B3_16_T_0108_FY16_SR_Fee_Collection.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-16-T-0108 22-Apr-2016

b. TELEPHONE NUMBER

(817) 886-1077

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 05 May 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMAUH D WINSTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967448 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

TEL: 409 384-5716 FAX: 409-384-9368

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5M

NAICS:

713990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G-16-T-0108

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job FY16 Sam Rayburn Fee Collection

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Fee Collection Services at Sam Rayburn IAW the PWS.

Period of Performance: 9 May 2016 - 30 April 2018

Mail Invoices To:

Sam Rayburn Project Office ATTN: Bart J. Dearborn 7696 RR 255 West Jasper, TX 75951-6400 (409)384-5716 Ext 223

POC: Jamauh Winston at (817)886-1077 Email: jamauh.d.winston@usace.army.mil FOB: Destination

NET AMT

1001 1 Job OPTION FY17 Sam Rayburn Fee Collection

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Fee Collection Services at Sam Rayburn IAW the PWS.

Period of Performance: 1 May 2017 - 30 April 2018

Mail Invoices To:

Sam Rayburn Project Office ATTN: Bart J. Dearborn 7696 RR 255 West Jasper, TX 75951-6400 (409)384-5716 Ext 223

POC: Jamauh Winston at (817)886-1077

1002 1 Job OPTION FY18 Sam Rayburn Fee Collection

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Fee Collection Services at Sam Rayburn IAW the PWS.

Period of Performance: 1 May 2018 - 30 April 2019

Mail Invoices To:

Sam Rayburn Project Office ATTN: Bart J. Dearborn 7696 RR 255 West Jasper, TX 75951-6400 (409)384-5716 Ext 223

POC: Jamauh Winston at (817)886-1077

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer , or an Administrative Contracting Officer , acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BASE YEAR SCHEDULE

BID SCHEDULE

FEE COLLECTION SERVICES

SAM RAYBURN RESEROIR

ITEM NO

0001 BASE YEAR – 9 MAY 2016-30 APR 2017

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AA Honor Vault Collection Days 77 Each ________ _________

0001AB Remittance/Reconciliation Days 51 Each ________ _________

TOTAL BASE YEAR

OPTION YEAR 1 SCHEDULE

CONTINUATION SHEET

ITEM NO

0002 OPTION YEAR 1 - 1 MAY 2017-30 APR 2018

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AA Honor Vault Collection Days 80 Each ________ _________

0001AB Remittance/Reconciliation Days 53 Each ________ _________

TOTAL Option Year 1

OPTION YEAR 2 SCHEDULE

CONTINUATION SHEET

ITEM NO

0003 OPTION YEAR 2 – 1 MAY 2018-30 APR 2019

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AA Honor Vault Collection Days 79 Each ________ _________

0001AB Remittance/Reconciliation Days 52 Each ________ _________

TOTAL Option Year 2

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Time POINT OF CONTACT: Jamauh Winston, Contract Specialist Phone: 817-886-1077 EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil Copy Furnish: jamauh.d.winston@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number and Vendor CAGE Code.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below). The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned.

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s): Must include Base and Option Years Pricing

Complete Clauses: 52.209-11, 52.219-1, 52.219-28, 52.222-18, 52.222-22 52.222-25, 252.209-7991 and Return with Proposal

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You will be notified of your selection by this method!!!

Offerors shall complete electronically ORCA profile on line in SAMS:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors), paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website:

www.sam.gov

If not already in SAM, Add NAICS Code 713990 to your Representations and Certification in SAM.

Provide one (1) Past Performance Questionnaires (PPQ) completed by employer/s or references who can vouch for your work capability, and have them send the PPQ’s to CIV-OPS.Proposals@usace.army.mil and the CT Specialist. Please ensure that references submit the form to the specified email addresses and make sure they reference the solicitation number and Vendor’s Name in the email subject line. PPQ forms must be submitted by proposal due date to be considered for evaluation.

