Attachment_5_-_IDS_Solicitation_Questions_and_Answers.pdf

IDS Solicitation - Questions and Answers

Solicitation

1. Qustion. Size standard in block 10, SF 1449 states 12.5M. This contradicts with Section M size standard for 561621, $20.5M. Please clarify.

Answer. Per Small Business Office the correct sixe standard for 561621 is $20.5M

Section B

2. Question. CLIN X001 references the Performance Requirements Summary (PRS).

PRS (Attachment 1) is not in the solicitation package, Please provide.

Answer. Attachment 1, PRS is provided.

3. Question. CLIN X002 – states all materials will be reimbursed at their actual cost.

Shipping, Material Handling, Material Overhead, G&A, and sales taxes are all actual costs. Is the intent of this language that ‘no fee or profit’ is allowed on Materials and Supplies? Please clarify.

Answer. No Mark up other than shipping, handling and G&A

4. Question. Will sales tax exemption be provided for under this contract? Will SF 1094 US Sales Tax Exemption be issued to the contractor? Please advise.

Answer. Yes, IAW FAR Part 29 Taxes will be exempt under this contract.

Section F

5. Question. CLIN 4002 POP States 1 Sep 2021 to 31 Aug 2022. Should this be 1 Sep 2020 to 31 Aug 2021? Please clarify.

Answer. The POP for CLIN 4002 should read 1 Sep 2020 to 31 Aug 2021.

Section L

6. Question. The table on Page 67 of 74, Volume I – Technical indicates maximum pages (100*). Please indicate the intention of the (*) as the remainder of the section does not contain an explanation. Please clarify.

Answer. The Asterisk is an error (Oversight) disregard.

Section M

7. Question. Evaluation Approach Page 72 of 74 contains Para 1 Technical/Experience Factor (a-d). Page 73 contains Para 3 Past Performance. There is no Paragraph 2. Please clarify.

Answer. This is a numbering error (Oversight) #3 should read #2 and #4 should read #3

PWS

8. Question. The PWS Para 3.4.1-4 summarizes the PMCS requirements of the ICIDS equipment. Are similar PMCS requirements available for the Bosch cameras or are only the Bosch VMS components listed in PWS Para 1.2 covered by this maintenance and services contract? Please clarify.

Answer. Preventive maintenance as prescribed by manufacturer Complete Video System.

9. Question. The solicitation package contains a list of the IDS zones. Is a similar list available for the camera’s or a total number of cameras available to assess workload requirements? A listing of the complete Redstone Arsenal Closed Circuit Television (CCTV) system to include the network devices, Servers, Clients, Cameras, Uninterruptable Power Supplies (UPS), fiber optic and wireless network configuration would be necessary to assess CCTV workload requirements. Please provide.

Answer. See Attachment 4 – BOSCH Video List

10. Question. Can the Government provide copies of the ICIDS and CCTV Maintenance Database referenced in Para 3.3.4 for the past 24 months as this information will provide for a basis of evaluating repair and maintenance requirements for Redstone. Please provide.

Answer. This information is identified from the Zone List with devices. Repairs are as needed due to the failure of device.

11. Question. The PWS references Attachment 1 – Performance Requirements Summary (PRS), Attachment 2 – Document Summary List (DSL), Attachment 3 – Zone List and Attachment 4 – BOSCH Video List. Can Attachment 1 & 2 be made available as part of the solicitation package? Please provide.

Answer. See Attachments 1- 4

12. Question. Para 3.6 Miscellaneous Work Orders states that parts and labor shall be billed using the same procedures and at the same rate as scheduled maintenance.

What CLIN will these type work orders be place under? Are they handled as modifications to the contract? Please clarify.

Answer. CLINs 001 and 002

13. Question. The “Combined Synopsis/Solicitation,” posted on FBO on 24 Jun 2016 was only a synopsis and did not include the solicitation or the PWS. The solicitation was not posted until 26 Jul 2016, leaving only 14 business days for a contractor to compile and submit a proposal. For a five year contract of this importance and complexity, this is not a reasonable amount of time.

Will the government extend the proposal due date to 26 Aug 2016?

Answer. No, Proposal due date has been extended to COB 06 Sept 2016, 02:00 PM.

14. Question. On Page 67 section L in the table for the volume the Max Pages 100* asterisk; but no reference is found for the footnote. Is there something missing?

Answer. The Asterisk is an error (Oversight) disregard.

15. Question. Vol 2 Past performance Pg. 69

How does the Government define “Major Sub-Contractor”?

