B3_W9126G-17-R-0062(Commercial).pdf

Solicitation Number: W9126G-17-R-0062 Request for Proposals (RFP)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 561720

SIZE STANDARD: $18 Million

Offers for this solicitation are due on March 3, 2017 by 2:00 pm CST Email all offers to anthony.d.johnson@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

Funded Amt:

Base Year: Canyon Cleaning Services The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance: 4/1/2017 - 3/31/2018

NAICS CD: 561720

, FSC CD: S201

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Job

OPTION Funded Amt:

Option Year 1: Canyon Lake Cleaning The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance: 4/1/2018 - 3/31/2019

NAICS CD: 561720

, FSC CD: S201

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Job

OPTION Funded Amt:

Option Year 2: Canyon Lake Cleaning The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance: 4/1/2019 - 3/31/2020

NAICS CD: 561720

, FSC CD: S201

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Job

OPTION Funded Amt:

Option Year 3: Canyon Lake Cleaning The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other non-personal services to perform cleaning services in accordance with the attached Performance Work Statement.

Period of Performance: 4/1/2020 - 3/31/2021

NAICS CD: 561720

, FSC CD: S201

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: _Anthony Johnson_ Phone: (817)886-1076 Email address: CIV-OPS.Proposals@usace.army.mil

Furnish Copy To: anthony.d.johnson@usac.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

SITE VISIT:

Address: Canyon Lake Office 601 C.O.E. Road Canyon Lake, Texas 78133

POC: Marcus Schimank Contact Info: (830) 964-3341 X 224 (m) (830) 620-8144 Email: marcus.w.schimank@usace.army.mil

Conference: 13 Feb 17 at 11:00 am CST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c, Annotate unit and total costs on pages 3 thru 5.

Complete Bid Schedule(s)

Include an active email address. You will be notified of your selection by this method!!!

Complete Clauses 52.209-5, 52.212-3 ALT I and 52.219-1 ALT I 52.222-22, 52.222-25, or confirm vendor’s ORCA is updated in SAM

Complete Clauses 52.219-28 and return with proposal

You must have an active SAM registration prior to award

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV-OPS.Proposals@usace.army.mil & Anthony.d.johnson@usace.army.mil

Scan all documents into a single.pdf file

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & anthony.d.johnson@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

CONTRACTOR INFORMATION SHEET

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER _____________________________

