FBO Solicitation 1.pdf

STATEMENT OF WORK: SOLICIATION W9124V20Q0002– Request for Quote

The Montana Army National Guard (MTARNG) Family Programs requests a quote for lodging, conference space, and meals to support the Yellow Ribbon Program on 24-25 April 2020.

1. GENERAL REQUIREMENTS

1.1 This is a Small Business Set-aside under the National American Industry Classification System (NAICS) code 721110, “Hotels (except Casino Hotels) and Motels” and the size standard is $32.5M.

1.2 This requirement will be invoiced and paid using Wide Area Work Flow at https://wawf.eb.mil.

1.3 Vendors must be in complete control of the facility to be used and staff present. Third party vendors will not be considered.

2. SPECIFIC REQUIREMENTS

2.1. Quotes must be based on a per room rate and also include the total lodging price for all units.

2.2. Per 42.14.304 from the Montana Department of Revenue, (http://www.mtrules.org/gateway/ruleno.asp?RN=42%2E14%2E304) The Federal Government is not required to pay the lodging facility sales and use tax. Local and any other taxes charged directly to the Government are unauthorized under federal law.

2.3. Any additional costs shall be inclusive of the per room rate and not listed separately.

2.4. Vendor SHALL invoice for only rooms used providing the Program Manager gives final room roster to hotel 3 days prior to check in. If 3 day Notice of Cancellation is not sufficient, please annotate this information in your quote.

2.4.1 The MTARNG has made every effort possible to make sure of the accuracy of the dates and numbers however unforeseen events and circumstances may cause changes in both dates and numbers.

2.5 All changes, inquiries, and concerns shall go through the Contract Specialist or the Program Manager. NO changes shall be made without prior approval of Contract Specialist.

2.6 Quotes that are not able to meet the full number of rooms requirement shall submit the number of available rooms for the expected dates that meet the requirements of this statement of work.

2.7 Must have full service facilities, to include dining/catering capabilities, and conference space

2.8 Must provide quote to contracting officer with detailed breakdown: noting all costs for lodging, food for each meal (cost by individual to include ages 0+), audio visual charges and meeting room fees, etc.

3. Hotel REQUIREMENTS

3.1 One Hundred Forty (140) rooms estimated for Saturday night

3.2 Hotel rooming list will be supplied no later than One (1) week prior to event with final list furnished no later than Three (3) days prior to the event

3.3 Accommodations available for physically handicapped if needed

3.4 Requested Check in/checkout times:

3.4.1 Saturday 12 PM check-in

3.4.2 Sunday 11 AM check-out

3.5 Hotel will not be undergoing renovations during conference dates if they will interfere with or hinder the event

3.6 Vendor must request how many days in advance they need for lodging, must not be more than fifteen (15) days

3.7 All rooms will be non-smoking.

3.8 The facility will be within a reasonable distance (20 Mile Radius) from Helena, MT

3.9 Rooms shall have either: two double/queen beds for double occupancy, or one queen/king size bed for single occupancy.

3.10 The facility must meet all State and Federal Health and Safety Requirements.

3.11 The facility shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses will be replenished by the vendor and garbage removed from trash cans on a daily basis.

3.12 Fire and Safety. The contractor's facility shall comply with applicable fire and safety codes and regulations.

3.13 Miscellaneous Services. The government will not be responsible for any miscellaneous charges incurred by Soldier or family member outside the rate of the room. These services include but are not limited to the following: personal telephone charges, pay-per-view movies, room and internet service, meals in excess of the contract requirements, property damage and or theft, late checkouts and other such services.

3.14 The facility shall explain to the occupants upon check-in that miscellaneous services are not covered by this contract and are payable by the occupants.

3.15. No pets are to be allowed in government purchased rooms.

4: CONFERENCE ROOMS AND AUDIO VISUAL

4.1 All tables i.e. registration and vendor display tables shall be inclusive

4.2 For Friday night, access to conference room for pre event setup/storage is requested but not required

4.2.1 This conference room should be the one used for meeting purposes for adults attending the event for the remainder of the weekend

4.3 Sign in/Registration area located in visible area near conference space which will require Two (2) tables with no linen

4.4 The following will be required for the Conference rooms Saturday and Sunday.

4.4.1 One (1) Large Conference room

a. Podium/lectern with handheld microphone

b. Audio support package with fixed or portable screen to show PowerPoint slides/video.

The ability to connect audio from a laptop through hotel audio system is needed. Yellow Ribbon will provide their own laptops

c. Two (2) support tables for additional materials inside this Conference Room

d. Enough tables to seat Two Hundred (200) comfortably

4.5 Two (2) Conference Rooms for child/youth care (35sf per child per DoDI 6060.4, E4.7.4.1)

a. These rooms should be in the same general area

b. One room will need seating and room for activities for Fifty (50) Children

c. One Room will need seating for Twenty (20) but Room for Fifty (50) Children for activities and have all plug ins covered

4.6 Two (2) Conference rooms or One (1) large room that can be divided into two mid-sized spaces

a. Tables with seating for 20-25 in each room/space

4.7 Vendor Networking Space

a. Space for Ten (10) estimated vendor tables with Two (2) chairs

b. Tables will not need linen, this will be provided by the vendor or the Yellow Ribbon Program

5: FOOD SERVICES/CATERING

5.1 The following meals will be required

5.1.1 Adult Dinner on Saturday, March 21st – serving time TBD

a. Buffett Style meal in or near the large conference room

b. Meal price should include beverages

c. Adult Dinner meal count is estimated at Two Hundred (200)

5.1.2 Children’s (ages 0-5) Dinner on Saturday, March 21st – serving time TBD

a. Child friendly food required

b. Meal price should include beverages

c. Children’s (ages 0-5) Dinner meal count is estimated at fifty (50)

5.1.3 Breakfast on Sunday, March 22nd - serving time TBD

a. Buffet style meal

b. Meal should include beverages

c. Adult Breakfast meal count is estimated at Two Hundred (200)

d. Children’s (ages 0-5) estimated at 50

e. Child friendly food required

5.2 Total number of attendees for meal estimated for the event is Two hundred (200) adults and Fifty (50) Children (ages 0-5). Final numbers will be provided no later than 3 days prior with a tentative count provided ten (10) business days before the event

5.3 Vendor should provide menu with estimated cost that takes into consideration the following factors: nutrition, suitability for mixed population of adults, and ability to respond to special dietary requirements such as keto, and gluten free. A variety of hot and cold drinks should be offered with each meal

5.4 Gratuity is not authorized to be paid as a separate cost from the meal price

5.5 Vendors must request how many days in advance notice are needed for meal counts, must not be more than seven (7) days

6: ADDITIONAL REQUIREMENTS

6.1 All parking fees requested to be inclusive in rate of room

6.2 The attendee /traveler/ service member who reserves a room for the event will be responsible for all incidental expenses, room service, telephone calls, movie and game rentals, restaurant invoices, etc. These costs will be the sole responsibility of the individual attendee, and shall be billed to the individual’s personal credit card account provided during check-in.

6.3 Rooms for facilitators and support staff will be available at the per diem rate and will be paid for by their government or personal credit card. These rooms will not be included in the master bill

7: TOUR OF SITE AND EVENT COORDINATION

7.1 A site/event planning visit will be conducted at a date to be determined

END OF SOLICITATION

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities. JUL 2018 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015 52.212-2 Evaluation - Commercial Items OCT 2014 52.212-3 Offeror Representations and Certifications—Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation 2018-O0021) MAY 2019 52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION 2019-O0003).JAN 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-50 Combating Trafficking in Persons JAN 2019 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.224-3 Privacy Training JAN 2017 52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations OCT 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (DEVIATION 2018-

O0018) (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1, QUOTE SUBMISSION/PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of four (4) separate parts; Part I - Price, Part II – Professional/Specialized Experience and Management, Part III – 30 Day menu, and Part IV – Past Performance.

The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase, restate or merely parrot back the contractual requirements, but rather must provide detailed description relating to promised performance. Quoters shall provide convincing rationale to address how the quoter intends to meet these requirements. Quoters shall assume that the Government has no prior knowledge of their operations and experience, and will base its evaluation on the information presented in the contractors quote. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, quoters may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

Specific Instructions:

1. Price: Price quotes shall use the “Pricing Schedule”, provided with the solicitation, for filling in meal prices.

2. Professional/Specialized Experience, Management, and Technical: Quoters shall submit resumes and supporting documentation for key personnel providing details of their key personnel’s experience, knowledge, and qualifications. Proposed staff and resumes must be directed towards those whom will be working locally and/or on-site. Resumes shall be limited to no more than 3 pages per person.

Certifications such as ServSafe will not count towards the three page limit. Quotes shall include a written plan describing mobilization, start-up and continuation of food service operations.

Details may include business capabilities which consists of unique equipment that may be supplemented, business practices/procedures, approach for dealing with low meal requirements

(RTI classes) and surges (IDT weekends or AT), and corrective action for customer complaints (valid and invalid). Plan shall demonstrate the contractors understanding of the requirements, ability to manage the contract requirements and capability to effectively carry out operations in support of food service for the locations specified in the PWS. Plan shall be limited to 5 pages.

3. 30 Day menu: A sample 30 day menu must be provided with each quote. Sample menu must include at a minimum, caloric counts of all items being served and portion sizes, unless buffet style such as salad bars. The 30 Day menu should show variety, selection and meal courses that would give Soldiers a positive experience concerning the meal(s).

4. Past Performance: Quotes shall include a minimum of; two references (max three) that includes scope of work accomplished (or in progress), dollar amount, location, current contact information (email and phone) of Contracting Officer/COR/ POC, and Period of Performance.

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisition.gov

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter

2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization. “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system. “Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

“Invoice 2in1”

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0670 Issue By DoDAAC W9124V Admin DoDAAC** W9124V Inspect By DoDAAC W9124V Ship To Code W90KKN Ship From Code Mark For Code

Service Approver (DoDAAC) W9124V Service Acceptor (DoDAAC) W90KKN Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’sWAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.