PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Request for Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, and quality control necessary to assist with the Yellow Ribbon Reintegration (YRRP) Event as defined in this PWS.

1.2. Background: The Yellow Ribbon Reintegration Program (YRRP) requires two (2) days of venue and

(2) days of food services. The event will be held on Saturday, March 10, 2018 from 6:00am – 6:00 pmand Sunday, March 11, 2018 from 6:00am – 6:00pm.

1.3 Requirement: Venue has to be located in the Tupelo, MS area which is closest to the hosting unit.

YRRP will be required to setup on Friday, March 9, 2018 from 2:00pm-4:00pm. The venue space will be used for a Yellow Ribbon event for the Mississippi National Guard.

ROOMS: YRRP will be requiring a total of eight (8) rooms (1 briefing room, 1 breakout rooms, 4 child care, 1 provider and 1 dining).

Child Care Rooms: YRRP will need three (2) eight foot tables in all childcare rooms.

Briefing Room: YRRP will need one thousand one hundred (1,100) chairs with tables available in briefing room in banquet style.

Breakout Rooms: We require five hundred fourty (540) chairs arranged in theater style.

Lobby Area: YRRP will need twenty five (22), eight foot skirted tables with two (2) chairs per table in the function lobby for providers to set up.

Dining Room: Lunch buffet will require enough tables and chairs to seat one thousand one hundred (1100) adults.

Food: YRRP requires two (2) Entrée lunch buffets for one thousand one hundred (1100) adults and one hundred and twenty (120) Kid lunches.

Saturday, March 10, 2018 to include:

Adult Lunch: Salad, Fried Fish, Salisbury Hamburger Steak and Gravy, 2 Vegetables, 1 Starch Salad, 1 Dessert, Ice Tea and Water.

Kid’s lunch to include: Hamburgers, Chips, Apple Slices, 1 Dessert, Juice and Water.

Sunday, March 11, 2018 to include:

Adult Lunch: Salad, Fried Chicken, Meatloaf, 2 Vegetables, 1 Dessert, Ice Tea and Water.

Kid’s lunch to include: Chicken Tenders, Macaroni, Apple Slices, Dessert, Juice and water Snacks: YR requires one hundred twenty (120) Kid’s snacks on:

Saturday, March 10, 2018 to include: Goldfish, Yogurt and Juice Sunday, March 11, 2018 to include: Gold Fish, Fruit Cups, and Juice.

Coffee Service and Water Services: Morning coffee and water services will be provided between the hours of 6:30a.m. – Until we have reached our contracted gallon amount on Saturday, March 10, 2018 and Sunday March 11, 2018

1.2.1 Audio and Visual: YRRP will require Audio/Visual Tech support. We will need two (2) screens, two

(2) dress kits, two (2) microphones with standing podiums, one (1) wireless lavalier microphone and one

(1) wireless UFH Microphone. We will also need an AV Cart in all briefing and breakout rooms. Main briefing room will require a dress kit around the screen. Wireless internet will need to be provided in briefing and breakout rooms.

Disclaimer: If security is needed, the venue will provide adequate personal for the allotted time.

1.2.2 Period of Performance (PoP): Setup will need to begin on Friday, March 9, 2018 NLT 12:00pm and end at 5:00pm. The conference will be held Saturday, March 10, 2018 from 6:00am – 6:00 pm and Sunday, March 11, 2018 from 6:00am – 6:00pm.

1.3 General Information:

1.3.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) defect rate(s).

1.3.2 Place and Performance of Services: The contractor shall provide services in the Tupelo, MS area which will hold the adequate amount of spacing for one thousand one hundred (1,100) adults and one hundred and twenty (120) children as described in this PWS. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks.

1.4 Required Information

1.4.1. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described in FAR 22.17.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 17 (Ver.

Jun 2014)

2.1.4 QUALITY CONTROL. All necessary measure taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.5 CONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

COR Contracting Officer’s Representative DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan