A7a_Synopsis_VE_AMD02.pdf

AMENDMENT 0002

C – Architect-Engineer Services

General Information

Document Type: Presolicitation Notice Solicitation Number: W9126G-16-R-0015 Posted Date: 03 August 2016 Original Response Date: 02 September 2016 Current Response Date: 02 September 2016 Archive Date: N/A Classification Code: C -- Architect and Engineering (A-E) Services

Title: Advanced Architect-Engineer (A-E) Selection for Value Engineering (VE) Services, Fort Worth District (SWF), SB (Small Business) Set Aside

Contracting Office Address

U.S. Army Corps of Engineer District, Fort Worth; P.O. Box 17300; 819 Taylor Street; Room 2A17;

Fort Worth, Texas 76102-0300.

Description

1. CONTRACT INFORMATION:

a. General. This announcement is a Small Business (SB) set aside using the Advanced A-E Selection process. Multiple A-E Services contracts are being procured in accordance with Public Law (PL) 92-582, formally known as the Brooks Act, as implemented in the Federal Acquisition Regulation (FAR) Subpart 36.6. The firms selected for the Advanced A-E Selection List will be based on demonstrated competence and qualifications for the required work. The contracts are anticipated to be awarded over a twelve month period. The first contract will be awarded to the first ranked on the list, the next to the second ranked, and so on. This will continue through the list and return to the first ranked after an award to the last on the list is made. The list will consist of up to eleven (11) firms. The total amount of A-E Services for military construction work on each of these contracts shall be no more than $400,000 per construction project in compliance with DFARS 219.502-1.

A-E Services not subject to the $400,000 cap include, but are not limited to:

• Supporting new construction paid by non-military organizations

• Supporting facility repair or maintenance

• Studies/investigations not tied to planned/known construction project

• Assessments/feasibility reports not tied to planned/known construction project

• Energy audits/assessments

• Facility condition assessments

• Preparing area development plans

• NEPA assessments and documents, if not tied directly to a planned military construction project

• Master planning

Per FAR 36.204, it is anticipated that multiple contracts for VE services will be awarded from this announcement for a total estimated construction cost range shall be between $1,000,000 and $5,000,000. Each contract will be for a project requirement and not a series of Task Orders on one contract. The contract awards under this announcement will be administered by the Fort Worth District Corps of Engineers in support of military programs, civil projects, environmental programs, and IIS customers. This contract may also be used to support programs from other agencies. North American Industrial Classification System (NAICS) code is 541330, which has a size standard of $15,000,000.

b. Contract Award Procedure: To be eligible for contract award, a firm must be registered with the System for Award Management (SAM) database. Register via the SAM Internet site at https://www.sam.gov/. NO STATE-LEVEL certifications shall be accepted. A firm-fixed price contract will be negotiated. Missing even one (1) required element will be grounds to determine the firm as non-responsive and be eliminated from further consideration.

A list of most highly qualified and technically equal firms will be selected using the primary criteria listed below. This list will be up to eleven (11) qualified VE firms from which individual contracts may be awarded.. The A-E Services firms that meet the primary selection criteria will be ranked using secondary criteria, creating a list of available firms that may be awarded contracts. The top ranked firm on the list will receive the initial offer for negotiation for the first available project. When a directive is received for a subsequent project, or if negotiations with a firm for a project are unsuccessful, negotiations shall begin with the next ranked firm that has not been offered a contract for negotiation. When the Advanced A-E Selection List of ranked firms is exhausted, the negotiation cycle shall begin again with the top ranked firm.

