A.01.30_PWS_Including_Attachments_1-4_6-9_11-14.pdf

PERFORMANCE WORK STATEMENT (PWS)

MOWING, HERBICIDE AND TREE MAINTENANCE

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide mowing, herbicide application and tree maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing, herbicide application, tree maintenance, and other duties as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Area maps, Attachments 5 and 16, identify the work areas. The acreage identified is an approximate and is provided for informational purposes only; variances in noted approximate acreages and actual acreage shall not be cause for an adjustment in the contract price for either the Government or the Contractor. It is necessary for the contractor to visit each site and bid the job based on their knowledge and experience. Tree maintenance may be performed at the 12 recreation areas operated by the Table Rock Project Office as well as the visitor center area, Overlook area and road, Table Rock Lakeshore Trail, Table Rock Dam and Compound area, and Table Rock Training Facility.

1.3 Objectives:

The contractor is responsible for policing the mowing area prior to and after mowing and trimming is completed as specified in this performance of work statement.

Vegetation shall be cut to a uniform height of 2 to 3 inches without skips or gaps as specified in this performance of work statement.

Trimming shall be performed with each mowing as specified in this performance of work statement.

All sidewalks, hardened paths and paved parking lot edges shall be edged as specified in this performance of work statement.

The contractor shall remove all grass clipping and other debris as specified in this performance of work statement.

Vegetation will be removed from the Aunts Creek Waste Water Treatment Plant as specified in this performance of work statement.

All leaves shall be removed as specified in this performance of work statement.

Tree maintenance will be completed as specified in this performance of work statement.

Herbicide will be applied as specified in this performance of work statement.

1.4 Scope: The intent of this contract is to provide mowing, herbicide application and tree maintenance services at Table Rock Lake. Work shall include but not be limited to policing of grounds, cutting of vegetation, edging, trimming, leaf removal, tree removal, tree trimming, stump grinding, and herbicide application. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, fuel, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4)

12-month option years. The Period of Performance reads as follows:

Base Year April 1, 2018 through March 31, 2019 Option Year I April 1, 2019 through March 31, 2020 Option Year II April 1, 2020 through March 31, 2021

Option Year III April 1, 2021 through March 31, 2022 Option Year IV April 1, 2022 through March 31, 2023

1.6 General Information

1.6.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. One copy of the updated Contractor’s Quality Control Plan shall be provided to the Contracting Officer not later than the pre-work conference. An updated copy must be provided to the Contracting Officer on the contract start date and as changes occur.

1.6.2 The plan shall include a minimum of the following:

1.6.2.1 An inspection system covering all the services listed on the Performance Requirements Summary. It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection.

1.6.2.2 Methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

1.6.2.3 Record of all daily inspections conducted and any necessary corrective action(s) taken shall be prepared. A copy of an example quality control report is included in Attachment 7.8. The written quality control reports shall be completed daily, submitted with each invoice, and shall contain the following items as a minimum:

a. Contractor’s name.

b. Date, starting time and ending time.

c. Contract number.

d. Location of services performed.

e. Description of services performed and if needed, reasons for non-performance.

f. Statement that all services performed was in accordance with the specifications.

g. Accidents/damages to property.

h. Man-hours worked on Government property.

i. Signature of the Contractor's quality control representative.

1.6.2.4 The Contractor shall complete their QC inspections immediately following each phase of work. The Government will complete the QA inspections within 24 hours of the time for completing the work as identified in the Contractor’s schedule. NOTE: Work completed on Friday may not be inspected until the following Monday. The Contractor shall notify the COR upon the completion of work for the day, all areas in which work has been accomplished and is ready for inspection by the Government as determined by the Contractor’s Quality Control Manager. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the Contractor immediately.

1.6.2.5 Deficiency Corrections. Work shall be performed or re-performed within one working day of notice of nonperformance or unsatisfactory performance. If the Contractor fails to meet this obligation within one working day of notice given, the Contractor has failed to perform the entire service and the defects cannot be corrected by re-performance. Payment will not be made for unsatisfactory work.

1.6.2.6 Contractor Recommendations. It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality.

If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract.

The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.2.7 When the Contractor cannot complete a mowing or tree maintenance service due to construction debris or Government interference, the Contractor shall mow, trim, or cut within reasonable distance of the obstruction and report in writing to the COR the reason for failure to complete the service. The report shall identify type of interference, location and date of interference.

