B.01.01_Combined_Synopsis_Solicitation_W9126G19R0093_Final.pdf

U.S. Army Corps of Engineers, Fort Worth District W9126G-19-R-0093 819 Taylor St., Ft. Worth TX 76102

Combined Synopsis/Solicitation

For

Fee Collection Services at Sam Rayburn Lake

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation (W9126G-19-R-0093) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 721211, RV (Recreational Vehicle) Parks and Campgrounds. The Size Standard for NAICS code 721211 is $7.5 million.

4. Description of services: The Contractor shall furnish all labor, equipment, and materials necessary to provide user fee collection services at Sam Rayburn Reservoir in accordance with this contract. All work shall be performed in compliance with the attached specifications. The anticipated Period of Performance will be from 17 May 2019 through 16 May 2020.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

The historical award information for this requirement is listed below:

Contract# W9126G16P0146 Award Date: 09 May 2016 Amount of Award: Base Year $23,050.00

6. Evaluation Information. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non-price factors (i.e., technical capability and past performance) are approximately equivalent to price. (See Instructions to Offerors for additional information)

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Offeror Representations and Certifications—Commercial Item.

(Accessible at the FAR Site, http://farsite.hill.af.mil)

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Price Quotation (See Bid Schedule)

c. Past Performance

Offers are due on May 10, 2019 10:00 AM CST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than 10:00 AM CST on May 10, 2019.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Joe Daniels via email to:

joseph.c.daniels@usace.army.mil. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

mailto:joseph.c.daniels@usace.army.mil

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

FEE COLLECTION BASE YEAR

Period of Performance: 17 May 2019 through 16 May 2020

POC for this action is Joe Daniels at (817) 886-1139 or joseph.c.daniels@usace.army.mil.

0001AA Days

Funded Amt:

HONOR VAULT COLLECTION DUTIES

IAW PWS 1.2.5 Contractor is required to remove honor vault inserts at designated locations, according to the attached Schedule of Fee Collection Services Route, replace the pulled inserts with empty ones, and deliver the inserts to the Project Office, where the Contractor will account for the funds therein.

NAICS CD: 721211

, FSC CD: G003

0001AB Days

Funded Amt:

REMITTANCE AND RECONCILIATION

IAW PWS 1.2.4 During the Peak Season and in accordance with the Schedule of Fee Collection Services Route, the Contractor will collect Reservation Service Remittance documentation which may include (non-cash) funds generated by the attendant at each gatehouse on Sam Rayburn Reservoir.

OPTION Funded Amt:

FEE COLLECTION OPTION ONE

Period of Performance: 17 May 2020 through 16 May 2021

1001AA Days

OPTION Funded Amt:

HONOR VAULT COLLECTION DUTIES

IAW PWS 1.2.5 Contractor is required to remove honor vault inserts at designated locations, according to the attached Schedule of Fee Collection Services Route, 1001AB Days

OPTION Funded Amt:

REMITTANCE AND RECONCILIATION

IAW PWS 1.2.4 During the Peak Season and in accordance with the Schedule of Fee Collection Services Route, the Contractor will collect Reservation Service

OPTION Funded Amt:

FEE COLLECTION OPTION TWO

Period of Performance: 17 May 2021 through 16 May 2022

2001AA Days

OPTION Funded Amt:

HONOR VAULT COLLECTION DUTIES

IAW PWS 1.2.5 Contractor is required to remove honor vault inserts at designated locations, according to the attached Schedule of Fee Collection Services Route, 2001AB Days

OPTION Funded Amt:

REMITTANCE AND RECONCILIATION

IAW PWS 1.2.4 During the Peak Season and in accordance with the Schedule of Fee Collection Services Route, the Contractor will collect Reservation Service

PWS

PERFORMANCE WORK STATEMENT (PWS)

FEE COLLECTION SERVICES

SAM RAYBURN RESERVOIR

1. GENERAL: This is a non-personal services contract to provide Fee Collection Services at Sam Rayburn Reservoir. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: The Contractor shall perform Fee Collection Services at Sam Rayburn Reservoir. Services include furnishing all labor, equipment and materials required to perform specified services.

Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, quality control, and management necessary to accomplish the required specified services within the stated time frames. The contractor shall accomplish all work in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer.

1.2.1 Fee Collection Services: The Contractor shall furnish all labor, equipment, and materials necessary to provide user fee collection services at Sam Rayburn Reservoir in accordance with this contract. All work shall be performed in compliance with the attached specifications.

1.2.2 Bonding Requirements: The Contractor will be required to obtain an approved Public Official Bond or Surety Bond in the amount of $25,000.00 which shall be payable to the “Fort Worth District US Army Corps of Engineers.” Original proof of the bond must be submitted to the COR/QA prior to the beginning of the contract. Each employee or person assisting the Contractor must be individually bonded in the same manner as the Contractor. Specific bonding dates and bond requirements will be provided by the COR/QA before the bond(s) are purchased. Proof of continued bonding must be provided to the COR in advance of beginning duties during the option year(s). The Contractor is responsible for all expenses associated with bonding.

1.2.3 Description of Duties: All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. At the beginning of each designated collection day, the Contractor will pick up empty honor vault inserts and document carriers from the Project Office, and receive any special instruction pertaining to his/her duties. The Fee Collection Services Route will be completed each Monday (winter season), or Monday and Friday (Peak season), unless otherwise directed by the COR/QA. Holidays with bank closures typically warrant temporary collection date changes. As part of the Fee Collection Services Route the Contractor will travel to parks as shown in the attached frequency schedule, and;

(a) The Contractor will collect recreation service remittance documentation which may include (non-cash or cash) funds from Contract Gate Attendants at designated parks. Contract Gate Attendants will be responsible for converting cash to Cashier’s Check/Postal Money Orders or Postal Money Orders. The Attendant will have these materials locked in a document carrier, which the Contractor will deliver to the Project Office. The Contractor will supply the Attendant with an empty replacement document carrier. See paragraph 1.2.4, below.

(b) Delivery of goods to park gatehouses from project offices incidental to collection route. The Contractor may be required to deliver goods such as office supplies to specified park gatehouses incidental to the collection route requirement and contingent on available space within the contractor’s vehicle. The Contractor will verify a need for any such deliveries prior to their departure from the Project Office for the collection route.

(c) Unlock and remove inserts from each honor vault in the park, replacing it with an empty insert which the Contractor will lock into the honor vault. The removed insert will immediately be secured in the Contractor’s vehicle. See paragraphs 1.2.6 and 1.2.7.

(d) Reconcile Honor Vault collection, as described in paragraph 1.2.7.

1.2.4 Park Reservation Service Gate Attendant/USACE Staff Remittance Documentation Collection and Additional Duties: During the Peak Season (1 MAR-Labor Day Weekend) and in accordance with the Schedule of Fee Collection Services Route, the Contractor will collect Reservation Service Remittance documentation which may include (non-cash) funds generated by the attendant at each gatehouse on Sam Rayburn Reservoir. The Attendant on duty at the park will secure these documents in a government-provided, locked document carrier prior to the Contractor’s arrival. At each park, the locked document carrier will be secured in a safe designated for Contractor access. Both the Attendant and the Contractor will sign and date a receipt indicating transfer of these documents to the Contractor. The receipt will remain with the individual document carrier. The Contractor will distribute empty, unlocked document carriers to Attendants as needed, and deliver all collected document carriers to the designated person at the Project Office not later than 4:00 PM the same day as collected. The Contractor will not have access to the contents within the locked carrier.

The Contractor is responsible for the security of these carriers and the contents while in his/her possession. If a document carrier will not properly lock, or appears damaged, tampered, or otherwise unsecured, the Contractor should contact the Project Office by telephone before accepting the carrier from the Attendant, so arrangements may be made for securing and transporting the funds. No further Contractor handling of the document carriers is required once they are delivered in an intact, unopened and undamaged condition to the designated person at the Project Office by the specified time. Secured envelopes may be utilized instead of the document holders. All mentioned guidelines and restrictions apply.