PPQ

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Item Description Qtr 1

(Apr-Jun) Qtr 2

(Jul-Sep) Qtr 3

(Oct-Dec) Qtr 4

(Jan-Mar) Total

Quantity Unit

Unit Price

Price

0001AA General Grounds - Potter's Creek Park 13 13 3 3 32 EA

0001AB General Grounds - Potter's Creek Ramp 21 13 13 3 3 32 EA

0001AC General Grounds - Canyon Park 13 13 0 0 26 EA

0001AD General Grounds - Canyon Beach & Pavilion 1 13 13 0 0 26 EA

0001AE General Grounds - Little Jacob's Creek Park 13 13 3 3 32 EA

0001AF General Grounds - North Park 13 13 0 0 26 EA

0001AG General Grounds - Guadalupe Park 13 13 3 3 32 EA

0001AH General Grounds - Outlet Works & Fishing Pier 13 13 3 3 32 EA

0001AI General Grounds - Overlook Park 13 13 3 3 32 EA

0001AJ General Grounds - Embankment/Dam 3 3 3 3 12 EA

0001AK General Grounds - Comal Park 13 13 0 0 26 EA

0001AL General Grounds - Cranes Mill Park 13 13 3 3 32 EA

0001AM General Grounds - Cranes Mill Crappie Dock 13 13 3 3 32 EA

0001AN Restrooms - Waterborne 390 400 156 156 1102 EA

0001AO Restrooms - Vault 637 653 52 52 1394 EA

0001AP Picnic/Camping/Screened Shelter Units 5681 5681 1677 1677 14716 EA

0001AQ Multiple RV Camping Units 65 65 0 0 130 EA

0001AR Group Pavilions/Shelters 65 65 13 13 156 EA

0001AS Fishing Piers & Courtesy Docks 130 130 78 78 416 EA

0001AT Dump Stations 39 39 39 39 156 EA

0001AU Playgrounds 13 13 0 0 26 EA

0001AV Bulk Refuse Receptacle Area Grounds 780 780 169 169 1898 EA

0001AW Unscheduled Picnic/Camping/Screened Shelter Units 6 6 0 0 12 EA

0001AX Unscheduled Group Pavilions/Shelters 2 2 0 0 4 EA

0001AY Unscheduled Restrooms - Waterborne 6 6 0 0 12 EA

0001AZ Unscheduled Restrooms - Vault 3 3 0 0 6 EA

TOTAL AMOUNT - ITEMS 0001AA THROUGH 0001AZ

ATTACHMENT 7

BID SCHEDULE

BASE BID - 01-APRIL-2017 THROUGH 31-MARCH-2018

CLEANING SERVICE - CANYON LAKE

(Apr-Jun) Qtr 2

(Jul-Sep) Qtr 3

(Oct-Dec) Qtr 4

(Jan-Mar) Total

Quantity Unit

Unit Price

Price

0002AA General Grounds - Potter's Creek Park 13 13 3 3 32 EA 0002AB General Grounds - Potter's Creek Ramp 21 13 13 3 3 32 EA 0002AC General Grounds - Canyon Park 13 13 0 0 26 EA 0002AD General Grounds - Canyon Beach & Pavilion 1 13 13 0 0 26 EA 0002AE General Grounds - Little Jacob's Creek Park 13 13 3 3 32 EA 0002AF General Grounds - North Park 13 13 0 0 26 EA 0002AG General Grounds - Guadalupe Park 13 13 3 3 32 EA 0002AH General Grounds - Outlet Works & Fishing Pier 13 13 3 3 32 EA 0002AI General Grounds - Overlook Park 13 13 3 3 32 EA 0002AJ General Grounds - Embankment/Dam 3 3 3 3 12 EA 0002AK General Grounds - Comal Park 13 13 0 0 26 EA 0002AL General Grounds - Cranes Mill Park 13 13 3 3 32 EA 0002AM General Grounds - Cranes Mill Crappie Dock 13 13 3 3 32 EA 0002AN Restrooms - Waterborne 390 390 162 150 1092 EA 0002AO Restrooms - Vault 637 637 54 50 1378 EA 0002AP Picnic/Camping/Screened Shelter Units 5681 5681 1806 1548 14716 EA 0002AQ Multiple RV Camping Units 65 65 0 0 130 EA 0002AR Group Pavilions/Shelters 65 65 14 12 156 EA 0002AS Fishing Piers & Courtesy Docks 130 130 84 72 416 EA 0002AT Dump Stations 39 39 42 36 156 EA 0002AU Playgrounds 13 13 0 0 26 EA 0002AV Bulk Refuse Receptacle Area Grounds 780 780 182 156 1898 EA 0002AW Unscheduled Picnic/Camping/Screened Shelter Units 6 6 0 0 12 EA 0002AX Unscheduled Group Pavilions/Shelters 2 2 0 0 4 EA 0002AY Unscheduled Restrooms - Waterborne 6 6 0 0 12 EA 0002AZ Unscheduled Restrooms - Vault 3 3 0 0 6 EA

