W9127N23R0018 - QAR Services.pdf

SEE ADDENDUM

(No Collect Calls)

W9127N23R0018 08-May-2023

b. TELEPHONE NUMBER

503-808-4398

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 07 Jun 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9127N9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CORY R PFENNING

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$17,500,000

NAICS:

541614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF145

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9127N23R0018

Section SF 1449 - CONTINUATION SHEET

BASIS FOR AWARD

A. General.

(1) This acquisition is being conducted using 8(a) competitive set-aside selection procedures and the best value trade-off process. The Government intends to award up to five (5) MATOCs to the responsible offerors whose proposals represent the best value to the Government after evaluation in accordance with the factors in the solicitation. The Government reserves the right to accept other than the lowest-priced offer or to reject all offers.

(2) In the context of this acquisition, “offeror” refers to the proposed prime contractor.

(3) All proposals received will stand alone and be considered complete and final. The evaluation board will not consider any information or data incorporated by reference or otherwise referred to. The successful offerors will be selected solely on the basis of the evaluation factors set forth below. Accordingly, proposals submitted in response to this solicitation shall provide clear, complete, concise, and straightforward responses to the evaluation factors. Elaborate proposals, color brochures, and other excesses are discouraged.

(4) The Government intends to make an award without discussions but reserves the right to conduct discussions should discussions prove to be necessary or advantageous to the Government. Because the Government does not intend to hold discussions offerors are encouraged to include their best pricing in their proposal.

(5) Joint Ventures (JV). A joint venture is defined as follows: a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as “teaming agreements” or “strategic alliance” which are not recognized as bona fide joint ventures for the purposes of this solicitation. A company that is part of a joint venture shall submit a legally binding joint venture agreement. Joint ventures shall include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. If submitting a proposal as a joint venture, the past performance of each of the joint venture partners can be submitted for the joint venture entity. The past performance for each joint venture partner will be considered the past performance of the joint venture entity. Page and project form limits apply to the joint venture as a whole. Prospective offerors that submit proposals may not change their firm (including Letters of Commitment (LOC) and proposed subcontractors) or their Joint Venture firms, if selected to submit Final Proposal Revisions (FPR).

A small business joint venture offeror must submit, with its offer, the representation required in paragraph

(c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.”

(6) The successful offeror will be selected solely on the basis of the evaluation factors set forth below.

Accordingly, proposals submitted in response to this solicitation should provide clear, complete, concise, and straightforward responses to the evaluation factors. The offeror’s technical proposal will be incorporated into the awarded contract.

B. Evaluation Factors.

The Government will evaluate proposals under the following factors:

Past Performance (Factor 1) Price (Factor 2)

The non-price factor is considered approximately equal to price.

5. SUBMISSION OF PROPOSALS AND EVALUATION

A. Administrative Details and General Instructions: Proposals are due no later than the time and date specified in Block 8 of Standard Form 1449

(1) General Proposal Format.

The proposal shall be in electronic Portable Document Format, filename extension “.pdf” and suitable for viewing in Adobe Reader. Offerors shall bookmark and label each electronic PDF to afford easy identification from the proposal table of contents.

Title Page. Include the offeror’s name and address, phone number and email address, title of the solicitation, solicitation number, and date of submittal clearly identified on the first page of the PDF.

Table of Contents. Each volume of the proposal shall contain a detailed and complete table of contents. .

Submissions. PDF pages containing text are expected to be 8 ½ x 11 inches with at least one-inch margins at the top, bottom, and both sides. Paragraphs should be separated by at least one blank line. A standard 11-point font in either Arial or Times New Roman is required. The use of hyperlinks in proposals is prohibited.

Organization charts or schedules or atypical sized pages. An 11” x 17” PDF format may be used.

Larger format drawings or tables may also be used.

All information must be confined to the appropriate volume. Each volume of the proposal is expected to contain a table of contents, summary section with a brief abstract of the volume, and the narrative discussion.

(2) Proposal Content Limitations.

The Offeror must confine the proposal to relevant information and documentation sufficient to provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of the proposal.

The page count is at the discretion of the offeror. The single non-price factor of Past Performance, and its corresponding proposal volume, is not limited to a specific maximum page count. Each offeror is encouraged to provide a non-price proposal that is concise and does not include superfluous information unrelated to the evaluation of the non-price factor.

