W9124M-13-T-0002.pdf

MICC, FORT STEWART

MICC-ICO STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314

912-767-8301

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W9124M-13-T-0002 14-Nov-2012

b. TELEPHONE NUMBER

912-767-8438

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 27 Nov 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W9124M

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE W33DL4 16. ADMINISTERED BY

DPW, FORT STEWART

KAREN EDMONDS

O & M DIVISION, CONTRACT BRANCH, BLDG 113

1557 FRANK COCHRAN DR

FORT STEWART GA 31314-4928

TEL: 912-767-6239 FAX: 912-767-9016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMES SHUMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

561730

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010165030-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W9124M-13-T-0002

Section SF 1449 - CONTINUATION SHEET

IMPORTANT INSTRUCTIONS

1. Quotes must be submitted via mail, email, or hand delivered (email is preferred) to both Points of Contact listed below: Submission must be received no later than the date and time in Block 8 of the SF 1449. If amendments are issued, they must be acknowledged in writing prior to the due date. It is the contractor’s responsibility to confirm receipt of correspondence.

2. The following sections and clauses must be completed and returned with the solicitation package:

a. SF 1449 (Including Blocks 17a, 30a, 30b, 30c).

b. Price Schedule (BPS) – The quote shall include both a unit price and a total price for each line item.

c. FAR Clause 52.212-3 Alt 1, “Offer Representations And Certifications-Commercial Items” and FAR Clause

52.219-1 Alt I, “Small Business Program Representations.” must be completed if contractor is not registered in the SAM database (registration must be current). Go to https://www.sam.gov to register.

d. Data required by local provision 52.000-4016 “Basis of Award.”

e. Local provision 52.000-4023 “Pre-Award Information.”

f. Payment may be made by Wide Area Work Flow (WAWF) or Government credit card. Quotes should indicate payment preference.

3. A site visit is scheduled for 10:00 AM on 19 NOV 2012. It is highly recommended that contractors inspect the site where services are to be performed in order to satisfy themselves regarding local conditions that may affect the cost of contract performance. Interested parties must:

a. Meet at the Installation Contracting Office:

976 William H Wilson AVE, Suite 100 Building 621 Fort Stewart, GA 31314.

b. Submit a list of names of the people attending the site visit.

c. Allow extra time to be admitted on post. If you do not have a contractor ID or vehicle decal, you will need to enter gate 1 and be prepared to present valid driver’s license, proof of insurance, and vehicle registration.

4. Any questions regarding this solicitation must be submitted in writing no later than 9:00 AM on 20 NOV 2012.

5. The latest Department of Labor Wage Determination is attached to this contract. All Department of Labor Wage Determinations can be found at http://www.wdol.gov.

6. This requirement is 100% set aside for Small Business.

7. Points of Contact:

Geral Baxter Jim Shuman Phone: 912-767-8460 Phone: 912-767-8438 james.r.frye20.civ@mail.mil james.e.shuman.civ@mail.mil

Mailing Address

Installation Contracting Office Geral Baxter/ Jim Shuman

ATTN: W9124M-13-T-0003

976 William H Wilson AVE, Suite 100 Fort Stewart, GA. 31314

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 250 Days Provide Grounds Maintenance Services

FFP

Daily Duties include removal of all debris in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010165030-0001

NET AMT

0002 100 Cycles Perform Grounds Maintenance Services

FFP

Each cycle consist of mowing, trimming, edging, sweeping, raking and flowerbed maintenance in with the Performance Work Statement for the period 1 NOV 2012

- 31 OCT 2013.

0003 8 Acre Apply Fertilizer and Weed Control

FFP

Provide and apply Fertilizer and Weed Control in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0004 460 Each Replace Mulch in Tree Beds

FFP

Remove and Replace Mulch in Tree Beds in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0005 460 Each Fertilize Trees

FFP

Provide and apply Fertilizer to trees in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0006 1,000 Linear

Foot

Purchase and Replace Tree Rings

FFP

Purchase and replace tree rings in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0007 90 Each Tree replacement (2” to 2.5” Trunk)

FFP

Purchase and Replace Trees 2" to 2.5" trunk diameter in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0008 50 Each Tree replacement (2.5” to 3” Trunk)

FFP

Purchase and Replace Trees 2.5" to 3" trunk diameter in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0009 22 Each Tree Replacement (3" to 4" Trunk)

FFP

Purchase and Replace Trees 3" to 4" trunk diameter in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0010 3 Each Tree Replacement (4" to 5" Trunk)

FFP

Purchase and Replace Trees 3" to 4" trunk diameter in accordance with the Performance Work Statement for the period 1 NOV 2012 - 31 OCT 2013.

