A.01.30_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Liquid Waste Removal/Disposal, Sampling, Inspection, and Preventative Maintenance on Specified Advanced Treatment Facilities from the Table Rock Lake Project Permitted Waste Water Systems

1. GENERAL INFORMATION:

1.1 GENERAL: This is a non-personnel services contract to provide Liquid Waste (Sewage) Removal and Disposal Services as well as Inspection and Preventative Maintenance on Specified Advanced Treatment Facilities. The contractor will also sample, inspect, and perform preventative maintenance on permitted waste water systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: Work to be performed under this contract consists of furnishing all labor, equipment, materials and supplies necessary to perform sewage pump-out and debris removal, wash-down and addition of fresh water to vault toilets, and to pump sewage from septic tanks, holding tanks, and treatment facilities located on the Table Rock Lake Project and dispose of pumped effluent at approved state sites. Most pumping will be on an as needed basis based on the amount of usage an area receives. There are times during heavy use periods when emergency pumping will need to be done such as holidays. These will be done on an as needed basis with notification being made by the COR representative. The contractor will also be responsible for sampling, inspecting, and performing PM on the permitted waste water system listed in this contract. The contractor shall perform to the standards in this contract.

1.3 Background: The Table Rock Project Office is responsible for liquid waste removal in numerous recreation areas and other facilities. It is also responsible for the operation and maintenance of several advanced sewage treatment facilities and several permitted waste water systems located in the recreation areas.

1.4 Objectives:

Removal and Disposal of Liquid Waste across the Table Rock Project.

Sampling, Inspection, and Preventative Maintenance of Permitted Waste Water System.

Sample and analyze all permitted waste water facilities based on the requirements of the permit and sampling schedule.

Fill out and submit all Discharge Monitoring Reports of the permitted systems in accordance with local, state, and federal regulations and ensure that all required paperwork is provided to the COR in plenty of time for it to be forwarded to the appropriate parties.

1.5 Scope: Work to be performed under this contract consists of furnishing all labor, equipment, materials and supplies necessary to perform sewage pump-out and debris removal, wash-down and addition of fresh water to vault toilets and to pump sewage from septic tanks, holding tanks, and treatment facilities located on the Table Rock Lake Project and dispose of pumped effluent at approved state sites. Most pumping will be on an as needed basis based on the amount of usage an area receives. There are times during heavy use periods when emergency pumping will need to be done such as holidays. These will be done on an as needed basis with notification being made by the COR representative. The contractor will also be responsible for sampling, inspecting, and performing PM on the permitted waste water system listed in this contract.

1.5.1 State Regulation Compliance. Removal, transportation, and disposal of sewage shall conform to all current rules and regulations of the Missouri and Arkansas State Health Departments and comply with applicable state, Federal, and local laws, rules and regulations. Contractor shall also be responsible for complying with rules, inspections and regulations of treatment sites, and all fees charged for disposal of park sewage and any permits required. Proof of disposal tickets will be provided to the COR or their representative at least monthly. The contractor will be required to provide the Corps with a report of the total amount of sludge removed from the project for the year. This must be reported from the Corps to the MoDNR.

1.5.1.1 LOG BOOK FOR PERMITTED WASTE WATER SYSTEM. The contractor will maintain a log of all inspections performed showing anything that was done to the system that is pertinent to its operation.

This will be included in the monthly Quality Control Report. All permitted systems located in Missouri must be handled in accordance with MoDNR Regulations.

1.5.1.2 FLOW MONITORING FOR PERMITTED WASTE WATER SYSTEMS. All permitted sewage treatment facilities will be monitored for effluent flow. The contractor will measure and record the discharge flow during each sample and fill out on the Discharge Monitoring Report (DMR) in accordance with State permit regulations. All DMR’s will be forwarded to the COR at least 7 days prior to them being due to MoDNR.

1.5.1.3 INSPECTION AND SAMPLING. The contractor will inspect and sample all permitted sewage treatment systems operated by the government as listed in Attachment 5 – Facilities List. The contractor will also inspect and perform PM on the advanced systems 5 times a year. The contractor will ensure the system is operating properly and in accordance with all Federal, State and local regulations as well as meeting all permit requirements. The contractor will inspect, sample, and perform PM on the systems to include but not limited to ensuring all valves are operating properly, switches and float switches are functioning properly, all pumps are in good repair and functioning properly, vent pipes are not plugged, waste water dispersal systems are set properly and performing as needed, electrical systems are safe and in good repair, there is no vegetation growing in any exposed sand, and the discharge locations are not clogged or otherwise disrupted. The contractor will utilize the PWS attachments to perform the inspection and PM on the advanced systems.