Rayburn Park and/or Ebenezer Park may be staffed with a person authorized to collect fees at the gatehouse during peak season. The Contractor may be required to verify and transport said fees and fee documents to the Project Office and conduct remittance/reconciliation of gatehouse fees once per week. Services related to the collection and remittance/reconciliation of gatehouse fees from Rayburn Park and/or Ebenezer Park will be at no additional cost to the government. Transportation of said fees and fee documentation will be by locking document/fee carriers that will be provided by the government. Verification of fees and fee documents by the Contractor and person authorized to collect fees at Rayburn Park and/or Ebenezer Park will be conducted prior to the Contractor taking possession.

Remittance/reconciliation of fees from Rayburn Park/Ebenezer Park (if applicable) will follow the same guidelines and timelines as the reconciliation/remittance of honor vault fees to include final deposit mailing after obtaining a cashier’s check/postal money order.

USACE Staff may also collect fees throughout the year. These fees may be transferred to the Contractor for remittance/reconciliation to be included with the Contractor’s normal reconciliation/remittance duties at no additional cost to the government. These fees (if collected) will be reconciled/remitted in and according to the already established reconciliation/remittance/deposit schedule and not created as additional deposits.

1.2.5 Honor Vault Collection Applicability: In addition to the duties listed above, the Contractor is also required to remove honor vault inserts at designated locations, according to the attached Schedule of Fee Collection Services Route, replace the pulled inserts with empty ones, and deliver the inserts to the Project Office, where the Contractor will account for the funds therein.

1.2.6 Honor Vault Collection Duties: At the commencement of contract activities and continuing on the specified days, the Contractor will collect Honor Vault inserts containing monies from park Day Use Honor Vaults in accordance with Appendices A, Schedule of Fee Collection Services Route. Due to reduced visitation, the Contractor will make fewer collections during the winter season. Several parks are closed seasonally, and require collection on as “as needed” basis at the direction of the COR/QA. When making collections, the Contractor should vary route, direction and timing for security purposes. All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. At the beginning of each designated collection day, the Contractor will pick up empty honor vault inserts from the Project Office, and receive any special instruction pertaining to his/her duties. Collections must be performed no less than 1 day each week on the first business day following the weekend(winter season), and no less than 2 days each week on the first and last business day (peak season), unless otherwise directed by the COR/QA. The Contractor will unlock and remove collection inserts from the honor vaults, replacing them with empty inserts from the Project Office. Empty inserts weigh between 15 and 25 pounds. Unlocking and re-locking the inserts requires the ability to bend and/or kneel, and large, filled inserts can weigh upwards of 30-40 pounds, and must be lifted vertically approximately two feet to remove/replace. The Contractor is required to provide a secure, lockable means of transporting the inserts and government funds while in his/her possession, generally out of sight by the public. Inserts collected must be delivered to the Project Office by 4:00 PM the same day as collected, unless otherwise directed by the COR/QA. The Contractor will remove inserts from his/her vehicle and place them in a secure location designated by the COR. The Contractor will not have access to the contents of the honor vault inserts. The Contractor will insure that the inserts are properly locked when placed in the Honor Vaults, and shall lubricate stiff locks with an approved lubricant as needed. NOTE: Due to vandalism, a secondary locking system may be/has been added to several inserts. Removing these inserts requires the use of a special tool (provided by the government) and a flashlight (Contractor provided), and will add approximately five to eight minutes to collection time for each insert. This additional security measure may be added to other inserts as well. Bidders should bid as though all inserts use this additional security measure, as actual use may be expanded.

1.2.7 Honor Vault Reconciliation: Honor vault inserts will be opened by Project personnel each week at the Project Office in the presence of the Contractor, who will then be issued the contents for envelope opening, counting and accounting. If the Contractor completes collection rounds early enough on Monday, the inserts may be opened that day; otherwise, inserts will be opened on Tuesday morning. On Monday, Tuesday and Wednesday (if necessary), the Contractor will open honor vault envelopes and account for monies collected at each individual location. The Contractor will open honor vault envelopes and count the money in a surveillance area within the Project Office as designated by the Government. All money and envelope handling will occur within this designated area. A safe is located in this room for Contractor storage of all monies. The Contractor will establish a personal combination for operating this safe. The Contractor will not remove cash, other forms of payment, or documentation from the Project Office except to transport to the financial institution for cash conversion. The Contractor must secure monies within the safe anytime the Contractor is not present in the designated location. The Contractor is required to track and record honor vault monies collected by site. Amounts for Day Use and Camping will be maintained separately. Once the inserts are opened, the Contractor will remove monies from honor vault envelopes and separate them by denomination. All bills will be faced the same.