0011 1 Each Contract Manpower Reporting (CMR)

FFP

Cost of complying with CMR as specified in paragraph 6.0 in the PWS and provision 52.000-4057. There is no fee to register on the CMR website. This Contract Line Item Number (CLIN) provides a means for capturing the administrative expense of complying with this requirement. If this cost is capture in the other CLINS, enter a cost of “0” on this line.

PERFORMANCE WORK STATEMENT

C1.1 Location Fort Stewart is an Army installation located approximately 41 miles southwest of Savannah, Georgia and is readily accessible by way of the major east coast thorough fares, US Highway 301 and Interstate 95. The cantonment area is located in the middle southern portion of the 279,665-acre reservation adjacent to the community of Hinesville, GA. Warrior’s Walk borders Cottrell Field and Quick Field near the intersection of 6th Street and Gulick Avenue.

C1.2 Weather

Fort Stewart is located in the humid subtropics with long hot summers and mild winters. Summer temperature average 81 degrees in July and winter average 50 degrees in January. Summer high temperatures of 106 degrees and winter temperatures usually rise above freezing during the afternoon. The first frost usually occurs in November and continues through February to the beginning of March. The average annual rainfall is 50 inches with slightly over half occurring between June and September. Under normal circumstances wind speed rarely exceeds 10 knots. The hurricane and tropical storm season occurs during June through November.

C2.1 Contractor Project Manager The Contractor shall provide a full-time Project Manager who shall be responsible for the overall management, coordination, and performance of work under this contract. The Project Manager, and their alternate(s) during Project Manager’s absence, shall have full authority to act in behalf of the Contractor.

The Project Manager shall be fully qualified in landscape management and coordination of the contract requirements. The Project Manager shall have a minimum of three (3) years of experience in the supervision of personnel providing memorial maintenance services or cemetery grounds maintenance.

The names of all contractor personnel employed at Fort Stewart, GA, shall be furnished in writing to the Contracting Officer, and likewise any subsequent changes made during the life of the contract.

C2.2 Contractor Personnel.

Each employee of the contractor shall be fully clothed in conventional dress while on duty. Clothing shall be kept reasonably clean and neat in appearance.

No contractor employee or representative shall wear the uniform or a distinctive part thereof or anything similar to a distinctive part of the uniform of any of the armed forces of the United States, the Public Health Service, or any auxiliary of such while on Fort Stewart, GA. Furthermore, no employee or representative of the contractor shall wear any article of clothing, or display any sticker, sign, or other article on his person or vehicle which is likely to incite violence, advocate illegal conduct, is fascist, promotes sexual harassment, denigrates the United States or any agency thereof, or is profane or obscene in nature.

C2.3 Quality Control The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor’s basic quality control program shall be provided to the Contracting Officer within 7 days after commencement of contract. An updated copy must be provided to the Contracting Officer as changes occur. All services stated in the performance work summary (PWS) shall be addressed in the Quality Control Plan, specifically the methods of identifying deficiencies in red bud trees and tree rings. The program will also include a method for testing the soil and establishing a fertilization schedule to deter unwanted weed and/or insect infestation. The COR or another authorized QAE will do random inspections and any deficiencies noted must be corrected with 24 hours.

C2.4 Work Hours Normal work hours are 7:30 a.m. through 4:00 p.m., Monday through Friday, excluding legal holidays. Contractor may be required to work after normal duty hours if there are any unforeseeable delays or unanticipated special events.

