ATTACHMENT_1_-_Performance_Work_Statement_19Q0057.pdf

PERFORMANCE WORK STATEMENT

LOST CREEK LAKE GROUNDS MAINTENANCE,

ROGUE RIVER BASIN PROJECT, JACKSON COUNTY, OREGON

1.0 GENERAL INFORMATION

Description of Services: This is a contract to manage and maintain lawns, unimproved grounds, specific paved areas and trails, and landscaping (hereafter “grounds maintenance”) at the Rogue River Basin Project.

Performance shall be according to the standards herein. The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the service performed. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance as defined within this Performance Work Statement (PWS).

Background: The Rogue River Basin Project (RRBP) of the U.S. Army Corps of Engineers is comprised of three distinct geographical units (aka ‘projects’) - Lost Creek Lake, Elk Creek, and Applegate Dam. These areas require regular grounds maintenance activities including tree trimming, leaf and needle clearing from parking areas, trail maintenance, and other related work. These areas are used by the visiting public as well as employees and contractors of the RRBP. Grounds maintenance is required to keep these areas safe, accessible, and in a state of good maintenance befitting a facility managed by the Army Corps of Engineers.

Grounds maintenance activities required by this contract will occur throughout the year. Some activities will be seasonal in nature or occur irregularly. RRBP grounds provide safe and enjoyable recreation sites and operations areas, including parking areas, trails, and lawns, which must remain free of debris and overgrown vegetation. This requirement is to maintain designated park and administrative areas to a high standard of appearance.

This is a firm fixed priced, performance based non-personal commercial services contract with a base period of performance from 1 October 2019 through 30 Sept 2020, with the option of four (1 year) additional periods outlined within the delivery/performance schedule of this requirement, and to be utilized at the convenience and discretion of the government.

Locations for work to be conducted include: Lost Creek Lake, Elk Creek (Exhibit 1) and Applegate Dam (Exhibit 2 & 5).

2.0 DEFINITIONS

Throughout this PWS, terms are defined as follows:

Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement (DFARS) and authorized in writing by the contracting officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Rogue River Basin Project (RRBP): The destination of where the contract is to take place.

Quality Assurance Evaluator (QAE): A representative of the Contracting Officer's Representative (COR), who normally performs surveillance of the contract work. This person may discuss issues and work performance, and give assistance and guidance, but may not direct work that would incur additional costs or otherwise obligate the Government.

Contractor's On-Site Supervisor: An employee of the Contractor who is a Supervisor who shall be located on the project grounds to continually oversee the work at the time it is being performed, and who shall have authority to represent the Contractor in dealing with the Government, and all subcontractors. The Supervisor shall attend the pre-work meeting, all performance evaluation meetings, and be physically on site when any work is being done.

The On-Site Supervisor may also be the person who does the work, but they must have the above mentioned authority.

3.0 GOVERNMENT WILL FURNISH

All required Corps environmental compliance requirements, regulations, directives, and forms that are required to be completed and/or furnished by the Government.

A reasonable number of keys, necessary to accomplish required work will be furnished. Return of these keys to the Government prior to the termination of this contract is mandatory. Failure to return keys or loss of keys issued may require the Government to re-key the project for security reasons. The Contractor will be held responsible for all costs incurred in the replacement of Project key core system.

4.0 CONTRACTOR WILL FURNISH

4.1 General: The Contractor shall furnish all equipment, repair parts, and supplies, to manage and maintain grounds and landscaping according to the standards set herein. The Contractor shall be required to bring to and remove from the project, that equipment needed to perform the work involved in this contract on a daily basis. All items shall be of industrial quality and shall be approved by the COR prior to use. No on-site storage of any kind is available. The Government shall not be responsible for the protection of contractor equipment.

In addition to items specified in Section 5.0, Specific Tasks to be performed, the following constitutes a partial listing of items the Contractor shall be required to furnish:

a. Grass seed and/or sod

b. Fertilizer

c. Soil amendments, mulches, top soil, bark chips

d. Petroleum, oil, and lubricants

e. Trucks and trailers for transporting equipment and materials

f. Hand tools

g. Hand-operated, power-driven equipment

h. Equipment repair parts

i. Personnel clothing, safety equipment

4.2 Permits and Responsibilities: The Contractor shall be responsible for obtaining all necessary licenses and permits beyond those in Section 3.0 above, and for complying with any applicable Federal, State, County, and Municipal laws, codes, and regulations, in connection with the services of the work within this requirement.

