B.01.01_CSS_W9126G19R0145_FINAL.pdf

U.S. Army Corps of Engineers, Fort Worth District W9126G-19-R-0145 819 Taylor St., Ft. Worth TX 76102

Combined Synopsis/Solicitation For

Janitorial Services at Sam Rayburn and R.D. Willis Power Plants

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation (W9126G-19-R-0060) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561720, Janitorial Services. The Size Standard for NAICS code 561720 is $18 million.

4. Description of services. The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules. Daily work shall be performed at the Sam Rayburn Power Plant (SRPH), located at the Sam Rayburn Dam, approximately 15 highway miles from the town of Jasper, Texas and one afternoon per week at the R.D. Willis Power Plant (RDW), located approximately 14 miles to the west of the town of Jasper, Texas. The distance between the Sam Rayburn Power Plant and the R.D.Willis Power Plants via Road 255 / State Hwy 63 / FM1747 / FM777 is approximately 28 road miles.

The anticipated Period of Performance will be from 15 August 2019 through 14 August 2020.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced purchase order contract resulting from this solicitation.

The historical award information for this requirement may be obtained by searching Contract No. W9126G-17-P-0063 in the FBO archived documents.

6. Evaluation Information. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non-price factors (i.e., technical capability and past performance) are approximately equivalent to price.

U.S. Army Corps of Engineers, Fort Worth District W9126G-19-R-0145 819 Taylor St., Ft. Worth TX 76102

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Offeror Representations and Certifications—Commercial Item.

(Accessible at the FAR Site, http://farsite.hill.af.mil)

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Price Quotation (See Bid Schedule, Bid Schedule must be completed. Failure to do so will result in your proposal being considered non-responsive)

d. Past Performance (Attachment A)

Offers are due on August 6, 2019 10:00 AM CST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than 10:00 AM CST on August 6, 2019.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Joe Daniels via email to:

joseph.c.daniels@usace.army.mil. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

mailto:joseph.c.daniels@usace.army.mil

Attachment A

FOUO SOURCE SELECTION INFORMATION (SEE FAR 3.104) FOUO

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM

Contractor: ____________________ Contract No.:____________________________ Subcontract No. (If applicable):_________________________________ POC: ________________________ Title: ________________________ (Name) (E.G. PCO/ACO/TM) (Agency, Telephone No., E-mail Address & Fax Number)

The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following adjectival ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Outstanding (Explanation must be provided in Comments field below) Good Acceptable Marginal (Explanation must be provided in Comments field below) Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

Acceptable

C. Timeliness of Performance for Services and Product Deliverables.

Acceptable

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

Acceptable

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

Acceptable

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number Address:

E-mail Address:

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

REOCCURING JANITORIAL SERVICES BASE

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

AS DIRECTED JANITORIAL SERVICES BASE

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

EACH OF THE INDIVIDUAL AS DIRECTED LINE ITEMS (SEE BID

SCHEDULE) SHALL BE PERFORMED ONLY AS DIRECTED (AD) BY THE

COR (THESE ARE NOT REPETITIVE MONTHLY WORK) SEE

REFERENCE

DRAWINGS FOR ROOM NUMBERS AND PART II, PERFORMANCE

STANDARDS PARAGRAPHS (1.i) and (1.j)

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION REOCCURING JANITORIAL SERVICES BASE OY1

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

1002 UNDEFINED

OPTION AS DIRECTED JANITORIAL SERVICES BASE OY1

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

EACH OF THE INDIVIDUAL AS DIRECTED LINE ITEMS (SEE BID

SCHEDULE) SHALL BE PERFORMED ONLY AS DIRECTED (AD) BY THE

COR (THESE ARE NOT REPETITIVE MONTHLY WORK) SEE

REFERENCE

DRAWINGS FOR ROOM NUMBERS AND PART II, PERFORMANCE

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION REOCCURING JANITORIAL SERVICES BASE OY2

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

2002 UNDEFINED

OPTION AS DIRECTED JANITORIAL SERVICES BASE OY2

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

EACH OF THE INDIVIDUAL AS DIRECTED LINE ITEMS (SEE BID

SCHEDULE) SHALL BE PERFORMED ONLY AS DIRECTED (AD) BY THE

COR (THESE ARE NOT REPETITIVE MONTHLY WORK) SEE

REFERENCE

DRAWINGS FOR ROOM NUMBERS AND PART II, PERFORMANCE

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED

OPTION REOCCURING JANITORIAL SERVICES BASE OY3

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

3002 UNDEFINED

OPTION AS DIRECTED JANITORIAL SERVICES BASE OY3

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

EACH OF THE INDIVIDUAL AS DIRECTED LINE ITEMS (SEE BID

SCHEDULE) SHALL BE PERFORMED ONLY AS DIRECTED (AD) BY THE

COR (THESE ARE NOT REPETITIVE MONTHLY WORK) SEE

REFERENCE

DRAWINGS FOR ROOM NUMBERS AND PART II, PERFORMANCE

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED

OPTION REOCCURING JANITORIAL SERVICES BASE OY4

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or

UNIT UNIT PRICE MAX AMOUNT

4002 UNDEFINED

OPTION AS DIRECTED JANITORIAL SERVICES BASE OY4

FFP

The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules.

Period of Performance:

Mail Invoices:

Sam Rayburn Project Office ATTN: Thomas R. Webb 7696 RR 255 West Jasper, TX 75951

POC for this action is Joseph Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

EACH OF THE INDIVIDUAL AS DIRECTED LINE ITEMS (SEE BID

SCHEDULE) SHALL BE PERFORMED ONLY AS DIRECTED (AD) BY THE

COR (THESE ARE NOT REPETITIVE MONTHLY WORK) SEE

REFERENCE

DRAWINGS FOR ROOM NUMBERS AND PART II, PERFORMANCE

PWS

ATTACHMENT 1

JANITORIAL SERVICES (CLEANING/LITTER PICK-UP)

AT

SAM RAYBURN AND R.D. WILLIS POWER PLANTS, JASPER, TEXAS

NOTE: This Section is divided into two parts: Part I, Performance Work Statement; and

Part II, Specific Work Instructions/Work area description

PART I

General: This is a non-personal services contract to provide janitorial services at Sam Rayburn Power House (SRPH) and RD Willis Power Plant. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government

PERFORMANCE WORK STATEMENT

1. GENERAL REQUIREMENT:

a. The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules. Daily work shall be performed at the Sam Rayburn Power Plant (SRPH), located at the Sam Rayburn Dam, approximately 15 highway miles from the town of Jasper, Texas and one afternoon per week at the R.D. Willis Power Plant (RDW), located approximately 14 miles to the west of the town of Jasper, Texas. The distance between the Sam Rayburn Power Plant and the R.D.Willis Power Plants via Road 255 / State Hwy 63 / FM1747 / FM777 is approximately 28 road miles.

b. The work is to be performed at the Power Plants and adjacent, parking areas and access roads. Since many of the areas to be serviced are frequented by the public, very high standards of performance shall be required of the Contractor.

c. The R.D. Willis Power Plant is an unmanned and normally unattended facility, therefore to gain access to perform janitorial services at RDW. The contractor shall coordinated for access one afternoon per week ether on Wednesday or Thursday. Arrangements must be made to work at RDW on ether day of the week. Coordination will need to be done on a case by case basis. All work at RDW shall be performed between the hours of 1:00 p.m. and 4:30 p.m. unless otherwise approved. The Contractor shall be required to provide sufficient personnel to perform all scheduled work at RDW within the 3.5 hour time frame allowed each week. Government personnel will be available at the RDW site, on the date service is to be performed, and to provide access to the power plant and perform contract inspection.

d. Work at Sam Rayburn Power Plant shall be performed five days per week normally, (Monday thru Friday) except on Government Holidays and weekends.

e. These specifications are written to identify both generic and specific work items. Where conditions are noted to be unique to a specific power plant, a site identifier is provided to that location by SRPH or RDW. Much of this specification is of a general nature and applies to all work performed by this contract, regardless of location. Unless a specific site identifier is shown, (SRPH or RDW) the contractor must consider the work is to be performed at both power plant locations.

