B3_16_T_0128_WH_SR_RD_Willis_Power_Plant.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-16-T-0128 27-Jun-2016

b. TELEPHONE NUMBER

(817) 886-1077

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 26 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMAUH D WINSTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967448 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

TEL: 409 384-5716 FAX: 409-384-9368

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

334515

NAICS:

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF122

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G-16-T-0128

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

HPP SYS PWR FACTR TE EQ & SVC

FFP

FY16 Hydropwer Systems Power Factor Test Equipment and Services

The Contractor shall provide equipment repairs, software updates, power generation data analysis, maintenance comparison and report preparation services necessary to support Power Factor Testing IAW the PWS.

Period of Performance: 5 Aug 16 - 31 Jul 17

Mail Invoice To:

Sam Rayburn/RD Willis Power Plant 7696 RR 255 West Jasper, TX 75951-6400 (409)384-5716 FOB: Destination

NET AMT

1002 1 Job

OPTION HPP SYS PWR FACTR TE EQ & SVC

FFP

FY17 Hydropwer Systems Power Factor Test Equipment and Services

The Contractor shall provide equipment repairs, software updates, power generation data analysis, maintenance comparison and report preparation services necessary to support Power Factor Testing IAW the PWS.

Period of Performance: 1 Aug 17 - 31 Jul 18

Mail Invoice To:

Sam Rayburn/RD Willis Power Plant 7696 RR 255 West Jasper, TX 75951-6400

1003 1 Job

OPTION HPP SYS PWR FACTR TE EQ & SVC

FFP

FY18 Hydropwer Systems Power Factor Test Equipment and Services

The Contractor shall provide equipment repairs, software updates, power generation data analysis, maintenance comparison and report preparation services necessary to support Power Factor Testing IAW the PWS.

Period of Performance: 1 Aug 18 - 31 Jul 19

Mail Invoice To:

Sam Rayburn/RD Willis Power Plant 7696 RR 255 West Jasper, TX 75951-6400

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer , or an Administrative Contracting Officer , acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BASE BID SCHEDULE

HYDROPOWER SYSTEMS POWER FACTOR

TEST EQUIPMENT AND SERVICES

FORT WORTH DISTRICT, TEXAS

CONTRACTOR BID SCHEDULE

BASE CONTRACT, PLUS TWO (12 MONTH) OPTION PERIODS

Furnish all equipment, software and reference materials. Additionally, the Contractor shall provide equipment repairs, software updates, power generation data analysis, maintenance comparison and report preparation services necessary to support Power Factor Testing at three Power Plants locations;

Sam Rayburn, RD Willis and Whitney located within the Fort Worth District. All services provided will be in accordance with the Performance Work Statement and Performance Requirements Summary.

BASE PERIOD CONTRACT

Period of Performance: 01 October 2016 - 30 September 2017.

CLIN Description Qty. U/M Unit Price

Price

0001AA Insulation Analyzer and repair services 1 LS

0001AB Liquid Insulation Test Cell and repair services 1 LS

0001AC Transport Cart and repair services 1 LS

0001AD Universal Controller (Tablet Capable) and hardware repair services

1 LS

0001AE Data Analysis, historical comparison and maintenance report creation services

1 LS

0001AF Software support and update services 1 LS

0001AG Equipment Training Services (Annual Rate) 1 LS

Base Period - Total

OPTION YEAR 1 BID SCHEDULE

OPTION PERIOD ONE

Period of Performance: 01 October 2017 - 30 September 2018.

CLIN Description Qty. U/M Unit Price

Price

1001AA Insulation Analyzer and repair services 1 LS

1001AB Liquid Insulation Test Cell and repair services 1 LS

1001AC Transport Cart and repair services 1 LS

1001AD Universal Controller (Tablet Capable) and hardware repair services

1 LS

1001AE Data Analysis, historical comparison and maintenance report creation services

1 LS

1001AF Software support and update services 1 LS

1001AG Equipment Training Services (Annual Rate) 1 LS

Option Period One - Total

OPTION YEAR 2 BID SCHEDULE

OPTION PERIOD TWO

Period of Performance: 01 October 2018 - 30 September 2019.