BID SCHEDULE

OPTION 1 BID - 01-APRIL-2018 THROUGH 31-MARCH-2019

CLEANING SERVICE - CANYON LAKE

TOTAL AMOUNT - ITEMS 0002AA THROUGH 0002AZ

ATTACHMENT 7

(Apr-Jun) Qtr 2

(Jul-Sep) Qtr 3

(Oct-Dec) Qtr 4

(Jan-Mar) Total

Quantity Unit

Unit Price

Price

0003AA General Grounds - Potter's Creek Park 13 14 3 3 33 EA

0003AB General Grounds - Potter's Creek Ramp 21 13 14 3 3 33 EA

0003AC General Grounds - Canyon Park 13 13 0 0 26 EA

0003AD General Grounds - Canyon Beach & Pavilion 1 13 13 0 0 26 EA

0003AE General Grounds - Little Jacob's Creek Park 13 13 3 3 32 EA

0003AF General Grounds - North Park 13 13 0 0 26 EA

0003AG General Grounds - Guadalupe Park 13 13 3 3 32 EA

0003AH General Grounds - Outlet Works & Fishing Pier 13 13 3 3 32 EA

0003AI General Grounds - Overlook Park 13 13 3 3 32 EA

0003AJ General Grounds - Embankment/Dam 3 3 3 3 12 EA

0003AK General Grounds - Comal Park 13 14 0 0 27 EA

0003AL General Grounds - Cranes Mill Park 13 14 3 3 33 EA

0003AM General Grounds - Cranes Mill Crappie Dock 13 14 3 3 33 EA

0003AN Restrooms - Waterborne 390 399 156 156 1101 EA

0003AO Restrooms - Vault 637 640 52 52 1381 EA

0003AP Picnic/Camping/Screened Shelter Units 5681 5922 1677 1677 14957 EA

0003AQ Multiple RV Camping Units 65 70 0 0 135 EA

0003AR Group Pavilions/Shelters 65 67 13 13 158 EA

0003AS Fishing Piers & Courtesy Docks 130 140 78 78 426 EA

0003AT Dump Stations 39 42 39 39 159 EA

0003AU Playgrounds 13 14 0 0 27 EA

0003AV Bulk Refuse Receptacle Area Grounds 780 817 169 169 1935 EA

0003AW Unscheduled Picnic/Camping/Screened Shelter Units 6 6 0 0 12 EA

0003AX Unscheduled Group Pavilions/Shelters 2 2 0 0 4 EA

0003AY Unscheduled Restrooms - Waterborne 6 6 0 0 12 EA

0003AZ Unscheduled Restrooms - Vault 3 3 0 0 6 EA

BID SCHEDULE

OPTION 2 BID - 01-APRIL-2019 THROUGH 31-MARCH-2020

CLEANING SERVICE - CANYON LAKE

TOTAL AMOUNT - ITEMS 0003AA THROUGH 0003AZ

(Apr-Jun) Qtr 2

(Jul-Sep) Qtr 3

(Oct-Dec) Qtr 4

(Jan-Mar) Total

Quantity Unit

Unit Price

Price

0004AA General Grounds - Potter's Creek Park 13 13 3 3 32 EA

0004AB General Grounds - Potter's Creek Ramp 21 13 13 3 3 32 EA

0004AC General Grounds - Canyon Park 13 13 0 0 26 EA

0004AD General Grounds - Canyon Beach & Pavilion 1 13 13 0 0 26 EA

0004AE General Grounds - Little Jacob's Creek Park 13 13 3 3 32 EA

0004AF General Grounds - North Park 13 13 0 0 26 EA

0004AG General Grounds - Guadalupe Park 13 13 3 3 32 EA

0004AH General Grounds - Outlet Works & Fishing Pier 13 13 3 3 32 EA

0004AI General Grounds - Overlook Park 13 13 3 3 32 EA

0004AJ General Grounds - Embankment/Dam 3 3 3 3 12 EA

0004AK General Grounds - Comal Park 13 13 0 0 26 EA

0004AL General Grounds - Cranes Mill Park 13 13 3 3 32 EA

0004AM General Grounds - Cranes Mill Crappie Dock 13 13 3 3 32 EA

0004AN Restrooms - Waterborne 390 390 156 156 1092 EA

0004AO Restrooms - Vault 637 637 52 52 1378 EA

0004AP Picnic/Camping/Screened Shelter Units 5681 5681 1677 1677 14716 EA

0004AQ Multiple RV Camping Units 65 65 0 0 130 EA

0004AR Group Pavilions/Shelters 65 65 13 13 156 EA

0004AS Fishing Piers & Courtesy Docks 130 130 78 78 416 EA

0004AT Dump Stations 39 39 39 39 156 EA

0004AU Playgrounds 13 13 0 0 26 EA

0004AV Bulk Refuse Receptacle Area Grounds 780 780 169 169 1898 EA

0004AW Unscheduled Picnic/Camping/Screened Shelter Units 6 6 0 0 12 EA

0004AX Unscheduled Group Pavilions/Shelters 2 2 0 0 4 EA

0004AY Unscheduled Restrooms - Waterborne 6 6 0 0 12 EA

0004AZ Unscheduled Restrooms - Vault 3 3 0 0 6 EA

BID SCHEDULE

OPTION 3 BID - 01-APRIL-2020 THROUGH 31-MARCH-2021

CLEANING SERVICE - CANYON LAKE

TOTAL AMOUNT - ITEMS 0004AA THROUGH 0004AZ

PWS

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

PERFORMANCE WORK STATEMENT (PWS)

Facility Cleaning Services Canyon Lake

1. General: This is a non-personal services contract to provide facility cleaning services at various parks and locations at Canyon Lake. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning services as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2. Scope: This contract includes work to be performed in any or all parks or portions of parks at the U.S. Army Corps of Engineers, Fort Worth District, Capital Region Office, Canyon Lake as further specified below.

