A_01_30_PWS_Snooper_Truck.doc

Performance Work Statement

For Snooper Truck Services For Portland District Bridges

1. General Statement.

US Army Corps of Engineers, Portland District is soliciting for Snooper Truck Services within the Columbia, Willamette, and Rogue Valleys Project locations. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide an under bridge inspection truck and operator to be used for access to inspect U.S. Army Corps of Engineer, Portland District bridges in the Columbia, Willamette and Rogue Valleys. The inspections for these sites will be on a rotating schedule with the Columbia Valley Projects being inspected on even years in the fall and the Willamette and Rogue Valley projects being inspected on odd years in the spring.

This firm fixed priced contract is for a base plus three option years per the Government’s discretion. The period of performance for the base year will be date of contract award through 31 December 2016. The following option year period of performances will be 01 January through 31 December of each option year. One contract will be awarded to a single contractor.

2. Definitions

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.4. The Contractor must correct all unsatisfactory work before contract can continue.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing as the Contracting Officer’s Representative, acting within the limits of their authority.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE).

3. The Requirements; Government:

The use of areas by the Contractor and the Contractor’s employees shall be limited to restroom facilities where available and access to the work sites.

4. The Requirements; Contractor:

Work Item 1: Snooper Truck and Operators A specialized truck, driver, and bucket operator are required to access and inspect under the bridges specified in this contract. The contractor shall provide one “Aspen Aerial A 30” or an equivalent inspection truck in terms of function, versatility, and reach. The inspection truck shall be in good working condition and the contractor shall certify that the inspection truck has been inspected in accordance with ANSI 92.8 or the most current requirements within one year of when the truck will be used for the inspections specified in this contract. Any deficiencies or problems noted in the truck’s inspection shall have been corrected and all documentation of inspection and repairs shall be available for government review.

5. Performance Standards and Guideline Requirements (Also see Paragraph 6.0)

The contractor shall provide a Snooper Truck adhering to the following requirements.

5.1 The basket shall be self-leveling.

5.2 Two operators shall be provided with the inspection truck, one to operate the truck and one to operate the bucket and assist the government inspector. The operators provided shall be fully trained and certified to operate the inspection truck. Operators shall conduct them-selves in a professional manner at all times while on the project.

5.3 The contractor shall provide a communication device between the basket and the driver and shall be in good operation at all times.

5.4 The boom shall be capable of a 30-foot reach.

5.5 The inspection truck shall not exceed 33 tons.

5.6 A daily safety inspection of the inspection truck shall be performed and documented by the Contractor. The daily safety inspection shall include but not be limited to inspection of all hydraulic hoses, limit switches, stabilizers, counterweight, boom, turntable, communication systems, remote control system, safety shutdown system, tires, lights, etc. No inspections will be allowed to take place unless all systems are in full working order.

5.7 The truck will have no oil or hydraulic fluid leaks, cracks, rust, loose or broken wires, bent switch arms, broken bolts, abraded or damaged hoses.

5.8 The truck, at all times, will be clean and free of dirt, oil and debris.

5.9 The Contractor shall submit a cleanup plan and have an approved cleanup plan and clean up spill kit available at all times for diesel fuel, motor oil and hydraulic oil spills. At a minimum, the kit will include a plastic cover for deck drains, disposal bags, gloves and absorbent booms and pads sufficient to control and clean up any spill from the truck.

5.10 The bucket operator and driver will have approved personal fall protection equipment and shall be trained by a competent person for fall protection per EM 385-1-1 safety requirements. The Contractor shall also prepare a written rescue plan and procedures compliant with ANSI Z359.2 or the most current requirements and make them available for inspection.

5.11 The Contractor shall have an up to date first aid kit available at all times on site.

5.12 The truck and bucket operator shall be certified in the USACE Hazardous Energy Control Program (HECP).

5.13 The contractor shall provide a diagram showing axle weights of all wheels. Wheels will be weighed within one day prior of commencement of work.

5.14 Activity Hazards Analysis

The Government will only pay for services received. The equipment pricing shall include all miscellaneous expenses, parts, fuel, lubricants to keep the equipment in good working condition. The Government will not be responsible for payment of downtime due to mechanical failure, the lack of a qualified operator, or any other reason within the control of, or due to the fault or neglect or the contractor

6. Performance Requirements Summary

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective Performance

Standard

Complaints/Allowed number of discrepancies

6.3 Surveillance: 100% inspections by the CO, will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control Inspector (QCI) for correction.

6.1.2 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Government Quality Assurance Evaluator (GQAE) will inform the Contractor’s onsite representative that performance is unacceptable and provide written documentation. Disputes in surveillance should be referred to the Contracting Officer.

6.5 The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

(b) Issue Cure Notice;

(c) Terminate the contract for Government convenience; and / or

(d) Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7. SECURITY

7.1 Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.2 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

7.0 Safety and Environmental Regulations

7.0.1 General: The Contractor shall comply with applicable Occupational Safety and Health Act (OSHA) standards as well as the Corps of Engineers Safety Requirements Manual, EM 385-1-1, dated September 2008 or most current edition. The OSHA standards are subject to change and such changes may affect the Contractor during performance under the contract. It is the Contractor’s responsibility to be aware of such changes.

7.0.2 Job Safety Analysis: The Contractor shall, during their on-site tour of the Project, determine those areas and activities in which possible safety hazards exist. The Contractor shall identify hazards in each phase of services performed and what preventive measures the Contractor proposes to take to prevent accidents. The JSA must be typewritten with a cover page. The JSA will be due within 10 days of the date of the contract, at the pre-work meeting and will be updated as needed.

7.0.4 Public Safety: The Contractor shall maintain the public use areas so as to provide the best possible conditions for safe use by visitors. The Contractor shall be responsible for providing adequate personnel or barricades to insure the safety of the general public and project personnel during window washing operations. Use of the Government owned first aid kits shall be reported immediately to the COR for refilling by the Government.

7.0.5 Cleaning Products: Before the Contractor or any subcontractors bring new cleaning products to the project, the new products must be approved by the COR. The Contractor shall give the COR a copy of the product’s MSDS. The COR will confer with the Project’s Environmental Compliance Coordinator (ECC). After the ECC approves the products, the COR will notify the Contractor that the new products may be used on the project.

7.0.6 Contractor employees shall wear personal protective equipment as required in accordance with EM 385-1-1.

7.0.7 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

7.0.8 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

7.0.9 For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

7.0.10 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

8. General

8.1 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government.

In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the location contact and then the COR.

8.2 Accident Reports: The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

8.3 Facility Access: The Government shall provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time. During check-in at the local control room the Contractor should inform the operator of what services will be taking place at the other projects after leaving the control room. The Contractor will call the Operator before entering any of the other project powerhouse, dam or intake tower locations. The Contractor will then call the operator to inform the operator that they have left the facility.

8.4

Identification of Contractor’s Employees

The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change.

All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

The Contractor shall be responsible for requiring each employee engaged in work to wear identifying coveralls or similar appropriate uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed.

There is a NO Smoking policy in all Government buildings.

9. Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm

The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.

10. Locations

The contractor shall furnish and deliver to the job-site an inspection truck and required personnel to be used in the inspection of the bridges at the following locations. A map of Portland District Dams has been provided in Figure 1.

Columbia Valley Projects

1. Bonneville Dam

Bonneville Lock and Dam, Cascade Locks, OR 97014

Phone: (541) 374-8820

Bonneville Dam is located about 40 miles east of Portland, Oregon, near Cascade Locks, Ore., and North Bonneville, Wash.

2. The Dalles Lock and Dam P.O. Box 564 The Dalles, OR 97058-0564 Phone: (541) 296-1181

The Dalles Dam is located 41 miles east of Bonneville dam and two miles east of the city of The Dalles, Oregon.

3. John Day Dam

I-84 Hwy Et. 114, Rufus, OR 97050

Phone: (541) 739-2713 () John Day Dam is located near Rufus, Oregon and about 28 miles east of the city of The Dalles, Oregon.

Rogue Valley Projects The contact for the Rogue Valley Projects is Robert Turk 541-878-1083. The Lost Creek Dam is staffed during normal business hours. The Applegate Dam is not staffed on a daily basis.

1. Applegate Dam southwest of Ashland, Oregon

2. Lost Creek Dam in Trail, Oregon north of Medford, Oregon

3. Elk Creek Dam in Trail, Oregon north of Medford, Oregon

Willamette Valley Projects

The contacts for the Willamette Valley Projects are April Bardy 541-937-2131 and Dianne Luiz 541-684-4323. The Lookout Point Dam is staffed during normal business hours. The remaining projects are not staffed on a daily basis.

4. Hills Creek Dam southeast of Oakridge, Oregon on Highway 58

5. Lookout Point Dam near Lowell, Oregon

6. Fall Creek Dam near Fall Creek, Oregon

7. Green Peter Dam near Sweet Home, Oregon

8. Foster Dam near Sweet Home, Oregon

9. Detroit Dam near Detroit, Oregon

10. Cougar Dam, Blue River , Oregon

11. Blue River Dam, Blue River, Oregon

12. Dexter Dam, Dexter, Oregon

Figure 1 Map of Dam Locations

The Government shall provide the contractor access to the required installation and offices necessary for this SOW. The contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the contractor shall only be permitted during work hours.

11. Schedule

Work shall be scheduled to be completed in a continuous time frame in order to limit mobilizations. The provided schedules are the anticipated schedules. Changes may be made to schedule to accommodate needs of the government. Contractor will be given 60 days advanced notice of any schedule changes. The dates of inspections will be set a minimum of 60 days in advance.

Columbia Valley Projects for FY 16 and 18

Dates of Inspections:

September 12, 2016 through September 23, 2016

September 10, 2018 through September 21, 2018

Work is anticipated to be performed as follows:

Week 1, Days 1-5 (Mon.-Fri.):

Day 1: 0800-1800 hrs. Bonneville Dam

Day 2: 0800-1800 hrs. Bonneville Dam

Day 3: 0800-1800 hrs. Bonneville Dam

Day 4: 0800-1800 hrs. Bonneville Dam

Day 5: 0800-1800 hrs. Bonneville Dam Week 2, Days 6-9 (Mon.-Fri.)

Day 6: 0800-1800 hrs. The Dalles Dam

Day 7: 0800-1800 hrs. The Dalles Dam

Day 8: 0800-1800 hrs. The Dalles Dam

Day 9: 0800-1800 hrs. The Dalles Dam

Day 10: 0800-1800 hrs. John Day Dam

Columbia, Willamette and Rogue Valley Projects for FY 17 Dates of Inspections:

May 8, 2017 through May 15, 2017

Work is anticipated to be performed as follows:

Week 1, Days 1-5 (Mon.-Fri.):

Day 1: 0800-1200 hrs. Applegate Project; Elk Creek Project 1430-1800 Day 2: 0800-1100 hrs. Lost Creek Project; 1330-1630 hrs. Hills Creek Project

Day 3: 0800-1100 hrs. Lookout Point; 1130-1430 hrs. Fall Creek Project;

Day 4: 0800-1200 hrs. Cougar; Blue River Dam 1300-1800 Day 5: 0800-930 hrs. Green Peter Dam; 1000-1200 hrs. Foster Project;

1400-1800 Detroit Dam Week 2, Days 6-10 (Mon.-Fri.):

Day 6: 0800-1800 Bonneville

Columbia, Willamette and Rogue Valley Projects for FY 19

Dates of Inspections:

May 13, 2019 through May 20, 2019 Work is anticipated to be performed in May 2019 as follows:

Week 1, Days 1-5 (Mon.-Fri.):

Day 1: 0800-1200 hrs. Applegate Project; Elk Creek Project 1430-1800

Day 2: 0800-1100 hrs. Lost Creek Project;

Day 3: 0800-1200 hrs. Cougar

Day 4: 0800-930 hrs. Green Peter Dam; 1000-1200 hrs. Foster Project;

1400-1800 Detroit Dam

Day 5: 0800-1800 Bonneville

12. TRAFFIC CONTROL

Traffic control will be provided by the Government. The inspections at Detroit, Green Peter and Foster Dams will require a minimum of two (2) flaggers and signs for traffic control or closure of the road. The remaining projects will require the placement of orange warning cones.