Separate totals will be maintained for each park and honor vault location, separating camping and day use, and recorded on the appropriate spreadsheets or logs to obtain a grand total per location. The honor vault envelopes shall be banded together by park/honor vault collection date with park, date, and amounts marked on the outside of each bundle. All bundles on that individual collection will be placed in a container furnished by the government. The Contractor will write the collection date on the outside of the container. All cash money shall be combined after separate totals are recorded for each park and honor vault. One-dollar bills shall be placed in bundles of fifty (unless otherwise directed by the COR/QA), and secured by bank-approved wrappers. Coins will be secured in coin wrappers as appropriate. All coin and bill wrappers will be furnished by the Contractor, and are typically available at no cost from cooperating banks. The Contractor is also required to maintain a register of personal checks deposited in the honor vaults. The Contractor shall write the park initials and code in the upper left hand corner of all personal checks, and stamp the front and back of the checks with appropriate Government-supplied rubber stamps. The monies and park totals will be logged on the appropriate spreadsheet or log, showing totals by denomination, by honor vault location and grand total. If the Corps spreadsheet is unavailable, the Contractor will provide an additional adding machine tape showing total collection by park, with amounts for camping and day use shown separately. The Contractor shall arrive at the Project Office no earlier than 8:00 AM and shall complete activity by 4:00 PM each day.

1.2.8 Conversion of Cash to Cashier’s Check/Postal Money Orders/: Upon completion of the Honor Vault Reconciliation process, the Contractor will notify the designated Project employee, who will then confirm the Contractor’s money count and records, and address any deficiencies or problems at that time. The employee will note on a log sheet the cash amount, date and time the confirmed monies were issued back to the Contractor who will sign and approve the log entry. The Contractor will then transport said cash monies directly to a local bank or post office. The Contractor will not run any other errands or make any other stops while cash is in his/her possession. Personal checks and other non-cash forms of payment will remain at the Project Office locked in the Contractor’s safe. At the bank or post office, the Contractor will convert the cash to a bank Cashier’s Check or Postal Money Order, reflecting the total cash amount issued. One Cashier’s Check /Postal Money Order is required per park site per established schedule. See Appendices B, Estimated Contract Totals, for estimated number of items required. The Contractor is responsible for the cost of all bank Cashier’s Checks/Postal Money Orders required under this contract. The Contractor may use the bank of his/her choice, so long as the bank is insured by the Federal Deposit Insurance Corporation (FDIC), and is located within the city limits of Jasper, Texas, and nearest to the Sam Rayburn Project Office. Any other choice must be approved in advance by the COR/QA.

This requirement may be modified if a suitable bank becomes available closer to the Project Office. For Postal Money Order, the contractor shall use one of three local U.S. Post Offices.

Once the Cashier’s Check/Postal Money Order is secured, the Contractor will return to the Project Office. Any stops enroute to the Project Office (brief stops such as fast food, gas, etc.)

must be coordinated in advance with the COR/QA. The Cashier’s Check/Postal Money Order and all other forms of payment will be presented to the designated Project employee upon arrival at the Project Office. The Contractor will record time of return, Cashier’s Check/Postal Money Order total amount and Cashier’s Check/Postal Money Order number on the log sheet, in the presence of the designated employee, who will then confirm, approve and sign the completed log sheet. The Contractor will be allotted a maximum of three hours (as reflected on the log sheet described above) to complete this process, which typically requires 1.5 – 2 hours. The Contractor will immediately notify the Project Office by telephone of any circumstances (such as vehicle breakdown, etc.) that might delay the Contractor’s return within this timeframe. Repeated delays will be considered a contract deficiency. Violation of the prohibition on errands or unauthorized stops may be grounds for contract termination. The Contractor is responsible for the security of all cash and Cashier’s Check/Postal Money Orders while in his/her possession. Accounting for all monies collected must be completed by 4:00 PM on Wednesday. Cashier’s Check/Postal Money Orders must be returned to the Project Office no later than noon on Thursday – the majority should be returned by 4:00 PM each Wednesday. This is required to meet Corps deadlines for transmitting the collected fees to the proper destination. The Contractor is responsible for furnishing manpower adequate to consistently meet this requirement.