C2.5 Safety All contractor work operations, equipment and personnel shall be in accordance with all applicable safety provisions as outlined in the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, 3 Nov 2003) and/or OSHA Standards for General Industry, Part 1910. A copy of these manuals may be reviewed at DPW, Contract Management Branch, Building 1178, Fort Stewart, Georgia. All safety regulations shall be followed completely.

C3.1 Total Grounds Maintenance The contractor shall furnish all labor, equipment, supervision, materials and transportation to perform grounds maintenance at the Warrior’s Walk memorial, Fort Stewart, GA. The highly visible area at Fort Stewart consists of approximately 4.0 acres located between Gulick Ave to the west, 6th Street to the south, Bundy to the east and bordering the Golf Course to the north, excluding Cottrell Field and the Quick Track areas. Warrior’s Walk is a highly traveled and visited memorial, consisting of more than 460 Eastern Red Bud trees planted in the center of an approximately 5’ mulched tree bed, with each tree signifying one soldier’s life given in battle. Warrior’s Walk is a memorial area with an intense emotional attachment for the Fort Stewart Soldiers, Family Members, and Garrison Staff. All work performed at this site will be inspected closely and highly scrutinized due to the sensitive nature and public exposure associated with this Memorial.

C3.1.1 Each grounds maintenance cycle shall consist of mowing, trimming, edging, sweeping, raking, tree pruning, irrigation and flowerbed maintenance throughout the Warrior’s Walk memorial area. Trees that are leaning shall be uprighted and staked for support. Other areas to be addressed independently using a separate CLIN will be policing, eastern redbud tree replacements, applying turf fertilizer, applying tree fertilizer, replacing mulch in eastern redbud tree beds, replacing polyethylene (plastic) tree ring edging, and pesticide control applications.

C3.1.2 The government anticipates ordering two grounds maintenance cycles each week from 01 March to 31 October and once weekly from 01 November to 28 February. These quantities are estimates and are subject to change based on the immediate requirements at that time.

C3.1.3 The actual number of cycles to be ordered will be predicated on monthly task orders issued by the Contracting Officer. Each cycle shall consist of completing tasks 3.3.1 through 3.3.5 below once concurrently throughout Warrior’s Walk.

The contractor shall schedule his or her own work for each delivery order immediately upon receipt of each delivery order. The schedule shall divide the period covered in the task order by the number of cycles requested and evenly distribute schedule starting and ending dates of each cycle to insure a uniform distribution of services. The contractor shall furnish a copy of each monthly schedule to the Contracting Officer’s Representative (COR) prior to beginning scheduled maintenance. The contractor shall strictly adhere to the schedule;

varying only in those instances of unforeseeable delay (an unforeseeable delay is defined as that instance where the Government causes delay, contractor operations are delayed by inclement weather or the performance of work may cause injury or damage to persons or property). All other variations in the contractor’s schedule shall not be acceptable unless submitted in writing and approved by the Contracting Officer prior to the performance of the variation.

Any authorized variation in the schedule shall be reported to the COR within two working hours from the time the variation is effected. The authorized representative of the contractor shall provide a written report to the COR no later than 0930 of the following workday of any damaged red bud trees or tree rings.

The authorized representative of the contractor shall also provide a written report to the COR on Tuesday’s and Thursday’s. This report shall depict the completed mowing areas and completed trimming areas, areas where work could not be performed and reason why the work could not be performed, delays encountered, deficiencies noted and deficiencies corrected, safety inspections on equipment, safety meetings conducted, names, locations, and phone numbers of persons who have prevented you from the performance of your work.

C3.1.4 This area demands meticulous attention. All operations shall be performed concurrently and completely before proceeding to the next area. No tractors, batwings, bush hogs, flail mowers or heavy equipment will be allowed in this highly visible area. All motorized vehicles will refrain from riding on or crossing sidewalks when possible. Therefore, vehicle tire tracks, rutting, scalping, streaking or any other equipment malfunctions will not be tolerated.

Cycles will be completed as quickly as possible. Work should be scheduled during off peak time periods (EXAMPLE: not immediately before a Veteran’s Day celebration or change of command ceremony at Cottrell Field or during a monthly tree dedication ceremony, etc), possibly early morning or late afternoon during normal weekdays.