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil, Subject line of email must include the solicitation number and your company name

**Direct your technical questions to : Justin Shelby at (409)384-5716 or justin.a.shelby@usace.army.mil

**Insurance Requirements: Please see FAR Clause 52.228-5 and INSURANCE

REQUIREMENT Section for specific insurance requirements

CONTRACTOR INFORMATION SHEET

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER _____________________________

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and kevin.s.anderson2@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be actions appear or were ineffective. of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

INSURANCE REQUIREMENT

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CECT-SWF, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

U.S. Army Corps of Engineers, Sam Rayburn Project Office, 7696 RR 255 W, Jasper, TX 75951-6400

And email to: jamauh.d.winston@usace.army.mil Phone: 817-886-1077

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $500,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00, or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

PWS

PERFORMANCE WORK STATEMENT (PWS)

SAM RAYBURN RESERVOIR

1. GENERAL: This is a non-personal services contract to provide Fee Collection Services at Sam Rayburn Reservoir. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: The Contractor shall perform Fee Collection Services at Sam Rayburn Reservoir. Services include furnishing all labor, equipment and materials required to perform specified services.

Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, quality control, and management necessary to accomplish the required specified services within the stated time frames. The contractor shall accomplish all work in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer.

1.2.1 Fee Collection Services: The Contractor shall furnish all labor, equipment, and materials necessary to provide user fee collection services at Sam Rayburn Reservoir in accordance with this contract. All work shall be performed in compliance with the attached specifications.

1.2.2 Bonding Requirements: The Contractor will be required to obtain an approved Public Official Bond or Surety Bond in the amount of $25,000.00 which shall be payable to the “Fort Worth District US Army Corps of Engineers.” Original proof of the bond must be submitted to the COR/QA prior to the beginning of the contract. Each employee or person assisting the Contractor must be individually bonded in the same manner as the Contractor. Specific bonding dates and bond requirements will be provided by the COR/QA before the bond(s) are purchased. Proof of continued bonding must be provided to the COR in advance of beginning duties during the option year(s). The Contractor is responsible for all expenses associated with bonding.

1.2.3 Description of Duties: All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. At the beginning of each designated collection day, the Contractor will pick up empty honor vault inserts and document carriers from the Project Office, and receive any special instruction pertaining to his/her duties. The Fee Collection Services Route will be completed each Monday (winter season), or Monday and Friday (Peak season), unless otherwise directed by the COR/QA. Holidays with bank closures typically warrant temporary collection date changes. As part of the Fee Collection Services Route the Contractor will travel to parks as shown in the attached frequency schedule, and;

(a) The Contractor will collect NRRS Remittance documentation which may include (non-cash) funds from Contract Gate Attendants at designated parks. Contract Gate Attendants will be responsible for converting cash to Cashier’s Check/Postal Money Orders or Postal Money Orders. The Attendant will have these materials locked in a document carrier, which the Contractor will deliver to the Project Office. The Contractor will supply the Attendant with an empty replacement document carrier. See paragraph 1.2.4, below.

(b) Delivery of goods to park gatehouses from project offices incidental to collection route. The Contractor may be required to deliver goods such as office supplies to specified park gatehouses incidental to the collection route requirement and contingent on available space within the contractor’s vehicle. The Contractor will verify a need for any such deliveries prior to their departure from the Project Office for the collection route.

(c) Unlock and remove inserts from each honor vault in the park, replacing it with an empty insert which the Contractor will lock into the honor vault. The removed insert will immediately be secured in the Contractor’s vehicle. See paragraphs 1.2.6 and 1.2.7.

(d) Reconcile Honor Vault collection, as described in paragraph 1.2.7.

1.2.4 Park NRRS Gate Attendant Remittance Documentation Collection: During the Peak Season

(1 MAR-Labor Day Weekend) and in accordance with the Schedule of Fee Collection Services Route, the Contractor will collect NRRS Remittance documentation which may include (non-cash) funds generated by the attendant at each gatehouse on Sam Rayburn Reservoir. The Attendant on duty at the park will secure these documents in a government-provided, locked document carrier prior to the Contractor’s arrival. At each park, the locked document carrier will be secured in a safe designated for Contractor access. Both the Attendant and the Contractor will sign and date a receipt indicating transfer of these documents to the Contractor. The receipt will remain with the individual document carrier.

The Contractor will distribute empty, unlocked document carriers to Attendants as needed, and deliver all collected document carriers to the designated person at the Project Office not later than 4:00 PM the same day as collected. The Contractor will not have access to the contents within the locked carrier. The Contractor is responsible for the security of these carriers and the contents while in his/her possession. If a document carrier will not properly lock, or appears damaged, tampered, or otherwise unsecured, the Contractor should contact the Project Office by telephone before accepting the carrier from the Attendant, so arrangements may be made for securing and transporting the funds. No further Contractor handling of the document carriers is required once they are delivered in an intact, unopened and undamaged condition to the designated person at the Project Office by the specified time.

Secured envelopes may be utilized instead of the document holders. All mentioned guidelines and restrictions apply.