2. PERFORMANCE TIMES:

a. The Contractor shall perform all work on SRPH between the hours of 8:00 a.m. and 2:00 p.m. Monday through Friday except on Federal holidays. The Contractor shall plan the Daily and weekly work schedules in such a manner as to complete all work within the SRPH conference room, its associated restrooms, and administrative (clerk’s) office and entrance foyer prior to 10:00 a.m. each day.

b. All services to be performed at RDW shall be performed each Wednesday (or Thursday upon approval by COR) between 1:00 p.m. and 4:30 p.m. of each week except on Federal holidays. This time frame shall be strictly limited due to unavailability of access to RDW at other days and times.

c. The Contractor shall provide and maintain an up-to-date list of all employees who are working under this contract. All employees shall “sign in” their names and arrival time in the Sam Rayburn Control Room before starting work and “sign out” with their names and departure time when the work is completed each day at the SRPH. On the day when work is performed at RDW the Contractor shall also “sign in” and “sign out” of the Janitorial log located on the Control Room desk at the RDW. In addition to signing in and out at RDW, the Contractor shall notify Government personnel who are within the facility when arriving and when departing the facility

3. SUPERVISOR AND EMPLOYEE QUALIFICATIONS:

a. The Contractor shall have a representative on-site (i.e. On-site Supervisor), at all times work is in progress, who has authority to act on his behalf. The Contractor shall be required to designate, in writing, to the QA the name of the individual who has authority to act on his behalf.

b. The Contractor shall ensure that all employees are capable and demonstrate adequate knowledge of chemicals, tools, equipment and techniques necessary to perform the work. The Government may require the Contractor to discontinue using any employee determined by the Government to be unsatisfactory. In the acceptance or rejection of work by the Government, no allowance will be made for lack of skill of personnel. Loitering or unnecessary interference by the contract personnel with the work of Government personnel shall be sufficient cause for the Government to require the discontinuance of use of any specified persons in the performance of this contract.

c. The Power Plants are “SMOKE FREE” environments and no smoking is permitted within the power plants. A designated “SMOKING AREA” is located outdoors near the main entrances of each Power Plant.

d. The work requires that Contractor personnel be physically able to climb multiple floor levels using stairs.

Inability to climb stairs would disqualify the Contractor from using an individual to perform the work of this contract. Reference Part 2, “Description of Work Areas” in this specification.

4. PREWORK MEETING:

a. A pre-work meeting shall be held at the work site within ten (10) calendar days after date of contract award and prior to the beginning of work. The purpose of the meeting is to review the contract and work to be performed.

b. The Contractor shall be required to submit for Government approval the following listed items at the pre-work meeting:

1) List of all supplies and materials (cleaning agents, waxes, etc.) to be used on the job, including the manufacturers' recommendations on the use of all materials. The Contractor shall also submit, in three-ring binders, two complete sets of Safety Data Sheets (SDS), as required in EM385-1-1 (Nov 2014 Edition), for each product the Contractor will be using.

2) Name, address, and telephone number of person authorized to act on behalf of the Contractor.

3) All Safety submittals required in EM385-1-1 such as a Written Accident Prevention Plan, a job hazard analysis (identifying hazards inherent to each task being performed and preventive measures which shall be utilized to avoid these hazards). This plan and analysis shall be prepared in accordance with the guidelines provided in EM 385-1-1 (see Section ONE). The Contractor shall comply with all pertinent provisions of the latest version of U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM385-1-1, in effect on the date of the solicitation.

4) A preliminary list of employees who will be performing the custodial tasks. This list must contain the name, address and phone numbers of all personnel who will have access to the Government facilities. All employees that will work at the sites must meet the security criteria specified in the following paragraph (shown in bold text). The Contractor must provide suitable documentation to the COR for each person before they will be allowed in Government facilities.

No separate payment shall be made for security requirements.

5. SECURITY REQUIREMENTS FOR ALL CONTRACTOR PERSONNEL:

Due to the duration of this contract performance period, it is anticipated that the Contractor will utilize personnel for periods exceeding 6 months duration and some will visit the work site on multiple occasions as required. Therefore once the contract has been awarded, the Contractor shall direct all personnel who will be performing the work of this contract or visiting the site repeatedly, to complete the following actions required to be granted access to the Government facility:

A. The Contractor will require that any individual representing the Contractor who will need to visit the jobsite, and perform work at the Power Plant, complete an INS Form I-9 properly and provide color copies of supporting documentation to the Security Point Of Contact (POC) at Sam Rayburn Reservoir at the following email address; Thomas.R.Webb@usace.army.mil The I-9 must be completed per the instructions and supporting documents verified by the Contractor and signed by the reviewer and the employee, then scanned for electronic submittal in .pdf (Adobe) format to the Security POC. This document and supporting documentation, must be submitted to the Security POC at least 45 days prior to start of contract performance period. Failure to receive approval of each employee’s I-9 will result in denial of access to the facility.

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.”

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language:

"All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2a. For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

7. For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty.

Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

13. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). Proposed language: "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

15. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

6. CONTRACTOR & EMPLOYEE IDENTIFICATION AND PERSONAL APPEARANCE:

The Contractor and contract personnel shall maintain a clean, neat and well groomed appearance. The minimum required dress shall be a uniform shirt or jacket identifying the Contractor on the back of the shirt or jacket, which identifies the employees as Janitorial personnel from a distance of 100 feet. The uniform shirts and jackets shall be provided with the employee's name on the front of the shirt or jacket readable from a distance of ten feet.

7. PARKING:

The Contractor and all employees of the Contactor shall park vehicles in areas designated by the Plant Superintendent.

8. SUBCONTRACTING:

The Contractor may not utilize subcontract employees for performance of any portion of work under this contract until the KO has reviewed those employees’ qualifications (in accordance with this Section, Part I, Para. 3) and provided the Contractor his written approval to use those employees. Compliance with the provisions of the contract by subcontractors shall be the responsibility of the Contractor. All subcontract employees shall be required to meet all of the security requirements, of Section 5 in this PWS and any other requirements set forth by USACE, before admission will be allowed.

9. PERMITS, BONDS, AND RESPONSIBILITIES:

The Contractor shall be responsible for obtaining all necessary licenses and permits, and for complying with any applicable Federal, State, County and Municipal laws, codes and regulations, in connection with the execution of the work. He shall be responsible for all damage to private or Government property, including bodily injury occurring as a result of his fault or negligence.

10. PERFORMANCE DURING REPAIR ACTIVITIES:

Infrequent repairs may have to be made by maintenance personnel within the building, during the period of this contract. If such repairs prevent the Contractor from performing normal scheduled services, the scheduled services will have to be delayed until Government personnel are finished with the repairs and declare the area open for resumption of contract work. Should such delays be encountered, the particular job tasks which have been delayed shall be rescheduled in coordination with the COR. Work delays caused by Government initiated repairs will not be deducted from the monthly payment due the Contractor since the work will be rescheduled by the Government and the Contractor. However, failure to perform the work as rescheduled will result in a subsequent deduction.

11. OTHER CONTRACTS AT THE CONTRACT SITE:

The Government may undertake or award other contracts for other work. The Contractor shall fully cooperate with such other contractors and Government employees. Work schedules may have to be adjusted as directed by the KO or authorized representative, to conform to the requirements of such other work. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by the Government.

12. SAFETY STANDARDS:

a. The Contractor shall comply with applicable OSHA (29 CFR and other) and all pertinent provisions of the latest version of the Corps of Engineers Safety Requirements Manual, EM 385-1-1 in effect of the date of the solicitation.

A copy of the manual is available for download at http://www.swf.usace.army.mil/About/Organization/SafetyandOccupationalHealth.aspx The OSHA standards are subject to change and such changes may affect the Contractor in his performance during the contract period. It is the Contractor's responsibility to be knowledgeable of, and to comply with, such changes. Prior to commencement of work, the Contractor shall furnish the KO and the QA a written Accident Prevention Plan relative to the administration of his overall safety program (see Pre-work Meeting Section, Para 4).

b. When work is to be performed in any areas where an overhead hazard exists, such as work in an area where the bridge crane is operating, contract personnel shall be required to either vacate the area or don hard hats. The Contractor shall be required to furnish and require personnel to wear protective hard hats when working in all areas designated as “HARD HAT AREA”. Short duration work in the powerhouses by others may render specific areas as hard hat areas for short periods. When other contractors are working in the plant, those areas of construction will be considered Hard Hat Areas at all times.

c. All applicable PPE required (i.e. Hard hats, gloves, face mask, fall protection equipment, ect.) for use during the performance of the contracted duties, are the sole responsibility of the contractor and/or the contractor employee.

13. REPORT OF UNUSUAL OR HAZARDOUS CONDITIONS REQUIRING

MAINTENANCE:

a. The Contractor shall immediately report to the KO or his authorized representative any unusual and/or potentially hazardous conditions which are observed during the performance of work.

b. It shall be the responsibility of the Contractor to notify the KO or his representative of facilities that require maintenance beyond the scope of the contract, i.e., electrical, carpentry, and plumbing repairs. The Contractor shall initiate and deliver to the KO or his representative completed Trouble Report Forms (Government furnished) on such troubles within 8 hours of noting the problem. If a problem is noted which may damage equipment, materials or building in a short time frame, immediate notification of the KO or his representative is required with follow-up of a trouble report in writing.

14. PROTECTION OF EXISTING STRUCTURES, UTILITIES, AND WORK:

The Contractor shall:

a. Protect against accidental and/or intentional operation of any system.

b. Protect all existing structures, utilities, and work of any kind against damage or interruption of Service which may result from operations of the Contractor.

c. Allow only persons directly involved with accomplishment of the Contractor's operations (i.e.

no friends, family, guests, children, or pets) in the Power Plant.

d. Notify the KO or his representative immediately of damage to Government and private property and injury to any person resulting from his operation.

1) None of the kitchen facilities located in SRPH or RDW will be available for use by the contract personnel;

however, the contractor may provide a microwave and/or coffee makers for their employee use at locations approved by the KO or his representative.

f. "NO TOUCH" POLICY FOR CONTROLS WITHIN THE POWER PLANT:

There are numerous areas which will require the exercise of caution while cleaning. The control room has many control knobs and levers which must not be touched by anyone except those authorized to do so. This is of great importance for the protection of Power Plant equipment.

When doing any cleaning of areas which have control panels, the Contractor must exercise caution and assure that the controls are not accidentally operated by bumping the control panel.

The Contractor is directed to not touch any controls on the control boards for any purpose. The fronts of control panels will be cleaned by Government personnel familiar with the control circuitry. The relay panels at the rear of the control board shall be dusted by the Contractor per Part II, Para.1q. The "NO TOUCH" policy shall extend to the distribution centers throughout the Power Plants.

g. During any wet mopping operations, the Contractor shall assure that all access to wet or potentially slippery areas are posted with temporary and portable free standing signs and that they are placed appropriately to warn personnel and visitors of potentially hazardous areas. Signs appropriate for the hazard such as "CAUTION-WET FLOOR" for wet floor areas shall be used. These signs shall be furnished by the Contractor and shall remain in place until the floor is dry. The Contractor shall remove and properly store all signs prior to leaving the facility.

15. DISPOSAL OF WASTE

a. Wastewater Disposal Requirements:

1) The SRPH has a self-contained sewage disposal system which is capable of handling typical detergents and wastewaters. Clear and soapy waste water may be poured into the drains in the Janitors closets and other specially designated drains. Plant personnel will identify the appropriate drains for disposal of mop and rinse waters within the SRPH at the beginning of contract work. Use of inappropriate drains could result in contamination of the river waters and is prohibited. Any waters which contain cleaning agents, soaps, waxes or strippers shall be poured into storage barrels as directed at the SRPH for disposal by the Government.

2) The RDW does not have a sewage disposal system available for disposal for detergents, therefore, all mopping operations conducted at RDW shall be performed using “HOT” water and using no detergents and no waxes. On infrequent occasions when RDW floors must be cleaned using detergents, Government personnel will perform the “spot cleaning” and transport the associated detergent wastewater to the SRPH facility for disposal. The Contractor is specifically prohibited from using detergents in mop water used at the RDW facility. Based upon the prohibition against use of detergents, any mop water used for the cleaning of the RDW floors will be uncontaminated “soiled water” and will be directly poured into the drains of the RDW power plant and subsequently discharged directly into the river without contamination.

b. Solid Waste Disposal Requirements:

1) SRPH has a solid waste dumpster located approximately 2500 feet from the Sam Rayburn Powerhouse located adjacent to the Project Office. These dumpsters are for use by the Contractor. These dumpsters shall be used by the Janitorial Contractor for all solid waste except for any materials separated by Government personnel for recycling. The Contractor shall perform transportation in order to properly dispose of solid waste into the dumpsters.

Any future requirements pertaining to trash separation/recycling transportation will be performed by separate contract and are not included in this contract.

2) The RDW facility has trash barrels located outside of the Power Plant as well as inside the facility, which are for use in disposal of the solid waste and debris. Each day that work is performed at the RDW facility, the Contractor shall remove all trash and debris from the facility and transport it to the nearby Sandy Creek Park (approximately 2 miles from Plant) and enter the park to dispose of the trash in the Government provided dumpster located near the restroom facility. In the event that debris is too large for the barrels, the Contractor shall notify GQAR or Government personnel to arrange for removal of the large objects.

16. KEY CONTROL

The Contractor shall establish and implement adequate methods of ensuring that all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All keys (and access cards) shall be issued by the Government upon signature of each contract employee. No keys issued may be duplicated.

The Contractor shall report the occurrence of a lost key immediately to the KO or his authorized representative.

Cost of replacing lost or destroyed keys issued to the Contractor shall be paid by said Contractor. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any other persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by the Contractor's employees to permit entrance of persons other than the Contractor's employees engaged in the performance of assigned work in those areas. No access to the Power Plants will be permitted except during approved work hours.

All keys issued to Contractor personnel shall be returned to the Government issuing office before final payment will be made on this contract.

17. SUPPLIES, UTILITIES AND EQUIPMENT FURNISHED BY THE GOVERNMENT

The Government shall furnish, at no cost to the Contractor, the following materials and usage of equipment:

a. Water and electric power necessary to the performance of the work required.

b. Storage space, as designated, for storage of Contractors’ materials and equipment. Additional storage locations shall be provided, as the need arises, for ladders and other items which may be needed on the job site. The Contractor's equipment shall be stored in specified areas and not left out after duty hours.

c. Disposal dumpster for all collected garbage at SAM RAYBURN POWER PLANT. This dumpster shall be located at the Project Office near the outer parking area. Contractor shall transport waste from the Power Plant up to the dumpster adjacent to the Project Office on a daily basis. R. D. WILLIS POWER PLANT trash shall be placed in waste container barrels located outside of the R. D. WILLIS POWER PLANT facility then transported to the closed available dumpster in Sandy Creek Park.

18. MATERIAL AND EQUIPMENT:

a. The Contractor shall provide all cleaning supplies, materials, and equipment necessary to comply with the provisions of this contract (i.e., mops, dust mops, clean mop heads, mop buckets, scrub brushes, brooms, germicidal disinfectants, scouring powders, bowl cleaners, deodorizers, detergents, dust mop treatments, window cleaning supplies, waxes, buffers and buffing pads, carpet shampoo machines, fiberglass ladders, vacuum cleaners) as required. No government owned equipment/property will be made available for use by the contractor.

b. All supply items which are provided by the contractor shall be of high quality. Any supplies which are deemed inferior by the KO or his representative shall be brought to the attention of the Contractor and subsequently replaced by the Contractor with a suitable product.

c. A list of all material and equipment to be used, along with the SDS sheets, shall be submitted for approval by the KO at the pre-work meeting. Following are definitions for the major types of cleaning agents and supplies. It is not the intent of the following definitions to imply that these are the only materials necessary to comply with the provisions of the contract. All equipment provided by the Contractor shall be clearly marked to identify ownership prior to being brought on-site.

1) CLEANING AGENT - Biodegradable soap, soap compounds, and/or biodegradable detergents shall be used. If the Contractor uses a cleaning compound containing disinfectants and/or deodorants in lieu of applying these materials separately, the label must state that the compound is biodegradable and contains disinfectants and/or deodorants. The manufacturer's instructions shall be followed in mixing the proper strength solution for application. Carpet cleaning solutions to be used in Carpet Shampoo machines shall be specifically formulated for such use by a commercial carpet shampoo manufacturer.

2) GERMICIDAL DISINFECTANTS - Only standard commercial germicidal disinfectants shall be used. The manufacturer's instructions shall be followed in mixing the proper strength solution for application. The disinfectants may be mixed with the cleaning solution if the manufacturer's instructions on the disinfectant's label do not prohibit it.

3) DEODORIZER - Deodorant shall be a material packaged and marketed for use as a deodorizer. The manufacturer's instructions shall be followed in mixing the proper strength for application. The deodorant may be mixed with the cleaning solution of the manufacturer's, if instructions on the deodorant's label do not prohibit it.