C3.1.5 Due to the sensitive nature of the memorial area, contractor delays as a result of ceremonies, dedications, visits by family members, friends or distinguished visitors are common. Some of these delays are unpredictable and will not be considered as an excuse for the contractor’s work progress. When these events are being staged or in progress, the contractor and staff will remain at a reasonable distance from the event and refrain from using any noise producing or potentially dangerous equipment that may disrupt the solemn occasion until well after the attending persons have vacated the area.

C3.2 Daily Tasks

C3.2.1 The contractor shall police the area each weekday, excluding federal holidays, removing of all trash, limbs, sticks, and other manmade or organic debris in the area. Any personal mementos that become disheveled due to high winds or inclement weather will be returned to its place of origin. If any paraphernalia appears inappropriate or non serviceable, it shall be removed. The contractor shall perform monthly inspections of each eastern redbud tree and provide a written report on the overall health of each tree. Contractor shall perform a monthly inspection of the grassed turf and provide a written report on the overall health of grassed areas. Inspections should consist of physically viewing each tree and grassed areas for signs of insects, fungus and/or disease or other indicators that may cause retarded growth or threaten the overall health. In the event of such problems, the contractor will identify the deficiency by giving an exact location and detailed summary and submit a recommended solution to the COR within 24 hours after the initial discovery. If any tree is found to possess dead, damaged or diseased extremities, these portions will be pruned and/or treated immediately. The contractor shall inspect all tree rings, insuring they are undamaged, attached and provide a circular appearance and shall repair any of these deficiencies that may exist. Contractor shall notify COR if tree ring is no longer serviceable. The contractor shall immediately replant and stake any trees that have been uprooted as a result of inclement weather or other adverse conditions. Trees that are leaning shall be returned to an upright position and staked. Contractor will also report any other obvious deficiencies in the memorial area to the COR for his/her actions within two hours of discovery.

C3.3 Grounds Maintenance

C3.3.1 Mow and Trim During the course of each cycle, the contractor shall mow and trim all grassed areas. The contractor may use a zero turn rotary mower not wider than 72 inches. Mower deck heights shall be set to evenly mow at a finished height of between 1-1/2” to 2”. The government reserves the right to adjust the mowing heights. Mower blades will be sharp at all times to provide a quality cut. In any area that is not mower accessible, such as but not limited to flowerbed ring areas, under temporary bleachers, light assemblies, granite markers, next to obstacles, etc., must be trimmed using string trimmers or similar methods to assure a manicured, uniformed appearance with other mowed grass. Trimming height shall match surrounding area grass heights. All light lens covers will be free of grass clippings and other debris. Any damage caused to government property including but not limited to structures, vehicles, irrigation systems, plants, trees or shrubs, etc, as a result of the contractor’s personnel or equipment shall be repaired by the contractor at the contractor’s expense within 3 working days. All plants, shrubs and trees shall be trimmed in accordance with the University of Georgia County Extension service. Any damage to trees from trimming shall be repaired by the contractor. All grounds shall present an immaculate, neat, even and well groomed appearance after work has been accomplished.

C3.3.2 Edging Edging must be performed using a metal bladed rotary edger. All sidewalks, driveways, curbs, parking lots and other concrete or asphalt edges shall be edged each cycle. Edging will result in a ¼” X 2” groove running parallel to edged surface. Edging shall include removal of vegetation from cracks and voids in sidewalks, driveways, to a depth of 2 inches. Turf around sprinkler heads will be trimmed so as to not interfere with or impede water output.

C.3.3.3 Raking and Sweeping

After the mowing, trimming and edging operation has been completed, the contractor must remove all windrows in the grassed areas and blow or sweep all hard surfaced areas (concrete, asphalt) immediately, removing all clippings, leaves, pine straw and other organic debris from these areas. Contractor will not sweep, blow or otherwise dispose of clippings in any sewers or storm water drains. All storm sewer grates will be cleared of trash, leaves and other debris.

All trash and debris removed from Warrior’s Walk shall be disposed of in an approved landfill conforming to all state and federal guidelines.

