W9127S20Q6007 - Combined Synopsis_Solicitation - Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

Incorporate the ProjNet Report questions and answ ers into the solicitation.

All other items remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S20Q6007

X 9B. DATED (SEE ITEM 11)

19-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Sep-2020

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

Vonda.S.Rogers@us.army.milEMAIL:501-324-5720 EXT. 1173TEL:

VONDA S. ROGERS / CONTRACT SPECIALIST

W9127S20Q6007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Acknowledgement of this SF30 is due by 08-Sep-2020 01:00 PM CST.

The following have been modified:

STATEMENT OF OBJECTIVES

Statement of Objectives for FY21 Initial Outfitting Advisory Services

Period of Performance:

CLIN: Description: Period of Performance:

0001 BASE FY21 Program Management 1 Oct 2020 to 30 Sep 2021 0002 FY21 Report 1 Oct 2020 to 30 Sep 2021 0003 FY21 Travel 1 Oct 2020 to 30 Sep 2021 OPTION FY22 Program Management 1 Oct 2021 to 30 Sep 2022 1002 FY22 Report 1 Oct 2021 to 30 Sep 2022 1003 FY22 Travel 1 Oct 2021 to 30 Sep 2022 OPTION FY23 Program Management 1 Oct 2022 to 30 Sep 2023 2002 FY23 Report 1 Oct 2022 to 30 Sep 2023 2003 FY23 Travel 1 Oct 2022 to 30 Sep 2023 OPTION FY24 Program Management 1 Oct 2023 to 30 Sep 2024 3002 FY24 Report 1 Oct 2023 to 30 Sep 2024 3003 FY24 Travel 1 Oct 2023 to 30 Sep 2024 OPTION FY25 Program Management 1 Oct 2024 to 30 Sep 2025 4002 FY25 Report 1 Oct 2024 to 30 Sep 2025 4003 FY25 Travel 1 Oct 2024 to 30 Sep 2025

Statement of Objectives (SOO): Initial Outfitting Advisory & Assistance Services

I. Introduction This is a non-personal services contract to provide Initial Outfitting (IO) Advisory & Assistance services to the Defense Health Agency – Facilities Enterprise (FE) and U.S. Army Corps of Engineers (USACE) as defined below. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely by the Contractor who, in turn is responsible to the Government.

The Defense Health Agency – FE is charged with initial outfitting, transition, and activation (hereafter referred to as IO in this SOO) of Department of Defense health facilities.

Implementation of the Fiscal Year 2017 National Defense Authorization Act (NDAA) will transition responsibility for medical Military Construction (MILCON), and associated IO requirement planning and execution, away from Military Departments (i.e. Department of the Army, Navy, and Air Force) and centralize this responsibility within the DHA. Technical expertise in IO is not widely available within the Government; therefore, the acquisition of advisory and assistance services is desired to help DHA-FE and their mission partners achieve maximum effectiveness in IO management and execution.

The USACE Little Rock District provides IO capabilities including: transition planning, commodity validation, and facility activation at various DHA military Medical Treatment Facilities (MTFs) and associated facilities worldwide.

The awardee shall provide incidental related expertise in DHA military MTF facility planning, design, construction, IO, and business process management to DHA IO Program Management and individual DHA IO projects, as follows:

II. Provide consultative services in initial outfitting of DOD military MTFs and associated facilities. Tasks include:

1. Providing advisory and assistance services in healthcare initial outfitting (equipment/furnishings/low voltage systems) and transition/relocation services.

2. Assisting acquisition/contract personnel in obtaining technically qualified and experienced industry partners to support the program and projects.

3. Providing advisory and assistant services in turnkey and integrated project delivery, facility assessments, master planning, project execution, functional & technical reviews, program advocacy, and contract management.

4. Analyzing, planning and developing methods, procedures, and policy for implementing program objectives for the medical facility construction/outfitting program(s).

5. Reviewing and developing formal processes for integrating and channeling the ‘initial outfitting’ supply chain into the design & construction process.

