W9127S19Q6003_Revised_Solicitation.pdf

W9127S19Q6003

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12.

Solicitation # W9127S19Q6003. This solicitation is issued as a request for quote (RFQ).

Solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2019-02, effective May 6, 2019.

This is a total set-aside for a Service-Disabled Veteran-Owned Small Business only. NAICS code is 337127, size standard is 500 employees.

All proposals shall be submitted no later than June 4, 2019, by 1:00pm central time.

Please contact Timothy Pighee for all solicitation documents at timothy.a.pighee@usace.army.mil.

STATEMENT OF WORK

White House Medical Unit (WHMU) Initial Outfitting Project

Eisenhower Executive Building (EEOB) Washington D.C.

1600 Pennsylvania AVE Washington DC 20502

1. SECTION 1: OVERVIEW

1.1 Customer Overview:

White House Medical Unit (WHMU) is responsible for the programming, planning, design, construction and initial outfitting (IO) for their facilities. WHMU is chartered with modernizing hospitals, clinics, medical office buildings, warehouses, vet clinics, research facilities, and wellness centers to meet mission objectives. To meet the IO requirements, WHMU requires a contracting vehicle that utilizes experienced companies, suppliers and vendors who are able to rapidly respond to multiple requirements, meet constrained project schedules, and provide a variety of commodities, products and IO services - from planning through warranty. The contracting vehicle, of which this Statement of Work (SOW) is a part, enables the WHMU to standardize execution, minimize acquisition lead-times and costs, work multiple projects concurrently and complete projects on schedule.

1.2 Project Description:

This SOW describes the commodities and ancillary services required to outfit the White House

Medical Unit located in the Eisenhower Executive Building (EEOB). The facilities are currently occupied and shall be outfitted in a phased approach. The facilities have no construction or renovation activities. All areas are ready now for installation. All areas shall have the FF&E removed and new items installed completely one room at a time. The Operations Room shall be outfitted immediately after award. The Executive Reception shall be completed during the http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm?zoom_highlight=12%2E603#P298_49781

W9127S18R6031 month of August. This phased approach shall not be deviated from and alternative solutions shall not be proposed.

During installation of the Executive reception, only the minimum personnel shall enter to accomplish the work (5 people maximum is estimated).

At time of solicitation, the project schedule is as follows:

BOD Date of Award of this project

OFB Phased approach: OPS room to be outfitted AS SOON AS POSSIBLE, Executive reception within the month of Aug 2019, All other areas shall be proposed by the contractor with the concept in mind that the area must be completely installed before starting the next.

Key:

BOD – Beneficial Occupancy Date – Date which IO Contractor takes position of the spaces and may begin installation and transition

OFB – Open for Business Date – Date which IO Contractor turns over position of the spaces to user for research operations

1.3 Project-Specific Information

The Contractor shall provide professional services to include all labor, materials, transportation, and equipment to conduct and provide IO support services to accomplish the initial outfitting tasks. The scope includes project support for planning, layouts, outfitting, and transitioning the staff to the new or renovated spaces throughout the facilities. The IO contractor shall keep the same layout finishes per location.

The scope also includes:

1. Compatible comprehensive project management

2. Comprehensive FF&E interior design development

3. Comprehensive equipment planning

4. Equipment purchasing support

5. Transition and relocation planning

6. Receipt, storage and warehousing of new and existing equipment

7. Installation (non-construction related integration)

8. Technical inspection

9. Training for equipment/systems

10. Final turnover, closeout and post–occupancy evaluations for identified construction projects

Purchase and installation of FF&E shall be phased and coordinated with the government.

The IO Contractor shall provide comprehensive interior layout for the White House Medical

Unit (WHMU) office located in the Eisenhower Executive Building, including a review of existing design information, architectural design work, and development of furniture plans. The

IO Contractor shall attend periodic team meetings via teleconference, prepare design presentations for WHMU review, coordinate the team efforts, and provide overall layout management services throughout the duration of the project.

The Governments Interior Designer will review all layouts and FF&E selections. Drawings and commodity selections shall be approved prior to any procurements.

In the event, the layout does not meet the established budget, the IO Contractor shall participate in value engineering analysis as necessary.

The scope includes the following items: Program Review Scope: IO Contractor shall review existing programmatic information including the deliverables, sample test fits, and program information developed by WHMU from staff input.

The Government will not provide any drawings (RVT, PDF,etc), the IO Contractor shall be responsible for producing layout plans and 3D renderings, with MEP locations, for each space in both Revit (RVT) and Adobe (pdf) format. The layout of the areas and product selection shall be approved by the government prior to any procurement or installation.

The IO Contractor shall provide a minimum of three packing boxes per government staff member. The Government will include an option to provide transition moves for the staff. After an award is made, the government will determine if the option will be exercised.

The IO Contractor shall inventory all existing items and label as either “dispose” or relocate

“reuse” for government approval, as described in the transition plan later in this SOW.

IO Contractor shall be responsible for site verifications (measuring the areas to be laid out), providing submittal(s) of layouts with a FF&E solution as determined from the user meeting.