C3.3.4 Tree Bed Maintenance Tree beds will be 100% free of all grass and weeds at all times. Contractor shall remove all grass clippings, leaves, debris and other organic matter that may be present. All mulch will remain level, exhibiting a smooth uniform appearance, covering all fabric and/or soil within the tree bed. During the first mowing cycle each month, the contractor shall prune trees to maintain their natural shape.

Trees must be pruned periodically to maintain the natural shape and size and to remove any dead or decaying branches.

C3.3.5 Irrigation The contractor must set timers and controllers and adjust water devices to underground irrigation systems located at Warrior’s Walk. The contractor will be responsible for insuring the grass and trees receive ample amounts of moisture, compensating for rainfall, without over watering. Irrigation timers will be set to operate only during non-peak hours, primarily during the nights.

The contractor shall inspect and test rain shut-off devices and other components and zones in the irrigation system monthly and shall reset zone times according to seasonal evapotranspiration changes. Once a year, the contractor will recalibrate each zone to allow for the application of ½ inch - ¾ inch of water per irrigation cycle. During weekly inspections, the contractor will note and report to COR any symptoms of inadequate or excessive irrigation, drainage problems, etc.

C.3.4 Redbud Tree Replacement The contractor shall purchase a tree of the same species, comparable size and shape and install per the University of Georgia County Extension Service guidelines. Tree size selections shall be IAW contract line items depending on the size and maturity of the tree to be replaced. The task order will be the final determination of the tree size selected for each application. Old trees shall be removed and new trees planted within two working days of delivery. The tree bed fabric and mulch as well as any personal items contained within the tree beds will be replaced to its original configuration. The contractor shall perform all preventative maintenance required to guarantee tree to be healthy, giving it every opportunity to survive.

C.3.5 Apply Fertilizer/Weed Deterrent/ Pest Control to Grass

The contractor shall combine a minimum of three soil samples from different areas of Warrior’s Walk. The contractor must deliver this combined soil sample to a local County Extension Service office for analysis. Once the results are returned to the contractor with the County Extension Service’s recommendation for fertilization, the contractor will submit his recommendation (brand name, fertilizer type and rate of application as well as schedule), with any additional amendments that would be required for weed and pest control, to the COR for his/her approval. Upon approval from the COR the contractor shall apply chemicals, adhering to the previously agreement without variance, while following the manufacturer’s specifications for water application, preferred ambient temperature range and safety precautions, etc. All chemical applications will be performed at an off peak time, as not to disrupt any visitors to the Memorial area.

C.3.6 Replacement of Mulch Mulch shall be removed and replaced periodically as ordered by the COR.

Mulch shall be a high quality Cypress product. It will be similar or identical to existing mulch. Weed block shall be a 15 year product made by a reputable manufacturer, capable of deterring most nuisance weeds and unwanted vegetation. Manufacture’s specifications and warranty information will be provided to the COR upon request. The contractor must remove all existing mulch and other debris from plant beds, as well as any personal belongings that may be present. Beds will be raked and leveled. All unwanted vegetation shall be removed using mechanical or manual methods. The contractor shall install the approved weed block fabric, covering the entire ground surface area in each bed, leaving no gaps or holes, in an attempt to deter any future weed growth.

The contractor shall provide and install the new mulch to a minimum of 3” in plant bed, allowing complete coverage with no weed block fabric or soil exposed.

C.3.7 Fertilize Trees Trees shall be fertilized periodically to promote healthy growth. The contractor shall recommend a fertilizer to the Contracting Officer with all the ingredients necessary to promote growth and deter any pest or diseases prevalent to this species. Upon the Contracting Officer’s acceptance, the contractor will apply the fertilizer at a rate conducive to the manufacturer’s recommendation listed on the product. The contractor shall have in his/her possession a MSDS printout for each fertilizer, pesticide and/or herbicide and shall conform to all MSDS warnings and recommendations.

C.3.8 Replacement of Tree Rings Each redbud tree at Warrior’s Walk is bordered with a black plastic landscaping edging. Edging will be removed and replaced periodically as ordered by the COR. The replacement edging shall be commercial grade, identical in size and appearance, color and design. Edging shall be purchased and installed by the contractor to the exact dimensions and shape of the previously removed tree ring, with little or no disturbance to the contents located within the tree bed.

