Attachment_-_2_PWS.doc

PERFORMANCE WORK STATEMENT (PWS)

Maintenance, Repair, Certification OVERHEAD CRANES Part

1. General: This is a non-personal services contract to provide maintenance, repair, certification overhead cranes (See Annex A, List of Cranes). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, and certification to the overhead cranes as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: Maintenance, repair, certification of overhead cranes has been furnished to US Army YPG for at least a few decades by more than one contractor. The requirement is consistent and this service is still required.

1.3 Objectives: Provide the necessary maintenance, repair, certification to overhead cranes.

1.4 Scope: Provide maintenance, repair, and certification on Government Owned overhead cranes. Services include the professional attention involved to inspect on a scheduled basis as outlined in this PWS, certify in keeping with OSHA standards and OEM regulations, maintain, and repair to overhead cranes. This will include all inspections and maintenance of the overhead cranes at US Army YPG, AZ 86365. The contractor will provide all required personnel, material, management, equipment, tools, repair parts, and other items to inspect, test, troubleshoot, and/or repair the overhead cranes (Overhead cranes listed on Annex A). The contractor will complete all required tasks, (e.g., completion of inspections, repair, and documentation) at or prior to the given times IAW the contract.

1.5 Period of Performance: 19 September 2016 through 18 September 2017 with option years included. The period of performance shall be for one (1) Base Year of 12 months and Two (2) 12- month option years. The period of performance is as follows:

Base Year: 19 September 2016 through 18 September 2017

Option Year I: 19 September 2017 through 18 September 2018

Option Year II: 19 September 2018 through 18 September 2019

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract. This quality control program will be in keeping with the monthly, quarterly, and annual inspections. As discrepancies are identified, the contractor shall provide a plan and resolve to make needed repairs. This needed repair shall be presented to the QAE, COR and KO in the form of a Estimation to Repair or Quote. The QAE and COR shall have authority to authorize the contractor to make the repairs if the repairs fall under the dollar threshold of $3,500.00 if that amount of money had been extended to the contract by way of a GFEBS PR. Should the repair exceed the $3,500.00, the KO will need to authorize repairs. The Estimation to Repair or Quote shall not be chargeable to YPG unless disassembly is required to determine extent of repairs. Any disassembly serving to assist in making repairs shall not be charged again in the Estimation to Repair or Quote.

1.6.2 Quality Assurance: The COR/QAE shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The COR will create COR Monthly Reports every month the contract in CORT.

1.6.3 Recognized Holidays: The following holidays are those that are recognized by YPG. Only under unusual circumstances and the approval of the KO shall the contractor perform repairs in accordance with this PWS.

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of Monday through Thursday 0600 to 1630 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at YTC, KFR, Cibola, Laguna Army Air Field, Combat Systems Compound and specific Gun Positions as well as the EMA Bunker.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract with a Time and Material Contract Line Item Number (CLIN)

1.6.7 Security Requirements: Contractor personnel performing work under this contract must be vetted through the Directorate of Emergency Services at YPG prior to entry on YPG to perform services. Those required to operate a motor vehicle must Valid Arizona Driver’s License, proof of motor vehicle insurance and registration. All personnel assigned to services at YPG must maintain the level of security required for the life of the contract. Contactor personnel, subcontractor personnel, or any representatives of the contractor entering Yuma Proving Ground must abide by all security regulations. Contract personnel and property shall be subject to search and seizure upon entering the confines of the installation, while on the installation, and upon leaving the confines of the installation. The security requirements are in accordance with the attached DD254.

1.6.8 Additional Credentials Requirements: One representative for every job performed at USAYPG must have the credentials of having received formal overhead crane inspection and rigging training. This representative must be present for each and all jobs in order to affix his/her signature behind the work performed by this contractor. All personnel must meet OSHA’s standard of a qualified person. Certificates must be furnished for verification.

1.7 Installation Access: The contractor shall be responsible for assuring that all contract personnel are authorized to perform work under this contact and obtain installation access as follows:

Prior to commencing work, the contractor must provide a listing of all personnel employed under the contact to the COR. The information required for each employee is:

1) Employee's full name

2) Social Security Number

3) Date and Place of Birth

4) Home address and Phone number

5) Naturalization Number (if applicable)

6) Driver’s license # (if applicable)

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CCE

Contracting Center of Excellence

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide accessibility and an area reasonably clear of obstacles when performing work as requested by the Government. The accessibility will be at the site of the overhead crane being repaired where the contractor will need space to maneuver a scissor lift and any other equipment required to perform maintenance and repairs.

3.2 Utilities: The Government will provide electrical current for the power tools owned by the contractor that may be used to perform repairs on overhead cranes.

PART 4

SPECIFIC TASKS

4. Specific Tasks:

4.1. Basic Services: The contractor shall provide services for maintenance, repair, and certification of documentation for overhead cranes.

4.2 Arrival & Departure: The contractor shall contact COR/QAE to get an escort to the location where work is to be performed. The contractor shall ensure that the COR/QAE are aware of their assignments and work locations by virtue of the crane/s requiring attention. The contractor shall have a cellular telephone in order for the QAE/COR to make contact with the contractor during assignments. The contract shall fill out all service call reports accurately and a copy of the report shall be provided to the QAE/COR prior to departing YPG.

4.2.1 Inspections: The contractor shall contact COR/QAE to get an escort to the location where inspections are to be performed. The contractor shall ensure that the COR/QAE are aware of their assignments and work locations by virtue of the crane/s requiring attention. The contractor shall have a cellular telephone in order for the QAE/COR to make contact with the contractor during assignments. The contract shall fill out a log of cranes inspected and will be required to provide a detailed report/certification within 15 days of physical inspection. The log of cranes inspected shall be provided to the QAE/COR prior to departing YPG.

4.2.1.1 The Monthly Inspections: The monthly inspections are to include the wire rope inspection IAW OSHA. The monthly inspections will coincide with the quarterly and annual inspections. The contractor shall inspect the weight bearing ropes on the designated overhead cranes. (see the crane list on the Annex A) At the discretion of the QAE/COR, the request of additional wire ropes may be requested if there is suspected that the ropes may have endured unusual stress. The inspections shall be IAW government regulatory guidelines, OSHA safety standard, and manufacturer's specification. The contractor shall coordinate with the government COR/QAE to schedule the inspection.

4.2.1.2 Quarterly Inspections: The quarterly inspections are to include the same procedures as that of the Monthly Inspections and will coincide with the monthly and annual inspections. In addition to that, the quarterly inspections shall include adjustments as necessary. Inspection of limit switches, hoist switches and pendants, trolley brakes and bridge brakes, monorails and safe electrical current flow. The quarterly Inspections will include fluid checks and top off all fluids. Lubrications will be performed on all lube points including the wire rope.

4.2.1.3 Annual Inspections: The annual inspections are to include the same procedures as that of the Monthly Inspections and the Quarterly inspections and will coincide with the monthly and quarterly inspections. The Annual Inspections shall be performed on all of the overhead cranes on the crane list in Annex A.

4.2.1.4 For cranes that fail inspection, the contractor shall provide the Pass/Fail reports with faults and quotes of estimated repair costs to COR/QAE if any additional repair is needed within four ( 4) working days once the inspection is completed.

4.2.1.5 For cranes that pass inspection, the contractor shall provide all copies of the results of rope measurements, the pass/fail reports upon completion, with faults, certificates and estimated quotes for ropes requiring replacement to government COR/QAE within 15 days once the inspection is completed.

4.2.1.6 Supplies and Materials: The contractor shall furnish all labor, materials, lubricants, repair parts, tools and equipment necessary to conduct all monthly, quarterly and annual inspections and repairs in accordance with this PWS.

4.2.1.7 The contractor shall maintain the results of all rope measurements. Any deterioration, resulting in appreciable loss of original strength, shall be carefully observed and determination made as to whether further use of the rope would constitute a safety hazard.

4.2.2 Troubleshooting and Repairs: Repairs are identified as safety faults and deficiencies, including but not limited to lubes (including oil changes), adjustments, troubleshooting, tests, and parts replacement where needed. The Contractor shall furnish all labor, material, tools and equipment necessary to perform repair services on all overhead cranes, hoists, and monorails on the PWS crane and hoist list (Annex A).

4.2.2.1 The response time for emergency troubleshooting calls shall be on-site within 24 hours for mission-critical cranes/hoists and within 48 to 72 hours for non-mission-critical cranes/hoists. Minor repairs, such as fuse replacement, adjustments, etc. shall be included in the price of the troubleshooting. All work shall be performed during Government working hours (6:00 a.m. to 4:30 p.m. Monday through Thursday except Government holidays) unless in an emergency situation.

4.2.2.2 Government will pay hourly labor rate, and travel, for repairs initiated by service calls in accordance with the associated CLIN on contract. Estimates for repair or quotes will be approved by the COR/KO prior to the contractors taking action on the repair.

4.2.2.3 The contactor shall coordinate with the COR/QAE and upon arrival to be escorted to the work area. The contactor will only make the repairs that have been agreed upon between the KO and contractor. Or those repairs that the COR has authorized below the $3,500.00 threshold.

4.2.2.4 All repairs conducted by the contractor will be inspected by COR/QAE. If the repair doesn't meet the manufacture and OSHA standards, the contractor will fix again until the repairs meets the standards without any additional costs.

4.2.2.5 The contractor shall provide a warranty on repairs made for 180 days from the date the government accepts the contractor's repair. Should it be deemed that the additional repairs are not related to the prior repairs, the contractor shall provide a quote within three (3) working days outlining the different work required.

5. Repair Parts / Equipment:

5.1 The contractor shall order required parts within 24 working hours for cranes (determined by the government) upon the receipt of an approval from the government (KO/COR).

5.2 All replacement repair parts will be new and meet the U.S. safety standards, meet manufacturer specifications, and have at least a 180 day warranty. Custom manufactured parts shall carry the same criteria. If YPG manufactures required parts, YPG shall be responsible for the warranty of the parts but the contractor shall be responsible for the safety aspect of the parts used.

5.3 The contractor will remove all replaced parts and dispose of them properly.

5.4 The contractor shall be responsible to provide equipment for repairs such as the scissor lift for repairs and inspections.

6. Contractor Manpower Report & Payments

6.1 Contractor Manpower Report (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.”

6.2 Payments will made after COR has received written reports, certificates, and other required documents, and has concurred invoices.

7. Anti-Terror Requirements. The Contractor workers shall meet the Anti-Terrorism (AT) standard as the following:

7.1. AT Level 1 Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee to the COR or to the Contracting Officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and sub-contractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. Personnel that are unable to access the identified website should contact the unit ATO for alternatives.

7.2 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity). This locally developed training provided by the Antiterrorism Officer will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the appropriate personnel. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

7.3 Antiterrorism General Provisions. Contractor shall comply with the Antiterrorism/Force Protection (AT/FP) requirements IAW Army Regulation (AR) 525-13, YPG Garrison AT Plan, YPG Mission AT Plan, and approved supplemental AT/FP guidance or any AT/FP Plan, Regulation or supplemental guidance that supersedes the above mentioned documents. These requirements include, but are not limited to, annual AT Level 1 training (via ATEC Training Tracker Module), Outside of Contiguous United States Travel Briefs, preparation of Organizational Consolidated Force Protection, Security, and Evacuation Plans, and the conduct of YPG Garrison and YPG Mission Random Antiterrorism Measures Program. These publications may be provided at the Contractor's request.

8. ANNEX A

8.1 Annual, Quarterly & Monthly outlined in Annex A

ANNEX B

8.2

PERFORMANCE REQUIREMENT SUMMARY

REQUIREMENTS

SURVEILLANCE

4.2.1

4.2.1.1

4.2.1.2

4.2.1.3

4.2.4

5.1

5.2

5.3

6.1

6.3