Note, Utility changes to the building/area shall not be allowed or considered.

The IO Contractor schedule shall provide a solution for the best approach to completing all work with the following constraints:

1. Operations Room starts immediately following-award

2. Executive Reception start/finish in August

3. One room at time shall be installed, each room/area shall be accepted prior to starting on next room/area start

IO Contractor shall be present during all installations

1.4 Project Requirements

Eisenhower Executive Office Building (EEOB) Admin Space

6 double occupancy offices

2 private offices

2 open area work stations

1 operations space with the custom work stations (due to the millwork and utility locations)

1 conference table with chairs

5-8 storage solutions throughout the space

Chairs for all spaces

Eisenhower Executive Office Building EEOB Clinic

1 private office

1 front desk (single occupancy)

1 waiting room 5-8 chairs

1 tech work room 3 stations

4 storage solutions throughout the clinic

1 LED Exam Light, Ceiling mounted

Executive Reception Area

2 person executive seating and desk solution (custom millwork)

2 executive waiting chairs and side table

2 high end area rugs (15’x15’)

2 chairs for desk

2 LED Exam Light, Ceiling mounted

Departments must continue to operate throughout transition. Transition Plan must reflect continuous operation.

An equivalent clean condition to that upon acceptance of BOD shall be expected upon turnover to the government.

The IO contractor must verify the local DLA - DISPOSITION SERVICES process after the contract is awarded. At the time of solicitation, below is the known DLA - DISPOSITION

SERVICES process:

Property must be packed for safe handling and be palletized for offload by forklift. 3 copies of

DD1348-1A Disposal Turn in Document (DTID) must be attached to the corresponding item in packing envelopes prior to delivery. Unserviceable or broken furniture should be disposed of locally as refuse. Unserviceable items containing fluids, need to be drained and purged and annotation reflecting this on turn in document.

DD1348-1A turn in documents will require POC and phone number to resolve any issues after turn in. If items do not have a valid NSN (national stock number), a LSN (local stock number) will be used from a DLA DS master LSN list. Demil Codes, Condition Codes and acquisition value will also be included on DD1348-1A.

If any property has a Demil Code of C or D, it will be brought to the DLA-DS staging area per the Embassy guidelines for shipment directly to the approved center. Demil Code F will have additional instructions from the item manager that must be complied with prior to turn in.

1.5 Scope of Initial Outfitting

Initial Outfitting (IO) is any commodity-related planning, transition, procurement, installation and warranting required outfitting of a new or newly renovated facility. IO Commodities may include artwork, furniture, fixtures, and equipment (FFE), casegoods, medical equipment, and low voltage systems.

1.5.1 Initial Outfitting – Transition (IO-T)

IO-T includes project management, validation of commodities, planning services (new commodities, reuse commodities, and disposal commodities), and public relations support.

(IO-T) includes taking inventory of all existing systems and commodities requirements, conducting user interviews, then planning and developing the requirements for all new commodities. IO-T services also include managing the phasing and transition activities, relocation, space planning and public relations planning. Key deliverables for IO-T are IO

Submittals. The IO-T process runs the entire span of the project, and does not end until the contract is complete. IO-T takes place first, but continues throughout the period of performance of the contract as IO contract requirements evolve from changes within the scope of this contract.

Validation of commodities includes the following:

a) Complete a thorough inventory of the existing facilities and check the inventory against the new procurement list

b) Check all existing commodities to ensure they are listed and accounted for in all inventory and subsequent project documents

c) Ensure all new and reuse commodities planned for the project meet the operability, durability and safety requirements for Customer and DoD facilities

d) Ensure all new and reuse commodities are included in all room by room and master equipment lists

e) Ensure all new and reuse commodities shall fit within allowable space in new facility, are supported by all necessary utilities to function in accordance with the manufacturer’s specifications, and ensure the commodities meet all current codes, including life safety and service-specific requirements. (For example, ensure correct power voltage/frequency, power cords and placement of cords, shielding, exhausts, venting, floor drains, air temperature, water volume and temperature are available for the commodity to operate properly. Ensure commodities shall be located for proper operation by Users.)

f) Ensure all commodities have all attachments or accessories necessary for proper operation (complete and usable prior to acceptance).

g) Ensure all new and reuse items can be delivered into the new facilities (for example, ensure commodities to be placed in new facility shall fit through any doors, windows, elevators, stairwells, hallways, etc. as necessary to be placed in the specified locations without damage to building or commodities). Show new and reuse FF&E on drawings to scale.

h) Ensure Navy Project Officers and Users are partners in the FF&E review for their respective departments. While the IO Contractor and User may make recommendations for commodities, selection and final approval for procurement of new commodities, or reuse of existing commodities, shall be made by the Customer Navy Project Officers after reviewing and approving in writing.

i) Following validation of commodities, reuse commodities should be denoted as “reuse-

DLA - DISPOSITION SERVICES” or “reuse-Transition”

j) The IO Contractor shall prepare all applicable form 6700'sand any other required equipment receipt forms per the direction of the Customer Project Officer. The contractor shall also provide a detailed spreadsheet with a complete listing of every purchased commodity to include the JSN numbers sorted by room number at final turnover.