1.2.5 Honor Vault Collection Applicability: In addition to the duties listed above, the Contractor is also required to remove honor vault inserts at designated locations, according to the attached Schedule of Fee Collection Services Route, replace the pulled inserts with empty ones, and deliver the inserts to the Project Office, where the Contractor will account for the funds therein.

1.2.6 Honor Vault Collection Duties: At the commencement of contract activities and continuing on the specified days, the Contractor will collect Honor Vault inserts containing monies from park Day Use Honor Vaults in accordance with Appendices A, Schedule of Fee Collection Services Route. Due to reduced visitation, the Contractor will make fewer collections during the winter season. Several parks are closed seasonally, and require collection on as “as needed” basis at the direction of the COR/QA. When making collections, the Contractor should vary route, direction and timing for security purposes. All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. At the beginning of each designated collection day, the Contractor will pick up empty honor vault inserts from the Project Office, and receive any special instruction pertaining to his/her duties. Collections must be performed no less than 1 day each week on the first business day following the weekend(winter season), and no less than 2 days each week on the first and last business day (peak season), unless otherwise directed by the COR/QA. The Contractor will unlock and remove collection inserts from the honor vaults, replacing them with empty inserts from the Project Office. Empty inserts weigh between 15 and 25 pounds. Unlocking and re-locking the inserts requires the ability to bend and/or kneel, and large, filled inserts can weigh upwards of 30-40 pounds, and must be lifted vertically approximately two feet to remove/replace. The Contractor is required to provide a secure, lockable means of transporting the inserts and government funds while in his/her possession, generally out of sight by the public. Inserts collected must be delivered to the Project Office by 4:00 PM the same day as collected, unless otherwise directed by the COR/QA. The Contractor will remove inserts from his/her vehicle and place them in a secure location designated by the COR. The Contractor will not have access to the contents of the honor vault inserts. The Contractor will insure that the inserts are properly locked when placed in the Honor Vaults, and shall lubricate stiff locks with an approved lubricant as needed. NOTE: Due to vandalism, a secondary locking system may be/has been added to several inserts. Removing these inserts requires the use of a special tool (provided by the government) and a flashlight (Contractor provided), and will add approximately five to eight minutes to collection time for each insert. This additional security measure may be added to other inserts as well. Bidders should bid as though all inserts use this additional security measure, as actual use may be expanded.

1.2.7 Honor Vault Reconciliation: Honor vault inserts will be opened by Project personnel each week at the Project Office in the presence of the Contractor, who will then be issued the contents for envelope opening, counting and accounting. If the Contractor completes collection rounds early enough on Monday, the inserts may be opened that day; otherwise, inserts will be opened on Tuesday morning. On Monday, Tuesday and Wednesday (if necessary), the Contractor will open honor vault envelopes and account for monies collected at each individual location. The Contractor will open honor vault envelopes and count the money in a surveillance area within the Project Office as designated by the Government. All money and envelope handling will occur within this designated area. A safe is located in this room for Contractor storage of all monies. The Contractor will establish a personal combination for operating this safe. The Contractor will not remove cash, other forms of payment, or documentation from the Project Office except to transport to the financial institution for cash conversion. The Contractor must secure monies within the safe anytime the Contractor is not present in the designated location. The Contractor is required to track and record honor vault monies collected by site. Amounts for Day Use and Camping will be maintained separately. Once the inserts are opened, the Contractor will remove monies from honor vault envelopes and separate them by denomination. All bills will be faced the same.

Separate totals will be maintained for each park and honor vault location, separating camping and day use, and recorded on the appropriate spreadsheets or logs. The honor vault envelopes shall be banded together by park/honor vault collection date with park, date, and amounts marked on the outside of each bundle. All bundles on that individual collection will be placed in a container furnished by the government. The Contractor will write the collection date on the outside of the container. All cash money shall be combined after separate totals are recorded for each park and honor vault. One-dollar bills shall be placed in bundles of fifty (unless otherwise directed by the COR/QA), and secured by bank-approved wrappers. Coins will be secured in coin wrappers as appropriate. All coin and bill wrappers will be furnished by the Contractor, and are typically available at no cost from cooperating banks. The Contractor is also required to maintain a register of personal checks deposited in the honor vaults. The Contractor shall write the park initials and code in the upper left hand corner of all personal checks, and stamp the front and back of the checks with appropriate Government-supplied rubber stamps. The monies and park totals will be logged on the appropriate spreadsheet or log, showing totals by denomination, by honor vault location and grand total. If the Corps spreadsheet is unavailable, the Contractor will provide an additional adding machine tape showing total collection by park, with amounts for camping and day use shown separately. The Contractor shall arrive at the Project Office no earlier than 8:00 AM and shall complete activity by 4:00 PM each day.

