Draft_Performance_Work_Statement_09142015_2_.pdf

Performance Work Statement

Mowing Within the Willamette Valley Project

1. General

The Contractor shall provide all labor, equipment, and supplies necessary to perform all mowing and edging in the Willamette Valley Project (WVP) areas shown on the attached contract drawings. All work performed shall be in strict accordance with these specifications.

Site maps (Appendix A through W) attached to these specifications are not necessarily to scale. Acreage figures and mowing boundary lines are approximate. Physical barriers, existing mow line and the attached specifications will determine the limit of mowing.

Mowing shall be performed in a continual operation. All mowing and trimming, including areas not accessible to large mowers, shall be completed prior to ceasing mowing in that park area.

Listed optional mowings within this contract shall be determined and scheduled at the discretion of the COR, and shall not be considered mandatory for contact completion.

The COR may direct the mowing of any park area or any combination of areas. The Contractor shall commence mowing in at least one of the directed areas within 48 hours. The Contractor shall complete the mowing of all areas assigned to be mowed within a maximum of 10 working days or less. (The COR will not count days where rain prevents mowing as working days.) The COR must be notified of any work delays effecting the mowing schedule

This is a Firm Fixed Price (FFP) contract for a base year plus two option years to be exercised per the Government’s discretion. The period of performance for the base year will be the date of contract award through 31 March 2017. The following option year periods of performance, if exercised, will be:

Option Period 1: 01 April 2017 through 31 March 2018 Option Period 2: 01 April 2018 through 31 March 2019

2. Definitions

2.1 Improved Mowing Areas – These areas will be shown on the attached contract drawings. Improved mowing areas include, but are not limited to the established lawn areas around and on all sides of picnic tables, fireplaces, restrooms, and other buildings, bulletin boards, signs, sidewalks, drinking fountains, water hydrants, outdoor theater structures, playgrounds, horseshoe pits, trees, shrubs, access roads, parking lots, ditches, curbs, and wheel stops. These areas are bounded by established mowing lines.

2.2 Compounds – These areas are defined as USACE facilities that are either enclosed by security fencing or blocked by security gates.

2.3 Optional Equipment – Use of side arm, boom, or other articulating side-extending mower equipment is permissible on any of the defined mowing areas only when approved by the COR.

2.4 Contracting Officer (KO) – A person appointed in accordance with prescribed regulations, who is vested with the authority to enter into and administer contracts and make determinations and findings with respect thereto, or with any part of such authority.

2.5 Contracting Officer Representative (COR) – A person who is appointed by the KO whom conducts post award conferences, monitors contract performance, receives/accepts work and issues modifications.

2.6 Alternate Contracting Officer Representative (ALT/COR) – The Government employee responsible for

DRAFT

checking Contractor performance and scheduling mowings.

2.7 Quality Assurance Evaluator (QAE) – The Government employees responsible for checking Contractor performance.

2.8 Invasive/Noxious Weeds – A species that is non-native to the ecosystem under considerations and whose introduction causes or is likely to cause economic or environmental harm or harm to human health.

Common noxious weeds include, but are not limited to, Poison Oak (Toxicodendron rydbergii) and Scotch Broom (Cytisus scoparius). Blackberry bushes will be cut down so that there is less than two (2) inches of stalk from ground level for visitor safety. Poison Oak is a native plant, but within campgrounds this plant increases harm that may occur to our visitors.

2.9 Quality Assurance Surveillance Plan (QASP) – A document that describes the disciplined process the government will use in evaluating the Contractor's actual performance to determine conformity with the contract.

2.9.1 Contract Discrepancy Report (CDR) – Attachment 1; a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE).

3. Service Requirements

3.1 Mowing

Contractor shall maintain each area according to the following specifications unless otherwise specified in section 3.4 “Specific Location Requirements.” Mowing in the day-use areas, project offices, and fire breaks shall occur on a Monday-Friday schedule. Campgrounds shall be mowed on a Monday-Thursday schedule. Campgrounds shall not be left partially mowed on Thursday with the intention of completion on the following Monday. Mowing at campgrounds shall begin on Mondays to allow adequate time to complete the entire area prior to Thursday evening. Mowing shall be limited to the hours of 7:00 a.m. to 7:00 p.m. in all areas, with exception of campgrounds, which shall be limited to the hours of 8:00 a.m. to 8:00p.m.

3.1.1 Grass shall be maintained at a height not shorter than two (2) inches and not longer than three (3) inches. If mowing over rocky ground an allowance shall be made for a height of four (4) inches (maximum). All areas mowed to the four (4) inch height maximum within the improved areas shall be approved by the COR prior to the start of work.

3.1.2 Particular care shall be exercised by workers to insure that trees and shrubs are not damaged by either mowers or string trimmers. “Weed eater” type trimmers shall not be used around small (less than 4” diameter at breast height) trees or young plants. All trees and/or shrubs seriously damaged by the Contractor shall be removed and replaced with equivalent size and species by the Contractor at no expense to the Government. The Contractor, with approval of the Contracting Officer, may substitute other species of tree and/or shrub of an equal value. The COR will inspect any trees or plants that receive any amount of damage and determine the caliper, height and species of tree, for which the Contractor must purchase and install in a designated location chosen by the COR.

If the tree/shrub is too large and there is no nursery that has stock which can replace the particular tree with the same size and dimensions then the Contractor will have $100 deducted from the next invoice received after the damage has been inspected. The COR will provide a memorandum for record to document the reasoning for the deduction.

3.1.3 Within the campgrounds, the Contractor shall mow within three feet (3') of tents and camping gear unless a larger buffer is requested by the camper(s).

3.1.4 Tractors shall be operated in a manner that prevents the tractor wheels from tearing out turf on turns. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation will result. Mowing shall not be performed when the ground is so wet that mowing operations cause wheel ruts. Equipment with turf tires is preferred for performing work in recreation areas so as to not create compaction, rutting or damage to the ground surface.

3.1.5 Contractor shall insure that all roads, camp pads, sidewalks, buildings and parking lots are cleared of grass clippings prior to completing work in the area. No clippings shall be sprayed from the mowers or trimmers onto personal property.

3.1.6 Grass clippings shall be spread evenly on mowed areas. Contractor shall not leave grass clippings in rows or clump as this creates unsavory conditions and kills grass. It is recommended that clippings be blown out of a machine in order to evenly distribute across mowed areas. Contractor shall not dispose of clippings in areas adjacent to those outlined in the contract.

3.1.7 All compound area mowing shall be performed for a distance of f i f teen fee t (15’) from each edge of the road surface unless otherwise specified on the contract drawings.

3.1.8 The Contractor shall prevent the spread or transfer of invasive species from infested sites to non-infested sites by cleaning equipment prior to arrival on USACE land; between USACE lakes;

and when leaving sites of known high priority weed infestations. Additionally, accumulations of weed seed shall be disposed of in a way that eliminates the possibility that they will germinate and establish.

3.1.9 Initial “rough” mowing at the parks need to be done 3-4 weeks before park opening. A second

“dress” mowing needs to be completed 4-5 business days before park opening. This is to ensure that USACE maintenance crews are able to complete their park opening upkeep in a timely manner. Opening dates for specific parks are provided below in section 3.4. All day use areas open tentatively 13 May 2016, 12 May 2017, and 11 May 2018.

3.2 Edging and Trimming

3.2.1 Edging shall be performed after each mowing where the turf is at the same level or extends above all sidewalks, concrete curbing and slabs. All material removed during edging shall be cleared from sidewalks, slabs, and roads and shall be deposited at a location designated by the COR.

3.2.2 Trimming shall be performed around all trees, shrubs, culverts, sign posts, traffic control devices, and all public facilities which include, but are not limited to boat ramps, picnic tables, fireplaces, garbage cans, water hydrants, sidewalks, buildings, benches, playgrounds, and outdoor theater structures. Trimming shall be accomplished after each mowing with string trimmers or hand tools.

Extreme care shall be taken to not damage any of the above mentioned items. Any damage to the items listed in this section, but not exclusively, shall be replaced by the Contractor per the COR’s discretion as explained in section 6-3.

3.2.3 All berry vines shall be removed from improved and landscaped areas within the mow line, to include those found at tree bases by hand tools. All berry vines extending from outside of the established mow lines into the mowing area shall be removed at ground level by the Contractor. All cut materials shall be removed by the Contractor and deposited at a location designated by the

COR.

3.2.4 Poison oak shall be removed from improved and landscaped areas within the designated mow lines, to include those found at tree bases by hand tools. Poison oak extending from outside of the established mow lines into the mowing area shall be removed at ground level by the Contractor. All cut materials shall be removed by the Contractor and deposited at a location designated by the

COR.