1.2.9 Reservation Service Deposits: The contractor will be responsible for remitting monies for each individual approved deposit for each park into the Reservation Service system. Training over the use of the reservation system for the Deposits will be provided at the pre-work conference. The final approved deposit Cashier’s Check/Postal Money Order and all personal checks shall be remitted in a single envelope for each park to the Recreation Service Lockbox, the address being on the deposit. Each deposit must be mailed separately and sent by Thursday each week at the contractor’s expense at the nearest U.S. Postal facility. See Appendices B, Estimated Contract Totals, for estimated number of items required. Fund instruments will be made payable to the “Recreation One Stop” or “R1S” and be stamped on the back “For Credit to the U.S. Treasury”. The deposit must be clear and legible with no hand changes or notes included on this copy. One additional copy of the deposit along with the associated Reservation System reports, and the carbon duplicate of the Cashier’s Check or U.S. Postal Postal Money Order will be submitted to the Recreation Fee Cashier or Alternate Recreation Fee Cashier at the Sam Rayburn Project Office.

1.3 Period of Performance:

1.3.1 Contract Term: The Contract term is for one base year plus two option years, beginning May

1, 2019, through April 30, 2020 for the base year, with two option years: Option One beginning May 1, 2020 through April 30, 2021, and Option Two beginning May 1, 2021 through April 30, 2022. The options may be exercised at the discretion of the Government, provided the Contractor's performance is satisfactory during the base and/or subsequent year. The Contractor will be notified of the government’s decision to exercise/not exercise the option year 60 days in advance of the ending date for each contract period.

1.3.2 Work Days: All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. If the Contractor is diligent and efficient, required duties are typically completed with the Contractor working Monday and Tuesday, along with Friday collections during the Peak Season only. An occasional extra day may be necessary on Wednesdays. When the Collection falls on a Government Holiday, the Collection will be moved to the following business day. Example: If the Holiday falls on a Monday, then the collection will be moved to Tuesday. NOTE: Depending on circumstances, collections may not be made the week of Christmas (December 25), or the collection schedule may need to be altered. These collections and dates will be coordinated with the Contractor in advance of the Christmas holiday week.

1.3.3 Effective Dates: The contract (Base Year) is effective from May 1, 2019, through April 30, 2020. The Contractor’s final remittance date will be Monday, April 27, 2020, which must be remitted by Thursday, April 30, 2020. All keys, inserts, document carriers and other government equipment must be returned to the government by this date. If Option Years are exercised, they will be effective as per the dates listed in paragraph 1.3.1, without interruption of service. The Contractor will be notified in advance concerning Option Year status.

1.4 General Information

1.4.1 Quality Control Not Applicable.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2.1 Equipment and Supplies Inspections: The COR/QA may inspect required equipment and supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the COR/QA. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.4.2.2 Contract Performance Defects, Deficiencies and Re-Performance: Defects and Deficiencies in Contractor performance and re-performance of same, shall be in accordance with a

Payment Analysis addressed in the QASP, however, the Government reserves the right to use Contract Clause 52.246- 0004, Inspection of Services Fixed Price, for this purpose in lieu of payment analysis.

1.4.2.3 Performance Evaluation Meetings: The Contractor's foreman/superintendent shall meet with the COR/QA or the COR's representative at least annually, or as often as determined necessary by the COR/QA in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

1.4.3 Government Holidays: When the Collection falls on a Government Holiday, the Collection will be moved to the following business day. Example: If the Holiday falls on a Monday, then the collection will be moved to following Tuesday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Sam Rayburn Project Office hours are Monday through Friday, 8:00 am to 4:30 pm.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at The