1.5.1.4 PERMITTED SEWAGE WASTE WATER SAMPLING/INSPECTION. All permitted sewage treatment facilities in the Table Rock recreation areas will be sampled according to the appropriate state regulations, permits and procedures. Inspections/PM and Sampling will be conducted during the same site visit. Samples will be taken per requirements of the state operation permit. Samples will be sent to an approved state laboratory for analysis. It is the contractor’s responsibility to provide a copy of the laboratory’s state certification during the pre-work meeting. The contractor will not be allowed to start work under this contract until certifications have been provided. Inspection reports will be provided to the government for each inspection that was performed. These inspection reports will be turned in at the time of the invoice for the work in question. These reports will include anything pertinent to the safe and efficient operation of the plants. During the inspection of the permitted system, the contractor will check and maintain appropriate level of Calcium Hypochlorite (Bio-Sanitizer Tablets - Chlorine) and Sodium Sulfite tablets (Bio Neutralizer Tablets – De-Chlorination).

1.5.1.5 PERMITTED WASTE WATER SYSTEMS SAMPLE SCHEDULE. Samples will be taken according to the schedule in Attachment 6 – Inspection and Sampling Schedule for Permitted Systems. The Contractor will insure that Discharge Monitoring Reports (DMRs) are delivered to the Project Office POC at least 7 days prior to the due date of the DMR in accordance to State Regulations. A DMR will be submitted even if “no discharge” is the result of the sample.

1.5.1.6 SAMPLES RESULTING IN VIOLATION. Contractor will provide written justification for any sample with an analysis result in violation of the limits of the permit. This will be provided to the contract POC within 24 hours of receipt of analysis report from the lab. A decision will be made at the time on how to proceed with resolution of the problem. If it is determined the problem is a result of improper actions by the contractor, subsequent steps to remedy the problem will be taken by the contractor at no cost to the government. The contractor will be required to provide recommendations on how to prevent future violations.

1.6 Safety Requirements. The contractor shall comply with the applicable provisions of the current Corps of Engineers Safety Manual, EM 385-1-1, entitled Safety and Health Requirements Manual, copies are available at the Table Rock Project Office. The contractor will provide a copy of the companies Safety Plan and Hazard Analysis Plan no more than 7 days following the award.

1.6.1 Safety Deficiencies. The contractor shall correct safety deficiencies as directed by the Contracting Officer. Any contractor employee who persists in not following safety requirements shall be removed from the job at the request of the Contracting Officer.

1.6.2 Special Attention. Contractors shall review and become familiar with sections in EM 385-1-1 “Safety And Health Requirements Manual” that pertain to sewage pumping and disposal operation and the associated protective gear required for individuals performing this task as well as the safe operation of all associated equipment and emergency actions involved with various operations required by this contract. A Hazard analysis plan and Safety Plan is required within 7 days of award of this contract as well.

1.6.3 Exposure Report - The total number of man-hours worked each month by the contractor, under this contract, shall be noted on Government furnished form SWD 743-J and shall be submitted each month no later than the 28th day of the month. Payment will not be processed without providing total man-hour information.

1.6.4 Environmental Program. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR.

1.6.5 Park Facilities (Future Work). Contractor should be aware that vault toilets and attendant holding tanks that meet the required specifications may be converted to lateral line field systems as funding is available. The septic systems will require pumping at some interval in time but not at the frequency of vaults.

1.6.6 Facility Capacity and Numbering System. See Attachments for facility identification number system and facility maximum gallon capacities.

1.6.7 Water is available for wash-down in close proximity to vault toilets (usually within 100'). Flow rate and pressure may vary at different locations. In the instance where the park has been closed for the season water may not be available.

1.6.8 The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel. The Government does reserve the right to perform any or all of the services described herein with its own personnel or with volunteer workers.

1.7. Quality The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor will supply the QCP within 7 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.7.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8.1 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. and 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, when performing service calls, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8.2 Place of Performance: The work to be performed under this contract will be performed at the Table Rock Lake Project.

1.9 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.9.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.9.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.10 Special Qualifications: The contractor will insure a licensed Class B waste water operator in Missouri, which is qualified to carry out all operation, maintenance, sampling, and inspection functions required to ensure compliance with the conditions of the NPDES permits of Missouri.

1.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.12 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available by phone at all times.