1.2.8 Conversion of Cash to Cashier’s Check/Postal Money Orders/Postal Money Orders: Upon completion of the Honor Vault Reconciliation process, the Contractor will notify the designated Project employee, who will then confirm the Contractor’s money count and records, and address any deficiencies or problems at that time. The employee will note on a log sheet the cash amount, date and time the confirmed monies were issued back to the Contractor who will sign and approve the log entry. The Contractor will then transport said cash monies directly to a local bank or post office. The Contractor will not run any other errands or make any other stops while cash is in his/her possession. Personal checks and other non-cash forms of payment will remain at the Project Office locked in the Contractor’s safe. At the bank or post office, the Contractor will convert the cash to a bank Cashier’s Check or Postal Money Order, reflecting the total cash amount issued. One Cashier’s Check /Postal Money Order is required per park site and the associate Honor Vault reconciliation.

See Appendices B, Estimated Contract Totals, for estimated number of items required. The Contractor is responsible for the cost of all bank Cashier’s Checks/Postal Money Orders required under this contract. The Contractor may use the bank of his/her choice, so long as the bank is insured by the Federal Deposit Insurance Corporation (FDIC), and is located within the city limits of Jasper, Texas, and nearest to the Sam Rayburn Project Office. Any other choice must be approved in advance by the COR/QA. This requirement may be modified if a suitable bank becomes available closer to the Project Office. For Postal Money Order, the contractor shall use one of three local U.S. Post Offices. Once the Cashier’s Check/Postal Money Order is secured, the Contractor will return to the Project Office. Any stops enroute to the Project Office (brief stops such as fast food, gas, etc.) must be coordinated in advance with the COR/QA. The Cashier’s Check/Postal Money Order and all other forms of payment will be presented to the designated Project employee upon arrival at the Project Office. The Contractor will record time of return, Cashier’s Check/Postal Money Order total amount and Cashier’s Check/Postal Money Order number on the log sheet, in the presence of the designated employee, who will then confirm, approve and sign the completed log sheet. The Contractor will be allotted a maximum of three hours (as reflected on the log sheet described above) to complete this process, which typically requires 1.5 – 2 hours. The Contractor will immediately notify the Project Office by telephone of any circumstances (such as vehicle breakdown, etc.) that might delay the Contractor’s return within this timeframe.

Repeated delays will be considered a contract deficiency. Violation of the prohibition on errands or unauthorized stops may be grounds for contract termination. The Contractor is responsible for the security of all cash and Cashier’s Check/Postal Money Orders while in his/her possession. Accounting for all monies collected must be completed by 4:00 PM on Wednesday. Cashier’s Check/Postal Money Orders must be returned to the Project Office no later than noon on Thursday – the majority should be returned by 4:00 PM each Wednesday. This is required to meet Corps deadlines for transmitting the collected fees to the proper destination. The Contractor is responsible for furnishing manpower adequate to consistently meet this requirement.

1.2.9 NRRS Deposits: The contractor will be responsible for remitting monies for each individual approved deposit for each park into the National Recreation Reservation Service. Training over the use of the NRRS system for the Deposits will be provided at the pre-work conference. The final approved deposit Cashier’s Check/Postal Money Order and all personal checks shall be remitted in a single envelope for each park to the NRRS Lockbox, the address being on the deposit. Each deposit must be mailed separately and sent by Thursday each week at the contractor’s expense at the nearest U.S. Postal facility. See Appendices B, Estimated Contract Totals, for estimated number of items required. Fund instruments will be made payable to the “National Recreation Reservation Service” or “NRRS” and be stamped on the back “For Credit to the U.S. Treasury”. The deposit must be clear and legible with no hand changes or notes included on this copy. One additional copy of the deposit along with the Deposit Detail Report, Deposit Summary Report, Financial Session Summary Report, Financial Session Detail Report, and the carbon duplicate of the Cashier’s Check or U.S.

Postal Money Order will be submitted to the Recreation Fee Cashier or Alternate Recreation Fee Cashier at the Sam Rayburn Project Office.