Sam Rayburn Reservoir is located on the Angelina River approximately 25 river miles above the confluence of the Angelina and Neches Rivers and B.A. Steinhagen Lake. The project is situated in parts of Angelina, Jasper, Nacogdoches, San Augustine, and Sabine Counties of East Texas. The cities of Lufkin and Jasper, Texas are 48 and 15 miles distant respectively from the Project Office. US Highway 96 (east side) and Texas Highway 63 (west side) parallel the project. Texas Recreation Road 255 furnishes access to the dam and project office between US 96 and State 63. State Highways 21, 103, and 147 furnish access to the north end and intermediate points respectively. Access to all points is provided from these highways by Texas Farm to Market, Spur, County, and Corps of Engineers roads. Total round trip mileage for one day’s collection route (including Cashier’s Check/Postal Money Order acquisition in Jasper, TX) is approximately 175 miles. Approximate distances from the Sam Rayburn Project Office to each park (shortest distance, one way) may be found within the map in Appendices C.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.4.7 Security Requirements:

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. The Contractor will provide adequate security for all monies, Cashier’s Check/Postal Money Orders, Postal Money Orders, Reservation System Remittance documentation, document carriers, logs, forms and honor vault inserts (whether empty or full). The Contractor is fully responsible for these funds/items whenever they are in his/her possession. The Contractor will telephone the COR/QA immediately if theft or loss occurs. The Contractor may be required to file a report with the appropriate law enforcement agency if monies or materials are lost due to theft, larceny, robbery or other illegal means, while in the possession of the Contractor or his representative/employees. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. No form of identification shall be attached to the key(s) or any key ring or carrier that would indicate its purpose.

If a key is lost, the Contractor may be liable for the expense of re-keying all associated locks.

1.4.7.3 Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, or See Something, Say Something): The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR/QA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.4 Pre-Screening of Candidates Using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.5 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.6 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.7.7 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.8 Transportation and Storage for Government Funds and Documentation: The Contractor will be required to provide a secure means for transportation of government funds, documentation, and honor vault inserts. Honor vault inserts, government funds and document carriers shall be transported in a locked compartment such as vehicle trunk, vehicle cab space, camper shell, hard truck bed cover, etc., where they will be kept secure and out of rain or other inclement conditions. This compartment must be locked whenever the Contractor is not actively loading or unloading government materials. The storage compartment within the Contractor’s vehicle must be approved by the COR/QA at the beginning of the contract, with any subsequent changes also requiring prior approval. Government funds, Cashier’s Check/Postal Money Orders, and documentation shall not be left in an unsecured location while in the Contractor’s possession. No government funds or material shall be left in the Contractor’s vehicle or in the Contractor’s possession at the end of any collection day. The Contractor will remove all honor vault inserts, document carriers, and all other Government materials from the vehicle at the end of each collection day and store them in designated secure locations within the Project Office. Government funds, Cashier’s Check/Postal Money Orders, and documentation shall be secured in the designated safe within the Project Office whenever such funds must be left unattended or overnight.

1.4.8 Special Qualifications: N/A

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR/QA, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract. If a COR is not assigned to the contract a Quality Assurance Representative (QA) will be.

1.4.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees: All contract personnel working at the project will be required to wear name tags or shirts with identifying logo. “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph.

The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel.

Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel. (c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and email address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.4.13 Contractor Travel Total round trip mileage for one day’s collection route (including

Cashier’s Check/Postal Money Order acquisition in Jasper, TX) is approximately 175 miles. Approximate distances from the Sam Rayburn Project Office to each park (shortest distance, one way) may be found within the map in Appendices C.

1.4.14 Data Rights N/A.

1.4.15 Organizational Conflict of Interest: N/A.

1.4.16 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses or permits. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the contract.

1.4.17 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, for which the Contractor may receive award.

1.4.18 Contractor Cooperation & Other Contracts: The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or Government employees.

1.4.19 Firearms: The Contractor will not carry or possess firearms while performing duties within the parks or the Project Office.

1.4.20 Unauthorized Aliens: The Contractor shall comply with 8 USC 1324a which states: “it is unlawful for a person or other entity to hire, or to recruit of refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien with respect to such employment.” To this end the Contractor shall submit to the COR within 10 working days from the contract start date, authentic copies of INS Form I-9 for each employee working under this contract.

a. The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

b. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally controlled facility or access to a Federal information system.

(Note that subcontracting is not authorized under this contract).