4.3 Public Safety: The Contractor shall maintain the public use areas so as to provide the best possible conditions for safe use by visitors. All areas in which the contractor performs work will be marked or signed in such a manner that any person entering the area will be aware of work being done in the vicinity.

4.4 Lost And Found: It is the responsibility of the Contractor to instruct his employees that all articles of possible personal or monetary value found by the Contractor’s employees must immediately be turned in to the COR.

4.5 Pre-work Meeting: At the pre-work meeting, the Contractor shall submit, in writing, for approval of the COR, the following items:

a. List of employees who will be working for the Contractor

b. Name, address, and telephone number of authorized supervisor.

c. Number of keys required.

d. Description of uniform and vehicle emblem.

e. Contractor's Quality Control Program (QCP).

f. Work schedule for the first month of the contract.

g. List of all subcontractors employed to perform specifications of the contract. This list is to include all license numbers, expiration dates etc.

h. Insurance Certificates.

i. Contractor's Abbreviated Accident Prevention Plan (AAPP), template found at:

http://www.usace.army.mil/Portals/2/docs/Safety/EM%20385-1- 1,%202014%20Sections/Checklists/CESO%20Checklist%20A-01%20AbbrevAPPFINAL.pdf

NOTE: Acceptance of submissions for review does not constitute "Approval of the Contracting Officer’s Representative”. Work will not commence until all deliverables are approved by the COR.

4.6 Other Personnel: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required.

5.0 SPECIFIC TASKS AND REQUIREMENTS

The Contractor shall provide the services for maintaining grounds and landscaping as listed below. No work shall be performed on Federal Holidays or on weekends without the prior approval of the COR.

The Contractor shall be responsible for all repairs or replacement all items which have been damaged during groundskeeping operations, including but not limited to, irrigation systems, damaged lawn areas, signs, structures, etc.

5.1 Grass Mowing on Improved Grounds:

a. Mowers shall be set to cut grass to a height of not less than one and a half inches (1.5”) or more than two and one half inches (2.5”). The grass shall be cut to a uniform height.

b. Precautions shall be taken to maintain equipment (including keeping mowing blades in a sharp condition), such that the Contractor provides a clean, even cut, and prevents scalping, uneven mowing, rutting of the grounds by equipment and/or damage to lawn, trees, shrubs in general.

c. All grass clippings resulting from mowing shall be removed and disposed of by the Contractor in an off-site area approved by the COR.

Locations: Project Office, River’s Edge Park, McGregor Park. See Exhibit 3 - Maps for details.

Schedule: 1 April through 31 October, once per week

Grass Mowing on Improved Grounds- Weekly Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Total

Project Office

X X X X X X

Rivers Edge Park

McGregor

5.2 Unimproved Grounds Weed Mowing:

a. Grass and weeds shall not exceed three inches (3”) in height after mowing treatments of unimproved areas. In the case of areas under decks, in addition to the above, no vegetation shall extend above the deck and all posts pilings and supports shall be treated as in Section 5.3 below.

b. Unimproved grounds shall be maintained free of invasive/noxious plant species.

Locations: McGregor Park & Boat Ramp, Project Office, Takelma Day Use Area & Boat Ramp, and Bridge Hole. See Exhibit 3 - Maps for details.

Schedule: 1 April through 31 July, once monthly

Unimproved Grounds Mowing, once monthly

X X X X

X X X X

Park & Ramp

X

Takelma Day Use &

Ramp

Bridge Hole X X X X 4

5.3 Edging

a. Edging shall occur along sidewalks and curbs in designated areas.

b. All debris resulting from edging shall be removed the same day as the edging was accomplished.

Special care shall be taken while edging around waterways to insure that debris does not get into the water.

c. Areas under decks, cracks and expansion joints in all concrete and asphalt surfaces and curbs shall be treated as needed to prevent the growth of grass and weeds.

d. The COR shall be notified and given written approval 48 hours in advance of use if the contractor proposes use of herbicides within this contract.

Locations: The Project Office, River’s Edge Park, and McGregor Park. See Exhibit 3 - Maps for details.

Schedule: l April through 30 September, once monthly

Edging, once monthly

5.4 Grass Trimming/Weed-whipping

a. Grass trimming shall be performed around trees, sprinkler heads, shrubs, fences, curbs, poles, buildings, structures, and parking lot bumper blocks so that grass or weed height does not exceed the maximum height of the adjacent grass.

b. The COR shall be notified and given written approval 48 hours in advance of use if the contractor proposes use of herbicides within this contract.

c. Special care shall be taken while trimming around the lake to insure that debris does not get into the water.

d. Special care must also be taken to prevent damage to trees, sign posts, etc.

Locations: The Project Office, Rivers Edge Park, Takelma Rec. Area, and McGregor Park. See Exhibits 1 and 3 for details.

Schedule: l April through 30 September, as needed such that grass does not exceed height of mowed areas

Grass Trimming / Weed-Whipping

Rec. Area

5.5 Turf Repair and Re-establishment

a. Areas damaged by vehicular traffic, pollution spills, or normal wear and tear shall be filled in with soil, leveled, seeded or sodded, and maintained to conform to adjacent turf areas. The areas involved normally do not exceed 500 sq. yds./yr.

b. The above area is exclusive of contractor caused damage, which will be the responsibility of the Contractor to repair and will not be included in the normally damaged areas calculations nor be eligible for contractor payment or compensation. Repair of contractor-damaged turf will begin within seven (7) business days after the area is damaged and must be comparable to the surrounding turf within 30 days.

c. When reseeding is used as a method of repair, the Contractor shall use a certified Oregon seed that contains perennial rye, bluegrass, and red fescue - 33% mix.

d. Repair will begin within seven (7) business days after the area is damaged and must be comparable to the surrounding turf within 30 days.

Locations: Any location with mowed lawns on improved grounds (see Section 5.1), Schedule: As needed. Repair of damaged turf will begin within seven (7) business days after the damage is encountered during improved grounds mowing (Section 5.1).

Turf Repair and Re-establishment

As Needed, per Section 5.1 Mowing

5.6 Vegetative Debris (Leaf, Needle, & Cone Litter and Branches) Removal

a. Leaves, needles, cones, and fallen tree limbs and small woody debris shall be removed from improved grounds, roadways, parking areas, sidewalks, steps, curbs, slabs, maintained plant beds, and 0.7 miles of maintained gravel trails within McGregor Park.

b. This task is properly accomplished when no more than 10% of any square foot is covered by the above debris. The COR and the QAE will give due consideration to the effects of wind, rain, and foul weather as applicable.

c. The Contractor will dispose of the debris in an off-site area approved by the COR.

d. Special care shall be taken to prevent the accumulation of fallen leaves and other debris in roadside gutters and storm drains.

e. The Contractor is responsible for keeping drain grate covers and sumps clear of debris. More than 50% of the surface area clogged with debris during any rain shall indicate failure to properly perform this item of work during the scheduled period 1 October to 31 March.

f. The accumulation of leaves, sand, and other debris in drain sumps shall be kept from within two (2) inches of the drain pipe opening. Failure to do so shall indicate a failure to properly perform the function.

Locations: Generally this work will be performed at the Project Office, Rivers Edge Park, Takelma Park and McGregor Park. This shall also include the parking lot at Bridge Hole Fishing Access. See Exhibit 3 - Maps for details.

Schedule: 1 October through 31 March

Vegetative Debris Removal Jan

Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Total

Office X X X

X X X 6

Rivers edge Park X X X

X X X

Rec. Area X X X

5.7 Shrub Maintenance

a. The Contractor shall accomplish all work necessary to maintain shrubs and ground covers requiring maintenance in plant beds indicated in Exhibit 3 - Maps.

b. The objective of the pruning will be retaining the existing shape and natural growth pattern of the landscape plants and control uneven growth. Shrubs are not to be sheared, cut with “weed eaters” or pruned to flat tops or in geometric shapes unless otherwise instructed.

c. Prune shrubs to maintain established vehicle and pedestrian corridors.

d. The Contractor shall not shear shrubs in angular or rounded shapes to conform to curbs. The contractor shall prune back shrubs off curbs and sidewalks by cutting back encroaching branches to a joint or stem junction, retaining a natural shape to the plant.

e. There are approximately 500 shrubs requiring maintenance. The following plants/shrubs are identified for care and pruning as per this contract.

Alpine willow Ornamental Laurel Oregon Grape Mugho Pine Azaleas (assorted varieties) Rhododendron (assorted varieties) Boxwood Barberry Junipers Nandina Salal Heather Spiraea Chinese holly Roundleaf Japanese holly Smoke tree

f. Shrub maintenance activities shall be scheduled as prescribed below, as these activities apply to designated locations with shrubs to maintain.

Locations: The Project Office, Rivers Edge Park, Takelma Recreation Area, and McGregor Park. See Exhibits 1 and 3 for details.

Schedule:

A. February

i. All shrubs – Remove dead, diseased or injured wood, dead leaves and spent flower heads. Thin shrubs by removing approximately 20% of the old branches. Prune branches to a side shoot or branch to control the direction of the shrub’s growth. Remove all stubs and crossing branches.

ii. All shrubs – Prune shrubs to maintain approximate existing height, allowing for 4” – 6” of new (annual) growth.

iii. Prune to maintain existing vehicle and pedestrian corridors.

iv. Cut back alpine willows and spiraea to 8” height.

B. May

i. All shrubs - Remove overlong or unruly plant growth;

trim all shrubs for neatness, retaining the existing natural shape and approximate height of the shrub.

ii. Prune to maintain existing vehicle and pedestrian corridors.

iii. Remove 2/3’s of new growth on the Oregon grape.

C. July

i. All shrubs – Remove overlong or unruly plant growth; trim shrubs for neatness retaining the existing natural shape and approximate height of the shrub.

ii. Prune to maintain existing vehicle and pedestrian corridors.

iii. Cut back alpine willows to 2’ height.

Shrub Maintenance

Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Total*

A

B

C

Rec. Area.

*Letters indicate scheduled sets of activities shown above.

5.8 Lawn Aeration, Overseeding, and Fertilization on Improved Grounds

a. The Contractor shall apply a commercial 24 - 4 - 12 slow release type of fertilizer at areas identified as improved grounds in conjunction with aeration and overseeding of the same areas.

b. Fertilizer shall be applied according to manufacturer’s specifications.

c. Seeding mix shall be certified Oregon seed that contains perennial rye, bluegrass, and red fescue - 33% mix.

Locations: Generally this work will be performed at lawns at the Project Office, Rivers Edge Park, and McGregor Park. See Exhibit 3 - Maps for details.

Schedule: One annual aeration, overseeding, and fertilizer application shall occur at each location in October.

Lawn Aeration, Overseeding, and Fertilization on Improved Grounds

5.9 Plant Beds

a. The contractor shall maintain plant beds so they are completely free of weeds and debris.

b. Hand weeding will be used as the primary method of removal.

c. All weeds and debris will be removed from the plant beds and disposed of in an off-site area approved by the COR.

d. Mulch shall be applied as needed so that plant beds are always covered with bark mulch to a uniform depth of two inches in all areas of beds not occupied by maintained plants.

Locations: Generally this work will be performed at lawns at the Project Office, Rivers Edge Park, and McGregor Park. See Exhibit 3 - Maps for details.

Schedule: 1 April through 30 September

Plant Bed Maintenance

5.10 Road, Parking Lot, Curb and Sidewalk Clearing

a. Mechanically control weeds and remove all other debris (leaves, cones, needles, cobwebs, etc.) in and around specified areas. This includes sidewalks, roads and parking lots indicated in Exhibit 3 - Maps.

b. Upon completion weeds shall not exceed three (3) inches in height.

c. Weed control shall be accomplished for a distance of four (4) feet horizontally away from the edge of curbs, sidewalk, roads and parking lots and shall be performed by a "weed eater" or an equivalent piece of equipment.

d. Weeds that come through cracks must be removed to prevent additional damage.

e. The contractor will dispose of debris in an off-site area approved by the COR.

Locations: Generally this work will be performed at the Project Office, Rivers Edge Park, Takelma Park, and McGregor Park. See Exhibit 3 - Maps for details.

Schedule: 1 April through 30 September

Road, Parking Lot, Curb and Sidewalk Clearing

5.11 Guardrails

a. Vegetation within three feet on each side of the guardrail that crosses the dam structure shall be cut to a height of not more than two (2) inches. The guardrail runs on both sides of the road that cross the dam resulting in approximately 7500 feet of guardrail to maintain.

Locations: Dam Structure, accessed from Dam Viewpoint. See Exhibit 1.

Schedule: Once in April and once in June.

Guardrails

5.12 Trails

a. Mechanically control weeds and vines along 0.7 miles of trails in McGregor Park.

b. Control shall be accomplished for a distance of one foot (1’) horizontally away from each edge of the trail, such that grass, weeds, and vines do not exceed four (4) inches in height.

c. Overhanging limbs and vines shall be cleared to provide clear passage along trails and in picnic areas to a height of seven feet (7’) vertically.

d. Work shall be performed by a "weed eater" or an equivalent piece of equipment, hand loppers, and pruning saws. Weeds that come up through asphalted portions of the trail will be mechanically removed to prevent additional damage to the asphalt.

e. The Contractor shall dispose of the debris in an off-site area approved by the COR.

Locations: Trail maintenance shall begin at the handicapped fishing pier west of the McGregor Park Visitor Center and end upstream at the intersection of the trail and Cole M. Rivers Drive. All trails and picnic sites in McGregor Park are included. See Exhibit 3 - Maps for details.

Schedule: 1 April through 31 October

Trails Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Total

Park Trails

X X X X X X X

5.13 Burrowing Animal Lawn Damage Repair

a. The Contractor shall ensure that all pests such as moles, gophers, and ground squirrels are controlled on all improved grounds. This work includes approximately 5.0 acres of improved grounds as shown on Exhibit 3 maps.

b. Once the pests are removed, the area shall be seeded, planted or treated to conform with the surrounding grounds.

c. The Contractor shall repair and/or replace any pest damage due to lack of control.

d. All pest control shall be accomplished by mechanical means in such a manner as to not compromise the health and safety of park visitors.

e. No poisons of any type shall be used for pest control. Methods of control shall be approved by the COR PRIOR to implementation.

Locations: All improved grounds/lawns at the Project Office, River’s Edge Park, and McGregor Park. All trails and picnic sites in McGregor Park are included. See Exhibit 3 - Maps for details.

Schedule: 1 April through 31 October, as needed.

Burrowing Animal Lawn Damage Repair

As Needed 1 April to 31 October

5.14 Lost Creek Lake Dam Safety Vegetation Removal

a. Cutting and removal of vegetation in and around vegetation free zones as noted on Exhibit 4. To include areas up to 15 feet from dam groin areas, 50 feet of downstream toe and 5 feet away from concrete boundaries of the spillway.

b. Cutting and removal of vegetation in and around the vegetation free zones as referenced on Exhibit 4.

To include areas within 5 feet of the concrete boundaries of the regulating outlet, the lower hill side area behind the powerhouse and a 5 foot diameter area around piezometer stations A-1 thru A-14 to ensure un-encumbered access around the instrumentation access plates.

c. Removal of weeds, blackberry vines and small trees from vegetation free zones on the hatchery barrier dam as noted on Exhibit 4.

d. All vegetative debris shall be removed and disposed of in an off-site area approved by the

COR.

Locations: Embankment dam to include left and right groin areas, downstream toe and area around spillway, regulating outlet facility and the fish hatchery barrier dam area.

Schedule: Once to coincide with end of spring growth (mid to late June) and 1 additional cutting for blackberry vine growths. (August)

Lost Creek Lake Dam Safety Vegetation Removal

Dam

Operations Areas

X X

5.15 Applegate Dam Safety Vegetation Removal

a. Mowing and clearing of weeds around exterior area of Service Building to create a 20 foot perimeter fire break from the south and east sides of the compound.

b. Removal of weeds and blackberry vines from around the Weirs A, B & C. To ensure un-encumbered access around the instrumentation panels.

c. Removal of weeds, blackberry vines from vegetation free zones as noted on Exhibit 5. This is noted as areas up to 15 feet of the groin of the dam, 50 feet off the toe of the dam and 5 feet off the regulating outlet and spillway.

d. All vegetative debris shall be removed and disposed of in an off-site area approved by the

Locations: Project Offices, Embankment dam to include left and right groin areas, downstream toe and area around spillway, regulating outlet facility and the fish hatchery trap and haul area.

Schedule: Once to coincide with end of spring growth (mid to late June) and 1 additional cutting for blackberry vine growths. (August)

Applegate Dam Safety Vegetation Removal

Dam

Operations Areas

X X

**OPTIONAL** SPECIFIC TASKS

Please note: all acreage and distances are approximations only to help estimate scope of work

6.0 Specific Tasks:

6.1 Optional Service: Area Access- Contractor shall clear all weedy vegetation from fences, guard rails, bollards, road right-of-ways, building facilities, kiosks and/or parking areas identified in yellow on the attached map. Manually remove all blackberry, scotch broom, and poison oak impacting recreation areas. Weedy vegetation shall be trimmed to mowed turf height or lower. All parking lots and paved surfaces must be free of debris and obstructions.

6.1.1 Applegate Below Dam Recreation Area- 1.8 ac

6.1.2 Elk Creek (Homestead Trailhead parking area 0.75 ac, Yellow Rock Trailhead parking area 0.5 ac, drafting site parking area 0.5 ac)- approx. 1.75 ac total

6.1.3 Lost Creek Lake (McGregor Fishing Access)- 0.6 ac

6.1.4 Lost Creek Lake (Big Butte Creek/Viewpoint Mike Trailhead, aka Crowfoot Wayside)- 0.75 ac

6.1.5 Lost Creek Lake (Spillway Fishing Access)- 3 adjacent sites, 0.5 ac total

6.1.6 Lost Creek Lake (Medco A Fishing Access)- 0.5 ac

6.1.7 Lost Creek Lake (Peyton Bridge Trailhead)- 1.0 ac

6.1.8 Lost Creek Lake (Catfish Cove Day Use Area)- 0.75 ac

6.1.9 Lost Creek Lake (Fire Glen Campground)- campground impact area above high water mark only, 2.0 ac

6.1.10 Lost Creek Lake (Four Corners Campground)- campground impact area above high water mark only,

4.0 ac

6.1.11 Lost Creek Lake (Takelma Park)- boat ramp area 1.3 ac, 1,500 linear feet of road right-of-ways, day use area .65 ac. Overhanging trees adjacent to boat ramp area must be limbed to 15’ to allow safe ingress/egress of trailered vessels.

6.1.12 Lost Creek Lake (Dam Viewpoint)- 0.6 ac

6.1.13 Lost Creek Lake (Cole M Rivers Drive)- 4,500 linear feet of road right-of-ways

6.2 Optional Service: Elk Creek Trails- Contractor shall clear fallen trees, limbs, vines, poison oak, blackberry, scotch broom and other various debris from Elk Creek trail (approx. 5.5 mi).

Responsibilities shall include but are not limited to: the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, loose rocks etc.), and man-made debris. Trail and shoulders shall be cleared of vegetation to a minimum of three ft. beyond trail edge and ten ft.

high. Paved and natural trails shall be cleared of all surface debris.

6.3 Optional Service: Lost Creek Trails- Contractor shall clear fallen trees, limbs, vines, poison oak, blackberry, scotch broom and other various debris from trails identified below. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, loose rocks, etc.), and man-made debris. Blackberry canes shall be cut less than 1 foot sections, and scotch broom shall be removed with roots intact. Trail shall be cleared of vegetation to a minimum of three ft. wide and seven ft. high. Paved and natural trails shall be cleared all surface of debris.

6.3.1 Rogue River Trail around Lost Creek Lake- 24 mi

6.3.2 Rogue Canyon Trail- 2.25 mi

6.3.3 River’s Edge Fishing Access to Dam Viewpoint Trail- 1.0 mi

6.3.4 McGregor Park to Crowfoot Wayside trail- 0.7 mi

6.4 Optional Service: Gutter Clearing- Fully clear all gutters associated with the following buildings:

6.4.1 Takelma Park Restrooms

6.4.2 River’s Edge Storage Building, Picnic Shelter and Restrooms

6.4.3 McGregor Park Visitor Center

6.5 Optional Service: Excess Litter Removal- remove all litter and abandoned property greater than 5 feet from trash receptacles throughout the areas below. Litter must be properly disposed of in appropriate locations identified by COR. Abandoned property must be remitted to COR for appropriate action.

6.5.1 Takelma Park

6.5.2 Big Butte Creek/Viewpoint Mike trailhead/Crowfoot wayside- 1.8 ac

6.5.3 Elk Creek

7.0 Performance Requirements Summary

7.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

7.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Required Service Standard

Method of Surveillance Validated

Complaints/Allowed number of discrepancies

Grass Cutting Improved Grounds

Weekly service, cut <2.5” and >1.5”

Periodic Inspection 1 per quarter

Grass Cutting Unimproved Grounds

Monthly service, grasses and weeds do not exceed 2" cut

Periodic Inspection

1 per quarter

Edging Sidewalks etc.

Second week of each month, all debris removed

Periodic Inspection 1 per quarter

Grass Trimming Cut so grass does not exceed height of adjacent grass Periodic Inspection 1 per quarter

Turf Repair Areas will be seeded to conform to adjacent grass

Periodic Inspection 1 per quarter

Leaf, Needle, Cone, and Limbs

Storm drains clear, weekly removal

Periodic Inspection 1 per quarter

Shrub Maintenance Shrubs must be pruned as prescribed in Sect 5.7

Fertilization Applied uniformly to improved grounds

Weed Control in plant beds

Elimination of all weeds in plant and flower beds

Weed Control-roads, sidewalks, trails, guardrails, etc.