Answer. DFARS 252.209-7009

(a) Definition.

“Major subcontractor,” as used in this clause, means a subcontractor that is awarded a subcontract that equals or exceeds—

(i) Both the certified cost or pricing data threshold and 10 percent of the value of the contract under which the subcontracts are awarded; or

(ii) $55 million.

16. Question. A site visit would be helpful to offeror’s. Does the Government intend to schedule a site visit?

No. Sites are not accessible.

17. Question. On Pg 68 of the solicitation, Section L (b) requires offeror’s to demonstrate the Technical experience discussed in Section M by submitting information on contracts performed or awarded with in the past 5 years. However, the evaluation factors described in Section M (1)(c) require offeror’s to demonstrate 10 years of experience with ICIDS III/SMS. Unless the requirement is for concurrent and not cumulative experience, no Offeror can demonstrate 10 years of experience when limited to referencing contracts performed within the last five years. Additionally, SMS has not been in the field for 10 years, making it an impossible requirement.

Will the government change the requirement in section M (1)(c) to five years so that is consistent with Section L?

Answer. Past Performance requirement is changed to read for the past five years in Section L and M.

The requirement for 10 years’ experience in Section M and the PWS is now changed to 5 years.

The requirement that the PRIMARY Offeror must be a DAQ listed value added retailer (VAR) in now changed to, The Prime Contractor and/or his Sub-Contractors must be a DAQ listed value added retailer (VAR)

18. Question. Please provide proposal delivery instruction for those bidders who request to hand deliver to the contracting agency.

Answer. Sparkman Center Bldg 5300, Martin Road, Redstone Arsenal, AL 35898 No Later Than 2:00PM, 6 Sep 2016.

19. Question. On Pg 68 of the solicitation in Section L it states in para b Offerors should submit information on up to five (5) representative Government and/or commercial contracts. It states that these should be relevant to the efforts required by this solicitation. Furthermore it clarifies that relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the current RFP.

Yet the Governments evaluation criteria on Pg. 72 in Section M introduces a more stringent evaluation criteria than the instructions request by taking away the offeror’s ability to show how the services are Same or Similar; and instead demanding that the experience referenced must meet some thresholds in order the offeror’s experience to be considered reasonable.

Are offeror’s allowed to provide what they believe are relevant examples of past experience and then explain how they are the same as or similar to the effort required by the current RFP to be considered acceptable?

Answer. Yes.

20. Question. PWS - Page 1, Par 1.3 –and- Solicitation CLINS 0001, 1001, 2001, 3001, and 4001

Discussion: “The performance objectives, performance standards, and acceptable quality level are listed in the Performance Requirements Summary (PRS) Attachment 1.”

Question: The PRS Attachment 1 was not provided with the solicitation documents, will you please provide the PRS?

Answer. Attachment 1 Performance Requirements Summary (PRS)

21. Question. The Government provided attachment Zone.xlsx lacks sufficient detail about the installed equipment for bidders to properly estimate the labor hours required to perform Preventative Maintenance, which will form a major portion of the firm fixed price and is essential to developing staffing rational. When the Government previously solicited this same work effort the Government provided the offerors an “Equipment List” that listed the Zone Count, Description, Manufacture and Model Number.

Will the Government provide a list of the installed equipment that includes the Zone Count, Description, Manufacture and Model Number?

Answer. Yes, see Attachment 3 – Zone List

22. Question. Referring to paragraph 3.6 page C-7. Will the Government Provide the historical data of the number of new Zone/Equipment Installation’s by year on the current contract?

Answer. NO Based on 6 to 12 Zones per year

23. Question. Pg. C-7 if the PWS states in Paragraph 3.4.3 that the ICIDS-IV TM 5- 6350-300-13&P, table 25 provides the estimated times for the PMCS and estimated times for the maintenance.

Will the Government provide this document or a location where it can be located and down loaded?

Answer. Contractors are to have a history of ICIDS lV maintenance.

24. Question. PWS Pg C-7 Paragraph 3.6 It states that “Miscellaneous Work Orders.

Upon request of the ICIDS System Administrator/COR, the contractor may be required to accomplish IDS and Camera installation separate from regularly scheduled maintenance and repair. The work order will be limited to removing and reinstalling complete for facility maintenance and repairs or remodeling, relocate sensors to maintain system acceptance, system removal for facilities no longer requiring ICIDS, and adding keypads or sensors for individuals under the Americans with Disabilities Act of 1990 (ADA) or other reasonable accommodation. This is to include new installations where USAG-Redstone or DES is funding the materials. Parts and labor shall be billed using the same procedures and at the same rate as scheduled maintenance.”