C.3.9 Pest Control The contractor will inspect lawn areas and trees each day for indications of pest problems and advise the COR of such problems. Upon confirmation of a specific problem requiring treatment, the contractor will provide the COR with recommended course of action. Upon COR approval, contractor will proceed with approved course of action attempting to minimize all risks to persons and other vegetation. The contractor shall use all precautions possible, applying pesticides only as needed and only in affected spots, whenever possible using the least toxic, effective pesticide. All applications of pesticides and fertilizations will be performed when temperatures are below 90°F and wind drift is negligible. No pesticide will be applied to turf areas without the express approval of the COR. The contractor will keep records on pests identified and treatment(s) rendered for control and give a copy to the COR. Pesticide applications will be made in accordance with the rules and regulations governing use of pesticides in Georgia.

C.3.10 Maintenance Plan The contractor shall submit a recommended maintenance plan to the COR within

7 days of award for review. In the plan, the contractor shall note the watering plan (weekly amounts per the season, etc) for the grass and trees. Also this plan should note the contractor’s recommendation for fertilizing (time of year, etc) that would reflect the best overall healthy results for grass and trees.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard

PERFORMAN

CE

THRESHOLD

Method of Surveillance

Maintain Sidewalks

No vegetation in sidewalk cracks or control joints

1/4" x 2" groove along sidewalk

Free from grass clippings

No more than three discrepancies per month

Random & Pre-Event Surveillance

Maintain Flower/Tree Beds

Pruned IAW PGMS and COR standards

Free from grass/weeds or other organic materials

Mulch exhibits a smooth uniform appearance Mulch covers entire bed with 3” Minimum depth Weed fabric in place Tree ring in good shape and appearance

No more than three discrepancies per month

Random & Pre-Event Surveillance

Maintain Grass

Evenly mowed, no streaks Light lens free from debris Free from ruts Raked, free from grass clippings and leaves No vegetation in fence line

No more than three discrepancies per month

Random & Pre-Event Surveillance

Perform Trimming

Evenly trimmed around monument and tree rings

Sprinkler heads free from water output impendence

No more than three discrepancies per month

Random & Pre-Event

Surveillance

Perform Tree Replacement

Installed per PGMS standards

Replaced with same size tree per task order

Notifies COR of trees that need to be replaced

100% 100% Inspection

Pest Control Notified COR of pest problems with recommendations

100% 100% Inspection

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

AUG 2012

52.204-99 (Dev) System for Award Management Registration (Deviation) AUG 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.219-14 Limitations On Subcontracting NOV 2011 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.232-23 Assignment Of Claims JAN 1986 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.000-4000 ALTERNATE DISPUTES RESOLUTION (4 DEC 02)

In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable in accordance with the authority and requirements of the ADR Act.

52.000-4002 EMERGENCY MEDICAL TREATMENT (4 DEC 02)

Emergency medical treatment will be provided by the Winn Army Community Hospital in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

52.000-4004 HOURS OF OPERATION (4 DEC 02)

Normal working hours are 7:30 a.m. through 4:00 p.m. Monday through Friday excluding Federal Holidays.

Notwithstanding the provisions of the Contract Work Hours and Safety Standards Act – Overtime Compensation clause herein, work will not be permitted outside normal work hours, nor on Saturdays, Sundays or legal holidays unless approved by the Contracting Officer. Requests to work other than normal work hours for all work, except within Family Housing, must be submitted in writing a minimum of 2 work days in advance of date on which such work is anticipated. Work within Family Housing shall be performed during normal work hours except in the event of emergencies as determined by the Contracting Officer. The exclusion of work on Saturdays, Sundays, and holidays has been considered in computing the performance time of this contract. The following legal holidays are observed:

January 1st 1st Monday of September 3rd Monday of January 2nd Monday of October 3rd Monday of February November 11th Last Monday of May 4th Thursday of November July 4th December 25th

Any other Congressional or Presidential imposed Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

52.000-4011 REMOVAL OF CONTRACTOR PERSONNEL (4 DEC 02)

The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

52.000-4014 WAGE DETERMINATION (4 DEC 02)

U.S. Department of Labor Wage Determination(s)/Decision 05-2141 (REV -13) is/are incorporated into this solicitation and shall be applicable to any resultant contract.