As directed per appropriate sections

Periodic Inspection

1 per quarter

Pest Control Control of pests on 5.0 acres of improved grounds

Periodic Inspection 1 per quarter

Monthly Work Schedule

Submitted 5 days prior to the start of work month

100% Inspection 0 deficiencies permitted

Optional Services – Area Access (6.1)

Area cleared, maintained, mowed, and weeded as prescribed in Section 6.1

100% Inspection 1 per location

Optional Services – Area Access and Trail Maintenance (6.2 – 6.3)

Trails cleared as prescribed in Section 6.2 – 6.3

100% Inspection 1 per location

Optional Services – Gutter Clearing (6.4)

Gutters fully cleared 100% Inspection 1 per location

Optional Services – Excess Litter Removal (6.5)

All litter removed and disposed as prescribed in Sect 6.5

100% Inspection 1 per location

7.3 Surveillance. Periodic inspections will be made by the COR, either through validation of reports provided by the contractor or through inspection methods, including the option to inspect each task to insure conformance, in addition to complaints from project personnel and/or visitors regarding areas covered under this contract. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control for correction.

7.4 Quality Control. The contractor shall develop and submit his Quality Control Plan (QCP) for Government approval after award in compliance with the Performance Work Statement. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP). The QASP is not a contractual instrument and may be changed at the Contracting Officer’s discretion. The contractor then uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

The Government reserves the right under the Contract Terms and Conditions-- Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

7.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance

Requirements Summary, the Quality Assurance Evaluator (QAE) or COR will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer (KO).

The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defect(s) in services cannot be corrected by re-performance, the Government may:

1. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

2. Reduce the contract price to reflect the reduced value of the services performed.

3. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

a. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

b. Issue Cure Notice;

c. Terminate the contract for Government convenience; and / or

d. Terminate the contract for Cause.

7.6 Correction of Non-Performance of Work. The Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance, and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

Recurring defects are not permitted for any of the above service items. For example, if the COR discovers slash debris left in the vicinity of recreation area covered under the contract, the contractor is required to correct the defect through re-performance. No defect is recorded against the contractor's performance.

However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items.

8.0 SAFETY AND ENVIRONMENTAL REGULATIONS

The Contractor shall follow all safety regulations as set by OSHA, Corps of Engineers Safety Manual EM 385- 1-1 with changes and project safe clearance procedures. Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. In accordance with EM 385-1-1

Appendix D, Section 11, the Contractor shall prepare an Activity Hazard Analysis for approval by the COR prior to commencement of work. The online link to the 2008 Corps of Engineers Safety Manual EM 385-1 is as follows: http://publications.usace.army.mil/publications/eng-manuals/em385-1- 1/2008_English/toc.html

The Contractor shall determine those areas and activities in which possible safety hazards exist during the on-site visit of the RRBP and note such information on the Activity Hazard Analysis (example in EM-385- 1). When completed, the Contractor shall identify hazards in each phase of services performed, what preventative measure the contractor proposes to take to prevent such accidents and then return to the COR to retain on file. The COR and the Project’s Environmental Compliance Coordinator shall approve all cleaning and maintenance products.

The contractor shall use only environmentally friendly cleaning products.

8.1 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the Rogue Basin Control Room 541-878-1076 and then the COR. For situations where emergency services should be contacted, first call 9-1-1, then follow the procedures stated above notifying the Rogue Basin control room then the COR, if able.

8.2 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident.

The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

8.3 Security Requirements. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, verification if a US citizen, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one day of such change.

Upon completion or reassignment individuals are required to return access cards/keys to the designated

8.4 Background Checks. The Contractor may be responsible for completing a current background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

8.5 Key Control. All keys and key cards shall be furnished by the Government, if required. The Contractor shall establish and implement adequate methods of insuring that all keys issued to the Contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated.

a. If keys are lost by the Contractor and in the opinion of the Government, it is necessary to replace or recode locks for reasons of security, the direct cost of such replacement or recoding shall be charged to the Contractor. The Contractor shall report the occurrence of a lost key immediately to the COR.

b. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance or exit of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

c. All keys issued to the Contractor shall be returned to the Government where the keys are issued before final payment shall be made for work performed under this contract.

d. Return of these keys to the Government prior to the completion of this contract is essential. Failure to return all keys issued may require the Government to re key the project for security reasons; therefore, the Contractor will be held responsible for all costs incurred in the replacement of Project key/core system.