Extraneous information provided in the proposals will not be considered in the evaluations; therefore, the offeror should only provide information that satisfies the solicitation requirements. Merely restating the solicitation without sufficient elaboration demonstrates a lack of understanding of the requirement.

Proprietary information must be clearly marked.

(3) English Language Requirement.

In order for a proposal to be considered, it MUST be prepared in ENGLISH.

B. Content of Proposals: All proposals must be prepared in two volumes: A technical proposal (Volume I), and a price proposal (Volume II). Each of the volumes shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal (Volume I) must not contain reference to price. The narrative and content structure of the proposal shall follow the format shown under Volume I below. Offerors that fail to submit a complete proposal may be excluded and thus receive no further consideration for award.

(1) Technical Proposal, Volume I: Provide one (1) electronic proposal in Portable Document Format, filename extension “.pdf” and suitable for viewing in Adobe Reader. Volume I shall consist of information for the one non-price factor, listed in tabular form, as noted below. Repeating or restating the specifications without sufficient elaboration will be determined to show a lack of understanding of the requirement.

Volume I – Non-Price Factors

Tab 1 – Factor 1 – Past Performance

(2) Price Proposal, Volume II: Provide one (1) electronic proposal in Portable Document Format, filename extension “.pdf” and suitable for viewing in Adobe Reader of a complete and detailed Price Proposal on the forms provided in the solicitation. Provide pricing and complete all line items on Standard Form

1449 (SF 1449).

The price proposal is to provide pricing of the Sample Task Order, provided as Attachment A2 of the Regional QAR Services MATOC PWS included in the solicitation, and must be prepared in accordance with the following and must include:

Tab 1 – SF1449, Solicitation, Offer, and Award.

The SF1449 shall be filled out completely by the offeror and signed by an official that is authorized to bind the company. The offeror shall also acknowledge all amendments to the solicitation in accordance with the instructions on the Standard Form 1449 .

Tab 2 – Section 00 10 00, Proposal Price / Bid Schedule.

The offeror shall fully complete this section.

Tab 3 – Representations, Certifications and Other Statements of Offerors.

The offeror shall complete all representations and certifications in Section 00 45 00 and also ensure current registration and completed/updated Annual Representations and Certifications on the System for Award Management (SAM) website, www.sam.gov.

Tab 4 – Banking and Bonding Points of Contact.

The Government is required to determine a contractor’s responsibility. Accordingly, the offeror shall provide contact information (company name, point of contact, address, email address, and phone number) for the offeror’s bank and bonding institutions.

C. Submission of Proposals: Proposals are due no later than the time and date established in Block 8, SF 1449.

There will not be a public proposal opening. Proposals received after the date and time in block 8 of the solicitation will be considered late and will not be considered for award.

Offerors shall submit their proposals via email to Darrell Hutchens, Darrell.D.Hutchens@usace.army.mil, and Cory Pfenning, Cory.R.Pfenning@usace.army.mil. Offerors should enter a description for every file submitted. For files over 20 megabytes (MB) the offeror shall break the file into smaller files sent via separate emails, each marked to identify which number the email is relative to the total number of emails submitted (i.e. “one of four”). Once all the emails submitted have been received, the Government will confirm receipt via return email. If an offeror submits multiple proposals, the Government will only consider the last proposal submitted prior to the due date and time.

The electronic proposal shall be in Portable Document Format, filename extension: “.pdf” and suitable for viewing in Adobe Reader. Offerors shall bookmark and label each electronic PDF to afford easy identification from the table of contents.

Do not assume submission will be instantaneous. File size and number of files submitted shall be considered.

Offeror/Teammate/Subcontractors should allow adequate time for submission completion because the entire proposal (i.e. offerors submission and all teammate/subcontractor(s) independent submissions) must be received by the time and date specified in Block 8 of Standard Form 1449, or SF 30 if applicable.

To avoid rejection of an offer, the offeror must make every effort to ensure its electronic submission is virus-free.

Proposals, or portions thereof, submitted with the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).

The requirement that an original and copy(ies) be submitted as found in block 8 of the SF1449 is satisfied through the electronic submission. Additionally, electronic submission of the bid guarantee, when a bid guarantee is required, is due with the bid submission (mailing a bid guarantee is not allowed).

6. EVALUATION FACTORS

Phase One: Volume I – Technical (Non-Price) Submission Requirements and Evaluation Method

FACTOR 1 (TAB 1) – Past Performance

Submission Requirements:

The offeror shall submit past performance information for no more than four completed contracts performed not more than five (5) years before the solicitation issue date, that are similar in size and scope.