1.6.2.8 Inclement Weather or Other Delays. Work delays resulting from inclement weather, or other causes beyond the Contractor’s control will not relieve the contractor of any requirement not being completed as specified herein.

When the Contractor experiences delays due to circumstances beyond his control, the Contractor shall provide in writing, within 24 hrs. From when the delay occurred, an explanation of why the work was not completed and when the work is anticipated to be completed. Inclement weather delays will be requested by the Contractor in writing and reviewed and approved by the COR. The Government may allow the Contractor to work additional hours beyond normal duty hours (8:00 a.m. and 5:00, Monday through Friday) and on non-scheduled days, i.e. federal holidays, and weekends, with prior approval from the COR on a case by case basis.

1.6.2.9 Pre-work Conference. During this meeting, the Contractor shall submit the following:

a. A safety plan

b. Activity hazard analysis plan

c. Certificates of insurance

d. Quality control plan

e. Required communication telephone numbers

f. Written designation of an "On the job supervisor" or superintendent

g. A mowing completion schedule

h. State of Missouri and State of Arkansas License for Herbicide Application

i. Herbicide product labels

j. Herbicide Material Safety Data Sheets

k. Herbicide application rates

No work may be performed on this contract until all required documents have been submitted to the COR and reviewed and approved in writing by the COR. Approximately 3 working days shall be required by the Government to review and approve the submitted documentation. If the Contractor fails to submit documents on time, the Government reserves the right to accomplish the work required under this contract by alternate means, until required documents have been received, reviewed and approved.

1.6.2.10 Contractor Exposure Hours. The number of hours worked by contractor under this contract shall be reported to the Table Rock Project Office each month when contractor submits his monthly invoices.

1.6.2.11 Environmental Program. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the

COR.

1.6.2.12 Permits and Licenses. The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes. All cutting and pruning operations will comply with accepted industry standards as outlined in publications mentioned below. It is contractors’ responsibility to ensure all employees are familiar with and trained in these methods.

1.6.2.13 Utilities. The Contractor may use Government utilities (water and electric), where available, in the performance of work specified in this contract, but shall not interrupt utility use of park customers. The Contractor shall make a dedicated effort to conserve utilities. Where water and/or electricity is not available, or when the parks are closed for the season, the Contractor must obtain water and electrical utilities from other sources at no additional expense to the Government.

1.6.2.14 Delivery Orders. All work under this contract will be ordered by issuance of Delivery Order. Delivery orders may be issued for Normal Service Calls, Emergency Service Calls, and Task Items. The Delivery Order will list those items from the bid schedule that are to be performed or used to perform the work.

1.6.2.15 Service Calls. (Normal and Emergency) The Contractor shall include all labor, travel time and transportation costs to and from the work site, administrative costs, tools, overhead and profit. Emergency work may be initiated by notice, telephone call or other means. It is the contractor’s responsibility to check messages, pagers etc. at all times. The Contractor shall perform maintenance as specified in the Order. This tree maintenance requires a maximum of two man-hours labor on-site at a specified park, project office, or other single location.

1.6.2.16 Response Time. The Contractor shall report to the designated work site with necessary personnel, vehicles, supplies, tools, materials and parts to accomplish the specified work within two hours of notification for emergency service calls, and within 24 hours of notification for normal service calls. Task item response time shall be two hours for priority one, three days for priority two and seven days for priority three. This office will not “track down” contractors. Response time will begin upon notification, email or voice messages left by government inspectors. It is the contractors’ responsibility to check messages for notifications and to provide reliable means to communicate.

1.6.2.17 Completion Time. The intent of any maintenance work issued is to start and complete maintenance in a smooth flowing manner with the least amount of interruption to the public and to pursue the work until complete.

Priority work issued on any given day does not relieve the contractor of the responsibility of finishing up maintenance already started elsewhere.

1.6.2.18 Non-Compliance Work. Should the Contractor fail to satisfactorily perform any routine service that is required on a daily basis or at a specific time, or within the allotted response time a Contract Deficiency Report (CDR) will be issued, see Attachment 7.8 If the nature and the schedule of this type of work does not afford an opportunity to re-perform the service, a deduction for the non-compliance work will be made.

1.6.2.19 Tasks Items. The contractor shall include all labor, material, supplies, parts, tools, equipment, transportation to and from the work site, profit and overhead, and vehicles except as otherwise provided for herein, required to perform the service listed in the applicable bid item. Task items will be issued as priority levels one, two or three depending on the importance of the work and its associated health/safety magnitude.

1.6.2.20 Damages or Loss of Contractor's Property. The Contractor is responsible for taking the action necessary to protect all Contractor property from loss, damage or theft.

1.6.2.21 Protection of Government Property. The contractor is responsible for the protection of all government property they are working on or around. Any damage to government property, as a result of the contractor’s operations, will be repaired at the contractor’s expense. The government will arrange for any repairs needed. The contractor shall replace at his/her own expense any non-target vegetation such as, but not limited to, trees, shrubbery, and turf which is killed as a result of misapplication of any herbicides under this contract.

1.6.2.22 Damage or Loss to personal property. During the execution of this contract, the contractor may need to mow, remove trees, branches, or parts thereof from campers or patrons of the parks personal property. The contractor is responsible for determining the best and safest method of removal. Any additional damage to personal property as a result of the contractor’s operations is the responsibility of the contractors and will be repaired at the contractor’s expense. The government will not be liable for costs incurred.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Daily Communication. The contractor shall communicate daily with Government program manager assigned to this contract between the hours of 7:30 and 8:00 am Monday through Friday, excluding Federal Holidays.

Communications shall cover work accomplished, ongoing work and issuance of new work orders. Daily communications may be by telephone, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.7 Other Than Normal Working Hours. No premium pay surcharge will be paid by the Government other than that included in the bid item for Emergency Service Call. All other work will be specified in the Delivery Order to be accomplished during normal working hours.

1.6.8 Schedule of Work. The Contractor shall commence mowing, tree maintenance activities or herbicide application within 48 consecutive hours after receipt of telephone order or the notification to proceed on the written order (whichever is later). Task Order will indicate areas where services are required. Work shall be completed within the time limits outlined in Contractor’s proposal.

1.6.8.1 Contractor Schedule. The Contractor shall develop a work schedule identifying all contract work and locations. The Contractor shall submit the work schedules to the COR for review and approval prior to beginning work required. The Contractor’s schedule shall include all items of work required by the Delivery Order. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR.

1.6.8.2 In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.6.8.3 The contractor must have the ability to complete an entire round of mowing within 14 working days. An entire round of mowing will be as listed on Attachment 7.14 Proposed Mowing Time Frames Form, line items 0001- 0018.

1.6.9 Safety. The contractor shall comply with all applicable provisions of current editions and subsequent revisions to EM 385-1-1, Safety and Health Requirements Manual, and all OSHA, NIOSH and State of Missouri and Arkansas requirements for work under this contract. EM 385-1-1 can be downloaded from the following Internet address: http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ all applications shall be made in strict compliance with these specifications and product label(s). Should there be a conflict between these specifications and the product label(s), the label(s) shall rule. All label safety precautions shall also be adhered to, including requirements and restrictions for protective clothing and equipment. The contractor shall be responsible for maintaining a safe work environment and establishing work procedures to safeguard the public and personnel involved in the execution of work. This includes the preparation of an overall comprehensive Safety Plan as well as an Activity Hazard Analysis for each phase of work performed. All employees shall be provided with appropriate equipment, safety devices and personal protective equipment to eliminate exposure to potential safety hazards. The Contractor shall provide to the Contracting Officer Representative (COR) within fifteen (15) days after the award of the contract a copy of his Safety Plan, Activity Hazard Analysis, and Accident Prevention Plan. The contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.9.1 Special Attention. Contractors shall review and become familiar with sections in EM 385-1-1 “Safety And Health Requirements Manual” that pertain to chain saw operation and the associated protective gear required for individuals performing tree maintenance work, operating bucket/boom truck type equipment, working around utility lines and all associated equipment involved with various operations required by this contract. A Hazard analysis plan is required within 10 days of award of this contract as well.

1.6.9.2 Personnel Safety and Property Protection.

1.6.9.2.1 The Contractor shall perform work requirements in a manner to protect buildings, vehicles, government property, and personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.9.2.2 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.9.2.3 Damage to Property. The Contractor shall report all damages of government and or personal property on the quality control report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

1.6.9.2.4 EM 385-1-1. Safety is of the utmost concern. The contractor is responsible for being familiar with and complying with ALL requirements of EM 385-1-1 Safety and Health Requirements Manual, as it applies to both personnel and equipment. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken.

Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. The government shall stop any unsafe work noted and the contractor will not resume work until the deficiency is rectified. No additional time will be allotted for completion of work as a result of safety deficiencies therefore; the contractor may be subject to deductions if mowing or tree maintenance is not completed as scheduled.

