Construction QA Manager (CQAM)

• Provides regular site inspection to review procedures for compliance with the PWS/SOW and for the review of the economy and efficiency of project execution as required by FAR subpart 16.6 and the PMBP Manual.

• Prepares Quality Assurance Reports to document surveillance activities conducted.

• Provides Quality Assurance to the As-Built drawing process.

4. QUALITY ASSURANCE REPORTING FORMS

The Primary form used to document surveillance activities will be the Quality Assurance Report (QAR) provided in Attachment A. The QAR will be used by all team members to document surveillance activities conducted.

Checklists may be used to support surveillance activities such as the Generic On-Site QA checklist provided in Attachment B. These forms, when completed, will document the contractor’s compliance with contract requirements and completion of milestones activities.

Upon completion of field work and acceptance of all final reports, the Project Engineer /Technical Manager will document QA activities in an “after action” or “final” Quality Assurance Report in accordance with Attachment C.

Completed forms will be retained by the COR in the contract working file.

Attachment A

Quality Assurance Report

Attachment B

Generic On-site QA Checklist

Attachment A – Quality Assurance Report

Project 3160

QUALITY ASSURANCE REPORT

CONTRACT # W912BU-XX-X-XXXX

CENWP ESSAYONS STORES CRANES

Date(s):

I. PARTICIPANTS

CEMDC:

CENWP:

(CONTRACTOR):

II. AGENDA

Quality Assurance/In Progress Review of ESSAYONS STORES CRANE REPLACEMENT 3160.

III. PROJECT STATUS

(Narrative to include a basic description of what is currently being worked on on the project.

IV. DISCUSSIONS

(A numbered list of discussions had with the contractor and/or sponsor.

Items requiring corrective action are to include the contractor’s response to being notified of the issues.

Items discussed that may require a contract modification shall have [CHANGE ORDER] at the end of the item.)

V. Contract Status: W912BU-XX-X-XXXX

Contract Awarded Date:

Award Value: $

Modification Value Thru P000X : $

Current Contract Value: $

VI. Current Phase:

Scheduled Phase Completion Date:

Required Contract Completion Date:

Required Contract Completion Date:

Scheduled Complete: %

Actual Complete: %

Prepared by:

Name Date

CF:

(SPONSOR)

Attachment B - Generic Onsite Inspection Checklist Vessel Inspection Checklist/Procedure

GENERAL

Most of the time the first couple of visits to a yard, for the technicians, is to get familiar with the job and getting a workspace in order.

The technician in the field is the liaison between the Marine Design Center, the costumer/buyer, and the shipyard. It is important that a line of communication between the players is established and kept open throughout the project.

The first thing that needs to be done is to get the latest version of the specifications and plans to review.

It is also in the CQAM’s best interest to have an open line of communications with a couple of mechanics in the field. This becomes most beneficial to the project because the CQAM is not always at the shipyard and the mechanics will bring the CQAM up to speed and provide valuable information both pros and cons concerning construction.

Throughout the Inspection of the vessel a list of change orders and modifications should be kept to ensure the changes are being made on site. In addition, the test procedure should be updated as necessary to incorporate the changes. The CQAM should coordinate with the technical manager to obtain an up-to-date version of the test procedure.

A sufficient number of Record and Progress Photos should be taken on every trip. They should be stored in wp in the applicable project folder. Photos should be dated.

At the conclusion of every IPR, a QAR must be typed up in the standard format. The QAR should include the percent progress on each system (structural, mechanical, electrical). It should also identify any new modifications made and any direction given to the shipyard by either a sponsor or MDC personnel.

As a reminder most contracts require the shipyard to keep an ABS test booklet. Verify it is up-to-date and signed by the ABS inspector.

As-Built drawings should be checked as often as possible. It’s important to have an accurate set of As- Built drawings to give to the sponsor at delivery. As-Built drawings only become more difficult to check as production goes on. Give the mark-ups to the applicable person in the shipyard and note which systems were checked in the trip report.

TOOLS USED

• Paint gauge

• Audio gauge

• Welding gauges

• Camera

• Rulers/Tapes

• Thermal Camera

• Heat guns

• Photo tachometer

• Sound meter

• Infrared thermometer

• Digital level

STRUCTURAL MECHANICAL

General Piping

• Is the piping run as directly as possible in a neat manner?

• Are penetrations sufficiently supported?

• Are there a sufficient number of unions and flanges to permit dismantling?

• Are there a sufficient number of drains and cleanouts?

• Are there a sufficient number of hangers to prevent sagging and vibration?

• Are hangers for copper pipe lined with plastic?

• (Near Construction End) Are pipes labeled in the right colors?

Fuel Oil, Lube Oil, Hydraulic Oil

• Are there remote shut-offs for all of the required locations?

• Are there E-stops in case of fire?

• Are vents at least 18 inches off of the deck?

• Are fills lockable?

• Do fuel fill containments have drains with plugs?

• Inside the tank – are striker plates sufficient?

• Inside the tank – are fill and drain lines at logical heights?

• Are liquid level gauges present and visible?

• Are strainers in place? How many, single or double?

• Are water filter/separators present? Record replacement information for sponsor.

• Are quick disconnect coupling provided as required by the contract?

• Is anti-static hose supplied for the required systems? Is it long enough to reach?

• Are all valves in place as required by the drawings and contract?

• Are drip pans in place under all necessary equipment?

Vents, Sounds, and Fills

• Are the wrenches to open the sounds accessible?

• Are vents goose-necked and at least 18 inches off of the deck?

• Are mesh screens installed on vents?

Crane Specific Things

• Are winches and other lifting devices installed properly?

• Are API best practices being followed?

• Are components properly protected from other work being performed?

• Is alignment being checked and verified?

ELECTRICAL

General

• Equipment UL certified as required?

• Are all receptacles near sinks etc. GFCI?

• Spot Check Voltage drop

TOOLS USED