1.5.2. Initial Outfitting – Commodities (IO-C)

IO-C includes the procurement of new commodities, delivery, warehousing/storage of new and reuse items, installation, excessing, disposal, certification, warranting, and familiarization training of all commodities planned during IO-T. IO-C also includes public relations materials and events, moving services, Operation and Maintenance

(O&M) manuals, contractor supplied warehousing/storage, and public relations.

2 SECTION 2: CONTRACTOR TASKS

2.1 Overview

The IO Contractor shall provide initial outfitting commodities and ancillary services. With most

IO contracts, the requirements for both IO services, commodity purchase, and IO schedule dates often change. The IO Contractor must have adequate personnel available to handle considerable replanning throughout the period of performance, considerable changes to the commodity list, considerable changes to the reuse plan, considerable changes to the amount of required disposal, and the purchase of additional commodities identified throughout the IO-T process. The IO-T process runs throughout the entire contract period of performance.

2.2 Initial Site Verification

The IO Contractor shall coordinate an initial site verification as soon as possible.

2.3 IO Submittals

The IO Contractor shall provide IO Submittals in accordance with the format detailed in SOW paragraph 2.8.a. This submittal shall be delivered to the Government in accordance with the date established on the IO Master Schedule. The Government shall have 21 days for review, then will submit comments and corrections to the IO Contractor. The IO Contractor shall have 14 days to make the necessary corrections.

2.4 Corrected Final Submittal

After the last scheduled IO Submittal and Government review comments, the IO Contractor shall have 14 days to make the necessary corrections; the IO Contractor shall then submit the

Corrected Final Submittal in accordance with the format detailed in SOW paragraph 2.8.a.

2.5 Initial Outfitting Changes

The Initial Outfitting process must be adaptable to changes throughout the period of performance. Changes may require the IO Contractor to resubmit all or part of Submittals, attend additional meetings or teleconferences, and plan additional commodities. The commodities list may change throughout the period of performance of the contract through identification of additional commodities needed, changes to specifications and layouts, supporting commodities needed to make other commodities functional, and deletion of commodities. The IO Contractor shall include in their bid the personnel necessary to accomplish considerable re-planning efforts throughout the entire contract period of performance. Note that all change requests must be approved by the Navy Project Officers.

2.6 Initial Outfitting Commodities

The IO Contractor is responsible for procurement, delivery, warehousing/ storage, installation, excessing, certification and warranting of all commodities planned during IO-T in accordance with Attachment 1, Bid Schedule. After acceptance, the Customer will work with the IO

Contractor on warranty-related issues. The commodities shall be warranted for not less than one year after acceptance, unless a longer warranty is specified. Documentation on warranties shall be turned over to Customer prior to the end of this contract and a copy of those warranties shall be provided via CD/DVD to USACE.

IO Contractor shall take full responsibility to return the facility to the original or better condition as it was prior to the IO contractor or their subs having occupancy, if any damage occurs to any area (i.e. floors, walls, elevators) of the facility. Thorough cleaning and drying of all areas is required prior to open for business or staff relocation. The entire building must retain the same or higher level of space cleanliness (this includes all general spaces, to include but not limited to, loading/unloading areas, hallways, offices, etc.) as it was prior to IO contractor occupancy.

IO Contractor shall bid commodities on Attachment 1, Bid Schedule, to meet the specifications listed in Attachment 2, Cut Sheets. Thorough review of IO contractor submitted cut sheets shall be conducted prior to award. All commodities shall be bid in accordance with FAR provision

52.211-6, Brand Name or Equal.

2.7 Post Installation Cleanliness

The Contractor shall return the areas to same or better condition as it was prior to IO Contractor occupancy. Any areas the IO Contractor is working in or utilizing shall retain the same or higher level of space cleanliness, this includes but not limited to administrative spaces, clinical spaces, corridors, passageways, waiting areas, loading docks and restrooms. The Contractor shall address any damages that occur to the facility (e.g., floors, walls, doors, elevators) as well as thoroughly clean and dry all areas prior to project completion.

2.8 Supporting Tasks

The following tasks and products either support the primary deliverables or otherwise further describe the Contractor tasking:

a) Submittals

All Submittals shall include the following information:

I. Project Information

II. Table of Contents

III. Master Schedule

IV. Project Layout Analysis

a. Resource Protection

b. Communication

c. Equipment

d. Change Tracker

V. Minutes, Briefings & Reports

a. Departmental User Interview Meetings

b. Interview Meetings (BMET, Comm, Facility Management, etc).

c. Briefings

d. Reports (include Projnet reports from previous reviews)