1.14 Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. Personnel shall be identified by wearing one or a combination of the following: A shirt, ball cap, or hard hat with company and employees name displayed or a name tag that has the company and employees name clearly visible. Vehicles should be identified with the company name clearly visible on the door panels.

1.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.16 Estimated Quantities. Estimated quantities shown in the bid schedule are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed and the actual quantities may be less than shown. Variations in these estimated quantities shall not be justification for a request for additional payment. The estimated quantities listed in the bid schedule can be considered the maximum quantity to be ordered.

1.17 Measure and Payment: The unit of measurement for payment for a normal pump out will be for one facility or CLIN pumped out, transported and disposed of at the approved locations. The holding tanks and vaults will be pumped completely empty. Payment will be made for one round of advanced treatment system inspections. One round includes the 2 systems at Indian Point, the system at Viola, and the system at Big M. Payment for work performed will be made at the contract unit prices as indicated by the Bid Schedule. If vault size exceeds pumping truck capacity, contractor will have to make multiple trips until holding/vault tank is emptied. Only one price will be paid per holding/vault tank/CLIN. Proof of proper disposal must be provided and must match billing statement. Payment will be made for each sample taken from the permitted systems. Note that this will include taking the sample, having it analyzed, performing the inspection/PM, and performing any correspondence/paperwork necessary. There will be a CLIN for samples/inspections that have a discharge flow and a CLIN for samples/inspections that have no discharge flow. This is due to the fact that if there is no flow there will be no reason to have a sample analyzed which is a significant portion on the cost of a sample/inspection. Deductions in payment may be made based on performance not meeting requirements of this contract. Basically, no payment will be made for work that does not meet contract specifications.

1.18 Payment will be made in accordance with the Prompt Payment Act upon receipt of proper invoices.

This information shall be submitted to the Table Rock Project Office monthly. Deductions in payment may be made based on contractor performance as a result of QA inspections.

1.19 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Evaluation Rating. Upon completion of this contract, the Contractor will be rated either outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality control, (2) timely performance,

(3) effectiveness of management, (4) compliance with labor standards and (5) compliance with safety standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the contract.

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QDR Quality Deficiency Report

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Water, Electricity, and Restrooms may be utilized if they are available.

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

3.6 Protection of Government Property. The contractor is responsible for the protection of all government property they are working on or around. Any damage to government property, as a result of the contractor’s operations, will be repaired at the contractor’s expense. The government will arrange for any repairs needed.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3 Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under the

PWS.

4.4 The contractor shall furnish a vehicle with equipment capable of pumping sewage from vaults. Vehicle shall be equipped with a holding tank capable of safely containing and transporting sewage to disposal sites without leakage.

4.5 Contractor vehicles and equipment used to perform work under this contract shall be subject to inspection prior to and during the contract period to assure that all safety requirements are met and machinery is in sound working order and equipment is in a clean and sanitary condition. Any inspection forms required by the treatment plants shall be furnished to the Project Office before any work is performed. All pumping vehicle(s) utilized for the performance of this contract will be equipped with necessary equipment to perform all operations outlined in the contract including wash downs.

4.6 Contractor shall provide a communication system between the Government and herself/himself for normal and emergency services. This system shall include a method for contacting contractor after regular business hours. Cell phones along with pagers have worked well in other contracts. It is the contractors’ responsibility to check messages frequently. Response time begins immediately after the initial attempt to contact the contractor by the government. The Government will not “track down” contractors to acquire services.

4.7 Damages or Loss Of Contractor's Property. The Contractor is responsible for taking the action necessary to protect all Contractor property from loss, damage or theft.

4.8 Damage or Loss to personal property. During the execution of this contract, the contractor is responsible for determining the best and safest method of removal of sewage based on the type of equipment used. Damage to personal property as a result of the contractor’s operations is the responsibility of the contractors and will be repaired at the contractor’s expense. The government will not be liable for costs incurred.

5. SPECIFIC TASKS:

5.1 Pumping/Wash-Down Operations (Vault Toilets Only)

5.1.1 Vault walls and floor shall be free of both solid and liquid sewage and debris at completion of pumping/wash-down operations. Debris not removed by pumping shall be removed by other means and shall be doubled bagged in plastic trash bags and disposed of in park dumpster. No separate payment will be made for trash bags. Contractor can expect to use approximately 300 trash bags yearly. Tanks will be pumped completely empty.

5.1.2 Addition Of Clean Water - After pumping and debris removal the contractor shall add approximately 150 gallon of clean water. This puts the water almost touching the concrete divider between the men and women portion of the vault. No separate payment will be made for addition of clean water.