52.000-4016 BASIS OF AWARD

1. Basis for Contract Award.

Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose offer conforms to the solicitation requirements, and is determined to be the lowest priced technically acceptable offer according to the criteria listed below. The evaluation process will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items.

2. Instructions to Offerors.

The Government intends to award one contract as a result of this solicitation. Offers received for less than the stated number of items listed in the bid schedule may be considered ineligible for award, as set forth in FAR 52.212- 1 (h). The Government intends to evaluate offers and award a contract without discussions. Therefore, the initial offer should contain the best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. The Contracting Officer may limit the number of offers in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. Offers will be evaluated under three evaluation factors: Technical Expertise, Past Performance, and Price. If any individual factor receives an unacceptable rating the offer will be considered unacceptable. The submission should provide sufficient information to allow an evaluation of each criteria as outlined below.

Offerors are encouraged to tailor clause 52.000-4023 - “Pre-Award information,” in order to meet the information requirements of this basis of award.

3. Evaluation Criteria.

a. Technical Expertise – Offerors shall describe their relevant expertise to prove competency in performing the described tasks in the Performance Work Statement (PWS). This experience should be from projects of similar magnitude that have been successfully completed. The description shall at a minimum include:

1) Under what company experience was obtained

2) Period of performance

3) Project description including tasks performed

4) Size of project including estimated square footage, dollar value, crew size, etc.

5) How this experience will directly transfer to the success completion of this requirement

The offeror must demonstrate technical expertise associated with the requirement. Failure to provide technical expertise similar to the requirement may result in a determination that the offer is unacceptable.

The offer is acceptable when the offer demonstrates experience in meeting or exceeding the PWS requirements without introducing unacceptable risk to the project. The Technical Expertise factor will receive one of the ratings defined below:

RATING DEFINITION

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

b. Past Performance – The past performance evaluation will assess the relative risks associated with a offeror’s likelihood of success in performing the solicitation’s requirements as indicated by their record of past performance. The Government may use data obtained from any credible source, such as the Past Performance Information Retrieval System (PPIRS). Past performance areas of evaluation include:

1) Past Performance History: Performance references must include name, address, point of contact, and phone number. If the offeror has no past performance history then past performance data may be provided concerning key personnel of the offeror.

2) Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated

3) Relevancy Assessment: The Government will conduct an evaluation of all recent performance information obtained to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this solicitation. A relevancy determination of the offeror’s past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror or subcontractor whose contract is being reviewed and evaluated. The past performance information provided in the proposal and information obtained from other sources will be used to establish the degree of relevancy of past performance.

The Past Performance factor will receive one of the ratings defined below:

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

c. Price Evaluation – Offers will be assessed for completeness and reasonableness as follows:

1) Completeness: To be complete the offeror must provide complete pricing information for all of the Contract Line Items (CLINS) listed in the solicitation.

2) Price Reasonableness: Offers will be evaluated to determine if they are unreasonably high or low in relation to other offers. Proposed prices will also be evaluated against the market value for other services currently being performed and the Independent Government Estimate (IGE). Offers with prices that are unreasonably/unrealistically low, unbalanced or do support the technical solution may be eliminated from competition on the basis that the offeror does not understand the requirement or the offer represents too great a risk.

52.000-4023 PRE-AWARD INFORMATION (4 DEC 02)

The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective contractors in order to determine that the contractors can meet the minimum standards for responsible contractors as defined in Federal Acquisition Regulation (FAR) 9.106. The pre-award survey may include, but will not necessarily be limited to the following factors:

(1) Financial Resources such as sufficient working capital to permit performance under the contract for a period of sixty (60) days after the effective date of the contract before reimbursement by the Government;

(2) Ability to comply with required schedules;

(3) Past record of integrity;

(4) Past record of performance; and

(5) Ability to meet other qualifications and eligibility requirements to receive award of a contract.

An on-site inspection may be conducted of the facility of the apparent successful bidder (s)/offeror(s) prior to contract award to ensure compliance with specifications.

Please provide three (3) performance references and one (1) financial reference in the spaces provided below. The performance references can consist of companies for which you have recently performed work or work on other

Government contracts. References must be of comparable magnitude and similar in nature to the work required under this solicitation. The financial reference should be your primary financial institution.

Three Performance References:

Name:__________________________________________ Address:________________________________________ Point of Contact:_________________________________ Phone:___________________________________ Contract Number:___________________________ Amount:_________________________________ Description:___________________________________________________________________________

Point of Contact:_________________________________ Phone:___________________________________ Contract Number:___________________________ Amount:_________________________________ Description:___________________________________________________________________________

Point of Contact:_________________________________ Phone:___________________________________ Contract Number:___________________________ Amount:_________________________________ Description:___________________________________________________________________________

Financial Reference:

Name:_________________________________ Address:_______________________________

POC:_________________________________

Phone:________________________________ Account Number:________________________

52.000-4053 INSTALLATION ACCESS CONTROL REQUIREMENTS (17 Mar 08)

1. Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply. At times, depending on the level of access control, it might take individuals longer than normal to get on or off the installation. Such time periods are not to be considered the basis of a claim against the government.

2. Contractors shall provide a personnel roster with personal information and recovery status for individual employees to the Adjutant General (AG), Bultman Avenue, Building 253, Fort Stewart. This shall include:

employee last name, first name, middle initial; social security number, date of birth, weight, height, hair color, eye color, and sex.

3. After processing through the AG office, contractors will report to a Vehicle Registration Office at one of the following locations:

Building 253, Soldier Service Center, Fort Stewart, GA Building 102, Main Gate Access Control Point, Fort Stewart, GA Building 1279, Hunter Army Airfield, GA

They will be required to show proof of ownership of the vehicle they are registering, proof of insurance, current registration, and a valid driver’s license.

4. Government issued access cards and vehicle registration decals/permits are government property and must be relinquished to the AG’s Office upon the request of the government, termination of an employee or expiration of the contract.

52.000-4054 IDENTIFICATION BADGES (25 JUL 01)

The Contractor shall provide each employee an Identification (ID) Badge, which includes the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title.

ID Badges are to be worn at all times the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. Contractor is responsible for collection of ID Badges upon completion of contract or termination of employee.

52.000-4057 CONTRACTOR MANPOWER REPORTING (06 Feb 06)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

The Contactor Manpower Data is applicable to this solicitation and ensuing contract and all task orders issued under this contract. This paragraph will not be reprinted in specific instructions or scopes of work issued in contract task orders, however a contract line item will be incorporated in the bid price schedule for pricing in all task orders.

52.000-4058 WAWF – SUBMIT INVOICE ELECTRONICALLY (JUL 08)

(a) To expedite payment, reduce lost documents, and increase visibility into the status of payments, the Department of Defense (DOD) has implemented electronic invoicing. In conformance with Defense Federal Acquisition Regulation supplement (DFARS) Clause 252.232-7003, Electronic submission of payment Request, which is incorporated herein by reference, contractors shall submit invoices ELECTRONICALLY through the Defense Finance and Accounting System (DFAS) Web Invoicing System (Wide Area Workflow – Receipt and Acceptance (WAWF-RA)) at https://wawf.eb.mil/. Select Invoice us 2-in-1, (Services Only) Invoice.

(b) Applicable codes necessary for submission of invoices against this contract are as shown below:

1. ADMINISTERED BY: W9124M

2. ISSUED BY: W9124M

3. CONTRACTING OFFICE: W9124M

4. PAYMENT: SEE BLOCK 18a CODE

5. DODAAC/INSPECT BY: (Fill-In i.e., W33DL4)

6. LPO: Leave BLANK

7. DESCRIPTION: Warrior’s Walk Maintenance

8. CONTRACTOR’S CAGE CODE: SEE BLOCK 17a CODE

(c) Paper invoices will be rejected and returned and the contractor advised to invoice electronically.

(d) For assistance regarding electronic invoicing issues, please contract WAWF…