1.2.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform facility cleaning services as specified at twelve (12) recreation areas (parks), the outlet works and the embankment at Canyon Lake, Texas. These services include but are not limited to cleaning grounds, restrooms, picnic/camping/screened shelter units, group pavilions/shelters, fishing piers, courtesy docks, RV dump stations, bulk refuse receptacle areas, playgrounds and swim beach areas.

1.2.2 Facility Cleaning Requirements:

1.2.2.1 Regulations and Permits: All current County, State, and Federal rules and regulations governing sanitary standards of drinking water, protection of public water sources and solid waste disposal shall be met and maintained throughout the performance of the work specified under this contract. All trash collected on Government property shall be placed in bulk refuse receptacles (BRR) in the park. If BRR are full in the park, the Contractor shall dispose of trash in nearest BRR in adjacent parks. If trash is hauled off Government property, the Contractor shall make all the necessary arrangements, obtain permits required and make all payments for proper disposal in a facility that is licensed by the Texas Commission on Environmental Quality. If the proposed disposal area is not presently being utilized as a State authorized City or County garbage disposal area, the Contractor must furnish the Government a letter from the Texas Commission on Environmental Quality approving the area for disposal. This approval will be required even if the Contractor owns the land. If fees are charged for use of the disposal area, the Contractor shall furnish to the Government, on a monthly basis, copies of all receipts for fees paid.

1.2.2.2 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees. The attention of the Contractor and his employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement Manual.

An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.2.3 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer (KO) in the manner and time limitations and on the forms prescribed by the KO, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.2.4 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with Safety Manual. A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. Contractor shall insure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and clean-up of leaks. Contractor shall remove and dispose of contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.2.5 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the Government to ensure compliance with Section 18 of Safety Manual.

Contractor shall present all equipment to the Government for inspection whenever equipment is mobilized at the Lake. Contractor shall notify the Government at least two

(2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.2.6 Vehicles: All vehicles, including the Contractor’s and any Subcontractors’, utilized under this contract shall be maintained in a neat and clean condition, be serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.2.7 Maps: Cleaning Maps are specified in Attachment 6 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.2.8 Typical Unit Drawings: Contract requirements will override all typical drawings.

Typical Unit Drawings provided in Attachment 5 are not to scale, nor are they intended to depict all facilities at all locations. Each unit varies considerably in structure, design and size. Therefore, Typical Unit Drawings are included for general information purposes only.

1.2.2.9 Reports: The Contractor shall prepare and submit Daily Activity Reports (DARs) and Quality Control Reports (QCRs) as specified. Contractor shall develop and provide their own reports. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control Report shall be submitted to the Government at the end of each work week as directed. The Contractor’s Quality Control Inspectors (QCIs) shall ensure all reports are complete, legible and comprehensible.

1.2.2.10 Tabulation of Park Areas and Facilities: The Tabulation of Park Areas and Facilities is provided in Attachment 3. It shows acreage estimates and quantifies facilities within each park. The tabulation is provided for the convenience of the Contractor to determine the work required and to prepare a bid for the work. Lake personnel will show the Contractor the service limits and requirements during an on-site inspection of the areas where required services shall be performed. If the number of facilities listed on the tabulation sheets and maps differs from the number of facilities actually on the ground, then the tabulation sheets and maps will be used for contract purposes. This tabulation depicts all parks open at 100% with current facilities and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required services areas during performance of contract. The Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within the contract.

1.2.2.11 Frequency Schedules: The Frequency Schedule is provided in Attachment 3 for facility cleaning services required. Extra Services shall be required on specified days around the holidays of Easter, Memorial Day, 4th of July and Labor Day are also provided in Attachment 3.

1.2.2.12 Work Schedule: The Government will provide the Contractor with a preferred work schedule sequence for parks and/or areas at the lake for services to be performed.

The Contractor must provide sufficient personnel and equipment to accomplish services at the lake. The Contractor shall submit a work schedule for each service for the lake to include approximate times for beginning work and ending work for each required service listed by parks or areas. Work schedules must be submitted within ten (10) days after the preferred work sequence has been issued to the Contractor, but no later than ten (10) calendar days after the beginning of initial services and prior to frequency changes. This work schedule is extremely important as it controls the time at which the Government’s Quality Assurance (QA) inspections are performed, ensuring that inspections are conducted only after the required services have been completed. Any variation or unforeseen change, such as being ahead or behind the approved work schedule, must be reported immediately by telephone or in person to the Government’s Quality Assurance Inspector (QAI). Any proposed change to an approved work schedule must be submitted in writing and approved by the Government in advance of actual work schedule changes.