3.3 Equipment

3.3.1 All equipment shall be of commercial grade and of appropriate size to meet the requirement of this contract and meet the requirements of the USACE Safety Manual EM 385-1-1, revised November 2014.

3.3.2 All equipment shall be in good mechanical condition and shall be safety approved by the COR prior to being permitted on the job site. Prior to starting work, the Contractor shall provide the COR with documentation of safety inspection for all power equipment being used on the job site. Inspection shall be the responsibility of the Contractor.

3.3.3 Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from striking persons or damaging property. Mowing in all areas shall be accomplished with a self-propelled or tractor mounted rotary or flail-type mowers, string trimmers, hand tools and equipment. Sickle-type mowers may be used only with prior written approval of the COR.

3.3.4 Mowers shall have slides or turf-type wheels which prevent tearing or plowing turf.

3.3.5 The Contractor shall have available sufficient equipment to mow each area within the mowing time shown on the drawings.

3.3.6 Effective spark arresting exhaust mufflers shall be maintained on all power equipment used in performance of work under this contract.

3.3.7 Cleaned equipment must be free of clinging seeds, soils, vegetative matter, and debris that may harbor propagules of any plant.

All equipment shall be clean when it arrives at USACE property. All equipment shall be clean prior to transfer between projects. All equipment shall be clean before it leaves known weed sites. USACE will specify, annually, locations of invasive weeds prior to work.

All equipment used in areas infested with high priority invasive species including, but not limited to false brome (Brachypodium sylvaticum), meadow knapweed (Centaurea jacea x nigra), shining geranium (Geranium lucidum) and sulfur cinquefoil (Potentilla recta) must be cleaned within the infested area prior to vacating the site.

At times, masses of weed seeds may accumulate on machinery. Seed accumulations larger than a pint shall be disposed of in sealed bags and placed in an approved waste receptacle.

3.3.8 All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work on USACE property. Vehicles shall be in good working condition, not dripping oil, etc. Safety features shall be properly installed and in working order.

3.3.9 The Contractor will provide a list at contract award of all mowers/trimmers to the COR that will be used to perform work on this contract. Equipment/vehicle lists shall be updated and provided to the COR any time there are changes in the Contractor’s inventory.

3.4 Specific Location Requirements

All improved mowing locations are located at the following projects within the Willamette Valley Project:

Cottage Grove, Dorena, Fern Ridge, Dexter, Lookout Point, Foster and Green Peter. The following locations have specific requirement in addition to specifications in Sections 3.1, 3.2, & 3.3.

3.4.1 Cottage Grove Project

3.4.1.1 Fire Breaks – Mowing at these sites shall take place during the first week of July. All grasses shall be cut below eight inches. Mowing shall be within one foot of fences and trees. Any stalked plants located within the described area, such as Scotch Broom (Cytisus scoparius) or Himalayan blackberry (Rubus discolor), may be cut by the mower and left in place.

3.4.1.2 Pine Meadows Campground – Berry vines shall be removed from all planted shrubbery within the mow lines. All berry vines located along the shoreline that are adjacent to campsites shall be cut down to the ground level. Mowing of these shoreline locations may be accomplished by a motorized mower or hand tools as long as no ground damage occurs.

Park tentatively opens 20 May 2016, 19 May 2017, and 18 May 2018

3.4.1.3 Pine Meadows Campground Compound – Trimming shall be performed on the inside of the compound according to specifications in para. 3-2. All vegetation shall be removed from the fence and kept clear from growing inside of the compound.

3.4.1.4 Primitive Campground – Park tentatively opens 27 May 2016, 26 May 2017, and 25

May 2018.

3.4.1.5 Riverside Park – During the scheduled July mowing, a five foot (5’) buffer shall be cleared of vegetation on both sides of the access trail starting from the beginning of the asphalt trail to the fishing platform.

3.4.1.6 Day Use Areas – All berry vines above the high water mark or within the mow line boundary shall be removed.

3.4.2 Dorena Project

3.4.2.1 Bake Stewart Park – The first mowing of the year shall take place in late April. The first mowing shall be a five foot (5’) buffer along all roadways. The boulders at front of the park shall be mowed on each side creating a five foot (5’) buffer on both sides of the boulders.

This mowing shall also take place within the volunteer host site and also create a five foot (5’) buffer around the entire host site and associated roadways. There shall also be a five foot (5’) mowing done around both restrooms and the storage building. All signs, bulletin boards and picnic tables shall be mowed or trimmed to provide a five foot (5’) buffer around those items. All tables shall have the vegetation trimmed underneath the tables.

The second mowing shall occur in early July and shall include all areas within the established mow line. Mowing will take place within the oak tree border, in areas where the mower can fit without damaging trees. Invasive weeds within the oak tree groves shall be removed using hand tools. All cut materials shall be removed by the Contractor and either mowed over or deposited at a location designated by the COR.

3.4.2.2 Harms Park – Trimming shall be performed between park entrance and the bicycle path for the entire designated park. A constant wet area in the middle of the park shall only be trimmed using weed eaters and not motorized tractors. This area is shown on appendix K.

3.4.2.3 Schwarz Campground – The area adjacent to the campsites along the river shall be trimmed from the campsites extending eight feet (8’) over the edge towards the water. All invasive species shall be removed. Park tentatively opens 22 April 2016, 21 April 2017, and 20 April 2018.

3.4.2.4 Dorena Compound – Trimming will be performed on the inside of the compound according to specifications in para. 3.2. All vegetation shall be removed from the fence and kept clear from growing inside of the compound.

3.4.3 Dexter Project

3.4.3.1 Orchard Park – The first mowing shall take place in May. The first mowing shall consist of mowing a ten foot (10’) buffer along the entire roadway and parking area, a twenty foot (20’) buffer around the restroom and a 5 foot (5’) buffer around the picnic tables and signs.

All tables shall have the vegetation trimmed underneath the tables.

The second mowing shall be coordinated with the COR, who will decide when the grounds are suitable for tractor access. The second mowing shall include the entire park mowing boundary as designated in the site map. The Contractor shall commence mowing within 48 hours of coordination with COR.

Mowing for Orchard Park is reduced to conserve wetland area (see Appendix M)

3.4.3.2 South Shore – The first mowing shall take place in May or at the discretion of the COR based on weather limitations. The first mowing shall consist of mowing a ten foot (10’) buffer along the entire roadway and parking area, a ten foot (10’) buffer around the restroom and a five foot (5’) buffer around signs.

3.4.3.3 Middle Fork – The first mowing shall take place in May, or at the discretion of the COR based on weather limitations. The first mowing shall consist of mowing a ten foot (10’) buffer along the entire roadway and parking area, a ten foot (10’) buffer around the restroom and a five foot (5’) buffer around signs.

3.4.4 Lookout Point Project

3.4.4.1 Meridian Park – Vegetation shall be cleared back ten feet (10’) from the boat dock at all times. Along the North side of the parking lot, vegetation shall be cleared back a minimum of ten feet (10’) or to the established mow line.

3.4.4.2 Signal Point Park –Vegetation shall be cleared back ten feet (10’) from the boat dock at all times. Along designated USACE facilities, to include the bulletin boards, vault toilet, picnic tables and parking lot, vegetation shall be cleared back to allow unimpeded access by public up to designated mow lines.

3.4.4.3 Ivan Oaks Campground – Park tentatively opens 20 May 2016, 19 May 2017, and 18

May 2018.

3.4.5 Fern Ridge Project

3.4.5.1 Jeans Park– The first mowing shall take place prior to the 4th of July. After mowed, vegetation shall be left in a mulched state, not leaving long pieces of grass for fire precautions. Trees that are within the mow boundary shall have invasive species removed from around them by hand tools only. String or fixed blade trimmers shall not be used within (2’) feet to the trees.

3.4.5.2 Kirk Park – There are three (3) areas which combine to comprise the mowing job at this park. Review the site Appendix S for the improved mowing areas. These areas include Station 10, East Kirk Lot and Kirk Park.

3.4.5.3 Shorelane Park – The shoreline along the parks water edge shall be kept free of all vegetation except for designated woody vegetation as described by the COR.

3.4.6 Foster Project

3.4.6.1 Wiley Park – Construction of fish facility will limit mowing to be performed within the areas identified by the COR. All areas identified within the established mow lines will be performed within the specifications of para. 3.1. All vegetation shall be removed from the fence.

3.4.6.2 Foster Project Office – Construction of fish facility will limit mowing to be performed within the areas identified by the COR. All areas identified within the established mow lines will be performed within the specifications of para. 3.1. All vegetation shall be removed from the fence.

3.4.6.3 Billings Park – Trimming will be performed on the site according to specifications in para.

3.2.

Site Acreages

Workload Estimate

The following represents the Government’s estimate of acres for each location.

FY2016 Mowing Summary

Location Acreage Cottage Grove

Project Office 2.5

Firebreak Mowing 2.5

Lakeside Park 3

Riverside Park 1

Shortridge Park 3.5

Pine Meadows Campground 23

Primitive Campground 5

Wilson Creek Park 12

Dorena

Bake Stewart Park 5

Dorena Compund 1.5

Harms Park 2.3

Schwarz Campground 25

Dexter

Orchard Park 2

South Shore Park 1

Middle Fork Park 3

Lookout Point

Meridian Park 2

Signal Point Boat Launch 3

Fern Ridge

Project Office 2

Jeans Park 22

Kirk Park 16

Shorelane Park 1.5

Foster

Project Office 2

Wiley Park 2

Green Peter

Billings Park 1

4. Contractor Responsibilities

The Contractor shall be responsible for obtaining all necessary licenses and permits and for complying with any applicable Federal, State, and County laws, codes, and regulations applicable to the performance of the work specified in this contract without additional expense to the Government. The Contractor shall be responsible for all damages to persons and private or Government property that occurs as a result of Contractor fault or negligence.

The Contractor shall be responsible for proper submission of invoices within 10 days of completing work.

The Contractor shall submit a weekly mowing schedule to COR-ALT/COR each Friday prior to the following week’s work.

4.1 Supervision

4.1.1 The Contractor shall provide supervision of Contractor employees or shall have a superintendent or working foreman on the job site while services are being performed. The superintendent or foreman shall have full authority to direct the work and to obtain necessary supplies and equipment necessary to complete the work as required by these specifications.

4.1.2 The Contractor shall notify the COR of any change in personnel or supervision within 5 working days after the change.

4.2 Safety

4.2.1 The Contractor shall immediately report to the COR any unusual and/or potentially hazardous conditions which are observed during the performance of work.

4.2.2 Power equipment shall be operated at a safe distance from all other people and in a manner that will prevent injury or property damage.

4.2.3 Equipment, materials, and supplies shall be parked when not in use to prevent obstructions to vehicular and pedestrian access in the area where work is being performed.

4.2.4 The Contractor shall follow all safety regulations as set by OSHA, Corps of Engineers Safety Manual

EM 385-1 and project safe clearance procedures. Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. In accordance with EM 385-1, the Contractor shall prepare a Job Safety Activity Hazard Analysis for approval by the COR prior to commencement of work. The online link to the 2014 Corps of Engineers Safety Manual EM 385-1 is as follows:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

An additional site shown below contains many tools in helping fill out the safety and health program forms. http://www.usace.army.mil/CESO/Pages/Home.aspx. This site will contain a link to any interim changes to the 2014 safety manual as well as any global interpretations and/or questions that have been asked about the EM. Forms for required Activity Hazard Analyses and Position Hazard

Analyses are available via this site as well.

4.2.5 Riding mowers and tractors shall be operated at speeds not to exceed 5 mph when in the immediate vicinity of visitors or camping equipment.

4.3 Accidents

4.3.1 In the event that an accident or injury should occur to either Contractor personnel or the public on

Government lands, the Contractor shall notify the COR immediately after appropriate emergency measures have been taken. Contact information for the COR will be provided to the Contractor at the time of award.

4.3.2 The Contractor shall make a written report of each incident, injury, or property damage accident. The report shall include locations, nature of injury or property damage, authorities notified, and disposition, in addition to any other pertinent information. This written report shall be submitted to the COR within 3 business days of the incident.

4.4 Contractor Access to Work Sites

4.4.1 The COR will provide keys and key cards for the Contractor’s access to the work sites specified in this contract. All keys and key cards will be returned by the Contractor to the COR at the completion of this contract.

4.4.2 The Contractor shall assume full responsibility for insuring that keys and key cards issued are not lost, misplaced or used by unauthorized persons. No keys issued to Contractor by the Government shall be duplicated.

4.4.3 If keys are lost by the Contractor and in the opinion of the Government, it is necessary to replace or recode locks for reasons of security, the direct cost of such replacement or recording shall be charged to the Contractor. The Contractor shall report the occurrence of a lost key immediately to the COR.

4.4.4 It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance or exit of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

4.4.5 All keys or access cards issued to the Contractor shall be returned to the Government before final payment shall be made for work performed under this contract.

4.5 Lost and Found

4.5.1 It is the responsibility of the Contractor to insure that all articles of possible personal or monetary value found by or turned into the Contractor's employees is turned into the COR.

4.6 Contractor Employees

4.6.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4.6.2 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

4.6.3 The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

4.6.4 The Contractor shall be responsible for requiring each employee engaged in work to wear identifying coveralls or similar appropriate uniform marked with identifying name of the Contractor.

4.6.5 Per State and Federal regulations there is a NO SMOKING policy inside all Government buildings, in front of air intake ducts and within 25 feet of doorways to any Government building.

4.7 Invoicing

4.7.1 See clause 52.212-4(g) CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (DEC 2014), Invoices for complete invoice requirements

4.7.2 Invoices will be sent to USACE once a month and per Clause 52.000.4007 INVOICE SUBMITTAL

5. Performance Requirement Summary

5.1 It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

5.1.1 If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

5.1.2 Performance Requirements Summary. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

Performance Requirements Summary Performance

Objective

Standard

Acceptable Threshold

Method of Surveillance

Mow Grass Grass shall be maintained at a height specified in Section 3.1 or 3.4 (whichever applies) of

PWS

95% of areas inspected meet specifications.

100% inspection

Maintenance of camping areas

Contractor shall mow within 3 feet of tents and camping gear.

95% of areas inspected meet specifications.

100% inspection

Corps land (including trees and shrubs) shall not be damaged.

Trees and Shrubs shall not be damaged by mowers or trimmers.

Tractor wheels shall not tear out turf.

Wheel ruts shall not be visible.

No more than 3 trees or shrubs damaged due to Contractor negligence.

100% inspection

Grass and clipping shall be cleared.

In accordance with section 3.1.5 of PWS, roads, camp pads, sidewalks, buildings, and parking lots shall be clear of grass and clippings.

Clippings shall be distributed evenly across mowing area.

95% of areas inspected meet specifications.

100% inspection

Roadside care Edge of road service shall be maintained in accordance with Section

3.1.6 or 3.4 (which ever applies) of the

PWS.

95% of areas inspected meet specifications.

100% inspection

Prevent spread of invasive/noxious species.

In accordance with section 3.1.7 of PWS non-infested sites shall not be infested with invasive/noxious species.

No more than 3 incidents of Infestation due to Contractor negligence.

100% inspection

Edging and Trimming Edging and trimming shall be maintained in accordance with section

3.2.1 of PWS.

95% of areas inspected meet specifications.

100% inspection

Berry vine removal Landscaped areas shall be maintained in accordance with section 3.2.3 of

PWS.

95% of areas inspected meet specifications.

100% inspection

Specific location requirements met

In accordance with section 3.4 of PWS

100% of areas inspected meet specifications.

100% inspection

Safety maintained during operations

No accidents or incidents due to Contractor’s failure to take safety precautions.

0 accidents or incidents 100% inspection

5.2 Surveillance. 100% inspection by USACE personnel, in addition to complaints from project personnel and/or visitors areas under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Inspector (QCI) for correction.

5.3 Quality Control. The Contractor, not the Government is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

5.4 Unacceptable Performance.

5.4.1. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Quality Assurance Evaluator (QAE) will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report (Attachment 1). By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

5.4.2. The QAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(i) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

(ii) Issue Cure Notice.

(iii) Terminate the contract for Government convenience.

(iv) Terminate the contract for cause.

5.5 Correction of Non-Performance. The Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re- performance of the work, where such re-performance is possible, during the first business day after non compliance has been observed by or reported to and verified by the COR.

5.6 Standard. Recurring defects are not permitted for any of the above service items. For example, if the COR discovers grass or clippings that have not been cleared in an area covered under the contract, the Contractor is required to correct the defect through re-performance. No defect is recorded against the Contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (DEC 2014).

6. Pre-Work Conference

6.1 The KO or COR will conduct a pre-work conference with the Contractor to discuss the provisions of these specifications and the Contractor's submittal of requested items listed in previous sections. The COR will establish the date and time of the conference after consultation with the Contractor. The pre-work conference will be held no later than 5 working days prior to the start of work. Minutes of the meeting shall be prepared and signed by both the COR and the Contractor. The minutes shall become a part of the contract file.

7. Antiterrorism Operation Security (AT/OPSEC)

7.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.1 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the

E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

8.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.

9.0 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heroes Act http://benefits.va.gov/vow Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation – Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf

10. Wage Determination

The current wage determination is WD 05-2439 (Rev.-17) first posted and accessible on www.wdol.gov on 07/14/2014.