The Advanced A-E Selection List is only available for twelve (12) months, from the date the Advanced A-E Selection list is approved. The Advanced A-E Selection Process will be refreshed each year in order to maintain capacity for Value Engineering requirements. All of the firms will be de-briefed and notified if they have made the Advanced A-E Selection List. When the first contract for the designated type of work is authorized, then the top ranked firm will be issued a Request for Proposal (RFP) and negotiations initiated. If the list of ranked firms is exhausted, the negotiation cycle shall begin again with the top ranked firm. None of the projects have been authorized for design and funds are not presently available for any contracts (see FAR 52.232-18).

c. Nature of Work: The services necessary for each requirement will be negotiated and awarded as individual Contracts. The Value Engineering Contractor (VEC) shall furnish all services, materials, supplies, and supervision required to fully complete each contract.

d. Pre-Proposal Conference: A Pre-proposal conference for this synopsis will be held on 18 August 2016 from 9:00 – 12:00 Central Time at the following address: University of Texas at Arlington Fort Worth Campus, 1401 Jones Street, Room 113, Fort Worth, TX 76102. The purpose of the conference is to assist AE Small Business firms on the process of applying for Government contracts, explain requirements and answer questions from potential Offerors. Please see attached map and details for parking availability.

2. PROJECT INFORMATION: A-E Services are expected for Value Engineering studies for construction projects that are administered by the U.S. Army Corps of Engineers.

No specific projects or tasks are identified at this time and therefore funds are not presently available for individual contracts under the solicitation. As projects are received for execution that are A-E Services for Value Engineering the Advanced A-E Selection List will be utilized to award contracts under this announcement. The Value Engineering Contractor (VEC) shall be responsible for conducting a Value Engineering study/workshop following the format developed by Society of American Value Engineers (S.A.V.E). International (Information, Function Analysis, Creative, Evaluation, Development, and Presentation). The VE study/workshop purpose is to evaluate available project information (Design submittals, cost estimates, 1391s, etc.) in order to apply VE principles to further develop subsequent plans and specifications for individual projects. The study/workshop shall focus on assisting the Project Delivery Team (PDT) in determining the “best value” for project components, and performing a cost comparison for each project. The VEC shall also investigate potential alternatives that will assist the Government achieving or maintaining the LEED Silver requirement for each project if applicable. The VEC shall produce a VE Report with the following details; executive overview of the study/workshop and study/workshop results, value matrix, VE proposal worksheets and recommendations, and an appendix of all background documents. Reports shall be prepared using MS-Word (.doc). Firms will also be required to provide documents in PDF format. The contract requires that the selected firm(s) have on-line access to E-mail via internet for routine exchange of correspondence.

All services shall be performed in accordance with Fort Worth District Design Guide, as well as all applicable codes and criteria required for Government work. Facilities shall be fully accessible to meet the requirements of Americans with Disabilities Act Accessibility Guidelines (ADAAG) and all applicable laws, codes and regulations pertinent to accessibility. All work shall be performed in accordance with Federal Acquisition Regulation (FAR) (https://www.acquisition.gov/?q=browsefar).

(AM#2) Designs Documents (AM#2) will be prepared using US Standard English units or Metric systems of measurement. ProjNet (Dr Checks) (https://www.projnet.org) will be used for comment resolution of all review submittals.

All work must be done by or under the direct supervision of licensed Professional engineers or Architects.

Cost estimates will typically be prepared using Corps of Engineers MII Computer Estimating System.

MII software will be provided by the Government with database information purchased by the A-E.

Other cost estimating software may be required.

The selected SB Prime A-E firm will be required to perform at least 51 percent of the contract work with the prime’s labor force in accordance with FAR Part 52.219-6.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria a-e are primary.

Criterion f-h are secondary and will only be used to rank the contractors among the technically qualified contractors. Recent in this synopsis means A-E tasks or projects completed within the last ten years from the closing date of the synopsis. Older projects will not be considered. The Contractor shall submit a minimum of two (2) to a maximum of no more than five (5) projects for consideration in section F.

(a) Specialized Experience and Technical Competence: Ensure that all special experience requirements are reflected on appropriate personnel resumes in Section E and example projects in Section F, Part I of the SF 330. For criteria listed below, recent experience of subcontractors may be submitted to demonstrate applicable experience and competence provided that the nature and extent of all contractor team arrangements are identified and disclosed. Contractors should describe the nature and extent of prior teaming experience with the proposed subcontractors.

The firm must demonstrate expertise in the following:

(1) Demonstrate recent experience by the prime firm and its sub consultants with regard to Value Engineering studies/workshops.

(2) Demonstrate recent experience by the prime firm and its sub consultants with regard to utilizing the S.A.V.E. Value Methodology Standard.

(3) Demonstrate recent experience by the prime and its sub consultants with regard to adhering to American Society for Testing and Material (ASTM) Standard Practice E1399-13 for the Value Methodology and Engineering Regulation (ER) 11-1-321 Value Engineering for Army Programs.

(4) Show value of VE task order/contract for example projects. Failure to do so will be cause for rejection of SF330.

(b) Professional Qualifications: This Advanced A-E Selection will require the Value Engineering Contractor to demonstrate that all expertise requirements are reflected on key personnel resumes in section E, Part I of the SF330. When a minimum number of years/experience is listed, it is within the past ten (10) years from the closing date of the synopsis.

The following is a list of the key personnel, minimum requirements and the minimum number for each contract required under this acquisition. These minimum requirements can be met utilizing in-house or consultants/subcontractors. Do not list a subcontractor as your firm’s employee.

This will be cause for rejection of the SF330. Additional personnel other than the required will not be evaluated.

(i) One (1) Value Engineering (AM#2) Officer Manager (AM#2), minimum of five (5) years’ experience in the last ten (10) years, on Value Engineering studies/workshops. This person may dual role with the Certified Value Specialist (CVS) facilitator.

One (1) registered Civil Engineer, One (1) registered Structural Engineer, One (1) registered Architect, One (1) registered Electrical Engineer, One (1) registered Mechanical Engineer, (AM#2) One (1) registered Environmental Engineer, (AM#2) One (1) LEED Accredited Professional, One (1) certified Cost Estimator with MII experience, One (1) Technical Writer, this person may be dual roled with the Technical Recorder.

Each discipline shall have a minimum of five (5) years’ experience in the last ten (10) years in their field of expertise. The five (5) years’ experience is to be shown in the projects in their resumes by demonstrating at least five (5) years, by bracketing a project performed in one year and a project at least five years later, more than five (5) years demonstrated is acceptable, but the projects shall have been performed in the last ten (10) years. As example a project performed in 2010 should anchor at least project performed in 2014 to demonstrate five (5) years (2010, 2011, 2012, 2013, 2014, shows a duration of five (5) years). Engineers and architects shall have a degree from an accredited university engineering or architectural program (ABET, NAAB). The cost estimator does not have to be a PE or registered architect. The cost estimator must be certified by AACE, Tri- Services, or any of the nationally recognized cost estimating certification organizations. (AM#2) The LEED Professional can be dual hatted with a registered engineers or registered architects. (AM#2)

(ii) One (1) Certified Value Specialist (CVS) facilitator experienced in facilitation using the S.A.V.E.

Value Methodology. This person may be dual roled with the Value Engineering (AM#2) Officer Manager (AM#2).

(iii) One (1) Technical Recorder capable of recording daily notes of proceedings and assisting the facilitator as needed in the administration (e.g. copies; coordination; draft report compilation) of the workshop. This person may be dual roled with the Technical Writer.

Evaluation of each discipline will consider education, registration, relevant project experience, and longevity with the firm as shown on their resume. Repeat Resume Page as needed to provide all required resumes.

Only those roles cited above and in this paragraph of the required personnel in (i), (ii), and (iii) can be dual disciplined, i.e. a separate employee must be provided for each stated requirement above to meet the number required. (AM#2) The LEED Accredited Professional can be dual disciplined.

(AM#2) Ensure that resumes are provided for each of the required architects, engineers and other personnel specifically required. The title of the roles on the resumes and organizational chart must match the required disciplines. (AM#2) If a required discipline is dual hatted, a separate resume for each discipline must be provided. For example, if an individual is being utilized as both the LEED Accredited Professional and the Registered Architect, two resumes will be submitted on the individuals behalf. One resume would reflect the experience and education as it pertains to the LEED Accredited Professional and a second reflecting the experience as it pertains to the Registered Architect requirement. (AM#2)

Do not submit additional personnel resumes in addition to those required.

(c) Past Performance: Past performance on DoD contracts with respect to compliance with contract and task order terms, quality of work, adherence to schedules, cost control, communication, and issue resolution as determined by ACASS and Federal Awardee Performance and Integrity Information System (FAPIIS). The FAPIIS web site is https://www.ppirs.gov/. An ACASS report will be retrieved for the Joint Venture if proposer is a JV.

If the JV doesn’t have any ACASS ratings an ACASS report will be retrieved for each JV partner.

ACASS reports will not be retrieved for the subcontractors that are proposed.

(d) Capacity: Ability to perform work to schedules - Firms will be evaluated on their ability to hold and conduct a Value Engineering conference or Value Engineering work group at a location designated by the Government within two (2) weeks of award of a contract, provide a written draft of the Value Engineering report within three weeks after completion of the conference or work group, and provide the final Value Engineering report no later than ten (10) days after receipt of comments on the draft report.

(e) Knowledge of Locality: Firms must demonstrate familiarity with the SWF areas, primarily Texas, Louisiana, and New Mexico, and their applicable architecture, building codes, environmental regulations, soil conditions, seismic requirements and regulatory agencies.

The following items (f thru h) are the secondary criteria:

(f) Volume of DoD contract awards: In Section H, Part I, SF 330, firms must show their past twelve (12) months DoD contract awards stated in dollars (see details in subsequent paragraph 4(f)). Include awards to all branch offices. The objective is to provide an equitable distribution of DoD A-E contracts among qualified A-E firms, including small and small disadvantaged business firms and firms that have not had prior DoD contracts. List any DoD contracts awarded to the firm within the last 12 months.

(g) Geographic Proximity: Proximity is the physical location of a firm in relation to the location of a project. The primary geographic location of this contract is the Fort Worth District area of responsibility.

(h) Utilization of Small Business Firms: Per FAR 52.219-8 Utilization of Small Business Concerns (Oct 2014), It is the policy of the United States that small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns shall have the maximum practicable opportunity to participate in performing contracts let by any Federal agency, including contracts and subcontracts for subsystems, assemblies, components, and related services for major systems.

4. SUBMITTAL REQUIREMENT: In an effort to reduce paperwork and cost, ALL SF 330s shall be submitted electronically via the AMRDEC SAFE website at: https://safe.amrdec.army.mil/safe/.

At the AMRDEC SAFE website, select the link: For users without a CAC OR if your computer is not configured to read your CAC. Using this option will allow you to access the SAFE site as a guest. When completing the information for transmittal at the AMRDEC SAFE website, notification shall be submitted to:

CESWF-CT-PreawardProposal@usace.army.mil. (a) Interested firms (single firms or joint ventures) having the capabilities to perform this work must submit a SF 330 (3/2013 Edition), for the prime firm and all consultants/subcontractors to the site stated above not later than 2:00 P.M.

(Central Time) on the response date indicated above. If the response date is a Saturday, Sunday or Federal Holiday, the deadline is 2:00 P.M. the next business day. Late proposal rules found in FAR

15.208 will be followed for late submittals. Submission by telephonic facsimile or in paper will not be accepted. Personal visits to discuss this announcement will not be allowed; (b) submit a compiled SF 330, Part I from the Prime, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime firm and sub-consultants) proposed for the contract. Do not include company literature with the SF 330; (c) Use no smaller than 10 font type using Standard English. Pages in excess of the maximums listed will not be used in evaluation of the selection criteria. The SF 330 shall be numbered to correspond to the paragraph numbers in this synopsis. The SF 330’s shall be submitted in searchable PDF format. (d) Organizational charts can be up to two (2) pages, if needed, on 8 ½ x 11 paper.

SF330, Part I, ADDITIONAL INSTRUCTIONS:

(a) In Section C, identify the discipline/service to be supplied by each consultant;

(b) In Section D, include a Team Project Organization Chart to indicate how each firm on the proposed team (prime and each subcontractor is identified in Section C) integrates into the composite team. Job titles and organization chart must match the required discipline titles;

(c) In Section E, provide brief resumes of the on-staff or sub-consultant employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3(b);

(d) In Section F, a maximum of 5 projects including the prime and sub-consultants will be reviewed. Use no more than one page per project;

(e) In Section G, Block 26, include the firm and location the person is associated with. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable;

(f) In Section H, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this synopsis. When addressing team capabilities, clarify planned capability, existing capability and prior experiences, if applicable. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3 herein. Under paragraph 3(e) above, provide an itemized summary of DoD contract awards to include Agency, Contract Number/Task Order No., Project Title and amount. (Note: award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders.) Generally, provide a brief presentation of internal controls and procedures that demonstrate the firm’s overall Design Quality Management Plan (DQMP,) which provides sufficient information about this plan and clearly explains the ability of the firm to control costs, schedule and quality of work to be submitted to the Government. (A project-specific detailed quality control plan must be prepared and approved by the Government as a condition of contract award, but is not required with this submission). (AM#1) Indicate the estimated percentage involvement of each firm on the proposed team. (AM#1) Do not exceed 20 pages for Block H.

SF330, PART II, ADDITIONAL INSTRUCTIONS

(a) Responding firms must submit a copy of a current and accurate SF 330, Part II for the specific prime, as well as for other offices of the prime and subcontractor offices proposed to perform the work, even if one is already on file. All Part IIs MUST be signed (signed within the past 36 months from the closing date of the synopsis) and dated either by an original handwritten signature or a cut and pasted facsimile of an original signature. Indicate in Block 5b of each Part II, if the firm is a Small Business, 8(a), HUBZone, Service Disabled Veteran-Owned Small Business, or Woman- Owned Small Business. To be classified as a small business, a firm’s average annual receipts or sales for the preceding three (3) fiscal years must not exceed $15,000,000;

(b) In Block No. 4, Part II, provide the Data Universal Numbering system (DUNS) number issued by Dun and Bradstreet Information System (1-866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work.

(c) Solicitation packages are not provided for A-E contracts and no additional project information will be given to firms during the announcement period. Facsimile transmissions will not be accepted. Points of Contact: Contracting - Halis Batista halis.l.batista@usace.army.mil Technical

– Mr. Arturo Sosa, Arturo.S.Sosa@usace.army.mil. All questions must be submitted through the ProjNet System.

OFFERORS QUESTIONS AND COMMENTS

(a) Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet.

(b) To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click to continue.

(c) From this page you may view all bidder inquiries or add inquiry. Only one question will be allowed per inquiry. If multiple questions are included in a single inquiry, only the first question will be answered. All others will remain unanswered until entered in as single inquiries.

(d) Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

(e) The Solicitation Number is: W9126G-16-R-0015

(f) The Bidder Inquiry Key is: 26Z2CV-QXY56B

(g) The Bidder Inquiry System will be closed to new inquiries seven (7) calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. If the System is not closed in a timely manner, an inquiry posted within seven (7) calendar days of the scheduled receipt of proposals date will still be regarded as untimely and will not be afforded a substantive response.

(h) Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

(i) The bidder call center Help Line operates weekdays from 8am to 5pm U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 1-800-428-HELP (1-800-428-4357).

(j) Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

Phone calls to discuss the solicitation are discouraged unless absolutely necessary. Personal visits for the purpose of discussing this solicitation are not allowed. To verify your proposal has been delivered you may e-mail: CESWF-CT-PreawardProposal@usace.army.mil.

THIS IS NOT A REQUEST FOR PROPOSAL.