Fact Sheet ACI Emergency Temporary Roofing.pdf

ADVANCED CONTRACT INITIATIVE

EMERGENCY TEMPORARY ROOFING

Fact Sheet

Due to restrictions on travel and conferences in the federal government and familiarity by the industry, there will not be a pre-proposal conference in CONUS. (There will be an Industry Day in Hawaii where familiarity is not as prominent due to historical lack of missions and local bidders.) Instead this fact sheet of topics normally covered at a pre-proposal conference is provided. In addition, relevant questions and answers will be available on ProjNet Bidder Inquiry.

PURPOSE OF THE CONTRACTS

The Advanced Contract Initiative (ACI) for Emergency Temporary Roof Repairs will be the federal government’s initial mechanism for responding to emergency roof repairs caused by hurricanes, tropical storms, and other natural disasters.

The Federal Emergency Management Agency (FEMA) determines budget and mission assignments at the time of a disaster. Funding for execution of disaster response activities is provided by Congress to FEMA who then tasks the U.S. Army Corps of Engineers (USACE) with a mission assignment. USACE Northwestern Division holds program management responsibility for the emergency temporary roofing mission. Omaha District is USACE’s contracting agent for the contracts. Little Rock District, Nashville District, Omaha District, and St. Louis District have planning and response teams (PRTs) to oversee the mission during a disaster recovery event.

USACE will also have a responding district, which is usually the geographical district where the disaster occurs.

CONTRACTS

Contracts to be Awarded in FY2020 Primary Region Secondary Region Set-Aside Min Guar Duration Capacity

Continental United States (CONUS) TX to AL FL to ME Small Business $2,500 7 years $45,000,000.00 TX to AL FL to ME SDVOSB $2,500 7 years $45,000,000.00 TX to AL FL to ME HUBZone $2,500 7 years $45,000,000.00 TX to AL FL to ME WOSB $2,500 7 years $45,000,000.00 TX to AL FL to ME Unrestricted $2,500 7 years $45,000,000.00

Hawaiian Islands Kauai/Oahu Maui/Hawaii (Big

Island) and all other populated Hawaiian Islands

Small Business $2,500 7 years $45,000,000.00

Maui/Hawaii (Big Island) Kauai/Oahu and all other populated Hawaiian Islands

Small Business $2,500 7 years $45,000,000.00

Puerto Rico

Puerto Rico - West East and remaining area in Puerto Rico to include Vieques and Culebra

Small Business $2,500 7 years $45,000,000.00

Puerto Rico - East West and remaining area in Puerto Rico to include Vieques and Culebra

Small Business $2,500 7 years $45,000,000.00

US Virgin Islands

St. Croix St. Johns and St. Thomas and remaining populated U.S. Virgin Islands

Total Capacity 2020 $450,000,000.00

Contracts to be Awarded in FY2021 Primary Region Secondary Region Set-Aside Min Guar Duration Capacity

Continental United States (CONUS)

FL to ME TX to AL Small Business $2,500 7 years $45,000,000.00 FL to ME TX to AL SDVOSB $2,500 7 years $45,000,000.00 FL to ME TX to AL HUBZone $2,500 7 years $45,000,000.00 FL to ME TX to AL WOSB $2,500 7 years $45,000,000.00 FL to ME TX to AL Unrestricted $2,500 7 years $45,000,000.00

Hawaiian Islands

Kauai/Oahu Maui/Hawaii (Big Island) and all other populated Hawaiian Islands

Unrestricted $2,500 7 years $45,000,000.00

Maui/Hawaii (Big Island) Kauai/Oahu and all other populated Hawaiian Islands

Unrestricted $2,500 7 years $45,000,000.00

Puerto Rico

Puerto Rico - West East and remaining area in Puerto Rico to include Vieques and Culebra

Unrestricted $2,500 7 years $45,000,000.00

Puerto Rico - East West and remaining area in Puerto Rico to include Vieques and Culebra

Unrestricted $2,500 7 years $45,000,000.00

US Virgin Islands

St. John and St. Thomas St. Croix and remaining populated U.S. Virgin Islands

Total Capacity 2021 $450,000,000.00

Total Capacity 2020-2021 $900,000,000.00

GEOGRAPHIC AREA OF COVERAGE

USACE has four (4) distinct geographic areas of coverage: CONUS, Hawaiian Islands, Puerto Rico, and US Virgin Islands. Each contract will cover a distinct geographic area of coverage, but will have also have a primary region and secondary region.

CONUS includes: Alabama, Connecticut, Delaware, District of Columbia, Florida, Georgia, Louisiana, Maine, Maryland, Massachusetts, Mississippi, New Hampshire, New Jersey, New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, Texas, and Virginia

REGIONAL PRICING: The contracts will have a regional pricing structure that correlates to the primary and secondary regions. For example, CONUS contracts will no longer price each state individually and instead will have regional pricing for the Northeast, Southeast, and Gulf Coast.

SOLICITATION INTENT

USACE intends to conduct this acquisition by use of competitive source selection procedures in accordance with the provisions set forth in a standardized solicitation. USACE intends to award twenty (20) firm fixed-price single award task order contracts (SATOCs) with each contract having a capacity of $45,000,000.

The effect will be to have numerous capable and responsible contractors that can facilitate and maximize the government’s response capability in the event of an emergency, as it is the government’s intent to maximize the number of contracts, and thus contractors to draw upon, to respond to a catastrophic event. Having numerous contractors with overlapping geographic area of coverage is crucial to meeting the government’s needs, which is to ensure adequate coverage and contract capacity in the event of an emergency event.

To ensure that the government can meet its needs, an offeror may only receive one (1) contract award for each of the four (4) distinct geographic areas of coverage. This includes joint ventures and affiliates even under a different CAGE. It is possible for a contractor to be awarded more than one (1) contract, but only in different geographic areas such as CONUS and Hawaiian Islands. An offeror cannot receive multiple contracts in the same geographic area even under a different set-aside, different primary region, or different year. This stipulation does not apply to subcontractors. Again, the government’s intent is to have the maximum number of prime contractors available to draw upon for catastrophic events.

Offerors are not precluded from submitting multiple proposals for the same geographic area of coverage. For example, a SDVOSB contractor may propose on the small business, SDVOSB, and unrestricted solicitations for CONUS. If an otherwise qualified contractor submits a proposal for more than one (1) contract and is the highest ranked proposal for more than one (1) contract in the same geographic area, USACE will make a single award to this contractor and then award the remaining contracts to the next offeror(s) in line for award. To be clear: Offerors are eligible to receive only one (1) $45,000,000 contract for each of the four (4) geographic areas of coverage.

SOLICITATION FEATURES

A best value acquisition method is to be utilized rather than low bid. Price is significantly less important than technical qualifications.

The small business size standard is $16,500,000 in average annual revenues over the past 3 years under NAICS 238160 “Roofing Contractors”. While we understand that temporary roof repairs might be classified as services and various types of contractors will propose, the actual work performed is most closely associated with roofing.

Contracts will be awarded for a 7-year duration which includes a 5-year base period and a 2-year option period.

Rapid temporary repairs (such as temporary doors and windows) are no longer included in the ACI emergency temporary roofing contracts.

Plastic sheeting is provided under the contract as government furnished material.

Ten (10) days are allowed to meet the production rate for roofing.

A minimum of 25% performance by the prime contractor is a contract requirement. Construction management firms who do not self-perform will not be evaluated favorably.

The contractor shall be responsible for reporting in electronic format by midnight the number of temporary roofs completed that day by work order number. The contractor will report completed work through the electronic USACE Field Management System (FMS).

Contractor must inspect for quality and upload before/after photos prior to receiving credit for a completed temporary roof and requesting a final inspection.

The price schedule contains estimated quantities for a small task order for evaluation purposes.

The quantities will not be carried forward to the contract. Only the unit rates will be carried forward. The estimated quantities are proportioned based on historical data. For example, metal roofs are more prevalent in Puerto Rico than CONUS.

Construction Wage Rate Requirements will apply to the task orders. Offerors should assume that a disaster event occurs in a coastal city with a high cost of living in developing its pricing.

Furthermore, offerors should assuming paying roofer and/or carpenter rates rather than laborer rates.