CLIN Description Qty. U/M Unit

Price Price

2001AA Insulation Analyzer and repair services 1 LS

2001AB Liquid Insulation Test Cell and repair services 1 LS

2001AC Transport Cart and repair services 1 LS

2001AD Universal Controller (Tablet Capable) and hardware repair services

1 LS

2001AE Data Analysis, historical comparison and maintenance report creation services

1 LS

2001AF Software support and update services 1 LS

2001AG Equipment Training Services (Annual Rate) 1 LS

Option Period Two - Total

Base Period Subtotal

Option Period One Subtotal

Option Period Two Subtotal

Base plus Option Periods – Total

Contractor Signature:

Date:

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

HYDROPOWER SYSTEMS POWER FACTOR TEST EQUIPMENT AND SERVICES

SAM RAYBURN / WHITNEY / RD WILLIS POWER PLANTS

1. GENERAL: This is a non-personal services contract to provide power factor test equipment and services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all equipment, personnel specific to maintenance or replacement of this equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to supply all necessary power factor test equipment and support services required to complete analyzation and verification of hydropower electrical systems as defined in this Performance Work Statement. The Contractor shall perform to the standards in this contract.

1.2. Scope: The Contractor shall provide the following specific test equipment and engineering support to accomplish testing and verification of power system integrity; Services include:

Provide one each Insulation Analyzer, Safety Strobe indicating testing condition, and cable and accessory container. This equipment must be able to perform the following tests:

o Power Factor/Tangent Delta testing support services to confirm insulation integrity and quality.

o Capacitance testing to measure physical changes that may have occurred to the apparatus.

o Turns ratio testing to detect shorted turns or winding damage.

o Liquid Insulation testing to detect deterioration of insulating oils.

o Hardware:

Output current of 300mA for at least 4 minutes at 10kV output voltage using input sources of 120VAC and 20A. Test equipment should be able to perform this without external power supply.

Removable field calibration module with the ability to calibrate at a minimum of 50% of current ranges without external devices, including resonating inductors.

Automatically sense input voltage with a range from 96 VAC to 264 VAC.

Must be able to perform all tests and safety functions from a single constructed test unit.

Must use a resistive element to prevent excessive dielectric losses and moisture buildup during testing.

Must be compatible with an integrated transportation device.

Must be able to perform transformer turns ratio at a test potential of 10 kV using an external reference capacitor.

Must be able to perform test measurements above 12 kV with the use of an external voltage source and reference element.

Must have an integrated temperature and humidity sensor whereupon values are automatically uploaded by the software.

Unit must weigh less than 100 lbs.

Must be able to meet the following environmental standards when removed from shipping crates:

Drop Test: IEC 60068-2-6 Shock: IEC 60068-2-27 & ASTM D999.75 Dry Heat: IEC 60068-2-30 Cold: IEC 60068-2-1 Vibration: IEC 60068-2-6

Must have a current user list with a minimum of 100 independent companies.

Provide the most current version of software to support this analyzer, with the following capabilities:

o Collect, analyze and manage test results.

o Pictures for lead connection and test setup guidance.

o Manage data by establishing library of every result collected.

o Must provide and be compatible with a centralized database for test results that allows benchmarking with other users.

o Software must have the ability to modify and update expert system limits from a centralized database.

o Must be compatible with a software package having the ability to perform expert analysis by apparatus, type, and class where appropriate. Results must be based upon industry comparable statistics and experiences for a minimum of 50 years.

o Software must have preconfigured test forms for multiple different apparatus types and tests.

One Digital display device that enables independent control of test equipment.

o Must withstand an operation 4’ drop to concrete and operational 7’ drop to plywood.

o Fully submersible up to 30 minutes.

o Impenatrable to dust and debris.

o Operates in 20°F to 120°F temperatures.

o Sunlight readable screen.

o Full shift battery life of 8 hours.

Technical Support services:

o Must be capable of being supported by a staff of technical experts suppurted by engineers with experience in the specific power equipment and high voltage testing industry.

o Must have a dedicated technical support team with access to engineer services.

o Support must be given 365 days a year on a 24 hour basis.

o Must be able to provide 24-hour service turnaround for defective units.

o Must include annual refresher training of USACE personnel.

o Must have on-site materials laboratory to ensure seamless support between oil testing and offline power factor testing.

o Must include access to an online knowledgebase with the following information:

Library of Reference Books/Guides Apparatus Manufacturer’s Service Advisories Industry Trouble and Failure reports Tutorials SFRA Resource Center Partial Discharge (PD) Resource Center Insulating Materials Resource Center Protection & Automation Resource Center Relay Test Plan Library o Must have access to an extensive database with multiple individual data points spanning 30 years of historical test results.

The Contractor shall accomplish the following services:

The Contractor shall utilize their technical engineering staff and their historical database of related high voltage generating and switchyard equipment to provide technical recommendations for maintenance, and any indicated specific tests required for additional diagnosis, and failure mode analysis to the Corps of Engineers.

Upon analysis of periodic test data provided by the Fort Worth District’s three hydroelectric power plants, the Contractor shall provide site specific analysis relative to the power plant submitting test data, directly to the specific power plant submitting the test data for analysis and recommendations.

All testing of government equipment shall be conducted by personnel from each power plant in accordance with recommended connections and practices per Contractor training and instruction.

It shall be the responsibility of each specific Power Plant to schedule training from the Contractor in order to assure properly trained personnel are available to conduct power factor testing on plant equipment.

The Contractor shall also make available to the staff of the power plants, training in use of the Power Factor test equipment as required for the specific type of equipment to be tested by power plant staff, not to exceed the allowable training limits provided as part of this contract, and refresher courses as requested by each power plant up to the allowable training allocation provided by the contract.

Training shall be done at the Sam Rayburn Power Plant by arrangement with the Contractor, on the same type equipment or newer model, as the test equipment provided as part of this contract.

When training is arranged to be held at the Sam Raybun Power Plant, all costs associated with travel by Contractor personnel, per diem and lodging costs are to be borne by the Contractor.

1.3 Period of Performance: The period of performance shall be a Base Year, plus two (2) 12 month Option Years.years.

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: Although the Contractor’s services would not normally be required after normal duty hours or on holidays, a 365 day, 24 hour customer service line is required for critical support and power generation emergencies.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Normal Duty hours of operation is 07:00 to 17:30 Monday through Friday.

1.4.5 Place of Performance: The work to be performed under this contract will be performed primarily at the Sam Rayburn Power Plant, Jasper TX. At times, the equipment and services will also be required at the RD Willis Power Plant, Town Bluff, TX and the Whitney Power Plant, Clifton TX.

1.4.6 Type of Contract: The government will award a Firm Fixed performance contract. Payments shall be made based on line item pricing for the contract Base and Option Years, as submitted by the Contractor and accepted at contract award. Invoices shall be submitted to the Sam Rayburn Power Plant, Reference Technical exhibit 2, ‘Deliverables”, item d.

1.4.7 Security Requirements: All Contractor and all associated Subcontractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the Government Representative, if required). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.7.1 The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollement to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the Hydropower Business Line Manager no later than 15 business days after the initial contract award, if required. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification. This Form shall become part of the official contract file.

1.4.7.2 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privilages, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.3 I-WATCH, Corps Watch, or See Something, Say Something program. The Contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Lake Manager NLT 5 calendar days after the completion of the training. I-Watch/CORPS watch training video and literature can be found at the following web site.

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx.

1.4.7.4 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property during the execution of this contract.

1.4.7.5 Key Control: No keys will be issued during the execution of this contract.

1.4.8 Special Qualifications: Must be capable of being supported by a technical staff, supported by Electrical Engineers qualified within the power generation and analyzation industry. Support must include data storage and comparison capabilities.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, Regional Service Manager, Professional Engineer shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the Contracting Officer. The contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn. The Contractor will be onsite a maximum of 5 work days per year. While onsite, the Contractor shall be escorted by government personnel 100% of the time.

(b) Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel.

(c) When Contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.4.13 Contractor Travel All travel, per diem and lodging by the Contractor will be borne by the Contractor.

1.4.14 Data Rights NOT APPLICABLE

1.4.15 Organizational Conflict of Interest: NOT APPLICABLE

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: During training of Government employees at the Governemnt site, the Government will provide the necessary workspace for the Contractor staff to provide such training.

1.5.2 Equipment NOT APPLICABLE.

1.5.3 Materials NOT APPLICABLE.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General Support:

o Must be capable of being supported by a staff of Electrical Engineers qualified within the power generation and analyzation industry.

o Must have a dedicated Support Engineer.

o Support must be given 365 days a year on a 24 hour basis.

o Must be able to provide 24-hour service turnaround for defective units.

o Must include annual refresher training.

o The Contractor shall be responsible for all normal maintenance, normal repair and service during the contract period at no additional cost to the Government.

o The Contractor shall provide all related services for any equipment that is covered by manufacturer’s warranty.

o When equipment is out of service (not available for use) the Contractor shall repair and return the equipment to service within 72 hours after notification. If the equipment cannot be repaired within 24 hours after notification, the Contractor shall provide a replacement that meets the same specifications at no additional cost to the Government. Replacement equipment shall be on site within 48 hours of such notification to the Contractor.

o All equipment shall be in a fully operational condition at the time of delivery.

o The Contractor shall respond to calls for service and repairs within 24 hours of notification.

1.6.2 Equipment: The Contractor shall provide:

o One each- Insulation Analyzer, Safety Strobe indicating testing condition, and cable and accessory container. This equipment must be able to perform the following tests:

Power Factor/Tan Delta testing to confirm insulation integrity and quality.

Capacitance testing to measure physical changes that may have occurred to the apparatus.

Turns ratio testing to detect shorted turns or winding damage.

Liquid Insulation testing to detect deterioration of insulating oils.

Removable field calibration module with the ability to calibrate at a minimum of 50% of current ranges without external devices, including resonating inductors.

Must have an integrated temperature and humidity sensor whereupon values are automatically uploaded by the software.

o Provided with current version of software, with the following capabilities:

Collect, analyze and manage test results.

Pictures for lead connection and test setup guidance.

Manage data by establishing library of every result collected.

Must provide and be compatible with a centralized database for test results that allows benchmarking with other users.

Software must have the ability to modify and update expert system limits from a centralized database.

Must be compatible with a software package having the ability to perform expert analysis by apparatus, type, and class where appropriate. Results must be based upon industry comparable statistics and experiences for a minimum of 50 years.

Software must have preconfigured test forms for multiple different apparatus types and tests.

o One Digital display device that enables independent control of test equipment.

Must withstand an operation 4’ drop to concrete and operational 7’ drop to plywood.

Fully submersible up to 30 minutes.

Impenatrable to dust and debris.

Operates in 20°F to 120°F temperatures.

Sunlight readable screen.

Full shift battery life of 8 hours.

1.6.3. Materials:

o Must have on-site materials laboratory to ensure seamless support between oil testing and offline power factor testing o Must include access to an online knowledgebase with the following information:

Library of Reference Books/Guides Apparatus Manufacturer’s Service Advisories Industry Trouble and Failure reports Tutorials SFRA Resource Center Partial Discharge (PD) Resource Center Insulating Materials Resource Center Protection & Automation Resource Center Relay Test Plan Library

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR) NOT APPLICABLE.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.8.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

o Drop Test: IEC 60068-2-6 o Shock: IEC 60068-2-27 & ASTM D999.75 o Dry Heat: IEC 60068-2-30 o Cold: IEC 60068-2-1 o Vibration: IEC 60068-2-6

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance Threshold

Method of Surveillance

PRS # 1 – Power Factor test equipment.

The Contractor shall provide Power Factor test equipment, accessories, and operating software.

The Contractor provided Power Factor test equipment, accessories, and operating software shall conform to the following standards:

Insulation Analyzer, This equipment must be able to perform the following tests:

Power Factor/Tan Delta testing.

Capacitance testing.

High Voltage Turns ratio testing.

Liquid Insulation testing.

Output current of 300mA for at least 4 minutes at 10kV.

Output voltage using input sources of 120VAC and 20A.

Test equipment should be able to perform this without external power supply. Removable field calibration module able to calibrate at a minimum of 50% of current ranges without external devices. Automatically sense input voltage ranging from 96 to 264 VAC. Must prevent excessive dielectric losses and moisture buildup during testing.

Must be able to perform transformer turns ratio at a test potential of 10 kV. Must have an integrated temperature and humidity sensor.

Unit must weigh less than 100 lbs. Must be able to meet the following environmental standards when removed from shipping crates: Drop Test: IEC 60068-2-6 Shock: IEC 60068-2-27 & ASTM D999.75 Dry Heat: IEC 60068-2-30 Cold: IEC 60068-2-1 Vibration: IEC 60068-2-6 Must be provided with current version of software, which can collect, analyze and manage test results. Manage data by establishing library of every result collected. Must provide and be compatible with a centralized database for test results that allows benchmarking with other users. Software must be able to modify and update expert system limits from a centralized database. Must be compatible with a software package having the ability to perform expert analysis by apparatus, type, and class where appropriate. Software must have preconfigured test forms for multiple different apparatus types and tests. Must have Digital display device that enables independent control of test equipment. Must withstand an operation 4’ drop to concrete and operational 7’ drop to plywood. Must be fully submersible up to 30 minutes and impenatrable to dust and debris. Must operates in 20°F to 120°F temperatures, have a sunlight readable screen and have a full shift battery life of eight (8) hours.

Zero deviation from standard.

The 100% inspection method will be used to verify proper test equipment type and serviceability though out the duration of this contract.

Verification of services will be performed by the Designated Government Representative.

PRS # 2 – Technical support. The Contractor shall provide perpetual equipment operational support and serviceability including 24-hour replacements of test equipment and test cables.

The Contractor provided support must be capable of being supported by a staff engineers with experience in the power industry. Must have a dedicated support engineer. Support must be available one full calendar year for each Base and Option Year on a 24 hour basis. Must be able to provide 24-hour service turnaround for defective units. Must provide on-site materials laboratory to ensure seamless support between oil testing and offline power factor testing. Must include access to an online knowledge base with the following information:

Library of Reference Books/Guides Apparatus Manufacturer’s Service Advisories Industry Trouble and Failure reports Tutorials SFRA Resource Center Partial Discharge (PD) Resource Center Insulating Materials Resource Center Protection & Automation Resource Center Relay Test Plan Library

Must have access to an extensive database with multiple individual data points spanning 30 years of test data, historical results.

Zero deviation from standard.

The 100% inspection method will be used to monitor all contract services.

Verification of services will be performed by the Designated Government Representative.

PRS # 3 – Training on test equipment. The Contractor shall provide test equipment training by Contractor’s Engineers at Government facilities annually or as software updates require.

Training shall be provided upon notification and coordination by each specific Power Plant in order to assure personnel are properly trained to conduct power factor testing on plant equipment. The Contractor shall also make available to the staff of each power plant, training in use of the Power Factor test equipment for the specific type of equipment to be tested by power plant staff, not to exceed the allowable training limits provided as part of this contract, and refresher courses as requested by each power plant. Training shall be done at the Sam Rayburn Power Plant as requested by the Designated Government Representative. Contractor training shall be on the same type equipment or newer model and of the same type the test equipment provided as part of this contract. When training is arranged to be held at the Sam Rayburn Power Plant, all costs associated with travel by Contractor personnel, per diem and lodging costs shall be at no additional cost to the Government.

Zero deviation from standard.

The 100% inspection method will be used to monitor all contract services.

Verification of services will be performed by the Designated Government Representative.

PRS # 4 – Analyze and record and provide access to database of historical collected data. The Contractor shall utilize access to the power generation database to benchmark USACE owned equipment against industry historical data.

The Contractor’s service shall include, engineering staff support to utilize the industry historical database of related high voltage generating and switchyard equipment to provide engineering recommendations for maintenance, and any indicated specific tests required for additional diagnosis, and failure mode analysis to the Corps of Engineers. Upon analysis of periodic test data collected from the Fort Worth District’s three (3) hydroelectric power plants (Sam Rayburn, RD Willis and Whitney), the Contractor shall provide site specific analysis relative to the power plant submitting test data and directly to the specific power plant submitting the test data for analysis and recommendations.

Zero deviation from standard.

Periodic Surveillance, as tests are done, sampling of resulting data will be verified as needed by the Designated

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Item a. The Contractor shall attend a pre-work conference prior to initiation of any work under this contract and, if required, meetings to discuss safety or hazardous activities.

Conference may be in person or by teleconference, as coordinated by the Designated Government Representative.

Refer to PWS paragraph 1.4.9.

Contractor shall be required to attend a meeting prior to commencement of initial work or at any time the KO or Designated Government Representative determines performance does not meet the minimum standards of this contract, or issues concerning safety are present.

Attendance is required to satisfy all meeting sign in logs or identify corrective actions.

The Contractor shall submit responses by hard copy, fax or electronic, email format to resolve safety issues or performance issues.

Technical questions shall be directed to:

Sam Rayburn Power Plant Attn: Thomas R.

Webb 7696 RR 255 West Jasper, Texas 75951 409-384-5292

Item b. Power Factor Test analysis test results, maintenance recommendations and historical comparison data shall be available upon request from the USACE Designated Representative.

Results available within 30 calendar days of Governement data submission.

One (1) copy or available online as requested by the

The test results and analysis may be returned in paper (hard copy), CD in MS Word, DVD, Briefing Slides on CD, Excel Spreadsheet, etc.

In addition to this format, non sensitive material may be attached to an email to expedite delivery.

Submitted to:

Sam Rayburn Power Plant Attn: Thomas R.

Webb 7696 RR 255 West

Item c. Contractor shall provide all necessary training manuals during equipment training.

Training materials due once, at time of training.

One (1) copy or available online as requested by the

The Contractor shall provide hard copy.

Submitted to:

Sam Rayburn Power Plant Attn: Thomas R.

Webb 7696 RR 255 West

Item d. Contractor shall submit a complete and accurate invoice

One copy, subject to verification, review and acceptance by the Designated

Two copies required and subject to review and approval by the KO or

The Contractor shall submit by hard copy, fax or electronic email format. Any

Invoice submissions shall be made to:

Sam Rayburn Power

Deliverable Frequency # of Copies Medium/Format Submit To upon completion of work. The Contractor may submit a request partial payment upon completion of CLIN, or at completion of work for Power Plants.

Invoices shall include the contract number, the Contractor’s name, address and contact information as registered under the System for Acquisition Management (SAM) and a list of completed CLINs.

Prices shall be derived from the contract bid schedule for the appropriate Base or Option Year pricing.

Refer to PWS paragraphs 1.3 and 1.4.6.

Representative upon completion of work.

Resubmission may be required as needed if corrections are required.

Designated noted deficiencies shall be resolved prior to payment being approved and completed.

Plant Attn: Thomas R.

Webb 7696 RR 255 West

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 05-AUG-2016 TO

31-JUL-2017

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

967448

1002 POP 01-AUG-2017 TO

31-JUL-2018

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-AUG-2018 TO

31-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice & Release of Claims

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

NA

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

NA

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

NA

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the Performance Work Statement (PWS) entitled, Hydropower Systems Power Factor Test Equipment and Services, Fort Worth District. This plan sets forth the procedures and guidelines Designated Staff will use in ensuring the required performance standards or services levels are achieved by the Contractor.

Purpose

The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/acceptable quality levels identified in the PWS and the Contractor’s Quality Control Plan (QCP), and to ensure that the government pays only for the level of equipment and services received.

This QASP defines the roles and responsibilities of all members of the Integrated Project Team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

Performance Management Approach

The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the Contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by the COR to monitor and manage the Contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the Contractor.

Performance management represents a significant shift from the more traditional Quality Assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the Contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the Contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

Performance Management Strategy

The Contractor is responsible for the quality of all work performed. The Contractor measures that quality through the Contractor’s own Quality Control Program (QCP). QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by Contractor employees or by Subcontractors. The Contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The Contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The Contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the Contractor’s QC program.

1.3.2 The Government designated representative(s) will monitor performance and review performance reports furnished by the Contractor to determine how the Contractor is performing against communicated performance objectives. The Contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

ROLES AND RESPONSIBILITIES

The Contracting Officer (KO)

The Contracting Officer (KO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor. The KO will designate one full-time COR as the Government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the KO.

The Contracting Officer’s Representative (COR)

The COR is designated in writing by the…