4) TOILET TISSUE - Toilet tissue shall be no less than 2 ply tissue.

5) DEODORANT CAKES - Cake shall not contain paradichlorobenzene. The cake shall be furnished in non-rusting hangers, if hangers are required.

6) WASTE RECEPTACLE LINERS - Liners must be polyethylene of 0.002 inch minimum thickness for wastebasket size and 0.005 inch thickness for 30 gallon size.

7) LIQUID HAND SOAP - Liquid hand soap shall be manufactured for use in mechanical Soap dispensers and shall be biodegradable and phosphate free.

8) PAPER TOWELS - Paper towels required shall be provided to fit the two types of paper towel dispensers presently installed in the facilities. Single fold dispensers as designed and Roll paper towel dispensers are also installed adjacent to the single fold towel dispensers; therefore, the Contractor shall also assure both types of dispensers are re-filled with the proper style of paper towel refills.

9) FLOOR FINISH REMOVER - Floor finish remover shall be a cleaner and stripper appropriate for use with the floor finish the Contractor uses.

10) FLOOR FINISH - Floor finish shall be a self shine floor finish suitable for buffing for restoration of floor finish. Experience in floor care in the Power Plant has been that floor care systems formulated for high speed buffers have provided satisfactory results.

11) FLOOR SEALER - Floor sealer shall be a clear, high luster, scuff resistant finish suitable for use on quarry tile and composite tile floors which shall be compatible with the floor finish used.

12) VACUUM CLEANERS - The vacuum cleaner must be equipped with HEPA Filtration, does not require replacement bags, and be designed to provide reduced noise levels in the office environments where they will be used.

13) FLOOR BUFFERS - The Contractor shall provide a minimum of two (2) floor buffing machines for use in the Power Plant, (one for use on the Control Room/Office level and one for the use on the lower level floors on which buffing is required). This Contract requires buffing of several floor areas on differing levels in the Power Plant. Manually carrying of a buffer between floors via the stairwell is impractical and unsafe and will not be permitted. Experience in care of the composite tile, ceramic tile and quarry tile floors has shown that High Speed Buffers (greater than 1200 RPM) used in conjunction with compatible high speed floor finish systems provide satisfactory results with substantial reductions in maintenance labor over conventional speed buffers and floor finish systems.

14) LADDERS- The Contractor shall provide a sufficient number of fiberglass ladders, of proper height, for use on each floor of the Power Plant to fulfill the requirements for high dusting, lamp replacement and other cleaning. No wooden or aluminum ladders shall be permitted within the Powerhouses. Transporting or carrying of ladders greater than six (6) feet via the stairwells will not be permitted due to safety considerations. The Government will provide the services of a crane on infrequent occasions for use of the overhead crane for lowering ladders and other equipment through the floor hatches upon advance notification. The Contractor shall be required to notify the KO or his representative of the request for use of the overhead crane 24 hours in advance of anticipated need.

15) AEROSOL DEODORANT SPRAY- Spray deodorants shall be a commercial type aerosol can of pleasant odor to remove unpleasant odors.

16) WET VACUUM CLEANERS - The Contractor shall provide a large capacity wet vacuum for use in vacuuming of stripper water and wax water from the floors during stripping operations and for use in the vacuum cleaning of upholstery, under furniture and for use in the elevator cab. A small portable vacuum may also be required for the cleaning of overhead light fixtures and cabinet tops. Feather dusters are not to be used in the powerhouses since they do not adequately capture dust.

17) CARPET SHAMPOO MACHINES- The Contractor shall provide one or more carpet shampoo machines in order to shampoo all carpets in the Power Plant as directed.

19. INSPECTION AND ACCEPTANCE:

a. Work will be inspected regularly by Government personnel and the Contractor will be advised as soon as practical of any deficiencies found. Upon being verbally advised of a deficiency, the Contractor shall take immediate action to correct such deficiency and to ensure the deficiency does not re-occur. Deficiencies that cannot be corrected prior to the next scheduled service for the area involved, or for which a satisfactory explanation has not been presented by the Contractor, will be subject to a reduction in payment. Inspections will be based on the daily work schedule to assure that inspection closely follows the actual maintenance of the facility or area.

b.