VI. Transition Planning

a. Transition Plan

b. Storage/Warehousing Plan

c. Security Plan

d. Delivery/Installation Plan

e. Cleanup Plan

f. Disposal/Excessing Plan

g. Testing/Certification/Inspections/Acceptance Plan

VII. Comprehensive Interior Layout

a. CIL/Equipment Layout

b. SIL/Finish Boards

VIII. Master Room Contents (by room and by department)

a. Department / Room Move Schedule

b. Department / Room Relocation Schedule

c. De-install / Reinstall / Reconfiguration of existing product

d. Room by Room Lists

(1) Lists shall indicate which items / systems are being relocated

(2) Lists shall indicate which rooms the items / systems are being moved from

(3) Lists shall indicate which rooms the items / systems are being moved into

e. Departmental Product Information

f. Manufacturer’s Summary List

g. Cutsheets / Specifications

h. Roll-up of total quantities per JSN

i. List of JSN changes

j. Order Data Sheet (CAT C)

k. Departmental Drawings / Placement Plans

l. Placement Plans

(1) Show all reuse & new commodities

(2) Show all and color code all JSN’s by Category on drawings (e.g., CAT A, CAT

B, CAT C)

Additional Notes

a. All equipment shall be listed on the Room by Room list. This includes any commodity related to Resource Protection, Communications, Equipment, and Temporary

Signage/Way finding.

b. The Submittals are for the planners and vendors/buyers as much as they are for the

Government. Their importance, thoroughness, and timeliness cannot be emphasized enough. Inability to meet these requirements shall have a direct impact on implementation, funding and the project schedule. They are the source documents for identifying who is responsible for providing what commodities, utilities and requirements necessary to install equipment, systems, furniture, costs to procure critical items and identifies accessories and options to systems/equipment.

b) Master Schedule

An Initial Outfitting Master Schedule shall be developed by the IO Contractor based on the importance of continuous mission requirements with minimum impacts and phasing each area from start to finish before starting the next The Government shall approve IO Master

Schedule changes. The IO Master Schedule shall include pertinent project milestones, and pertinent IO-T and IO-C activities throughout the project.

An IO Master Schedule shall be delivered to the Government within 10 calendar days of

Contract Award.

The IO Master Schedule shall be updated and delivered as part of every IO Submittal.

The IO Master Schedule shall be updated throughout the contract whenever changes arise or requested by the government.

c) Commodity Change Tracker

A Commodity Change Tracker shall be developed to document changes to the Commodity list. The Change Tracker format shall be agreed to after contract award. The IO Contractor shall deliver a Commodity Change Tracker with every submittal. Thereafter, a Change

Tracker may be submitted anytime there are requested changes to the Commodity List. The

Commodity Change Tracker shall be submitted an approved in accordance with SOW paragraph 4.1, Change Management Protocol.

d) Project Management

The Contractor shall provide Project Management services for this project and a Project

Manager to execute these services. The Contractor shall provide Project Management services to include, but are not limited to, facilitating the project while controlling resources, staffing, time, cost, quality, scope and risk for each project.

The PM shall:

1. Oversee and guide project initiation, planning, execution, and closing of the project.

2. Ensure all deliverables are submitted per contract.

3. Be on site during all contractor led meetings, deliveries, installations and as needed.

4. Ensure appropriate contractor personnel are on site to coordinate vendor/3rd party base access, visits, deliveries, and installations.

5. Lead the work to complete detailed inventory of all existing services impacted by the moves or transition.

6. Lead and direct the activities for each meeting described in this SOW.

7. Maintain Quality Control for the project.

8. Ensure that all deliverables are provided in accordance with this scope of work.

e) Transition Planning

The Transition Planning services include inventorying existing commodities, developing a plan for new and reuse commodities and creating transition plans. The Contractor shall provide Transition Planning services in support of submittals and project execution, to include:

1. Develop the overall Transition Plan.

2. Develop an overall Master Schedule.

3. Develop conceptual advance planning.

4. Develop detailed implementation plans and move sequencing, prepare and setup.

5. Compile a manual of detailed move plans for every location.

6. Create an orientation program to ensure staff and occupants are completely familiar with the new site.

7. Establish a relocation execution plan.

8. Develop a lessons learned and post-move clean-up plan.

f) Space Planning

IO Contractor shall develop departmental floor plans as reflected on 100% layout submittal showing work flow of all categories of all IO Commodities, and shall develop the reconfiguration requirements of existing product.

The IO Contactor shall plan and develop the requirements for all commodity cut sheets as outlined in Attachment 1, Bid Schedule, tab “Commodities List”. The IO Contractor shall coordinate and conduct departmental/user interviews, develop an existing inventory list, establish new requirements, and determine excess/disposition items. The IO Contractor shall ensure the Customer standards and specifications are met.

The IO Contractor shall ensure all commodity planning execution information is provided in each IO Submittal.

The IO Contractor shall coordinate all infrastructure/technical interfaces with the commodity vendors. All deliverables developed by the IO Contractor shall be reflected on the drawings.

The IO Contractor shall provide a list of modifications to the USACE PM that may be required of the construction contract in order to accommodate all IO.

The IO Contractor shall develop a Comprehensive Interior Layout (CIL) based upon the information provided the Government. No comprehensive interior design (CID), drawings, or specifications are available beyond what is included in this solicitation package. The IO

The IO Contractor shall take the items detailed in the commodity list as a starting point for planning; throughout the IO-T process, additional detail may be available to aid planning and validation.

g) Meetings

The Contractor shall schedule and run meetings as necessary to support project execution.

A. Meeting Agendas

The Contractor’s PM shall provide a draft meeting agenda and submit it to the Project

Delivery Team (PDT) a minimum of 14 calendar days prior to a meeting date for which users are required to be present.

The Contractor’s PM shall coordinate feedback from the PDT, finalize the agenda and confirm attendance of key participants 10 calendar days prior to the meeting date. Agendas shall state objective, expectations, attendees/participants, dates, times, location of meeting and required information at time of meeting.

B. Kickoff Meeting

This meeting is to establish the rules of engagement related to IO process, introduce key members of the PDT and provide an overview of the way forward. All members of the PDT shall be invited. This meeting shall be conducted on site.

C. Meeting Minutes

The IO-PM shall provide Meeting Minutes to the PDT within two (2) business days following a meeting. Meeting minutes shall note PDT members present and non-present, as well as any other attendees, copy of the agenda, issues, action items and timeframes for resolution. All meeting minutes shall also be included in each IO Submittal.

D. Weekly Progress Reports The IO-PM shall prepare and submit a Weekly Progress Report to the PDT. The Weekly

Progress Report shall be submitted to the USACE PM one day prior to submitting the

Weekly Progress Report to the entire PDT.

E. User Meetings

The IO-PM shall arrange all user interviews in order to adequately complete the submittal requirements. The objective of the user interviews is to capture all known IO requirements related to the project. User interview meetings shall include:

1. Standardization Meeting: Standardization meetings are required on site to support each

IO Submittal. This meeting shall address all commodity standards required of the DOD and service.

2. Additional Meeting: The IO-PM shall arrange each meeting noted below to support each

IO Submittal.

a) Departmental Meetings

User interviews shall include IO Contractor and each department impacted by the project.

These meetings shall address all commodities that will be moved or purchased for that department. During User meetings, all Customer Project-approved changes must be noted on a meeting document by the IO Contractor. This document shall be signed by the User department representative, Customer Project Officer, and the IO Contractor before the conclusion of each Department meeting.

b) Interior Design Meeting

This meeting shall address all furniture, furnishings, and artwork. The intent of these meetings is to establish standardization, obtain corporate buy-in and set direction for the development of a Comprehensive Interior Design (CID) package. Key personnel from the

IO Contractor, Facility Management, Logistics, and the service shall be included as invitees to this meeting.

c) Transition Meetings

Transition meetings shall be held with all departments impacted by the move or phasing. The purpose of these meetings is to develop conceptual advance planning, identify all occupancy milestones, detail implementation plans and move sequencing, prepare and setup, compile a manual of detailed move plans for every location, create an orientation program to ensure that staff will be completely familiar with the new site, services and patient care systems, establish a relocation execution plan, and develop a lessons learned and post-move cleanup plan.

d) Review Meetings

The IO-PM shall arrange Review Meetings. These meetings shall be scheduled within ten

(10) days of closing the review for each IO Submittal according to the IO Schedule.

e) Weekly Progress Meetings

The IO-PM shall schedule weekly progress meetings with the PDT and the following personnel: USACE PM, Customer Project Officer, Customer Biomedical Maintenance

Representative, Information Technology Rep, Facility Manager and other stakeholders as identified by the IO-PM or CUSTOMER PROJECT OFFICER. An agenda shall be provided to the PDT at least one (1) day in advance of the meeting. Additionally, and at most once a month, the IO-PM may be required to meet with Customer and provide, at a minimum, status on the items below:

1. Review Meeting Minutes

2. Budget Issues

3. Schedule

4. Risk Report

5. Commodities

6. Furniture/furnishings

7. Case Goods

8. Medical Equipment

9. Logistics (procurement, delivery, installation and certification)

10. Status of Minutes/Briefings/Reports

11. Transition Planning

12. Comprehensive Interior Design revisions

13. Master Room Contents

2.9 DOD Facility/Base Access

The IO Contractor shall ensure all employees, subcontractors, and vendors shall be able to meet all Eisenhower Executive Building access requirements, including required training, paperwork and certifications. Please note, the Government will not authorize CAC Card issuance solely for the purpose of base access. DLA Disposition Services may not be co-located at the project site, and may require different base access requirements due to their location. The IO Contractor shall be responsible for proper pre-planning to ensure their company personnel, subcontractors, and vendors have made proper coordination to access each military installation. It is the IO

Contractor’s responsibility to coordinate base access; it is not the responsibility of USACE, the

Customer, or MTF personnel.

2.10 Health Insurance Portability and Accountability Act Certification

The Contractor shall ensure all Contractor personnel have Health Insurance Portability and

Accountability Act (HIPAA) certification. Proof of HIPAA certification is required at time of award in order for Contractor personnel to complete paperwork to access Navy Medicine

Information Systems

3. SECTION 3: COMPANY/PERSONNEL QUALIFICATIONS AND EXPERIENCE

The IO Contractor shall provide personnel who meet the experience and qualifications, discussed below, to complete duties associated with this SOW. The government reserves the right to accept or reject personnel identified for work under this contract.

If any person becomes unavailable for work under this contract (whether temporary or permanent), the IO Contractor shall immediately notify the Contracting Officer and replace the departing employee within three (3) days of departure notification with an employee of equal qualifications, subject to approval by the Contracting Officer and Customer. Replacement of a departing employee must include a minimum seven (7)-day transition period between the departing employee and the newly arriving employee to ensure a smooth, seamless transition, unless otherwise determined by the Contracting Officer and Customer. The dates of this transition period shall be made known to the government.

The government shall incur no additional costs associated with the replacement and transition of

IO Contractor employees. There shall be no delay in the project delivery schedule as a result of the IO Contractor changing any employees.

3.1 Project Manager

The Project Manager (PM) shall have a minimum of five (5) years’ experience in healthcare and research laboratories initial outfitting, transition, and activation services and implementation.

They shall be well-versed in healthcare infrastructure, operations, and/or practice and have direct experience in transition activities. The experience requirement may be satisfied with a combination of experiences in multiple functional areas.

They shall be proficient in DOD Criteria and demonstrate experience in managing services related to the:

a) development of comprehensive interior, equipment and system design and documents

(including room layouts, room illustration sheets, project content lists, infrastructure interface, and technical specifications)

b) budgetary and procurement documentation

c) execution of the procurement, delivery, installation, and training related to FFE-LVS and artwork.

The Contractor shall provide project names, dates, and government point of contract information

(name, organization, email address, and phone number) for verification of experience

3.2 Transition Planner/Relocation Specialist

The Transition Planner/Relocation Specialist shall have three (3) years’ experience in transition planning and relocation services on multi-phased healthcare projects to include, but not limited to:

conceptual advance planning identifying occupancy milestones detailed implementation planning and move sequencing preparation and setup compiling documents of detailed move plans for each department impacted creating an orientation program to ensure staff is completely familiar with the new site/location, services and patient care systems relocation execution lessons learned documentation and post-move cleanup.

The Contractor shall provide project names, dates, and government point of contract information

(name, organization, email address, and phone number) for verification of experience.

3.3 Interior Designer

The Interior Designer for this project shall have three (3) years’ experience in a healthcare setting, to include ambulatory and occupancy settings. Interior Designer must hold either a

National Council for Interior Design Qualification (NCIDQ) or American Academy of

Healthcare Interior Designers (AAHID) certification. The Interior Designer shall demonstrate a solid understanding of healthcare operations and related furniture, fixtures, artwork, casework/case goods and signage, and be able to translate requirements into design/construction/installation documents.

They shall be proficient in DOD Criteria and demonstrate experience in:

1. Preparing comprehensive interior designs (CID) and documents (including room layouts, room illustration sheets, project contents lists, infrastructure interface, and technical specifications)

2. Budgetary and procurement documentation

3. Coordinating the CID with the Structural Interior Design (SID)

4. Have experience in executing the procurement, delivery, installation, and training related to furniture, fixtures, and casework/case goods.

They shall have a current working knowledge of:

Facilities Guidelines Institute (FGI), current edition

Americans with Disabilities Act Accessibility Guidelines (ADAAG)

Architectural Barriers Act (ABA)

Health Insurance Portability and Accountability Act (HIPAA)

General Service Administration (GSA) Schedule

“Best Practices” in the selection of interior finish materials, furniture, upholstery fabrics and fixtures for healthcare facilities

Current infection control protocols with regards to interior finish selection for healthcare facilities

3.4 Quality Control (QC) Manager

The Quality Control Manager (IO-QCM) shall have at least five (5) years of experience in quality control and is knowledgeable in applicable trade’s codes, criteria, standards, and guidelines for a military healthcare facility.

3.5 Equipment/Product Installers

All equipment installation for the project shall be accomplished by IO Contractor or installers who are provided by, approved by, or certified by the equipment manufacturer for installation of each specific equipment item.

4 SECTION 4: ADMINISTRATIVE

4.1 Change Management Protocol

Change Management. The IO-PM shall oversee the IO Change Management process. The IO-

PM shall seek the approval from the Customer, and submit the approved Change Request to the

USACE Project Manager. The USACE Project Manager will ensure that only the Contracting

Officer directs changes to the contract.

The IO Contractor tracks changes on IO-Change Tracker with value of credit / add.

4.2 Contractor Project Manager Designation

The name of the IO Contractor’s Project Manager and alternate(s), who shall act for the IO-PM when the IOPM is absent, shall be designated in writing to the Contracting Officer at the same time the PDT contacts are provided. The IO-PM or alternate(s) shall have full authority to act for the IO Contractor on all contract matters relating to daily operation of this contract.