5.1.3 Cleanup - The contractor shall leave work area in a clean, dry and sanitary condition and with toilet seats and lids in the down position before departing.

5.2 Pumping Operations (Septic, Treatment Plant, and Holding Tanks)

5.2.1 When septic/holding tanks are pumped they shall be free of both solid and liquid sewage at completion of pumping operations with access lid properly placed back into tank at completion of work.

Tanks will be pumped completely empty. No exceptions.

5.3 Disposal of Sewage

5.3.1 Disposal - The contractor shall dispose of sewage at State approved treatment facilities or lagoon sites only. Proof of disposal will be provided upon submittal of each invoice. Payment will not be made for loads where disposal cannot be documented.

5.3.2 Records – For the purposes of year end reports required by the Missouri Department of Natural Resources, a log book will be maintained by the contractor tracking dates, pumping location and disposal location for each vault and amounts of sewage disposed of. This log will be available for inspection at any time upon request.

5.3.3 Treatment Site Procedures - The contractor is strongly encouraged to check with these sites to become intimately familiar with the local rules, regulations, business hours, disposal costs, billing procedures and equipment inspections governing the disposal of sewage at these facilities.

5.3.4 Approval Documentation - Letters from treatment plants stating contractor is in good standing shall be required prior to utilizing facility for disposal of Table Rock Lake park sewage.

5.3.5 Spills - Spillage of sewage during any phase of the disposal operation shall be properly cleaned up and disinfected/deodorized and disposed of to the satisfaction of the Contracting Officer and proper state authorities according to all applicable hazardous waste cleanup methods at no additional cost to the Government. All applicable state, federal and local reporting and clean up procedures will be followed. All spills will be reported to the COR or their representative within 12 hours of the occurrence. A hazard analysis plan will be required with spill prevention and clean up procedures included. This plan is required within 7 days of award.

5.3.6 Response Time. Contractor shall respond within 24 hours on normal pumping operations. In some instances, clogs may cause tanks to appear full but are not. When this occurs, contractor is to notify the COR or their representative immediately. Holiday time periods usually require service call pumping due to unusually high visitation. In the event of a service call operation the contractor must respond within 4 hours.

5.3.7 Government Property. In all instances, steps will be taken to protect government property. Any damage to facilities, grounds, vegetation or other government property caused by the contractor will be immediately repaired at the contractors’ expense.

5.4 Scheduling Of Work

5.4.1 There are no fixed schedules for pumping operations at the Table Rock Project. The Contractor will be notified when pumping is required. Most pumping occurs during the camping fee season. Park operating dates for 2017 are: 1 APR – 15 SEP – Cricket Creek. 1 MAY – 15 SEP – Baxter, Big M, Eagle Rock, Viola, and Aunts Creek. 1 APR – 31 OCT, Cape Fair, Indian Point, Mill Creek, Campbell Point, and Old Highway 86. 15 MAY – 15 SEP – Moonshine Beach. Pumping operations may be required at several locations on any given day. Parks with attendant holding tanks, or special needs may require pumping through the winter months. A final end of season pump out will be conducted at all park facilities periodically or as needed. Opening and closing dates are subject to change and may increase or decrease the amount of pumping required. It is also possible that some parks will be closed for unforeseen circumstances. It is also possible that some of these facilities may close temporarily or permanently. If this is the case there is no need to perform work in these areas.

5.4.2 Task Orders. All work under this contract will be ordered by issuance of Task Order (SF Form 1449).

Task orders may be issued for Normal Service Calls or Emergency Service Calls. Service calls will be used for pump outs only. The task Order will list those items from the bid schedule that are to be performed or used to perform the work. Any unused CLIN’s will be de-obligated at the end of the recreation season.

5.4.3 Service Call Pump Outs: The Contractor shall include all labor, travel time and transportation costs to and from the work site, administrative costs, tools, overhead and profit. Emergency work may be initiated by notice, telephone call or other means. It is the contractor’s responsibility to check messages, pages, e-mails etc. at all times. These service calls will be used mainly for emergency pumping or for specific tanks not listed in the bid schedule. Note that the response time for a service call is 4 hours.

5.5 LOG BOOK FOR PERMITTED WASTE WATER SYSTEMS. The contractor will maintain a log of all inspections performed showing anything that was done to the systems that is pertinent to their operation.

This will be included in the monthly Quality Control Report. All permitted systems located in Missouri must be handled in accordance with MoDNR Regulations.

5.6 FLOW MONITORING FOR PERMITTED WASTE WATER SYSTEMS. All permitted sewage treatment facilities will be monitored for effluent flow. The contractor will measure and record the discharge flow during each sample and fill out on the Discharge Monitoring Report (DMR) in accordance with State permit regulations. All DMR’s will be forwarded to the COR at least 7 days prior to them being due to MoDNR.

5.7 INSPECTION AND SAMPLING. The contractor will inspect and sample all permitted sewage treatment systems operated by the government as shown in the PWS attachments. The contractor will ensure the system is operating properly and in accordance with all Federal, State and local regulations as well as meeting all permit requirements. The contractor will inspect, sample, and perform PM on the systems to include but not limited to ensuring all valves are operating properly, switches and float switches are functioning properly, all pumps are in good repair and functioning properly, vent pipes are not plugged, waste water dispersal systems are set properly and performing as needed, electrical systems are safe and in good repair, there is no vegetation growing in any exposed sand, all pressures are within the normal range, and the discharge locations are not clogged or otherwise disrupted. The contractor will utilize the PWS attachments to perform the inspection and PM on the advanced systems.

5.8 PERMITTED SEWAGE WASTE WATER SAMPLING/INSPECTION. All permitted sewage treatment facilities in the Table Rock recreation areas will be sampled according to the appropriate state regulations, permits and procedures. During the inspection of the permitted system, the contractor will check and maintain appropriate level of Calcium Hypochlorite (Bio-Sanitizer Tablets - Chlorine) and Sodium Sulfite tablets (Bio Neutralizer Tablets – De-Chlorination). Inspections/PM and Sampling will be conducted during the same site visit... Samples will be sent to an approved state laboratory for analysis. It is the contractor’s responsibility to provide a copy of the laboratory’s state certification during the pre-work meeting. The contractor will not be allowed to start work under this contract until certifications have been provided. Inspection reports will be provided to the government for each inspection that was performed.

These inspection reports will be turned in at the time of the invoice for the work in question. These reports will include anything pertinent to the safe and efficient operation of the plants. It is highly recommended that the contractor visit the plant prior to placing a bid.

5.9 PERMITTED WASTE WATER SYSTEMS SAMPLE SCHEDULE. Samples will be taken according to the schedule in Attachment 6 - Inspection and Sampling Schedule for Permitted Systems. The Contractor will insure that Discharge Monitoring Reports (DMRs) are delivered to the Project Office POC at least 7 days prior to the due date of the DMR in accordance to State Regulations. A DMR will be submitted even if “no discharge” is the result of the sample.

5.10 SAMPLES RESULTING IN VIOLATION. Contractor will provide written justification for any sample with an analysis result in violation of the limits of the permit. This will be provided to the contract POC within 24 hours of receipt of analysis report from the lab. A decision will be made at the time on how to proceed with resolution of the problem. If it is determined the problem is a result of improper actions by the contractor, subsequent steps to remedy the problem will be taken by the contractor at no cost to the government. The contractor will be required to provide recommendations on how to prevent future violations.

5.11 DELIVERABLES SCHEDULE:

Deliverable Frequency # of Copies Medium/Form at Submit To

Quality Control Plan which will include Employee names and information.

Safety Plan/Hazard Analysis

Operator Certifications for person performing inspections and PM on Permitted Treatment Facilities

Lab Certification

Proof of Insurance

Once within 7 Days of Contract Award

1 Copy

Hard Copy or e-mail

Gary Hill 4600 State Hwy 165 Branson, M O 65616 501-340-1939 gary.l.hill@usace.army.mil

Quality Control Reports to include location and amount of sludge and solids removed along with the location of where it was delivered and discharged.

With Every Invoice

1 Copy Hard Copy or

Same as above.

Copies of Inspection/Sampling Log Book

With Every Invoice

1 Copy Hard Copy or e-mail

Same as above.

All Inspection Reports With Every Invoice

1 Copy Hard Copy or

Same as above.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable safety regulations, publications, manuals, and local policies and procedures. EM 385-1-1, OSHA, Etc.)

6.2 The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures set forth by all environmental agencies such as MODNR, Arkansas Department of Health, EPA, and all other applicable parties.

7. SUMMARY OF PWS ATTACHMENTS:

7.1 Attachment 1 – Security Requirements

7.2 Attachment 2 – Performance Requirements Summary

7.3 Attachment 3 – Quality Assurance Surveillance Plan

7.4 Attachment 4 – Table Rock Mileage Chart

7.5 Attachment 5 – Facilities List

7.6 Attachment 6 – Sewage Facility Sampling Schedule