1.4.21 Privacy Act and Protection of Personal Information: In the course of performance of this contract, the Contractor/Contractor Personnel may come into contact with or possession of information covered by the Privacy Act (e.g. Social Security numbers) and/or sensitive personal information of the U.S. Army Corps of Engineers employees/members of the public/patrons/customers (e.g. personal checks with account numbers, credit card numbers, etc.).

Contractor/Contractor Personnel shall not memorize, copy, or record this information in any way, nor shall they use their access to this information for any personal reason or financial gain, or provide this information to any third person or party. Failure to comply with these restrictions will result in the immediate termination of the contractor employee, and may subject the employee to civil suit for money damages and/or criminal prosecution to the fullest extent under the law. Repeat violation of this provision may serve as a basis for termination of the contract. The contractor will secure an acknowledgement from every co-contractor that they have read, understand and will comply with this paragraph.

1.4.22 Frequencies of Service (includes honor vault collection and remittance/reconciliation): The required frequency of service is provided as follows:

For the Honor Vault Collection Route Service for the Winter Season (After the Labor Day Weekend through February), Contractor shall collect Honor Vaults at Twin Dikes, Mill Creek, San Augustine, and Hanks Creek Parks, no less than 1 day a week on the first Business Day following the weekend. During this period, R1S Remittances may not be collected from gatehouses. Rayburn Park may potentially be added to the route at no additional cost to the Government.

For the Honor Vault Collection Services Route for the Summer Season (1 March through Labor Day Weekend), Contractor shall collect Honor Vaults at Twin Dikes, Mill Creek, San Augustine, and Hanks Creek Parks, as well as Ebenezer (1 May through Labor Day) no less than 2 days a week on the first and last Business Day. Rayburn Park may potentially be added to the route at no additional cost to the Government.

For the Honor Vault Opening and Reconciliation Service, Contractor shall open Honor Vaults and reconcile the monies each week no later than 3 business days following the weekend.

For the reservation system deposit service, Contractor shall Deposit monies into the R1S no later than Thursday each week.

1.4.22.1 Changes to Service Frequencies: The Government reserves the right to decrease or increase service frequencies (fee collection and other quantities) at any time during the course of this contract. The Government may also close any park and delete any subsequent services in the closed park. Flooding, vandalism, new construction and other unscheduled events can occasionally generate collection increases or decreases. Such changes are usually temporary, although permanent closures have occurred. The Contractor will be given twenty-four (24) hour notification to any changes in the usual service frequencies.

The decrease or increase of service frequencies will be deducted or paid in accordance with the bid schedule. The Contractor will be paid only for services actually rendered in accordance with this contract. See Appendices A, Schedule of Fee Collection Services Route. When making collections, the Contractor should vary route, direction and timing for security purposes.

Collections are included in the Estimated Quantities listed in Appendices B. When collected, the Contractor will be paid at the regular bid price for these items.

1.4.23 Pre-work Conference: The Contractor (and/or the Contractor’s Supervisor/Foreman) will attend a pre-work conference with the COR/QA prior to the commencement of this contract. The conference will be conducted at the Sam Rayburn Project Office. The successful bidder will be notified of the date and time of the conference after the selection process is completed. The conference will include review of contract specifications and requirements, establishment and coordination of all fee collection procedures and receipt of Government provided materials.

Training over the use of the R1S system on how to make Deposits will be provided along with a username and password. A security awareness briefing will also be conducted. The Contractor should furnish the required bond(s), proof of vehicle insurance and employee information at the pre-work conference or shortly thereafter. These must be accepted by the COR prior to the Contractor beginning work. The Contractor cannot begin work under this contract until all the requirements are met.

1.4.24 Contract Gate Attendant Briefing: After the meeting in paragraph 1.4.23 above, and prior to the beginning of the CGA contract, the Government will conduct a briefing for all Gate Attendants to give a detailed explanation of fee collection procedures and duties, issue supplies and take care of other business associated with the performance of fee collections. These briefings typically take place at the Sam Rayburn Project Office. The Contractor may be required to attend these meetings, and provide an overview of his/her duties as they relate to the gate attendants, and what is expected of them. This typically requires approximate 30 minutes.