4.3 Acceptance

Acceptance is defined as the Navy’s signing of the DD FORM 250 following the Navy’s inspection of the installed and tested commodities. If the manufacturer’s warranty is greater than one year, the manufacturer’s warranty shall override the one year warranty requirement.

4.4 Administrative Oversight

Administrative oversight of the IO Contract will be led by the Contracting Officer and assisted by the USACE Program Manager, USACE Project Manager, and Contracting Officer’s

Representative

4.5 Contractual Control

Contracting Officer and Contracting Officer Representative (COR).

4.6 Programmatic and Administrative Oversight

4.7 Hours of Operations

Programmatic/Administrative Oversight: Customer, USACE Program Manager, USACE Project

Manager, and Contracting Officer’s Representative.

4.8 Operational Oversight

Customer.

4.9 Non Personal Services

The Government will neither supervise contract employees nor control the method by which the

Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contract employees. It is the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

4.10 Contractor Identification

All IO contractor personnel shall wear company picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, IO-Contract personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. IO-Contractor personnel shall identify themselves on any attendance sheet or any coordination documents they may review (electronic mail signature blocks) shall identify their company affiliation. Where acceptable, IO Contractor personnel may occupy co-located space with their Government program. IO-Contractor should identify their work space area with their name and company affiliation or as a minimum “Contractor” after name

4.11 Dr. Checks / Projnet Account

The IO PM shall ensure all contractor PDT members must have their own individual Dr. Checks

/ Projnet account set up prior to the first Submittal.

4.12 Hours of Operation

Office will typically be open from 0700 to 1600 (local project time) Monday through Friday.

Weekly hours shall not exceed a forty (40) hour work week. Exceptions include transition/move periods to make ready for occupancy and/or open for business. The Government reserves the right to change hours of operation or restrict contractor access. Government agencies will not be available during scheduled holidays, possibly during inclement weather (IO Contractor shall verify inclement weather days), weekends, after duty hours, or DOD down days. Scheduled holidays include: New Year’s Day; Dr. Martin Luther King, Jr. Birthday; President’s Day;

Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving

Day; and Christmas Day.

4.13 Security

The IO Contractor shall observe and comply with all security provisions in effect at the

Eisenhower Executive Office Building and any other Government facility visited in performance of this SOW. The Contractor shall be responsible for all work permits and clearances. The IO

Contractor shall notify the appropriate Servicing Security Activity (SSA) 10 days before on base performance of the contract. The IO Contractor shall be provided the addresses of the appropriate SSAs. The SSA will advise the IO Contractor concerning any required permits and clearances required to perform. See Supplemental, C. Base Access Requirements.

4.14 Traffic Laws

The Contractor and its employees shall comply with traffic regulations while operating on the

Eisenhower Executive office building premises.

4.15 Physical Security

The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.16 Government Furnished

No Government Furnished Property will be provided other than items which require installation by the Contractor. Administrative space will not be provided for the CONTRACTOR’S PM to work. All electronic equipment to support his/her job shall be provided by the Contractor unless otherwise approved by the MTF.

4.17 Safety

The Contractor shall abide by all OSHA standards while performing work for the Government.

4.18 Invoicing

Contract Line Items (CLINs) for IO Services shall be incrementally invoiced on a monthly basis after performance. CLINs for IO Commodities shall be invoiced after acceptance via DD Form

250 Material Inspection and Receiving Report.

4.19 Definitions

The Project Delivery Team (PDT): Comprised of members directly involved in the execution of this SOW and is listed in the attached PDT list. The PDT list also serves as the submittal distribution list. Roles and responsibilities are listed below. Individuals that are part of the construction process that precede the process are listed for information only.

Design/Builder: The Prime Construction Contractor or General Contractor (GC) Responsible

Program Manager (USACE): Lead PDT member responsible for overall execution of the project from initiation through completion. Program Manager selects USACE PDT and coordinates with

NMCSD to establish overall PDT for project. Leads establishment of project time, cost, quality, scope and risk.

Project Manager (USACE): Individual responsible to direct and execute the project. Carries out

Program Manager’s directions to complete project within time, cost, quality, scope and risk parameters. Responsible for developing SOW and PMP.

Project Coordinator (USACE): Individual responsible for coordinating project activities and resources.

Quality Assurance (USACE): The individual responsible for ensuring all contract requirements are being met by the Planner/Builder.

Contracting Officer (USACE): The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings with the Contractor. Any modifications must be submitted to the Contracting Officer Representative (COR) for technical approval and layout clarification, and must be authorized by the Contracting Officer. The

Contracting officer is the only person authorized to authorize contractual obligations on behalf of the Government.

Health Facilities Project & Planning Officer (HFPPO): The DOD medical-functional expert representing the service on a given Contract.

Vendors: Any company responsible for providing good and services.

Contracting Officer Representative (COR): Advisor to the Contracting Officer on technical aspects of the project. Individual appointed by the Contracting Officer to assist in the monitoring and administration of the contract.

Customer: The organization that is charge of the project for which USACE is the Agent. Often referred to as the User, but User may be more specific to the Medical Treatment Facility (MTF).