Projects considered similar in size to this project are (1) valued at $50,000 or more and (2) include third-party operational value of $500,000.00 or more..

Projects considered similar in scope to this project demonstrate the offeror’s past performance in monitoring on-site activities of third party contractor operations including providing quality assurance representative services similar to this solicitation. This includes:

Contracts with Government agencies and private industry in terms of cost control, quality of work, safety, and compliance with schedules;

Contracts providing quality assurance services for dredging, mechanical, electrical, and commissioning activities; and

Contracts where multiple services were simultaneously provided over a geographically dispersed region.

Additional consideration may be given for projects performed within the geographic bounds of the designated region.

If an offeror chooses to submit past performance on a contract that is not yet complete as of the date of submission, the Source Selection Evaluation Board may review that contract’s past performance, the current status, and state of completion to consider it for inclusion as one of the four contracts evaluated for relevancy from that offeror. It is at the sole discretion of the Government whether an incomplete contract submitted by the offeror is to be considered for evaluation by the Source Selection Evaluation Board.

If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, the offeror shall submit it with the proposal.

If there is not a completed CPARS evaluation, the offeror shall submit a Past Performance Questionnaire (PPQ) for the project. See Attachment A. Do not submit a PPQ when a completed

CPARS is available.

o If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

o Offerors should follow up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government's point of contact, Darrell Hutchens via email at Darrell.D.Hutchens@usace.army.mil prior to proposal closing date. The offerors shall instruct the clients to refer to the solicitation number in the subject line.

o PPQs are source selection materials. All successfully submitted PPQs will receive an email confirmation upon receipt. If the offeror does not receive the confirmation, it is the offeror’s responsibility to follow up to ensure the Government has received the information.

Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other procurements. However, this does not preclude the Government from utilizing previously submitted past performance information in the past performance evaluation.

Offerors may provide explanation on problems encountered on past projects, whether the project was submitted by the offeror or is a project that the offeror did not submit but for which there is a CPARS evaluation, and the corrective actions taken by the offeror.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS (Past Performance Information Retrieval System) including CPARS, using all CAGE/DUNS (Commercial and Government Entity Code/Data Universal Numbering System) numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), FAPIIS (Federal Awardee Performance and Integrity Information System), Electronic Subcontract Reporting System (eSRS), or other databases, telephone interviews with organizations familiar with the offeror’s performance, Government personnel with personal knowledge of the offeror’s performance capability, and any other known sources not provided by the offeror.

Past performance information retrieved through PPIRS, CPARS, or other sources are not subject to the same evaluation criteria but will instead be reviewed for recent negative performance, trends of negative performance, and any other performance information that may negatively impact the offeror’s Confidence rating.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the offeror.

A maximum of four (4) contracts will be evaluated. If an offeror disregards these instructions and submits more than four contracts, only the first four contracts will be evaluated. Offerors should describe each contract with enough detail to ensure that the Government can meaningfully assess how well the contracts submitted meet the evaluation criteria outlined below.

Evaluation Method:

The past performance evaluation results in an assessment of the offeror’s probability of successfully performing the required effort. The assessment is based on the offeror’s record of relevant, recent, and quality past performance information that pertain to the contract outlined in the solicitation requirements. The recency and relevancy of the information, source of the information, context of the data, and general trends in the contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each offeror.

There are three aspects to the past performance evaluation: recency, relevancy (including text of data), and quality (including general trends in contractor performance and source of information).

The first aspect is to evaluate the recency of the offeror’s past performance. For this solicitation, recent projects are those completed within five (5) years of the solicitation issue date. As previously noted, the Government has discretion to consider contracts submitted by the offeror that may not be complete as of the date proposal submissions are due. Past performance is considered either as recent or not recent.

The second aspect is to determine how relevant a recent effort accomplished by the offeror is to the work required by the solicitation. There are four levels of relevancy as shown in the table below.

PAST PERFORMANCE RELEVANCY

RATING DESCRIPTION

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The third aspect of the past performance is to determine how well the offeror performed on its past performance projects. If any performance issues are identified related to cost control, quality of work, safety, compliance with schedules, or other areas that may negatively affect contract performance, the Government will consider the number, type and severity of the problems and effectiveness of corrective actions taken.

Based on a consideration of those three aspects for each project, the Government will assign a final Performance Confidence Assessment Rating for this factor. The Government will review the past performance information and determine the quality and usefulness as it applies to performance confidence assessment. In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings using the table below.

PERFORMANCE CONFIDENCE ASSESSMENT

RATING DESCRIPTION

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without a record of relevant past performance or for which information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance, and therefore may receive a “Neutral Confidence” rating.

Volume II – Price

Evaluation Method:

The Price Proposal will be evaluated to determine fairness and reasonableness. For evaluation purposes, the total evaluated price will be calculated by adding the total price for all optional items to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options.

The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

CONTRACT MINIMUM/MAXIMUM

(a) During the life of the contract, the Government shall be obligated to order services in the minimum task order amount of $3,000.00 and maximum task order amount of $500,000.00.

(b) The aggregate value of all task orders shall not exceed $5,000,000.00, during the life of the contract.

TASK ORDER PROCEDURES

TASK ORDER PROCESSING PROCEDURES.

1. When the Government requires work under this contract, the Contracting Officer within the Portland, Walla Walla, or Seattle District will issue a Task-Order Request for Proposal (RFP) to each Contractor awarded a contract from this solicitation in accordance with Federal Acquisition Regulation Part 16. The proposals received from the Contractors will be competed, unless the Contracting Officer justifies an exception to fair opportunity in the contract file. The task-order RFPs will include a statement of work describing the work to be performed, any special instructions and conditions, evaluation criteria, and a completion schedule for the project. Task orders may also be handled by electronic means (e.g., email), facsimile or telephone for urgent requirements.

2. The contractor shall prepare a proposal in accordance with the requirements of the task-order RFP and this contract. The contractor shall respond within 2 weeks, unless otherwise stated in the RFP, by submitting a proposal to the Contracting Officer. The proposal shall contain detailed pricing information which will support proposed labor hours, material quantities and costs, and any other associated costs that may be required during work performance. Price proposals must be consistent with the current rates negotiated in the base contract.

3. There may be a need for the contractor to attend a pre-proposal site visit / conference for projects, which would be necessary for preparation of a proposal and to reaching an understanding of the results desired by the Government. Failure to attend may not be used as an excuse for omission or miscalculation in proposals. The contractor will not be reimbursed for attendance at pre-proposal site visits, conferences, proposal preparation, negotiations, or other pre-award costs.

4. The proposals received from the Contractors in response to the Task-Order Request for Proposal (RFP) will be competed between each of the contracts awarded from this solicitation. The proposals will be evaluated according to the methodology established at the task order level. Task orders will be either for a firm fixed-price or a not-to-exceed (NTE) price for the items set forth in the task-order RFP. Upon conclusion of satisfactory negotiations (if required), a task order will be issued by the Contracting Officer reflecting the negotiated order price and payment terms as outlined in the Statement of Work. The task order will contain an original or electronic signature by the Contracting Officer, and will be forwarded to the contractor via mail, facsimile or electronic means.

5. The task order completion schedule shall commence upon receipt of written, verbal, or electronic notice of award, and shall end as specified in the Statement of Work. The contractor shall insure that all task-order work is completed and that submittals are made in accordance with the time allowances and progress schedule set forth in the Statement of Work. The schedule is subject to adjustment by the Contracting Officer, in writing, for material delays on the part of the Government and for conditions beyond the control of the parties hereto.

6. The contractor is advised not to perform any services under this contract requested by any person other than the Contracting Officer, orally or in writing, which is considered to be a change in the work or services required by this contract or a negotiated task order that would necessitate an adjustment in task-order price, until the contractor has made a proposal to the Contracting Officer covering such change in services, and both parties have negotiated a mutually satisfactory modification to the task-order price and the contractor has received either written, oral or electronic notice of modification award or verbal direction to proceed from the Contracting Officer.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Quality Assurance Representative (QAR) Services for Civil Works and Military Construction Projects

Portland District (NWP), Walla Walla District (NWW), & Seattle District (NWS) Date: March 17, 2023

1.0 General.

This is a non-personal services contract to provide quality assurance representative (QAR) services. Contracts may include request for quality assurance services on civil works, general and military construction, dredging, or services and supply contracts.

The Government shall not exercise any supervision or control over the Contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Work to be performed does not fall under the Brooks Act. Under this contract, the Contractor is prohibited from performing architect-engineer type services that require professional registration or design-related services, which require supervision by a registered professional. The Contractor is prohibited from performing survey or mapping services associated with architect-engineer type planning, development construction, design, or alteration of real property.

Services shall not be provided which are considered closely related to inherently governmental functions. Under no circumstances will this Contract be utilized in a manner which would require the Contractor to manage or direct another Contractor, nor in a manner such that the Contractor might influence official evaluations of other Contractors directly or indirectly. Contract personnel have no authority to over-ride the terms of a construction project administered by the USACE, direct the construction personnel in their work activities, or to modify or change the construction requirements in any way for projects on which they are providing quality assurance inspection services.

1.1 General Description of Services.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform quality assurance services as defined in this Performance Work Statement (PWS), and within each task order, except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract and each task order.

1.2 Objective.

The U.S. Army Corps of Engineers (USACE) is seeking a Contractor that can provide QAR services on civil works, military construction, general construction, dredging, or services and supply contracts to monitor contractor progress and document compliance with the plans, specifications, and ancillary documents. The work to be performed will support US Army Corps of Engineers (USACE) Construction Division / Branch missions, primarily within the boundaries of the Portland District (NWP), Seattle District (NWS), and Walla Walla District (NWW). QAR Services will be awarded through task-order-specific performance work statements (PWS), solicited on an as-needed basis.

1.3 Background and the USACE Districts’ Mission.

The Districts’ Civil Works mission is varied and wide-ranging. Its multi-purpose projects provide benefits for navigation, flood risk management, hydropower production, fish and wildlife, environmental stewardship, recreation, irrigation, and municipal water supply.

The Districts’ Military Construction missions offer a wide range of services to its military and non-military customers; typical projects include new construction or renovation of residential and military housing, barracks, operations centers, office/classroom buildings, vehicle maintenance facilities, child development centers, and utilities. The Districts’ Federal Environmental missions include restoring degraded ecosystems;

stream restoration; constructing sustainable facilities; regulating waterways; managing natural resources; and cleaning up contaminated sites.

1.4 General Scope.

QA services for civil works, military construction, general construction, dredging, or services and supply projects are to be performed. Services include assessment and monitoring of compliance with plans, specifications, and ancillary documents; quality assurance review of submittals, reports, plans, studies, technical documents, and any other contractor-provided documents to assure compliance with plans, specifications, and ancillary documents (including codes); monitoring of compliance with safety and environmental requirements and regulations; documenting (including photographs) and reporting of findings to the Contracting Officer’s Representative (COR); and other similar non-design tasks, as necessary. Each task order will incorporate the expanded scope of work, which is specific to the services for that task order, in accordance with the services categories in the basic contract.

1.5 Contract Type, Period of Performance, and Total Amount.

This Firm-Fixed-Price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract has an ordering period of five years. Each task order will include its own period of performance appropriate for the awarded scope of work. Funding will be allocated per task order. The total amount of the contract shall not exceed $5,000,000.00. The minimum guarantee for this contract will be $3,000.00, available for invoicing by the awardee only should no other task orders in aggregate exceeding the minimum guarantee be awarded.

1.6 Place of Performance.

The work to be performed under this contract will primarily be performed within the geographical boundaries of the Portland District, Seattle District, and Walla Walla District. The approximate geographical boundaries of each District may be viewed at https://www.usace.army.mil/Missions/Locations/. The Contractor will be operating within multiple states and is to be thoroughly licensed and familiar with Federal and State laws or requirements for conducting their business within each state. Each task order will establish a more specific place of performance for that specific task order.

2.0 General Quality Assurance Services Requirements.

QAR inspection varies in nature and duration. Project requirements, weather, and local site conditions could necessitate changes to the projected schedule for performance by days or months. The physical location of projects varies and may include all projects assigned to the NWP, NWS, and NWW. For some projects and locations, the Quality Assurance Representative (QAR) will be required to stay on the project continuously during project operations to monitor work (e.g., QAR shift work may not be allowable in support of dredging operations; therefore, a single QAR will live aboard for the period defined in the task order).

2.1 Quality Assurance Representative (QAR).

QAR shall be the term used under this contract and the specific task orders designating the quality assurance personnel provided by the contractor to conduct the quality assurance services required. QAR personnel shall provide support as detailed in the task order providing services and deliverables to the COR. It is expected that the QARs will work daily, from inception and until the physical completion of the project, but workload requirements may limit the time of performance to specific work windows or multiple projects.

2.2 Government Personnel & Points of Contact.

Contracting Officer (KO).