1.6.10 Accident Prevention and Emergency Medical Treatment.

1.6.10.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of one crew member trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.6.10.2 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.10.3 The contractor is responsible for providing a Hazard Analysis Plan. The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers. The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.10.4 The Contractor shall conduct safety meetings with all personnel before each mowing, tree maintenance service or herbicide application and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be provided a schedule in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR with each invoice.

1.6.11 Place of Performance: The work to be performed under this contract will be performed at: Aunts Creek, Baxter, Big M, Campbell Point, Cape Fair, Cricket Creek, Eagle Rock, Indian Point, Mill Creek, Moonshine Beach, Old Hwy 86, Viola, Table Rock Dam, Table Rock Compound, Carr Lane Compound, Table Rock Lake Training Facility, Spillway Peninsula, and Dewey Short Visitor Center/Project Office.

1.6.12 Type of Contract: The government will award an IDIQ (Indefinite Delivery, Indefinite Quantity) Contract.

The contractor will be guaranteed 2% of the base year and 1% each year thereafter.

1.6.13 Security Requirements:

This is a Security Level One, Table B Contract.

1. General Overview

a. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs) physically working on federally controlled property or requiring access to a Department of Defense (DoD) network.

b. Prime Contractors (PCs) are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

c. PCs will notify the Southwestern Little Rock District Security Office (SWL-DSO) within 5 business days of the contract award of the primary and alternate security Points of Contacts (POC) for this contract. This notification will be in the form of an email sent to m4xslceswlcontracts@usace.army.mil with the following information for each individual:

Full Name:

Email Address:

Work Phone:

Work Cell:

Time Zone of their work location:

NOTE: Only primary and alternate security POCs are authorized to contact the SWL-DSO to inquire about a contract employee.

d. PCs security POCs shall submit the appropriate security investigation package for EACH CSE based on the Security Level listed above.

e. The SWL-DSO reserves the right to upgrade the security level background check/investigation requirement of any contract and/or applicable task order; this includes upgrading the investigation standards for specific CSEs. If required, badges will be issued to all clearedi personnel and are to be worn at all times while working on U.S. Army Corps of Engineers (USACE) property. Any CSE working on USACE property without the proper identification badge will be escorted off site.

NOTE: Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted.

2. Security Investigation Package Requirements for each CSE.

a. Security Level One Requirements (processing time is approximately five business days)

(1) SWL form 487 dated 2016, Contractor Required Information Form.

(2) A copy of the CSE’s driver’s license or government issued identification card.

(3) A copy of the CSE’s proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) U.S. Birth Certificate

(b) U.S. Passport

(c) U.S. Certificate of Citizenship-INS

(d) U.S. Certification of Naturalization

(e) FS-545, Certificate of Birth Abroad

(f) U.S. Certificate of Report of Birth

(g) U.S. Consular Report of Birth Abroad

(h) Workers visa

(i) Permanent Resident card

(4) One (1) digital passport-styled photo to be used for the USACE badge. Photos will be transmitted to the Security Office by means of CD or Email m4xslceswlcontracts@usace.army.mil. Each digital photo shall be stored in a file labeled by the name of the CSE. If transmitted through email, the subject line of the email must be the name of individual pictured. Photo requirements are as follows:

(a) In color.

(b) Taken within the last six months to reflect your current appearance.

(c) Taken in front a plain white or off-white background.

(d) Taken in full face viewed directly facing the camera.

(e) Taken with a neutral expression (preferred) or a natural smile, and with both eyes open.

(f) No hats or sunglasses are authorized in this photo; face must be clearly displayed with no distracters

(5) PCs must ensure each CSE is prescreened using the E-Verify program to meet the established employment eligibility requirements. The PC must ensure that the applicant has two valid forms of government issued identification, in order to ensure the correct information is entered in to the E-verify system. The CSE will provide the SWL-DSO with a list of verified employees to include their registration number from E-Verify. This list will be transmitted or mailed in the package along with the other required documents for CSEs. The E-Verify system can be located at the following URL (http://www.dhs.gov/e-verify).

(6) PCs must train each CSE on the iWatch/core watch suspicious activity reporting requirements (see paragraph 5).

b. Security Level Two Requirements (processing time is approximately 6 months once all documents are submitted electronically and accepted by the Personnel Security Investigation–Center of Excellence (PSI- COE) via the Personnel Security Investigation Portal (PSIP). Work Authorization/Site Access shall be denied until this background investigation is completed and favorably adjudicated. Automatic disqualifying factors that apply to all contractors being vetted at this level can be found in Table A.

(1) All requirements of the Security Level One package apply.

(2) Optional Form (OF) 306, Declaration for Federal Employment. This form shall be affixed with original date and signature; signature must be hand written-electronic signatures will not be accepted. The OF- 306 can be found at the following web site: http://www.opm.gov/forms/pdf_fill/of306.pdf.

(3) Fingerprint: Must be captured on an FD-258 electronically at an approved government site or manually (hard-copy) by a law enforcement or designated government security official.

(a) Hard-copy fingerprint submission can be captured by a law enforcement official local to the individual. CSE’s shall ensure that fingerprints are captured on a true/original FD-258 fingerprint card. No other form will be accepted. Card may be mailed through USPS to: U.S.

Army Corps of Engineers, P.O. Box 867, Attn: Security, Little Rock, AR 72201. Use of the commercial delivery service such as Federal Express or UPS shall use following address: US Army Corps of Engineers, Attn: Security Office, Suite 6116, Little Rock, AR, 72201.

(b) CSEs can request to be fingerprinted electronically at the SWL-DSO. If this option is chosen, the individual must contact the SWL-DSO to schedule an appointment. Electronic fingerprinting is the quickest way to receive the results.

(c) CSE will have a background investigation requested by the SWL-DSO. The CSE will receive an email from PSI-COE with a link to complete the SF 85 online through e-QIP. It is the CSE’s responsibility to read each email thoroughly and complete all tasks given by PSI-COE to ensure the investigation will not be terminated. The CSE will receive an information email stating no further documentation or revisions are required. See Standard Form (SF) 85 for required data input information at http://www.opm.gov/forms/pdf_fill/sf85.pdf. This is to be used as a guide (only) when completing the online equivalent and submitting direct to OPM.

c. Security Level Three Requirements (processing time is approximately 9 months once all documents are submitted electronically and accepted by the Personnel Security Investigation – Center of Excellence (PSI- COE) via the Personnel Security Investigation Portal (PSIP). Work Authorization/Site Access shall be denied until this background investigation is complete and favorably adjudicated. Automatic disqualifying factors that apply to all contractors being vetted at this level can be found in Table A.

(1) All requirements of the Security Level One and Two packages apply except the SF 85 is replaced with the SF 86. See Standard Form (SF) 86 for required data input information at http://www.opm.gov/forms/pdf_fill/sf86.pdf.

d. Multi-Level Security Requirement. (Processing time varies) This level requires the use of “escorts”, which shall be provided by the contractor. Escorts are contractor employees who have met Security Level Two requirements (this takes approximately 6 months once all documents are submitted. Refer to section 2-b.)

Escorts will be provided at a 5:1 ratio, this means for every five contractor employees there will be one approved escort that is to remain within close proximity to those they are escorting at all times. All employees that will not be designated as escorts shall meet Security Level One, Table A requirements (this takes approximately 5 business days. Refer to section 2-a.).

3. Personnel Security Investigation Package Transmission

Mailing Address:

USACE SWL

Attn: Security Office 700 West Capitol Ave (room 6116) P.O. Box 867 Little Rock, AR 72201

a. If mailed- the investigation package will be transmitted in a sealed envelope together with a transmittal letter attached to the outside of the envelope for each applicant with the following information:

(1) Contract Number and Title

(2) Contracting Officer’s representative name, office number, and cellular number

(3) CSE’s full name and contact information

(4) PC name, address, and telephone number

b. Investigation packages can be faxed to (501) 324-5471. Faxed packages must have coversheet with contract information. Documents that contain personally identifiable information (such as social security number) must have coversheet stating “Page contains PII follows”.

c. Email transmission- email packages to m4xslceswlcontracts@usace.army.mil Documents must be password protected if they contain personally identifiable information (such as social security number). Passwords to documents must be sent in separate email.

d. Investigation packages will be submitted to the SWL-DSO for processing and adjudication. Incomplete forms, illegible forms, etc., will be returned for correction and/ or completion and can delay the CSE from beginning work. The SWL-DSO address can be found in paragraph 2.b (3) (a) above.

e. Any change in personnel (whether an addition or replacement) at any time throughout the duration of the contract, will require the new personnel or replacement personnel to be vetted and approved by the SWL-DSO, in accordance with the requirements contained herein, prior to being granted Work Authorization/Site Access to any USACE property.

4. Onsite Access Approval

The CSE is responsible for contacting either the COR or the SWL Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite, and their badges for identification purposes while onsite. All individuals on USACE property are required to wear identification badge. CSEs must be aware that COR representatives, project office personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification will be escorted offsite.