6. Providing education and training on turnkey and integrated project delivery models.

7. Providing assistance for program requirements in support of senior executives. Support

Initial Outfitting (IO) facility programs for installations worldwide.

8. Reviewing and assisting in the development of a standardized business approach and project delivery methods in an attempt to minimize overhead and shorten/standardize execution. Facilitate multi-discipline input and proactively recycle best practices back into program/project contracts and tools. Assist in project resourcing plans.

9. Providing programmatic and technical requirements to senior executives, organizations, contracting agents, and industry partners. Assist to resolve issues as necessary. Work to assure smooth/efficient program and project execution by maintaining information flow among parties. Assist in the development of program presentations. Provide recommendations on policy and implementation as required.

10. Providing technical services for the planning and initial outfitting from the fiscal, technical and schedule perspectives. Develop project documents, coordinate with respective executing agents, and assure projects meet program objectives and quality expectations.

11. Assisting key project personnel to educate and ensure that roles and responsibilities are understood. Participate in conferences, meetings, or presentations as required.

12. Providing assistance to Government personnel as technical advisor to support program/projects shall be in accordance with (IAW) Federal Acquisition Regulations

(FAR) 52.203-16.

III. Provide Initial Outfitting and Transition Services Program Support services.

Tasks shall include:

1. Providing support as subject matter expert and technical advisor for the programmatic and project specific execution of facility transformation and clinical integration initiatives.

2. Develop Statement of Work (SOW) for IO requirements and ancillary service support.

3. Providing programmatic and project specific support for initial outfitting, transition, and all associated transition support services.

4. Providing assistance with oversight of transitioning of new and reuse furniture, furnishings, medical equipment (FFE), low-voltage systems (LVS), storage, and resource protection into newly constructed/renovated/temporary military MTF spaces.

5. Assisting in coordinating the transition of personnel and organizations to/from newly constructed or renovated military MTFs and associated facilities.

6. Assisting in ensuring all necessary coordination and management needed to transition to a new/renovated facility are completed in a timely manner.

7. Providing assistance with oversight of excessing/disposal of any/all FFE-LVS.

8. Conducting programmatic and project specific coordination by assisting with transition planning.

9. Assisting in Phasing Plan Development/Transition Review.

10. Providing programmatic and project-specific support with performing and coordinating checks to ensure all outfitting and transition are in compliance with project objectives and within established scope/timeframes.

11. Conducting quality standardization reviews at the programmatic level that exercises judgment and initiative in providing others information and prescriptive actions to constructively influence program and technical management decisions and meet user requirements.

12. Providing programmatic support for enhancing processes associated with phases of initial outfitting, planning, design, and transition.

13. Ensuring contractor has a comprehensive working knowledge of operating protocols and shall provide program and project management support.

14. Assisting with preparation and conducting of briefings and meetings relative to program, execution, and project management.

15. Conducting planning for and facilitate training for military MTF and base personnel on the outfitting, transition processes, and standards involved. The training shall not be copyrighted and shall be suitable for future use and reproduction. Training materials for attendees, and a facilitators guide shall be developed by the contractor as necessary.

16. Assisting with coordination between the stakeholders and Performance Delivery Team (PDT)’s during phasing/transition plan development and review.

17. Conducting data and information gathering to assist with change order/modification development, closely coordinating with Group Representatives and senior leadership to ensure customer issues are addressed.

18. Providing expertise on unforeseen problems to ensure that they are addressed by the appropriate personnel and resolved in a timely manner.

19. Reviewing construction documents as requested.

20. Assisting with project status and coordination efforts, including witnessing key project milestones.

21. Reporting all requests from the contractor which may impact: schedule, scope, budget, and/or performance.

22. Assisting with ensuring accuracy and completeness of project documents.

23. Assisting functional representatives in a project focus team to obtain a desired outcome.

Present briefings and information in a professional manner which demonstrates an in-depth knowledge of the specific project(s) and/or program(s).