Sole authority to enter into, administer, and/or terminate the subject contract and task orders placed against it.

Contracting Officer’s Representative (COR).

To be assigned per individual task order. Day to day operations and duties as assigned by the KO. Not authorized to make changes to the contract; however, authorized to monitor compliance to the contract. Monitors all technical aspects of the contract and assists in contract administration. Authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractors’ performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Task Order Point of Contact (POC). To be assigned as needed per individual task order in a supporting role to the task order COR. This individual has no authority to make changes to the contract.

2.3 Communication and Correspondence.

All correspondence regarding contractor performance shall be sent to, and made through, the COR and POC at the address shown in the invoicing instructions of the individual task order. QAR personnel shall accomplish the work in accordance with (IAW) the terms and conditions of the base contract and the individual task order.

General communication between the QAR personnel and COR or POC is permissible and anticipated on a regular (if not daily) basis for purposes of deliverable submission, making observations on the construction contractor’s work, alerting the Government to problems or other items of immediate action, among other reasons. However, the Government shall not supervise, direct, or have any direct control over the contractor’s personnel.

2.4 Task Orders and Assignment of Work.

Services for each assignment will be requested by the KO and executed via individual task orders. Each assignment will provide additional details within the task order scope including, but not limited to:

(1) Location of work;

(2) Shifts to be worked;

(3) Type of work to be performed;

(4) Number of QARs anticipated;

(5) Scope of work by the construction (third party) contractor;

(6) Specific methods to be used by the contractor, if any;

(7) Special equipment requirements;

(8) Task order period of performance;

(9) Performance Requirement Summary;

(10) Deliverable Schedule;

(11) Travel;

(12) Technical exhibits as needed;

(13) End result expected by the KO; and

(14) Reports to be submitted, or other deliverable requirements.

2.5 Post Award Conference / Periodic Progress Meetings.

The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Individual task orders may require additional meetings as requested at no additional cost to the Government.

2.6 Government Furnished Property (GFP), Equipment, and Services.

It is not anticipated that GFP will be regularly provided to the contractor in support of this contract. The Government may provide desk space, telephone access, and computer access at construction offices for certain projects depending on the availability of resources for that project and if the COR determines necessary. Occasionally, contractor personnel may be assigned Government equipment (e.g., Water Quality Monitoring equipment, testing equipment) using ENG Form 4900, Property Control Receipt. The contractor will be responsible for this equipment while it is in the possession of the contract personnel and will be responsible for repairs/replacement of the equipment if it is lost or damaged in any way, regardless of the cause of the loss or damage.

2.7 Contractor Responsibilities for Services.

The contractor shall be held responsible for the accuracy, quality and completeness of the services to be provided. The contractor must provide services within 30 calendar days after the issuance of a task order (unless noted or agreed upon otherwise). In performing required services, the contractor shall provide all management necessary in receiving assignments, planning, training personnel, checking completed work, and reporting results. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS and within each issued task order. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce is essential. Except as otherwise provided herein or within the individual task order, the contractor shall furnish all plant, personnel, transportation, fuel and supply materials as necessary to perform the services required in each task order.

2.8 Contractor Furnished Items and Services.

The contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract. The following represent general equipment and items expected to be furnished by the contractor for performance of work under this contract.

2.8.1 Calculator.

The contractor shall furnish a calculator at each project site where one or more contractor employees are employed. Calculators shall be electronic type capable of operation by batteries and have capability of 10-digit display. A mobile cellular phone equipped with a calculator may be used in lieu of providing a separate calculator device.

2.8.2 Mobile Cellular Phones.

The contractor shall furnish a method of communication between the Government and contractor personnel such that the QAR personnel can be reached at all times while at the project location. This may be delegated by specific task order requirements based upon project locations (e.g. including requiring use of a satellite phone for remote sites).

It is the contractor’s responsibility to provide personnel with communication means regardless of the physical location.

2.8.3 Personal Protective Equipment.

The contractor shall furnish approved personal protective safety equipment (PPE) such as safety footwear meeting ANSI Z41, hardhats distinct in appearance and differing in markings from Government issued hardhats, safety glasses, high visibility apparel, personal floatation devices, gloves, eye and hearing protection, as described in the Corps EM 385-1-1, Safety Manual. Face coverings, hand sanitizer, disinfectant wipes, and other COVID-19 mitigation supplies must be provided by the contractor. Additional contractor furnished equipment may be specified as needed on a per Task Order basis.