Offerors should also take into account inflationary trends along with supply and demand that commonly occur in disaster areas when developing its pricing. Offerors should not assume a particular density of work orders as some locations will be rural and participation by homeowners varies.

PROPOSALS

• Include two (2) volumes to include:

– Volume I – Technical Proposal

– Volume II - Price Proposal

• Volume I will consist of these factors and there will be page limitations:

Factor 1: Mobilization/Strategic Management Plan Factor 2: Experience, Personnel, and Specialized Expertise Factor 3: Past Performance Factor 4: Capacity Factor 5: Subcontracting- Small Business Participation Commitment (Unrestricted Solicitations Only)

• Volume II will include contracts documents and an Excel spreadsheet with unit prices to be completed. Here are the standard line items:

Planning Effort Work Order Processing Install Government Furnished Plastic Sheeting Shingle Roof Install Government Furnished Plastic Sheeting Metal Roof Furnish and Install Structural Panels Furnish and Install Rafters Minor Debris Clearance Major Debris Clearance Small Roof Repair (Asphalt)

• Planning effort will not be priced in the proposal, but will be negotiated if a task order for planning effort is required. Work order processing will be pre-priced for all contractors as it represents a universal amount to be reimbursed by USACE in situations where a work order is issued, but no work is completed for whatever reason. All other line items will propose unit prices for each year and region in the solicitation.

• No bonds are required for the proposal, but task orders will require performance and payment bonds within 3 days of task order award.

EVALUATION & AWARD

Combined Technical/Risk ratings will be issued for the evaluation of factors in Volume I. The source selection board will evaluate Volume I without seeing Volume II. Volume II will not have ratings assigned, but will be evaluated for reasonableness, completeness, and responsiveness. It is USACE’s intent to award without discussions (e.g., no proposal revisions).

Awards will be made to the contractors with proposals that represent the best value to the government by region. The proposal may state if a contractor has a preference to be considered for a primary region, but it is not binding in the award decision.

Technical Proposal (Volume I) is significantly more important than Price Proposal (Volume II) in the award decision.

TASK ORDERS

A minimum guarantee task order in the amount of $2,500 will be issued to each awardee.

Any contracting officer in USACE may place a task order against any SATOC. Contracting officers from the responding district usually award the task orders rather than Omaha District. It is within rights of the responding USACE district to award contracts outside of the ACI emergency temporary roofing SATOCs.

USACE intends to award task orders to a minimum of 2 contractors in the same geographic area of coverage for any roofing mission.

Task orders will include estimated quantities as determined by USACE applied to the appropriate unit prices for the region and year. There will not be an RFP or proposal for a task order, except when a task order is issued for planning effort. Adjustments to estimated quantities in the task orders will be made by modification as damage assessments are refined and production is measured.

Planning effort could include: 1) participation in USACE sponsored training in either disaster or non-disaster setting; 2) pre-deployment of contractor management team in anticipation of a hurricane recovery mission; 3) participation with USACE in strategic meetings such as damage projections, prioritizing response areas, parceling responsibilities among contractors, etc.

Planning effort could include other types of strategic meetings as well. However, planning effort does not include mobilization, equipment, materials, storage, closeout, or other direct or indirect costs associated with any roof repairs. Direct and indirect costs including management staff and partnering meetings are already built into the unit rates of the other eight (8) line items.

ORDERING PRECEDENCE

Contractors who hold contracts for the primary region will receive first consideration for task order awards. Preference will be given to the small businesses holding contracts for primary region. If the magnitude of the event requires additional resources beyond the primary region contractors, then contractors with secondary region coverage could also be utilized.

If secondary region contractor(s) are needed, the USACE contracting officer will determine which contract(s) to be used based on: 1) small business classification with a preference for Tier I (e.g., woman-owned small business, HUBZone small business, and service-disabled veteran-owned small business), 2) geographic location of the event, 3) contractor proximity / ability to respond,

4) magnitude of the event, 5) past performance / task order history, and 6) potential for additional disaster response (such as a two hurricanes in different regions in same time frame). These task order award considerations can also be used to determine what contractor(s) to use within the primary region.