1.2.2.13 Additional Service Work Requirements:

1.2.2.13.1 Restrictions: Raw lake water shall not be used for cleaning except on fishing piers and courtesy docks.

1.2.2.13.2 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, the Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, the Contractor shall immediately record the unit (by park, facility type and number) on their DAR as a “non-serviced” unit. If the public allows partial cleaning, the Contractor shall note on their DAR as unit “occupied/cleaned” and the Contractor shall be paid the full price. If the facility becomes unoccupied while Contractor is still in the park, the Contractor may service the unit as required and note the unit as “cleaned”. If the facility remains occupied, the Contractor’s DAR shall remain as is and shall be turned into the Government for non-payment. The DAR must be kept current during work performance so that a unit which was not serviced and was later rejected by the Government's QAI can be verified as non-performed because the facility was occupied by the public. A site that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

1.2.2.13.3 All Quality Control Inspectors and Subcontractors, if used, shall possess as a minimum a copy of that portion of the contract specifications which governs the work in which they are engaged. Failure to comply will result in cessation of work and removal of employees until such time that this requirement can be met.

1.2.2.13.4 Payment: Payment for completed and accepted work will be done on a monthly basis. The Contractor shall only invoice after the end of each month.

1.2.2.14 Cleaning Services

1.2.2.14.1 General Grounds Cleanup: General Grounds Cleanup are performed according to the Frequency Schedule provided in Attachment 3 and in conjunction with other scheduled cleaning services, in order to leave the entire park or area with an overall neat and clean appearance by removing large refuse and conspicuous litter and fish/animal remains from the parks or areas, the limits of which are designated as the cleaning boundaries on the Cleaning Maps provided in Attachment 6. On the dam embankment road and in park areas with long entrance roads leading into the park proper, cleaning boundaries shall be one-hundred (100) feet off of each side of the road’s centerline, or to the tree or brush lines, or to the road right-of-way fence, whichever is closest. Hiking trailhead cleaning boundaries shall be twenty (20) feet each side of the trail center line to a distance of seventy five (75) feet from the start of the trailhead into the hiking trail(s). Litter collected shall be disposed of within bulk refuse receptacles and large refuse such as abandoned appliances, mattresses, barrels, furniture, etc., shall be removed from and disposed of off of Government property and not placed in bulk refuse receptacles. The Contractor will not be required to remove tree branches or timber or other natural drift deposited on shoreline during high water or by high winds. During low lake level periods, the water’s edge will be limited as specified in table below.

Low Lake Elevation General Grounds Cleanup Limit

Lake Normal Lake Elevation Limit Elevation

Canyon 909’ MSL 899’ MSL

1.2.2.14.2 Detailed Grounds Cleanup: Detailed Grounds Cleanup shall be performed within twenty (20) feet on all sides of the facilities, as described in each of the typical unit definitions and/or delineated on Typical Unit Drawings specified in Attachment 5 unless specified otherwise, as part of each scheduled facility cleaning day using any acceptable method to remove large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs within these areas surrounding facilities. All litter shall be properly disposed of in bulk refuse receptacles. Large refuse such as abandoned appliances, mattresses, barrels, furniture, etc., shall be removed from and disposed of off of Government property and not placed in bulk refuse receptacles. Detailed Grounds Cleanup, Para. 1.2.2.14.2 is considered part of the cleaning service for each facility and shall be included in the Contractor’s bid price for the facility cleaning.

1.2.2.14.3 Hazardous/Special Waste, Public-Generated: Public use areas will very infrequently contain hazardous/special wastes as defined by the Texas Commission on Environmental Quality. Examples of such wastes include but are not limited to used oil filters, tires, lead acid batteries, paint cans and/or dead animals. Contractor shall dispose of such waste found in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.2.14.4 Performance Standards: General Grounds Cleanup, Para. 1.2.2.14.1 shall result in grounds with a neat and clean appearance, with all large refuse and conspicuous litter and fish/animal remains removed and properly disposed.

Detailed Grounds Cleanup, Para. 1.2.2.14.2 shall result in grounds with a neat and clean appearance, with all large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs(remove period) removed and properly disposed.