2.8.4 Camera.

The contractor shall provide a digital camera to record project events. At a minimum the camera shall be capable of 10 megapixels resolution, 3x optical zoom, LCD screen and nighttime flash. Personnel shall be knowledgeable in camera operations. Camera shall be equipped with a means to download pictures on digital memory cards and directly to a laptop with a USB connection. A mobile phone equipped with a digital camera meeting or exceeding this requirement may be used in lieu of providing a separate digital camera device.

2.8.5 Laptop.

The contractor shall provide a portable laptop to be used in the field or office. The Laptop will NOT be permitted to connect directly to USACE networks either via ethernet or wireless access point; it is the responsibility of the contractor to provide Internet connectivity at all times and in all locations (see paragraph directly below). Laptop shall run Microsoft Windows operating system along with Microsoft Office, Abode Acrobat, and virus scanning software. Operating system and software shall be the most recent version. Hard drive shall be capable of storing sufficient numbers of pictures to document the project events. Laptop shall have a read/write CD/DVD player and USB connections. Laptop shall be capable of downloading pictures taken with a digital camera and writing pictures, Excel spreadsheets, and Word documents to a CD/DVD.

The contractor shall regularly maintain updates of all software and antivirus definitions.

Provide sufficient battery(s) life to work 8 hours before recharging.

2.8.6 Remote Internet Access (“Hotspot”).

The contractor shall provide all personnel with means to remotely access Internet-based resources and for providing photographs and electronic reports, including via RMS 3.0, to the Government. This includes a physical or mobile “hotspot,” tethering from a mobile phone, mobile wi-fi hotspot, satellite hotspot, or similar means. It is the contractor’s responsibility to provide personnel with Internet access means regardless of the physical location.

2.8.7 Vehicles.

Vehicles will be required for personnel on project sites. Numbers of vehicles will be determined for each task order and will be negotiated on a task order basis.

2.8.8 Unsatisfactory Equipment.

Any equipment that the KO or COR finds unsatisfactory for performing the services or not to conform with the requirements of paragraph titled, “Contractor Furnished Items and Services,” shall be replaced immediately upon notification by the COR/POC. All costs to replace such equipment shall be borne by the contractor.

2.9 Example Performance Requirements Summary (PRS).

The contractor requirements are summarized into performance objectives that relate directly to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success. A Performance Requirement Summary similar to the one below will be included in each task order.

Performance Objective

Performance Standard

Method of Surveillance

Acceptable Quality Level

(AQL)

PRS #1

Quality of Personnel Provided

Qualified Personnel Were Provided

Periodic Inspections and Customer Input

2 Discrepancies per Task Order Contract

PRS #2

Quality of Service

Thorough inspections were performed. Work inspected was adequately reviewed against applicable technical requirements.

Reports/drafts were clearly written. Daily reports adequately reflected the inspections done and whether or not the work inspected was in compliance with plans, specs and ancillary documents

Periodic Surveillance and Random Reviews

Minor problems are encountered less than 5% of the time and are resolved in a timely fashion and in a satisfactory manner.

PRS #3

Reporting and Data Accuracy

Reporting information and data entered into designated Government software/systems, or directly provided to the Government contacts, are correct and accurate.

Periodic Review Corrections required less than 5% of the time.

PRS #4

Prompt Quality Assurance Reports and Records

Prepare reports for daily contractor operations within 24 hours of completion of shift or IAW requirements established for the individual task order.

Periodic Inspections 1 discrepancy per quarter

PRS #5

Adherence to Schedule

Contractor personnel always onsite during work hours.

Random Surveillance

98% of the time QA oversight provided during working hours

PRS #6

Observe Safety, Quality & Environmental Concerns

Observe and report any safety, quality or environmental concerns to the COR for resolution. Provide corrective action recommendations to

COR.

Periodic Inspections 1 discrepancy per quarter

PRS #7

Accident Reporting

Report all accidents or incidents as identified in the PWS. Report items needing repair to COR.

Management Information Systems

0 deficiencies permitted

PRS #8

Security Requirements & Identification of Employees

Monitor and report status of security information submitted for non-Government employees who provide work under contracts assigned to the QA;

verify that workers and vehicles are visibly identified as company employees IAW PWS.

Management Information Systems

0 deficiencies permitted

PRS #9

Adherence to Schedule

Personnel requested…