24. Reviewing and critique IO project submittals, provide technical evaluations of contractor submittals, and submit findings to the USACE ProjNet (DrChecks) program.

25. Providing assistance to Government personnel as technical advisor to support program/projects shall be IAW FAR 52.203-16.

IV. Schedule

1. Period of Performance: 365 days from contract award

2. Full Time Equivalent (FTE): Estimated ½ FTE effort for one (1) year.

3. Travel:

a. DHA FE Falls Church, 8111 Gatehouse Road, VA 22042 (2 Trips)

b. Walter Reed National Military Medical Center, 8901 Rockville Pike, Bethesda, MD

20899, (2 Trips)

c. AFMSA/SG8F, Health Facilities Division, 601 Davy Crockett Rd, San Antonio, TX, 78226 (1 Trip)

d. Navy Medicine West, 4170 Norman Scott Road, San Diego, CA 92136 (1 Trip)

e. USACE, Little Rock District Office, 700 W. Capitol Ave, Little Rock, AR, 72201 (1

Trip) Each trip consists a minimum of two workdays and two travel days per trip. Travel shall be conducted in accordance with the Federal Joint Travel Regulations (FJTR). Rates and per diem shall follow those published by GSA.

V. Deliverables included by base and option year awards:

1. Program Management (PgM) and Project Management (PM) Advisory & Assistance Services

1. Coordinate with DHA & USACE to collect/document multi-discipline input and recommend what best practices need to be recycled back into program/project contracts and tools.

2. Coordinate with DHA & USACE to update IO solicitation templates documents to align with current program policy as well as align with current codes, criteria, and standards.

3. Post updated IO solicitation templates on program SharePoint site.

4. Coordinate with USACE PM to setup solicitation templates ProjNet review with USACE stakeholders.

5. Evaluate, reconcile, and document USACE stakeholder solicitation template comments.

6. Post final IO solicitation templates on program SharePoint site.

7. Participate in weekly USACE program support teleconferences and prepare meeting minutes/distribute to program team.

8. Prepare and deliver briefing/presentation documents to align with final IO solicitation templates and program/project requirements.

9. Conduct Government and industry partner briefings on the updated IO solicitation templates and program/project requirements.

10. Provide Program and Project Management Plans that reflect new and improved processes.

11. Using the latest IO templates in coordination with the Project Delivery Team (PDT), perform a Quality Control (QC) review of draft task order solicitation documents.

12. Following QC review, coordinate to post final draft solicitation documents on the program

SharePoint site.

13. Prior to solicitation release, assist the PDT in responding to USACE Office of Counsel solicitation review comments to including updating solicitation documents as required.

14. Following solicitation, assist the PDT and coordinate other Subject Matter Experts (SMEs) in the bidder inquiry evaluation process.

15. Post bidder inquiry evaluations on the ProjNet site for Contracting Officer's consideration and release.

16. Assist PDT in the preparation of solicitation amendment documents as needed.

17. Document solicitation amendment changes which impact the overall fiscal year's program.

18. Serve as approved Non-Government Advisory (NGA) to the Evaluation Board as needed.

2. Monthly Reports Submit to the USACE PM and the projects’ Contracting Officer Representative (COR) a monthly invoice with a report (electronic) of the services rendered.

Each report shall include as a minimum:

1. Full Program/Project Information.

2. Description of the problems, issues or concerns encountered. Include persons contacted and those in attendance during discussions.

3. Description of the services rendered with personnel information associated with each service rendered.

4. Recommended solutions or proposed milestones for resolution.

5. Percent complete on each contract CLIN.

3. Travel

1. Any airfare associated with providing the duties outlined in the SOO

2. Any lodging & Per Diem associated with providing the duties outlined in the SOO

3. Local Transportation that is required to fulfill the requirements outlined in the SOO.

4. Other necessary expenses to include, but not limited to, rental cars, ground transportation, gas, etc.

(End of Summary of Changes)