4.20 References, Codes, Criteria, and Standards

All work under the SOW shall be performed in accordance with the attached references. It shall be conducted in strict accordance with the contract and all applicable federal, state, and local laws and codes, as well as stated military regulations, codes, and directives (whichever is the most stringent). The attached References list examples of codes, criteria and standards that shall apply. When a code is not listed, it does not under any circumstances exempt the IO Contractor to follow law or code. All codes and standard requirements shall be based on the latest edition of codes applicable at the time the project starts. Any pertinent civilian, service-specific instructions, civilian and DOD standards, applicable legislation regulating coding practices and/or service-specific Directives, and HIPAA shall be adhered to. This project shall be designed in accordance with the requirements of the Architectural Barriers Act for DOD Facilities.

The IO Contractor shall ensure that the project plan is evaluated for code and criteria in compliance with all applicable local, state and federal laws and regulations including those governing air quality, water quality, solid and hazardous waste, etc. The IO Contractor shall be responsible for identifying all permits (utility connections, tap-ins, meters, etc.) and fees relating to these permits. All costs relating to permits shall be identified in the Current Working

Estimates for the project. Any codes or standards referenced that maintain to construction or work outside of the scope of this contract is shown for information purposes only. Reference

Unified Facilities Criteria 4-510-01 (16 Oct 03), “Design: Medical Military Facilities”, Glossary of Terms, Abbreviations, and Acronyms.

4.21 Acronyms

ADA: Americans with Disabilities Act/Architectural Barrier Act

ADAAG: Americans with Disabilities Act Accessibility Guidelines

AIA: American Institute of Architecture

ANSI: American National Standards Institute

AVNC: Audio Visual Nurse Call System

BOM: Bill of Materials

BVD: Best Value Determination

CA: Contract Administrator

CCTV: Closed Circuit Television

CES: Civil Engineering Squadron

CFCI: Certified Floor Covering Installer

CID: Comprehensive Interior Design

CIDA: Council for Interior Design Accreditation

CLIN: Contract Line Item Number

CO: Contracting Officer

COMM: Communications

COR: Contracting Officer Representative

CSE: Communications Systems Engineering

DA: Design Analysis

DCOS: Deputy Chief of Staff

DFA: Director for Administration

DMLSS: Defense Medical Logistics Support System

DOD: Department of Defense

DOR: Design of Record

ECD: Estimated Completion Date

EO: Executive Order

EPA: Environmental Protection Agency

ETTV: Entertainment and Training Television

FAR: Federal Acquisition Regulation

FFE: Furnishings, Fixtures and Equipment

FFP: Firm Fixed Price

FM: Facility Manager

GC: General Contractor (the “construction” contractor)

GSA: General Services Administration

HFD: Health Facilities Division

HFPPO: Health Facility Planning and Project Officer

IAW: In Accordance With

IDS: Intrusion Detection System

I&L (M4): Installation and Logistics Code M4

ISS: Infant Security System

JSN: Joint Schedule Number

LAN: Local Area Network

LEED: Leadership in Environmental Excellence

Low Voltage: Resource protection, Communications

MATOC: Multiple Award Task Order Contract

MEL: Master Equipment List

MSDS: Material Safety Data Sheet

MLFC: Military Logistics Flight Com

MSDS: Material Safety Data Sheet

MTF - Military Treatment Facility

NAC: National Agency Check

NAVFAC: Naval Facilities Engineering Command

NEC: National Electric Code

NFPA: National Fire Protection Association

NMCSD: Navy Medical Center San Diego

NSN: National Stock Number

OP (Other Procured): Items which cost in excess of $250,000 and are procured by others, not procured by the Initial Outfitting Contractor

OSHA: Occupational Safety and Health Administration

PA: Public Address System

PBSOW: Performance-Based Statement of Work

PDS: Prewired Distribution System

PDT: Project Delivery Team

PHFO: Project Health Facilities Officer

PM: Project Manager

PMP: Project Management Plan

QASP: Quality Assurance Surveillance Plan

QAP: Quality Assurance Personnel

QC: Quality Control

QCP: Quality Control Plan

RCRA: Resource Construction Recovery Act

Resource Protection: Security systems

RFP: Request for Proposal

SFS: Security Forces Squadron

SID: Structural interior design

SIN: Special Item Number

SOW: Statement of Work

SRM: Sustainment, Restoration, Modernization

UCR: User Change Request

UFAS: Uniform Federal Accessibility Standards

UFC: Unified Facilities Criteria

USACE: U.S. Army Corps of Engineers

User: Personnel who will be using the items, services, etc.

USN: United States Navy

4.22 Attachments

Attachment 1 – Bid Schedule

Attachment 2 – Site Photos

Attachment 3 – Past Performance Questionnaire

*** Notice of Evaluation in Contractor Performance Assessment Reporting System The contract awardee shall be subject to Contractor Performance Assessment Reporting System

(CPARS) evaluations. ***

CONTRACT CLAUSES/SOLICITATION PROVISIONS

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items Alternate I (Oct 2014).

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/52_000.htm#P1444_197921…