1.2.2.14.5 Restrooms

1.2.2.14.5.1 General: These units are constructed of masonry, metal or wood frame with finished and unfinished (exposed studs) interior walls.

Restrooms are of varying configurations, but will be of two (2) general types: waterborne with flush toilets and vault storage with gravity fixtures. Restroom types and quantities will be identified in the Tabulation of Areas and Facilities provided in Attachment 3. A typical unit consists of men’s and women's restroom/shower, walkways and Detailed Grounds Cleanup, Para. 1.2.2.14.2 surrounding each of these facilities. These facilities are listed in the Tabulation of Areas and Facilities provided in Attachment 3, as one unit even though they may be separate structures for men and women. All facilities shall be cleaned each scheduled cleaning day. Restrooms shall be thoroughly cleaned inside and outside. All fixtures (sinks, toilet lids and risers, urinals, mirrors, light covers, tissue holders, hand dryers, fittings, etc.) benches, floors, walls, partitions, windows, louvers, screens, doors, ceilings, sinks, drinking fountains, recesses, eaves, soffits, restroom chases and walkways shall be cleaned. While restroom cleaning is in progress, "Caution - Wet Floor" signs shall be placed at the entrance to warn the public of the hazard in accordance with the approved safety plan.

Restroom chase doors shall be locked upon exit. If present, outside rinse showers located in the general vicinity of beach restrooms shall also be cleaned as part of and at the same frequency as the adjacent restroom

1.2.2.14.5.2 Light Bulbs/Covers: Light bulbs shall be inspected for working order and replaced if burned out. Light covers in poor condition shall be replaced with Government furnished materials. Fixtures that are damaged shall be reported on the Daily Activity Report. Fixtures must have all screws installed and tightened whenever bulbs or covers are replaced.

1.2.2.14.5.3 Toilet Seats/Lids: Contractor shall remove/replace damaged or missing toilet seats and lids when performing scheduled cleaning services using Government furnished materials.

1.2.2.14.5.4 Drain Obstructions: Contractor shall remove any drain obstructions within sinks, showers, urinals or toilets. No chemicals, sewer rods or high pressure water sprayers will be used. If the problem cannot be corrected using a plunger, the Contractor shall lock the affected stall or side of the building and shall notify the Government as soon as possible, but no later than one (1) hour after locking the door.

An "Out of Order" sign furnished by the Contractor shall be securely attached to the locked door.

1.2.2.14.5.5 Vault Restrooms: Any substance which may be harmful to bacterial action shall not be dumped or allowed to enter the vaults. If the waste or fluid level reaches within twelve (12) inches of the top of the vault the Contractor shall report this information to the Government by the end of the workday. If the vault has been pumped dry or solid waste is exposed, the Contractor must add sufficient water to bring fluid levels to a minimum of six (6) inches above vault floors or top of solids. The Contractor shall also apply, Government approved, non-pathogenic bacteria/enzyme/deodorizer when vault has been pumped dry and re-filled with water or when a strong odor problem is present. Cleaning services will not include pumping out of septic tanks or vault-type toilets.

1.2.2.14.5.6 Stains and Markings: Stains and markings on painted surfaces which cannot be removed by any reasonable cleaning effort shall be painted using Contractor provided and Government approved matching paint.

1.2.2.14.5.7 Toilet Tissue: Dispensers shall be left at no less than 80% capacity after completion of a scheduled cleaning. For example, a three role dispenser would have about two and one half rolls remaining. A four role dispenser would have about three and one quarter rolls remaining.

Padlocks to secure dispensers will be provided and maintained by the Contractor at no additional cost to the Government.

1.2.2.14.5.8 Trash Containers: Typical unit provided by the Government in the restrooms or at group pavilions/shelters will consist of an approximately 30 gallon container or smaller with or without lids. All refuse shall be removed from each unit on the scheduled service day and shall be deposited in bulk refuse receptacles located within the park, or in the nearest park for those areas which do not have a bulk refuse receptacle. Containers shall be kept clean, deodorized to maintain odor free and lined with a disposable appropriate sized bag on each scheduled service day. These containers that are located in restrooms or at group pavilions/shelters shall be cleaned in conjunction with that structure at no additional cost.