Question: Please confirm that Parts as described in Paragraph 3.6 of the PWS are billed under CLIN 2 and the labor for the work described in Paragraph 3.6 of the PWS is included in the monthly lump sum of CLIN 1?

Answer. Yes

25. Question. Please confirm that Parts as described in Paragraph 3.6 of the PWS are billed under CLIN 2 and the labor for the work described in Paragraph 3.6 of the PWS is included in the monthly lump sum of CLIN 1?

Answer. YES

26. Question. PWS Pg C-8 Paragraph 3.7 identifies how the successful awardee will be paid for work orders under the awarded contract that could be described as new work, and renovations. This paragraph states that “Under this contract, the contractor will be asked to propose new IDS installation work or major renovation of work caused by increase of mission or mission realignment. This may include installing a new panel, key pad, conduit, sensors, and pulling cable for a new IDS facility. This proposal shall be based on established rates for parts and labor. This is also for any work orders being funded by an organization other than USAG-Redstone”.

Evaluation of FPDS Data indicates that there could be several hundred thousand dollars of new work and renovations over the life of the resulting contract. This large amount of labor hours represents a significant cost to the Government.

26a. When are the rates for parts and labor established?

Answer. Responders are asked in their submittals to Identify Labor categories and rates and major components of ICIDS installations RADC, Interior, Exterior, RIOX, KEYPAD SCIF COMPUTER. It is understood that materials cost will vary from option to option do to supplier cost.

26b. How does the Government intend to evaluate the offerors “established rates for parts and labor” and that impact it has on total evaluated price?

Answer. Price analysis will be used to determine whether the prices offered are fair and reasonable to the Government.

27. Question. Is the Motorola Canopy system included in this solicitation?

Answer. Yes it is a component of the video system Microwave.

28. Question. How long is the Phase in period?

Answer. Phase in period is 15 days from date of award?

29. Question. Page C-2 Para 2.1.1 States that the Government will provide the Contractor with a technical library of the regulations listed in the Document Summary List (DSL), Attachment 2 that are essential to the operation of the contract at the start of contract performance. Electronic publications can be obtained from the latest version of DA Pamphlet (DA PAM) 25-30.

Question: Will the Government upload Attachment 2 to the Document Summary List?

Answer. Yes.

30. Question. The PWS is dated 15 September 2015, is this the most current version?

Answer. See solicitation for revised PWS.

31. Question. PWS Page C-9 3.7.3.4 states that The Contractor shall program the Callisto View for the RADC panel and download it to the system. The contractor will only use the government supplied computer for this function.

Question: Will the Government Computer be located at the contractor’s facility or the Governments Facility?

Answer. Government

32. Question. Is there a current inventory of Government owned materials? If yes will the Government provide the most recent copy?

Answer. No

33. Question. Section M – instructions for bidders. Are there any items excluded from the page count such as cover page, table of contents, definitions/acronyms, CLINS, Reps and Certs, etc?

Answer. No

34. Question. The solicitation/PWS requires VAR status and technician certifications for DAQ. However, DAQ, Hirsch, Bosch, and Corning equipment at the site all require VAR status and technician certifications. Can offerors satisfy these requirements through a subcontractor?

Answer. Yes.

RFP

35. Question. RFP, Section L - Please clarify page requirements for Volumes. On Page 67 in Section L it states that there is a maximum of 100 pages for the Technical Volume. Is that for the original and four copies or for each?

Answer. 100 pages for the original and 100 pages for each copy.

36. Question. RFP, Section L - Section L, page 68, states that past performances can be within the last 5 years and Section M, page 73 states 3 years. Please confirm which is correct.

Answer. See solicitation for revised sections L and M.

37. Question. RFP, Section L - RFP states that the Past Performance volume has a maximum of 15 pages and on page 69 it states that the Past Performance volume has a maximum of 25 pages. Please confirm which is correct.

Answer. See revised solicitation for change – 15 pages is correct.

38. Question. RFP, Section L - Section L, page 69, Volume II - Past Performance states that volume shall not exceed 25 pages plus 5 for each subcontractor. Also states that Offeror data shall be listed first and then major subcontractor. For proposal submittal, should the Past Performance Volume order be: Offeror Section 1, 2 and 3 and then Subcontractor 1, 2 and 3? OR, Offeror Section 1, Subcontractor Section 1, Offeror Section 2, Subcontractor Section 2, etc.?

Answer. Each subcontractor should be tabbed in alphabetical order per Section L

PWS

39. Question. PWS 2.3 - As DAQ does not recognize sub-contractor certification for installation and maintaining DAQ systems will all maintenance and installation positions be required to be employed by the prime contractor?

Answer. PWS 2.3 General Condition. The Prime Contractor and/or his Sub-Contractors shall be a DAQ Value Added Retailer (VAR) and all contractors installing or maintaining DAQ devices shall have DAQ Electronics certifications. Certification shall be maintained throughout the period of performance of the contract to include any option periods.

40. Question. PWS 3.3 - Is it the Government's intent to allow the DPW, NEC and their contractors to direct and obligate the government to non-contracted extra expenses by requiring the contractor to directly work with them and removing the COR from the process of accepting and authorizing the work needed, the solutions and cost associated for acceptance and approval?

Answer. No the statement is for the contractor to coordinated work requirements and schedules themselves. To initiates service tickets with NEC for Communication Circuit issues. To work with DPW to identify Installation requirements, Hazardous Location, SCIF SAP. Door Structure Wall structure.

41. Question. PWS 3.3.2 - Is it the Government's intent to allow users to direct and obligate the government to non-contracted extra expenses by requiring the contractor to accept calls and direction directly from them and removing the COR from the process of accepting, authorizing then calling the contractors dispatcher with the work?

Answer. No. Service tickets are for issues on the IDS can be initiated by the end user.

42. Question. PWS 3.3.2 - As the person calling in the work order will the users be accepting and authorizing the solutions and potential cost or expenses associated with it for the government?

Answer. No, this is the COR System Administrator responsibility. The end user can initiate the process to identify the issue. They will be able to call the contractor in to fix issues after hour as required and as Identified in the PWS.

43. Question. PWS 3.3.3 - Is it the Government's intent to have the contract use the ICIDS-IV TM 5-6350-300-13&P, table 24 referenced for pricing and if so is the government providing this to the bidders for use and access for this contract?

Answer. The offeror should have access to this if they have a history or qualification to Repair ICIDS IV.

44. Question. PWS 3.5 - If the contractor is providing cost for spare parts, is it the Governments intent to provide the bidder with an inventory list and amounts needed to be able to adequately price difference in inventory that will be required to purchase to maintain the inventory stock to the governments acceptable minimum inventory level list?

Answer. The material will be made available at award and will be maintained at existing levels or adjusted as demand require.

45. Question. PWS 3.6 - Will the Government be funding these items and paying for them through the contract source vehicle or will this be paid for from a separate contract vehicle or credit card?

Answer. Materials will be funded.

46. Question. PWS 3.6 - How many of these types of miscellaneous work orders will be done annually to help determine/plan manpower planning and costing?

Answer. Unknown varies on yearly requirements and system upgrades site reconfiguration, 6-12 a year.

47. Question. PWS 3.7 - If the work is not paid for through this contract vehicle how does the Government require the contractor to hold pricing on other contract vehicles and sources?

Answer. Work is paid through the contract. IDIQ

48. Question. PWS 3.7 - How many of these types of work orders will be done annually to help determine/plan manpower planning and costing?

Answer. Average of 8 installation per year as third party work IDIQ. Various sizes and complexity of installation

49. Question. PWS 3.7.1 - Is the Government requiring the contractor to do this and pay for it as part of the regularly scheduled maintenance?

Answer. This is a standard of work for installation. If any deficiencies are identified during maintenance they will be corrected.

50. Question. PWS 3.7.1 - Does the government have a number of accounts or buildings with ICIDS in them that is not currently meeting this Code requirement for proposal planning?

Answer. No

51. Question. PWS 3.7.1 - How many of they should the contractor project to do annually for this contract?

Answer. On every installation or modification.

52. Question. PWS 3.7.3.1 - What drawings is the government referencing for this section as none were provided in the solicitation package?

Answer. Will be supplied upon award.

53. Question. PWS 3.8 - Is the Government intending the contract to bid in the cost of all potential software updates for the contract life as part of the maintenance and testing?

Answer. No

54. Question. PWS 3.11.2 - Is the Government verifying these certifications prior to award?

Answer. Yes

55. Question. PWS 3.11.3 DAQ says they are the only approved SMS certificate trainer; if the Government has a list of other DAQ authorized SMS certificate trainers can you please provide them for the contractors to use?

Answer. None at this time. Corp of Engineers will have a course for ICID