5. IWATCH/ Corps Watch Suspicious Activity Reporting (AT/OPSEC Cover Sheet, pg. 2, Section G, 4)

a. Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

b. The contractor and all associated subcontractors will brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO-contained herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The CSE will provide the SWL Security Office with a list of employees who have been provided this training. This list will be transmitted in the package along with the other required documents for employees.

c. If you see something suspicious, provided below is the type of information to report:

(1) What you witnessed (the suspicious activity) including the date, time, and location.

(2) Description of who was involved

(3) Gender of person(s) involved

(4) Height, build, hair/skin color, and approx. age of person(s) involved

(5) Language spoken (if known)

(6) Vehicle description/ license number (if known)

(7) Have you seen this activity before?

d. How to report:

(1) In an emergency- call 911

(2) Notify your immediate supervisor and COR

6. Disqualifying Factors

Background check/investigation disqualifying factors are included in Tables A and B of this document.

i The term cleared refers to an individual granted authority to work on U.S. Army Corps of Engineers Property.

This authorization comes through the Little Rock District Security Office to the Contracting Officer’s Representative (COR).

Table A. Disqualifying Factors

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Inability to verify claimed identity DENY DENY DENY Individual submitted fraudulent identity information DENY DENY DENY Active wants or warrants DENY DENY DENY Barred from any Federal installation or facility DENY DENY DENY Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY DENY DENY

Armed Robbery or conspiracy or attempt to commit offense DENY DENY DENY Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY Registered Sex Offender DENY DENY DENY Any felony conviction DENY DENY DENY Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Table A. Disqualifying Factors Continued

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

<5 Yrs <10 Yrs >10 Yrs

Known/suspected terrorist or belongs to known/suspected terrorist organization

DENY DENY DENY

Mayhem, maiming DENY DENY DENY Child abuse involving serious bodily injury to a child or minor DENY DENY DENY Importation or manufacture of a controlled substance DENY DENY DENY Any type of arson DENY DENY ALLOW Any type of burglary or robbery DENY DENY ALLOW Any type of possession or distribution of stolen property DENY DENY ALLOW Any time of willful destruction of property DENY DENY ALLOW Any type of threat or disruption to the public (terroristic threat, inciting a riot, etc.)

DENY DENY ALLOW

Any type of extortion, bribery, or fraud DENY DENY DENY Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

ALLOW ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations) DENY DENY DENY 2 or more offenses for any crime (excluding minor traffic violations) DENY ALLOW ALLOW Any type of assault or violent crime DENY DENY ALLOW Illegal possession or use of a controlled substance DENY ALLOW ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation

Table B. Disqualifying Factors

CRIMINAL HISTORY/ CRIMINAL INFORMATION CHARGED* OR

CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Inability to verify claimed identity DENY DENY DENY Individual submitted fraudulent identity information DENY DENY DENY Active wants or warrants DENY DENY DENY Barred from any Federal installation or facility DENY DENY DENY Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY DENY DENY

Armed Robbery or conspiracy or attempt to commit offense DENY DENY DENY Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide DENY DENY DENY Registered Sex Offender DENY DENY DENY Felony conviction not specified individually in this document DENY DENY ALLOW Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Table B. Disqualifying Factors Continued Knowingly/willfully engaged in acts or activities to overthrow the U.S.

Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Known/suspected terrorist or belongs to known/suspected terrorist organization

DENY DENY DENY

Mayhem, maiming DENY DENY DENY Child abuse involving serious bodily injury to a child or minor DENY DENY DENY Importation or manufacture of a controlled substance DENY DENY DENY Any type of arson DENY DENY ALLOW Any type of burglary or robbery DENY DENY ALLOW Any type of possession or distribution of stolen property DENY DENY ALLOW Any time of willful destruction of property DENY DENY ALLOW Any type of threat or disruption to the public (terroristic threat, inciting a riot, etc.)

DENY ALLOW ALLOW

Any type of extortion, bribery, or fraud DENY DENY ALLOW Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

ALLOW ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations) DENY DENY ALLOW 2 or more offenses for any crime (excluding minor traffic violations) DENY ALLOW ALLOW Any type of assault or violent crime DENY DENY ALLOW Illegal possession or use of a controlled substance DENY ALLOW ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Proof of State of Missouri and State of Arkansas certification/license for herbicide application must be provided at the pre-work meeting.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager/Alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Properly certification for the State of Missouri and the State of Arkansas.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the…