1.3 Period of Performance:

1.3.1 Contract Term: The Contract term is for one base year plus two option years, beginning May

9, 2016, through April 30, 2017 for the base year, with two option years: Option One beginning May 1, 2017 through April 30, 2018, and Option Two beginning May 1, 2018 through April 30, 2019. The options may be exercised at the discretion of the Government, provided the Contractor's performance is satisfactory during the base and/or subsequent year. The Contractor will be notified of the government’s decision to exercise/not exercise the option year 60 days in advance of the ending date for each contract period.

1.3.2 Work Days: All on-site Contractor activities must take place between 8:00 AM and 4:00 PM, Monday through Friday. If the Contractor is diligent and efficient, required duties are typically completed with the Contractor working Monday and Tuesday, along with Friday collections during the Peak Season only. An occasional extra day may be necessary on Wednesdays. When the Collection falls on a Government Holiday, the Collection will be moved to the following business day. Example: If the Holiday falls on a Monday, then the collection will be moved to Tuesday. NOTE: Depending on circumstances, collections may not be made the week of Christmas (December 25), or the collection schedule may need to be altered. These collections and dates will be coordinated with the Contractor in advance of the Christmas holiday week.

1.3.3 Effective Dates: The contract (Base Year) is effective from May 9, 2016, through April 30, 2017. The Contractor’s final remittance date will be Monday, April 24, 2017, which must be remitted by Thursday, April 27, 2017. Monies will be collected on Friday, April 28, 2017, and provided to the Rec Fee Cashier or Alternate. All keys, inserts, document carriers and other government equipment must be returned to the government by this date. If Option Years are exercised, they will be effective as per the dates listed in paragraph 1.3.1, without interruption of service. The Contractor will be notified in advance concerning Option Year status.

1.4 General Information

1.4.1 Quality Control Not Applicable.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2.1 Equipment and Supplies Inspections: The COR/QA may inspect required equipment and supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the COR/QA. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.4.2.2 Contract Performance Defects, Deficiencies and Re-Performance: Defects and deficiencies in Contractor performance and re-performance of same, shall be in accordance with a Payment Analysis addressed in the QASP, however, the Government reserves the right to use Contract Clause 52.246- 0004, Inspection of Services Fixed Price, for this purpose in lieu of payment analysis.

1.4.2.3 Performance Evaluation Meetings: The Contractor's foreman/superintendent shall meet with the COR/QA or the COR's representative at least annually, or as often as determined necessary by the COR/QA in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

1.4.3 Government Holidays: When the Collection falls on a Government Holiday, the Collection will be moved to the following business day. Example: If the Holiday falls on a Monday, then the collection will be moved to Tuesday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Sam Rayburn Project Office hours are Monday through Friday, 8:00 am to 4:30 pm.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at The

Sam Rayburn Reservoir is located on the Angelina River approximately 25 river miles above the confluence of the Angelina and Neches Rivers and B.A. Steinhagen Lake. The project is situated in parts of Angelina, Jasper, Nacogdoches, San Augustine, and Sabine Counties of East Texas. The cities of Lufkin and Jasper, Texas are 48 and 15 miles distant respectively from the Project Office. US Highway 96 (east side) and Texas Highway 63 (west side) parallel the project. Texas Recreation Road 255 furnishes access to the dam and project office between US 96 and State 63. State Highways 21, 103, and 147 furnish access to the north end and intermediate points respectively. Access to all points is provided from these highways by Texas Farm to Market, Spur, County, and Corps of Engineers roads. Total round trip mileage for one day’s collection route (including Cashier’s Check/Postal Money Order acquisition in Jasper, TX) is approximately 175 miles. Approximate distances from the Sam Rayburn Project Office to each park (shortest distance, one way) may be found within the map in Appendices C.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.4.7 Security Requirements:

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. The Contractor will provide adequate security for all monies, Cashier’s Check/Postal Money Orders, Postal Money Orders, NRRS Remittance documentation, document carriers, logs, forms and honor vault inserts (whether empty or full). The Contractor is fully responsible for these funds/items whenever they are in his/her possession. The Contractor will telephone the COR/QA immediately if theft or loss occurs. The Contractor may be required to file a report with the appropriate law enforcement agency if monies or materials are lost due to theft, larceny, robbery or other illegal means, while in the possession of the Contractor or his representative/employees. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. No form of identification shall be attached to the key(s) or any key ring or carrier that would indicate its purpose.

If a key is lost, the Contractor may be liable for the expense of re-keying all associated locks.

1.4.7.3 Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, or See Something, Say Something): The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR/QA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.4 Pre-Screening of Candidates Using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.