1.2.2.14.5.9 Performance Standard: Facility shall be reasonably free of insects, free of insect nests, webs, dust, dirt, debris, grime, scum, grease, gum, fecal and organic matter, stains, markings, graffiti, garbage, litter, standing water and any other matter. All drinking fountains, sinks, counters, showers, urinals and toilets shall be disinfected. Grounds surrounding facility shall be free of all large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs. An adequate supply of rolls of toilet tissue shall be furnished to assure that the supply will not become depleted between scheduled cleanings. All light bulbs shall be functioning, toilet seats and lids shall be in proper condition and all sinks, showers, urinals and toilets shall be properly draining. Vault toilets shall be relatively odor-free and fluid levels to a minimum of six

(6) inches above vault floors or top of solids, but fluid levels shall not be higher than twelve (12) inches to the top of the vault.

1.2.2.14.6 Picnic/Camping/Screened Shelter Units

1.2.2.14.6.1 General: Typical unit is defined as a site with a natural ground or aggregate pad (impact area) containing amenities such as shelter, concrete slab, table, benches, fire ring, cookers, lantern posts and parking pads. Some picnic/camping/screened shelter units do not have all the items listed for a typical unit. Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning. Each scheduled day, all amenities within facility shall be cleaned and Detailed Grounds Cleanup, Para. 1.2.2.14.2 performed.

1.2.2.14.6.2 Fire Rings, Cookers and Tables: All ashes shall be removed by the Contractor and disposed of. Ashes and coals shall not be placed in bulk refuse receptacles. Partially burned wood shall be stacked next to the fire rings. Rock fire rings built by the public shall be disassembled and rocks shall be placed at locations designated by the Government and the ash, coals and wood found within rock fire rings treated as described above. Tables shall be disinfected.

1.2.2.14.6.3 Impact Areas and Parking Pads: All areas intended for parking shall be cleaned. The Contractor shall remove any and all vegetation, dead or alive, within or encroaching upon the impact area during each scheduled cleaning. The Contractor may use an approved herbicide to satisfy this requirement provided the site is unoccupied at the time of application. All uneven decomposed granite shall be restored to an even walking surface.

1.2.2.14.6.4 Performance Standard: Facility and all amenities shall be reasonably free of insects, free of insect nests, webs, dust, ashes, coals, dirt, debris, grime, scum, grease, gum, food, litter, stains, markings, graffiti, fecal and organic matter, standing water and any other matter.

Tables disinfected and in proper positions. Grounds surrounding facility shall be free of all large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs. Decomposed granite, if present, shall be maintained even and vegetation-free.

1.2.2.14.7 Group Pavilion/Shelters

1.2.2.14.7.1 General: A typical unit consists of the entire structure, including the roof, support posts/columns/walls, ceiling, floor, tables, cookers, fireplaces, recesses, eaves, retaining walls and light fixtures. It may also contain an adjacent concrete, natural ground or aggregate pad (impact area) with amenities such as table, benches, fire ring, cooker, lantern posts, playgrounds, washer/horseshoe pits, basketball/volleyball courts, and etc. Unit also includes adjacent parking area. All amenities within facility shall be cleaned each scheduled day, in accordance to applicable paragraphs within Cleaning Services, Para. 1.2.2.14 and Detailed Grounds Cleanup, Para. 1.2.2.14.2. Additionally, General Grounds Cleanup, Para. 1.2.2.14.1 shall be performed for ground areas outside Detailed Grounds Cleanup, Para. 1.2.2.14.2 area to delineated limits, such as fences, roads, edges of parking lots or other physical features obviously constructed to separate the Group Pavilions/Shelters from the remainder of the park. If no physical separation is present, a fifty (50) feet wide perimeter from the edges of the structure shall be used as a delineated limit for General Grounds Cleanup, Para. 1.2.2.14.1.

Some units do not have all the items listed for a typical unit. The Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning.

1.2.2.14.7.2 Additional Requirements: All items, such as staples, nails, tacks, tape, string or any other material or residue, used to secure various items to building structures, amenities or trees, shall be removed. Tables shall be disinfected. Displaced tables shall be relocated to original position. Decomposed granite, if present, shall be vegetation free and any uneven surfaces shall be restored to clean, even walking surface.

1.2.2.14.7.3 Trash Containers: Typical unit provided by the Government at each pavilion will consist of six (6) approximately 30 gallon containers or smaller with or without lids. All refuse shall be removed from each unit on the scheduled service day and shall be deposited in bulk refuse receptacles located within the park, or in the nearest park for those areas which do not have a bulk refuse receptacle.