W9128F24Q0060 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F24Q0060 30-Apr-2024

b. TELEPHONE NUMBER

402-995

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 28 May 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ARIEL E VOGAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968508 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE FE WARREN RESIDENT OFC

SARAH RICKGAUER

5607 5TH CAVALRY AVE, BLDG 305

FE WARREN AFB WY 82005

TEL: 307-773-3006 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F24Q0060

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job FE Warren Janitorial - Base Year

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Period of Performance for this CLIN is 01 June 2024 through 31 May 2025.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S201

NET AMT

1001 1 Job OPTION FE Warren Janitorial - Option Year 1

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Period of Performance for this CLIN is 01 June 2025 through 31 May 2026.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

2001 1 Job OPTION FE Warren Janitorial - Option Year 2

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Period of Performance for this CLIN is 01 June 2026 through 31 May 2027.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

3001 1 Job OPTION FE Warren Janitorial - Option Year 3

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Period of Performance for this CLIN is 01 June 2027 through 31 May 2028.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICE

US ARMY CORPS OF ENGINEERS

(F.E. WARREN RESIDENT OFFICE)

5607 5TH CAVALRY AVE, BLDG 305 & 306

F.E. WARREN AFB, WYOMING 82005

1.0 General Information. This is a non-personal services contract to provide janitorial service at F.E. Warren AFB Resident Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background. The Corps of Engineers manages/maintains F.E. Warren AFB Resident Office in Cheyenne, WY.

These 2 offices house eight employees. This requires that we have the areas cleaned on a scheduled basis to provide a quality work environment.

1.3 Objectives. Contractor shall provide for the safe, careful and efficient operation of all equipment and protection of Government funds and property under the direction of the COR.

1.4 Scope of Work. This is a non-personal services contract to provide janitorial services at U.S. Army Corps of Engineers, F.E. Warren Resident Office (Bldg 305 = 1,100 sf and Bldg 306 = 2200 sf). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services for the Corps of Engineers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance-based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. Active performance period will be 01 June through 31 May. The Period of Performance reads as follows:

Base Year: 01 June 2024 (Estimated) through 31 May 2025 Option Year 1: 01 June 2025 through 31 May 2026 Option Year 2: 01 June 2026 through 31 May 2027 Option Year 3: 01 June 2027 through 31 May 2028

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll.

1.4.1.1 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO and the COR as a potential threat to health, safety, security, general well-being or operational mission of the facility and its population. List of dispatch personnel shall be made available in writing to the Government at the start of the contract.

1.4.1.2 All contractor personnel shall be fully clothed at all times, including enclosed shoes, while performing these services. Clothing shall be clean and neat in appearance.

1.4.1.3 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.4.1.4 The contractor shall make sure employees have valid driver license(s) before starting work under this contract and throughout the term of the contract.

1.4.2 Subcontracting. After award, the contractor shall not further subcontract or change subcontractors for any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor. The Contractor’s decision to use a subcontractor shall be approved by the Contracting Officer to ensure the small business size standard is maintained.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), telephone number(s) and email(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will periodically evaluate the contractor’s performance under this contract using quality assurance procedures developed by the Government in accordance with typical procedures that might include periodic sampling, checklists, and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to assist with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services. Re-performance will take place within one (1) business day of the contractor being notified and the COR will be notified when service has been completed for inspection.

1.6.3 The government may take necessary action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may

(1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take necessary action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business Monday thru Friday (hours of cleaning service will be agreed to by both parties) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Should a scheduled service time fall during these circumstances the contractor will provide services the following business day. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.1 Place of Performance. The work to be performed under this contract will be performed at Bldg 305 and Bldg 306, 5607 5th Cavalry Ave, F.E. Warren AFB, WY.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

Activity Hazard Analysis (AHA)

Abbreviated Accident Prevention Plan (AAP)

Insurance: All required insurance certificate(s).

Employee and vehicle ID: A list of all employees that will be working on this contract and their vehicle identification.

Non-US Citizens: List of any non-US citizens who will be performing work on this contract.

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated 15 March 2024.

b. Occupational Safety and Health Standards (29 CFR 1910).

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 1-6 of the EM 385-1-1.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall always secure all government facilities, property, and materials. Specific security conditions may change based on threats to national defense and based on the risk of specific facilities to these threats. The contractor shall always abide by these changing conditions, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1.1 For contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 100 acres, etc.), and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Services. N/A

3.2 Facilities. N/A

3.3 Utilities. (Electrical power, water services, and restroom facilities) required in the performance of the contract are available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is.

3.4 Equipment. N/A

3.5 Materials. N/A

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, tools and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS to include but not limited to parts for repair of equipment.

4.3 Equipment. The Contractor shall furnish all equipment to meet the requirements under this PWS. Equipment used by the contractor shall maintain compliance with OSHA, EPA and other DOD Directives.

5.0 Specific Tasks

5.1 Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services at F.E. Warren AFB Resident Office as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The work shall be performed at the Government owned facility and the contractor shall perform to the standards in this contract.

5.2 Janitorial Requirements.

5.2.1 The contractor shall provide and necessary labor, material, equipment, and supervision to perform the work as indicated below. Cleaning supplies, i.e. disposable trash can liners, all purpose cleaner and glass cleaner, shall remain in the kitchen cabinets below the sink. Location to be cleaned: F.E. Warren AFB Resident Office, Bldg 305 and Bldg 306, 5607 5th Cavalry Ave, F.E. Warren AFB, WY.

5.2.2 Frequency and Service to be performed:

a. One day a week

(1) Vacuum carpeting, dust mop tile, damp mop floors as needed. Includes use of crevice attachment to vacuum corners and edges of carpet.

(2) Dust all desk surfaces that are free of work papers; clean, vacuum or dust other office furniture and dust reachable horizontal areas and equipment as needed.

(3) Empty and clean all wastebaskets and provide disposable plastic liners

(4) Remove and dispose of trash from building and premises

(5) Clean floor and wipe down sink and countertops, and clean microwave and toaster ovens in two kitchens.

Provide hand soap and paper towels.

(6) Scrub floor and wipe down toilet and sink in three bathrooms. Provide spray air fresheners, hand soap, toilet paper, and paper towels.

b. Twice Monthly – 2nd and 4th Weeks

(1) Dust all surfaces to include windowsills, baseboards, woodwork, radiator/vents, Venetian blinds and light fixtures

(2) Spot wash all partitions to remove finger marks and smudges

c. Monthly – 4th Week

(1) Vinyl furniture will be cleaned with appropriate cleaner – not soap and water

(2) Polish metals parts of furniture

(3) Clean wood furniture with wood cleaner or polish

(4) Vacuum upholstered furniture to remove dust or other particles

d. Quarterly – 1st week of December, March, June & September

(1) Damp clean fixtures and shields

(2) Office partitions will be completely cleaned and dried without leaving streaks

(3) Wood paneling will be cleaned with wood cleaner or polish (if applicable)

e. Semi-Annually – 1st week of October & April

(1) Wash windows, inside and out, including window ventilators

(2) Shampoo all carpets, removing all dirt and non-permanent spots or stains (steam clean if required)

(3) Non-wax vinyl floors will be treated with a sealer after being stripped (if applicable)

f. As needed

(1) Spot clean carpets to prevent permanent stains

5.3 Disposal: The contractor shall transport and dispose of all waste collected during the performance of services off-base.

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard Performance Threshold

Method of Assessment

PRS #1

Submitting of Quality Control Plan in accordance with PWS Part 1, paragraph 1.61.

The contractor provides certificate a minimum of five working days prior to beginning work on site.

The certificate is submitted on time with the proper insurance coverage per contract

100 Percent Inspection by COR

PRS #2

Schedule

The Contractor provides a work schedule

The Contractor is required to schedule all work. At a minimum the schedule will include days of work, work to be accomplished, location of work, time of arrival for all required work.

Annual & Semi‐Annual requirements will be noted on schedule as

*Tentative per COR approval.

100 Percent

PRS #3

Weekly cleaning in accordance with: PWS 5.2.2(a)

The Contractor shall be required to complete weekly cleanings per noted contract requirements

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for all missed cleanings shall be accomplished within 8 hours of notification.

Random Sampling Surveillance by the Government

PRS #4

Twice monthly cleaning in accordance with:

PWS 5.2.2(b)

The Contractor shall be required to complete twice monthly cleanings per noted contract requirements

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for all missed cleanings shall be accomplished within 8 hours of notification.

Random Sampling Surveillance by the Government

PRS #5

Monthly Cleaning in accordance with: PWS 5.2.2(c)

The Contractor shall be required to complete monthly cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for all missed cleanings shall be accomplished within 8 hours of notification.

Periodic Surveillance by the Government

PRS #6

Quarterly Cleaning in accordance with: PWS 5.2.2(d)

The Contractor shall be required to complete Semi‐ Annual cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within can be the cause for contract termination. Re‐performance for all missed cleanings shall be accomplished within 8 hours of notification.

PRS #7

Semi‐Annual Cleaning in accordance with:

PWS 5.2.2(e).

The Contractor shall be required to complete Annual cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within can be the cause for contract termination. Re‐performance for all missed cleanings shall be accomplished within 8 hours of notification.

7.0 Attachments

N/A

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government

QUALITY ASSURANCE SURVEILLANCE

QUALITY ASSURANCE SURVEILLANCE PLAN

For FE Warren Cleaning Contract Contract Number:

Contract Description: Janitorial Service Contractor’s name:

PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring?

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type: 52.246-4 Inspection of Services – Fixed-Price

GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Constance Ellard Email: constance.r.ellard@usace.army.mil

Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

Assigned Contract Specialist: Ariel Vogan Email: ariel.e.vogan@usace.army.mil

Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Omaha District (CENWO) and the requesting program office, as well as liaison between the CENWO and the supporting contracting office.

Assigned PM: Jennifer Rykhus Telephone: 402-996-3701 Email: jennifer.r.rykhus@usace.army.mil

Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: John Svoboda Telephone: 307-331-0131 Email: john.p.svoboda@usace.army.mil

d. Other Key Government Personnel – Name: TBD Title: Administrative Assistant Telephone: TBD Email: TBD

CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager – TBD Telephone: (307) TBD Email: TBD

PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 7.1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Performance Threshold Method of Surveillance

PRS # 1.

Submitting of Quality Control Plan in accordance with PWS Part 1.

paragraph 1.6.1

The contractor provides QCP for COR approval a minimum of five working days prior to beginning work on site

The COR does not require the contractor to modify the QCP more than two times.

100 Percent Inspection by COR or POC

PRS # 2

Submitting of Insurance Certificate in accordance with contract clauses

The contractor provides certificate a minimum of five working days prior to beginning work on site

The certificate is submitted on time, with the proper insurance coverage per contract.

100 Percent Inspection by COR or POC

PRS # 3

Weekly cleanings in accordance with PWS Part 5, Part 6, & Part

The contractor shall be required to complete weekly cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government POC or COR will inspect as noted. If Five or more missed cleaning requirements are noted within a 30 day period concerning the Contractor’ s performance can be cause for contract termination.

2 or more legitimate complaints from Corps of Engineers employees within a 30 day period concerning the Contractor’ s performance can be cause for contract termination. Re-performance shall be accomplished within 8 hours of

Periodic Surveillance by the Government notification.

PRS # 4

Monthly cleanings in accordance with PWS Part 5, Part 6, & Part 7

The contractor shall be required to complete monthly cleanings per noted contract requirements.

Government POC or COR will inspect as noted. If Five or more missed cleaning requirements are noted within a 30 day period concerning the Contractor’ s performance can be cause for contract termination.

2 or more legitimate complaints from Corps of Engineers employees within a 30 day period concerning the Contractor’ s performance can be cause for contract termination. Re-performance shall be accomplished within 8 hours of notification.

Periodic Surveillance

PRS # 5

Semi-Annual Cleaning in accordance with PWS Part 5, Part 6, & Part 7 complete Semi- Annual cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government POC or COR will inspect as noted. If Five or more missed cleaning requirements are noted within a 30 day period concerning the Contractor’ s performance can be cause for contract termination.

2 or more legitimate complaints from Corps of Engineers employees within a 30 day period concerning the Contractor’ s performance can be cause for contract termination. Re-performance shall be accomplished within 8 hours of notification.

Periodic Surveillance

RS # 6

Annual Cleaning in accordance with PWS Part 5, Part 6, & Part 7 complete Annual cleanings per noted contract requirements.

Government POC or COR will inspect as noted. If five or more missed cleaning requirements are noted within a 30-day period concerning the Contractor’ s performance can be cause for contract termination.

2 or more legitimate complaints from Corps of Engineers employees within a 30-day period concerning the Contractor’ s performance can be cause for contract termination. Re-performance shall be accomplished within 8 hours of notification.

Periodic Surveillance

METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

Periodic surveillance will be used to monitor this contract and ensure that all services are performed in compliance with this contract.

PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

DOCUMENTING PERFORMANCE

ACCEPTABLE PERFORMANCE

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

FREQUENCY OF MEASUREMENT

Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, monthly as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

VERY GOOD

Performance meets contractual requirements and exceeds some to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

MARGINAL Performance does not meet some contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor monthly to assess performance and shall provide a written assessment.

Prepared by: John P. Svoboda

Signature – Contracting Officer’s Representative

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2024 TO

31-MAY-2025

N/A COE FE WARREN RESIDENT OFC

SARAH RICKGAUER

5607 5TH CAVALRY AVE, BLDG 305

FE WARREN AFB WY 82005

307-773-3006

968508

1001 POP 01-JUN-2025 TO

31-MAY-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUN-2026 TO

31-MAY-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUN-2027 TO

31-MAY-2028

N/A (SAME AS PREVIOUS LOCATION)

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

GENERAL INFORMATION

Please reference Contract W9128F24Q0060 on all submittals and invoices. Contractor is required to include the contract number on the invoice, so that receipt and payment may be expeditiously processed.

CONTRACT TYPE

This is a firm-fixed price contract.

POINTS OF CONTACT

Contracting Officer: Constance Ellard via email at constance.r.ellard@usace.army.mil Contract Specialist: Ariel Vogan via email at ariel.e.vogan@usace.army.mil SITE VISIT: A site visit of Bldg 305 will be conducted on 21 May 2024 at 1000 MST. Attendee responses by interested parties shall be submitted no later than 07 May 2024 and contain the following information to ensure base gate access:

• Name

• Date of Birth

• Drivers License Number & State of Issuance Further instructions and directions will be provided upon response. Please submit your request to the point of contact listed below:

John P. Svoboda, PMP John.P.Svoboda@usace.army.mil

(307) 331-0131

Any other additional questions shall be submitted to the Contract Specialist, Ariel Vogan, at ariel.e.vogan@usace.army.mil to be addressed in a Q&A format on the posted solicitation.

SUBMISSION OF OFFERS

Submissions need to be signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF1449, letterhead stationery, or as otherwise specified in the solicitation. Offers must be submitted electronically.

Send completed offers to the Contract Specialist at ariel.e.vogan@usace.army.mil and the Contracting Officer at constance.r.ellard@usace.army.mil. The proposal shall consist of one (1) pdf document not to exceed ten (10) pages.

The price worksheet, cover page, amendment acknowledgements, and/or any representations or certifications will not count towards the 10-page limit. The Government may not review any additional pages after ten (10).

Please provide the following information with your proposal:

Company’s Name as it appears on SAM:

Company’s Address as it appears on SAM:

CAGE Code:

SAM Unique Entity Identification (UEI) CODE:

TIN:

As a minimum, offers must include with their proposal:

(1) The solicitation number, W9128F24Q0060

(2) The name, address, federal tax identification, email, and telephone number of the offeror.

(3) Names, title, email, and telephone number of persons authorize to negotiate and sign the proposal.

(4) All required technical, past performance, and price factor information as stated in FAR 52.212-2, Evaluation

– Commercial Items.

(5) A statement specifying agreement will all terms, conditions and provisions included in the solicitation.

Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(6) Acknowledgement of all Solicitation Amendments, if applicable.

(7) A completed copy of the representations and certifications at FAR 52.212-3, if applicable (see FAR 52.213-

3(b) for those representations and certifications that the offeror shall complete electronically); and

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142. Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

NOV 2021

52.203-7 Anti-Kickback Procedures JUN 2020 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-16 Preventing Personal Conflicts of Interest JUN 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-29 Federal Acquisition Supply Chain Security Act Orders-- Representation and Disclosures.

DEC 2023

52.204-30 Federal Acquisition Supply Chain Security Act Orders-- Prohibition.

DEC 2023

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.209-7 Information Regarding Responsibility Matters OCT 2018 52.216-1 Type Of Contract APR 1984 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.223-1 Biobased Product Certification MAY 2012 52.223-4 Recovered Material Certification MAY 2008 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-6 Drug-Free Workplace MAY 2001…