8.6 Identification of Contractor’s Employees. Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

a. In order to identify contractor vehicles in the Project Area, all contractors’ vehicles shall display suitable identification, as approved by the Government Representative. This identification will consist of, but not be limited to, a contractor's logo on the vehicle doors.

b. All vehicles shall be registered, licensed, insured, and operated in accordance with State traffic regulations by a licensed driver. Radio equipped vehicles or equipment shall comply with site frequency regulations. Radio frequencies used by the contractor shall not interfere with any site function communications.

c. The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

d. The Contractor shall be responsible for requiring each employee engaged in work to wear identifying coveralls or similar appropriate uniform marked with identifying name of the Contractor.

8.7 Subcontracting. The Contractor shall notify the COR in writing, of any work to be subcontracted.

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

8.8 Antiterrorism/Operations Security (AT/OPSEC). The Contractor shall submit the documents required to support AT/OPSEC requirements to the COR. This shall include:

a. AT Level I training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by COR). The contractor shall also provide all information required for background checks to meet installation/ facility access requirements to be accomplished by the Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. OPSEC Requirements: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

d. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

9.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA)(if applicable). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor

10.0 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract.

The following resources are available to assist USACE contractors in their outreach efforts:

a. U.S. Department of Labor Veterans employment: www.vets.gov/

b. Federal veteran employment information: www.fedshirevets.gov/index.aspx

c. Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets/

d. Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

e. U.S. Army Warrior Transition Command Employment Index: http://www.wct.army.mil/modules/employers/index.html

f. Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

g. Guide to Hiring Veterans: www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

11.0 Points of Contact.

Contracting Officer: Brooke L. Patterson, (503) 808-4618, Brooke.L.Patterson@usace.army.mil Contracting Officer’s Representative: Jesse Brownlee Huber, (541) 878-1081, Jessica.E.Brownlee@usace.army.mil Natural Resource Maintenance Lead: Mike Estes, (541) 878-1088, Michael.j.estes@usace.army.mil Contract Specialist: Teresa F. Dailey, (503) 808-4619, Teresa.F.Dailey@usace.army.mil

11.1 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to:

Contracting Officer’s Representative: Jessica Brownlee, (541) 878-1081, Jessica.E.Brownlee@usace.army.mil

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

11.2 Work Scheduling. The Contractor is not required to perform services on the following recognized Federal holidays:

New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, and Veteran’s Day.

12.0 FORMS.

1. Exhibit 1: Contractor Discrepancy Form http://www.dtic.mil/whs/directives/forms/eforms/dd2772.pdf

2. Exhibit 2: Activity Hazard Analysis http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

13.0 ATTACHMENTS

1. Exhibit 1 – Lost Creek Lake and Elk Creek Areas

2. Exhibit 2 – Applegate Lake Recreational Facilities

3. Exhibit 3 – Specific Areas & Tasks Maps

a. Map A- Project Office and Powerhouse

b. Map B – Rivers Edge Park

c. Map C – McGregor Park

d. Map D – McGregor Park Trail System

e. Map E – McGregor Park Boat Ramp

f. Map F – Cole M. Rivers Drive, Dam Viewpoint and Dam

g. Map G – Takelma Recreation Area Overview

h. Map H – Takelma Recreation Area Parking and Day Use Area

i. Map I – Takelma Recreation Area, Boat Ramp Parking

4. Exhibit 4 - William L. Jess Dam

5. Exhibit 5 - Applegate Dam Exhibit 6- COR’S Contract Inspection Report

6. COR Contract Inspection Report

ATTACHMENT 6

EXHIBIT 6. COR’S CONTRACT INSPECTION REPORT

(Modified HFL 1235)

1. Contract Number 2. Contract Name 3: Name of Contractor/Company on tr ac to r

C om p le te T he se

F ie ld s

6. Date of Work:

8.(a) Contractor Describe Work Being Performed (Include Location of Work):

Comments:

8.(b) Number of Workers on Job 8.(c) Name of Contractor’s Representative (Foreman, etc.)

9. Contractor’s Record of Government Representative’s Instructions (if any):

10. Contractor Describe Difficulties Encountered (Include Delays, Describe Work Not Performed in Accordance with Specifications, Corrective Actions, Etc., if any)

11. Inspector Evaluate Contractor’s Input in Items 8,9, and 10:

Was there a site inspection of the work identified in block 8(a) Yes No NA (Date: )

USACE QA or COR Comments:

Contractor’s Signature & Date: Government Contract Administrator’s Signature & Date: