W9124D20R0028_Conformed_Copy_through_Amendment_0002.pdf

SEE ADDENDUM

(No Collect Calls)

W9124D20R0028 27-Feb-2020

b. TELEPHONE NUMBER

502-624-6859

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 07 May 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124D9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HOBART T WELLMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011407755-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W911AR 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF HUMAN RESOURCES

DIRECTORATE OF HUMAN RESOURCES (DHR

70 PERSHING DRIVE

FORT KNOX KY 40121

TEL: FAX:

FAX:

TEL: 502-624-2153 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

561499

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF191

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124D20R0028

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INDUSTRY QUESTIONS AND ANSWERS

Q1. Can you confirm that this is an official solicitation or is it still in the pre-solicitation phase?

A: This is the official solicitation.

Q2. Can you provide incumbent contract info?

A: The incumbent contractor is: Cherokee Nation 3S, L.L.C.; the contract number is:

W9124D19C0015.

Q3. Can you provide the estimated level of effort (for example number of personnel required)?

A: The government will not be providing a suggested staffing plan for this requirement.

Offerors are to provide a proposal for performing the services included in the Performance Work Statement as stated in the evaluation factors in Addendum to FAR 52.212-1.

Q4. Can you confirm that the project manager is the ONLY key personnel designation for this contract?

A: See revised Addendum to FAR 52.212-2 The Basis for Award and Evaluation Criteria, B.

Evaluation Criteria, Sub-Factor 2: Staffing Plan: “Proposals will be evaluated to assess experience of the following key personnel meets the requirments as identified in PWS paragraph 1.6.13: Project Manager and each Branch Chief.”

Q5. Can you(r) PM work at the contractor site/ remote?

A: The Project Manager must be on site during core work hours unless coordination has been made with the Contracting Officer’s Representative (COR). If the PM is not on site, a designated representative must be on site.

Q6. On pg 64-65, there is a reference to Branch chiefs, (CMS) Branch, SA branch, SR branch, TS branch, ID card, etc. Can you clarify if each of these branches represent 1 FTE?

A: One Full Time Equivalent (FTE) may be the chief of multiple branch chiefs. The initial staffing plan and subsequent changes must be approved by the KO/COR.

Q7. Can you clarify period of performance to include estimated start date?

A: See Delivery Information, as provided in the solicitation for contract Delivery Dates.

Q8. Can you clarify place of performance. Is remote work possible for the positions required under this contract?

A: See Delivery Information, as provided in the solicitation for Address location. The services must be performed at the location; however, in special circumstances, remote work may be authorized but must be approved in advance by the KO/COR. Critical and essential services must be performed on site and manned with minimum staffing to ensure services are carried out IAW the PWS.

Q9. Technical Exhibit 7.8 - Historical Workload Data, Pg 151, Offerors are expected to provide bids based on historical data provided in Technical Exhibit 7.8. As historical workload is not reflective of current requirements (e.g. CULP Program has been de-funded), will the

Government provide current full time equivalent (FTE) level of effort in order to solicit realistic offers that do not favor the incumbent.

A: See revised Technical Exhibit 7.8.

Q10. In PWS Section 1.6.7.3. Training Holidays, Pg 58, Could Government please state the historical annual average of training holidays?

A: The annual average of training holidays is 10; for every training holiday listed, there is a training holiday prior to or after depending on whether the holiday falls on a Friday or a Monday.

Q11. In PWS Section 1.6.36.1, Pg 72, The Government states that "The contractor shall keep designated building sidewalks and entrances to buildings free from ice and snow IAW building manager guidelines for customer service and employee safety." Is the contractor expected to perform maintenance functions such as snow and ice removal?

A: No, PWS, Paragraph 1.36.1 has been removed from the PWS.

Q12. For Subfactor 3 (Experience), what is the maximum number of references the prime contractor can include?, Pg 17 A: See revisions to Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items;

C. Proposal Preparation Instructions, 2. Proposal Content: “ The Offeror shall submit a minimum of two (2) but no more than three (3) contract projects…”

Q13. For Subfactor 3 (Experience), what is the maximum number of references that a subcontractor can include?, Pg 17 A: See revisions to Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items;

C. Proposal Preparation Instructions, 2. Proposal Content: “ The Offeror shall submit a minimum of two (2) but no more than three (3) contract projects…”

Q14. Will the government allow a proposal submission by email instead of a hard copy and CD submission, in the interest of the environment and protection from the rapidly spreading Coronavirus?, Pg 20 A: Yes, see revised Addendum to 52.212-1 Instructions to Offerors—Commercial Items, for revised proposal submission requirements to be submitted electronically only.

Q15. To enable the best possible proposal responses, will the government grant a two- week extension for the due date?, Pg 1 A: See revised proposal response date, as included in the Summary of Changes of Amendment 0002.

Q16. For Subfactor 1 (Management Plan), can the government elaborate on the training that team members will need to undergo?, Pg 16 A: Training requirements are included in the PWS, as follows:

Para 1.3.1 specifies training will be required for IPPS-A. The government will notify the contractor in advance of the requirement to take/attend training. Training is a combination of online and classroom, and occasionally may require travel to another installation.

Para 1.6.2. specifies the reasons why training is required.

Para 1.6.28 specifies the training requirements.

Q17. For Evaluation-Commercial Items, will the government consider a Best Value award process rather than an LPTA award process, to enable the government to achieve the most effective HR solution available?, Pg 15 A: The proposal evaluation will remain as Lowest Priced Technically Acceptable.

Q18. Can the government provide an FTE count with labor categories? Pg 16 A: The offeror is to provide their own FTE count to provide the services included in the PWS.

Q19. PWS 5.10.1. What is the anticipated frequency of “12 or 24-operations” for SRPs?, Pg 111 A: The anticipated frequency is unknown. The contractor will be notified in as much advance as possible upon the requirement to go from 8 to 12, and from 12 to 24 hour operations.

Q20. PWS 1.6.8.3.1. What lead time will be provided ahead of MFGI periods for coordinating Decreased Acceptable Levels of Personnel Services (Technical Exhibit 7.7)?, Pg 59 A: The contractor will be notified in as much advance as possible based on the mission requirements. The decision requires coordination between the contractor, COR, and KO.

Q21. 4.1. What equipment listed under 4.1 was provided by the incumbent. “GENERAL.

The contractor shall furnish all equipment, including motor vehicles, ADPE, administrative equipment not furnished under Part 3”, Pg 88 A: The government provided all supplies and equipment required to perform services and will continue to do so.

Q22. PWS 1.6.36.1. PWS 4.3.2: Are these still contractor requirements? “The contractor shall keep designated building sidewalks and entrances to buildings free from ice and snow and other maintenance” as identified in 4.3.2., Pg 72. If yes, will the government provide the equipment and materials to carry out these services?

A: PWS Paragraph 1.6.36.1 has been removed from the PWS and marked as ‘Reserved’.

PWS Paragraph 4.3.2 has been revised, with removal of requirements for ice and snow removal;

therefore equipment is not required.

Q23. Can the government please provide historical staffing break down for this contract?

A: See revised PWS Technical Exhibit 7.8 – Historical Workload Data.

Q24. Can you the government please confirm if the Letters of commitment for proposed key management are not counted in the page count?

A: Letters of Commitment are not included in the page count.

Q25. Sub-Factor Three – Experience – Can the government please confirm that there is no limit on how many contract reference that is desired and that no PPQs are needed?

A: See revisions to Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items;

C. Proposal Preparation Instructions, 2. Proposal Content: “ The Offeror shall submit a minimum of two (2) but no more than three (3) contract projects…” Past Performance Questionnaires (PPQ) are not required as a proposal submission.

Q26a. Referring to the below evaluation factor-

a. The requirement of the past performance/current work experience requirements are very stringent and very specific to the size and scope of the PWS. This may result in having an undue advantage to the Incumbent Contractor and may eliminate many other 8(a) small businesses such as us. Will government consider revising this to make it more generic and limiting it to having the work experience with Military HR and Personnel Support Services instead of just limiting it to the team size.

A: The size, scope and complexity will not be revised.

Q26b. Will government consider the combined capabilities, scope and experience of Prime and Sub for evaluating the relevance of the PP?

Sub-factor 3: Experience.

* The Offeror shall describe their relevant military human resources experience.

* The description shall include information on contracts and/or subcontracts that clearly demonstrate experience in performing work similar in size, scope, and/or complexity to the requirements of the PWS.

* Similar size, scope and/or complexity is considered:

* working with commands for active component and reserve component Soldiers, to include managing a team of at least30 employees at the team, branch, and Project Management level, and

* including working with customers on a daily basis, relative to the specific requirement of the PWS.

* The proposal shall include rationale on how the effort is similar in size, scope, and/or complexity.

* Only experience within three years prior to the date for receipt of proposals is considered relevant.

* Experience of less than six months duration is not considered relevant.

* The Offeror shall include experience data of its proposed subcontractors if the subcontractor is proposed to perform 10% or more of the services under this contract.

* Subcontractor experience may not be substituted for experience of the offeror in overall management of the project.

* An Offeror without relevant contract and/or subcontract experience may submit data on prior contracts involving work experience of proposed key management personnel and their role in such cited contract.

* The Offeror shall include letters of commitment for proposed key management personnel if such personnel are not currently employed by the offeror.

A: See Revised Addendum to FAR 52.212-1 for revisions to submissions for Sub-Factor 3:

Experience.

Q27. Key Personnel

a. Please clarify if PM is the only Key Personnel to be identified by the contractor and to be submitted prior to the contract award? Is government expecting resumes of PM and other team members with the proposal?

A: See response to Question 4 above.

b. Is government expecting a PM acting as Chief, Military Personnel Division and a Project Manager/lead to be proposed?

A: The PM is the Chief, Military Personnel Division.

Q28. Incumbent contract Its requested to please provide historical team size and current structure that is in place for our further understanding and proposing a realistic Management plan.

A: See response to Question 3 above.

Q29. Phase in Pricing

* This requirement will favor the incumbent contractor in overall Price Evaluation considering that , they won’t need a Phase in Plan and no cost for it whereas the new contractor will have this cost and may go against them for the evaluation.

Phase-in period. The contractor shall have a phase-in period prior to contract start date, unless the contract is awarded to the prime contractor from the previous contract and maintains the PM.

The phase-in period shall be a designated period between contract award and contract start date as determined by the KO, not to exceed two weeks.

A: The phase-in period is not a full performance period, but for observing operations; see PWS paragraph 1.6.41 Phase-in and phase-out periods. The requirement for a phase-in period will not be removed from the requirement.

Q30. Will the government accept 10 pt font, and if graphics can go down to 8pt font?

A: See revised Addendum to 52.212-1 for revised font requirements.

Q31a. Paragraph 4.3.2 – Housekeeping and Grounds Maintenance, “The contractor shall perform housekeeping that maintains the work areas in a safe, organized, and clean condition.

The contractor shall maintain grounds around government owned, contractor-operated facilities to ensure the areas are visibly free of trash and other debris. The contractor shall maintain the outside appearance of each facility IAW installation regulations and policies, to include participating in installation spring and fall cleanup. The contractor shall keep sidewalks and entrances to buildings free from ice and snow to ensure customer safety.”

a. Can you please elaborate on the needs associated with Contractor participation in installation spring and fall cleanup sessions?

A: See revised PWS, Paragraph 4.3.2. Housekeeping and grounds maintenance. Participation in installation spring and fall cleanup sessions has been removed from the paragraph in the PWS.

Q31b. Will the Government provide us with a list of all current labor categories and number of full-time equivalents (FTEs) in each category under the incumbent contract with Cherokee Nation Businesses?

A: See response to Question 28 above.

Q32. Sub-factor 2: Staffing Plan, Labor category of each position, and the rationale of how each position was determined, particularly the distinction between PA III, PA II, GC III, and CO III.

Will the Government define these labor categories PA III, PA II, GC III, and CO III?

A: Labor Categories (Personnel Assistant (PA) III, PA II, General Clerk (GC) III, and Computer Operator (CO) III) are included in the solicitation in the Service Contract Act Wage

Determination No. 2015-4681; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, (included in FAR Clause 52.212-5) lists the Statement of Equivalent Rates (for information purposes only).

Q33. Proposal Preparation Instructions 2.C, The proposals shall be organized into three CDs in Adobe and/or Excel. C 2.C Will the Government please reconsider this requirement and allow electronic submission via email?

A: See response to Question 14 above.

Q34. Solicitation, 1.6.10.2.2 A US citizen that has a NACLC in process and a successful local records check, can be allowed assignment to the positions before the completion of the investigation, in the best interest of the DoD, at the discretion of the government if an interim CAC/clearance is granted by the Garrison Security Office prior to individual performing duties on this contract.

Our subcontractor does not currently process a facility clearance and their personnel will perform work that does not require a secret clearance, or only requires a NACLC.

Do subcontractors need a facility clearance at contract award? Our subcontractor is currently sponsored and pending a facility clearance.

A: The prime and subcontractor must meet minimum requirements in order for the government to accomplish validation of and processing all requirements for employees to obtain and maintain a CAC. If they can meet requirements without a facility clearance, then no they do not need one at contract award.

Q35. To ensure fair and adequate competition, can the government please provide the number FTEs currently supporting each service branch area referenced in the PWS. Including:

* Casualty Operations and Management Support (CMS)

* Soldier Actions (SA)

* Soldier Readiness (SR)

* Transition Services (TS)

* Identification (ID)

* Personnel Automation (PA) A: See response to Question 23 above.

Q36. Are the claims and benefits processing services to the Adjutant General Directorate (TAGD) part of this requirement?

A: CMS services are specified in the PWS and broken down in the monthly workload data.

Q37. Can the government confirm that the Program Manager is the only Key Personnel for the submission?

A: See revised Addendum to FAR 52.212-2 The Basis for Award and Evaluation Criteria, B.

Evaluation Criteria, Sub-Factor 2: Staffing Plan: “Proposals will be evaluated to assess experience of the following key personnel meets the requirments as identified in PWS paragraph 1.6.13: Project Manager and each Branch Chief.”

Q38. What is the percent of total employees requiring SECRET security clearance?

A: This varies depending on the staffing plan. Typically, the requirement is for the PM, alternate PM, Soldier Readiness Chief and personnel conducting SRP/manifest operations, first class mail handlers, and personnel working system administration, automated systems security, and network managers.

Q39. In light of the ongoing health and safety crisis gripping the nation and the fact that the current stated proposal delivery requirement is hard copy shipped and delivered to Fort Knox MICC, has the Government considered either (a) an electronic delivery option and/or (b) a delay to the delivery requirement date?

Industry has to finalize proposals, go into production and then line up a shipper (normally UPS or FEDEX) or personally deliver the proposal to the MICC. As we all know there is a tremendous amount of uncertainty over the entire transportation industry in light of the growing crisis. As this crisis continues to unfold (and each day the direction seems to be more and more dire and restrictive), Industry has no way to know if we will have the ability to find a shipper who at that stage even has access to the base (As this currently due at 11AM CST on 27 March, industry really has to ship this NLT 25 March in order to assure a timely delivery ... under the current conditions we have concerns about the viability of that option). Please advise...

A: See response to Question 14 above.

Q40. Will the Government confirm that EO 13495 applies to this acquisition? If this EO applies, will the Government please provide incumbent employee SCA hire dates so that all bidders may properly price and account for their PTO accrual rates as required BY DOL SCA in the contractor price proposals.

A: EO 13495 has been revoked but currently, no provisions implementing the revocation have been established. Offerors are encouraged to consult with their legal counsel to seek advice on the status of the Executive Order.

Q41. Will the Government provide the required or expected labor categories (by work area) that they Government expects bidders to propose? Or, are contractor's encourage to propose their own labor category and manpower numbers for the project?

A: See response to Question 3 above.

Q42. If contractors are required to provide supplies, consumables and/or materials in direct support of the project, will the Government provide a detailed list of those items and a 24 month usage for each so that we can accurately propose and price this component?

A: The government will provide supplies, consumables, and/or material in direct support of the project upon request by the contractor and approved by the government funds managers.

Q43. The solicitation SCA Area Wage Determination and Solicitation PWS item 1.6.7 both address Holidays applicable to this effort. However, the SCA AWD references 11 paid holidays and the Solicitation PWS item 1.6.7 references 10 Holidays. How many Holidays should be accounted for in preparation of the SCA related rates?

A: Although Good Friday is included on the SCA AWD, it is a religious holiday, so cannot be included on a federal contract. The award will allow for an alternate holiday to equal the 11 paid holidays.

Q44. 52.212-2, Item (f) Proposal Preparation Instructions, Part C. provides instructions on file naming conventions indicating offerors should name files according to: “Company Name – Initial”. Since there are multiple volumes, should offerors name each volume according to:

“Company Name – Volume # - Initial” to ensure clearly named files?

A: Yes, see response to Question 14 above.

Q45a. Will indexes or glossary / acronym lists be considered within the page counts?

A: Indexes or glossary/ acronym lists are not considered in the page counts.

Q45b. (3) Proposal Content, Direct Labor Table for CLINs 0001, 1001, 2001, 3001, and 4001:

The table provided does not provide a space to account for offeror indirect rates (Overhead, G&A, and Fee). Should offerors add this into the table to account for these elements?

A: Columns can be added to the table as necessary, and will be accepted. See Addendum to FAR 52.212-1 Instruction to Offerors—Commercial Items, C. Proposal Preparation Instructions,

1. Proposal Format, Volume III – Factor 2. Price; for submission requirements for proposal format for price.

Q46. 52.213-3 Offeror Representations and Certifications: If the offeror is currently registered within SAM and the Representations and Certifications contained therein are up to date, are offerors required to fill out the complete 52.213-3 and return all pages listed in the solicitation file within the submitted offer?

A: Yes, offerors are required to provide a completed copy of FAR 52.212-3.

Q47a. PWS Part 4.3 – Services, 4.3.2 – Is the contractor required to provide snow removal or ice removal supplies and materials as well as personnel in support of this grounds maintenance?

A: See response to Question 22 above.

Q47b. Executive Order 13495 providing the Right of First Refusal to contractor personnel was rescinded via follow on Executive Order issued on 31 October 2019. Is the Right of First Refusal for incumbent personnel applicable under this solicitation?

A: See response to Question 40 above.

Q48. If the right of first refusal is applicable, will the Government provide a list of contract service anniversary dates all current staff in order for offerors to properly account for PTO accrual rates in concert with SCA – Area Wage Determination requirements?

A: Information on incumbent personnel will be provided to the awardee.

Q49. What is the projected start date of the contract?

A: The period of performance is estimated to begin with the phase-in services on 18 May 2020.

Q50. How many contractors are needed to successfully conduct Garrison operations under this contract?

A: This solicitation will result in one contract award.

Q51. What percentage of the time are contractors required to travel?

A: Work is performed on Fort Knox at the place of business, and occasionally at other duty locations on Fort Knox. The contractor may be required to travel to attend training. Historically no more than 2 contractor employees have been expected to travel per year.

Q52. Are there any continuing education requirements for Branch Chiefs and staff?

A: No.

Q53. Are there any requirements for specialized experience?

A: Requirements are specified in para 1.6.1.

Q54. How many workers are needed to support each branch chief in daily operations under this contract?

A: See response to Question 3 above.

Q55. Is there a maximum # of bids you can submit at any time?

A: There is not a minimum/maximum number of proposals that can be submitted.

Q56. Can this requirement be facilitated as an SBA 8 (A) Set-Aside?

A: The requirement is set aside as an open market 8(a) small business set-aside.

Q57. Can this requirement be facilitated as a HUBZone Small Business Set Aside?

A: No. See response to Question 56 above.

Q58. Can this requirement be facilitated on the GSA PSS (00CORP PSS) 874-1 SIN Schedule as a Small Business 8(a) Set-Aside? If so, will the government add this contract vehicle to allow small businesses an adequate opportunity to compete and support this requirement?

A: No. See response to Question 56 above.

Q59. Can you guide the level of effort expected (Total Labor Hours, Labor Hours by Key Team Members, etc.) to complete the Performance Work Statement (PWS)?

A: See response to Question 3 above.

Q60. Does the DOD anticipate that required personnel (Key & Non-Key) supporting W9124D20R0028 work remotely or on client site at DOD offices in Fort Knox KY?

A: See response to Question 8 above.

Q61. In trying to calculate annual work hours for this project (W9124D20R0028), does DOD use 2,080 (i.e., 40 hours/week * 52 weeks) for employees/contractors according to the U.S.

Office of Personnel Management Federal Standard? If NO, Please advise on how many hours per year are established for a full time under this contract? Does theDOD calculate annual work hours based on 2,080, 1920, 1860, or “other” please state?

A: The government uses 2,080 hours, minus the unpaid training holidays.

Q62. Is this the first issue of this solicitation (is this a re-compete of an existing DOD requirement or a new requirement?

A: This is the first issue of this solicitation, for follow-on services.

Q63. Can you advise on if there were/are an incumbent provider(s) for these services? If Yes – Who is/are the incumbent(s) and can you provide a previous contract number?

A: See response to Question 2 above.

Q64. If there is an incumbent, is there a reason the known incumbent may be precluded from bidding on this new or existing requirement?

A: The incumbent contractor is not precluded from providing a proposal for this requirement.

Q65. Is this requirement part of a Multiple Award Schedule/Contract or a Single Award Schedule/Contract?

A: This acquisition is for a single award.

Q66. Has U.S. Department of Defense held preliminary meetings with specific contractors interested in responding to this solicitation?

A: No.

Q67a. Is it estimated that full funding exists for this solicitation?

A: Yes, full funding exists for this solicitation.

Q67b. If so, is there an intended Maximum/Minimum funding threshold?

A: The government cannot provide information on the intended maximum/minimum funding threshhold.

Q68a. Is the McNamara-O'Hara Service Contract Act (SCA) Wage Determination in force with this RFQ? If so, can you advise a) What SCA/Wage numbers are applicable?

A: Service Contract Act (SCA) Wage Determination 2015-4681 is included in the solicitation, and is applicable to this requirement.

Q68b. And b) What City and State SCA Wage Determination takes precedence?

A: The city and state for this requirement is Fort Knox, Kentucky.

Q69. Does this requirement stipulate that the proposed bidder must hold an active Form DD254 Facility Clearance "Before BEING AWARDED” this contract?

A: See response on question 34.

Q70. If an active Form DD254 Facility Clearance is required will arrangements be made to assist and provide adequate time to process the required paperwork or are bidders without DD254 Facility Clearance not advised to participate?

A: The government will provide a DD 254.

Q71. For areas where strict requirements exist for an active Secret/Top-Secret Facility Clearance would government accept a Contractor Teaming Agreements (CTA) under The GSA Construct that fulfills Facility Clearance requirement?

A: The prime and subcontractor must meet minimum requirements in order for the government to accomplish validation of and processing all requirements for employees to obtain and maintain a CAC, and obtain and maintain a Secret security clearance for required positions.

Q72. For areas where strict requirements exist for the number and types of past performance as a PRIME Vendor; would the government accept a Contractor Teaming Agreements (CTA) under The GSA Construct that fulfills Past Performance requirements?

A: Past performance is not an evaluation factor; experience must be submitted to meet the requirements as included in FAR 52.212-1 and 52.212-2.

Q73. In reviewing the instructions in Section L for Sub-Factor 1 and comparing those instructions to the evaluation criteria for the same Sub-Factor in Section M, it appears the Government will be evaluating less content than what we are being asked to write to in the proposal instructions.

Specifically, Section L asks bidders to provide narrative describing "HOW the requirements of the Performance Work Statement (PWS) will be met," which would be a discussion as to HOW our employees would perform the work - which LCATs will do what, in what order, using which tools, etc."

Whereas, in Section M it says "Proposals will be evaluated to determine whether the offeror’s organization, management techniques, processes, controls and personnel will meet requirements of the PWS and whether the proposal provides the government with a high level of confidence of successful performance."

Section M suggests the evaluation will only include an assessment of how the bidders will MANAGE the work, processes we will follow, controls we will put in place to ensure quality, and the labor mix, etc. to perform the work.

Will the Government please clarify the requirements for SubFactor 1? And if Government expects to evaluate both a discussion of HOW our employees will perform the work and the Management of those employees and that work, will the Government provide more than 25 pages to cover it all?

A: Revised Addendum to FAR 52.212-1 and Addendum to FAR 52.212-2 provides revised Instructions to Offerors and Evaluation Criteria. The page requirement has been revised.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO FAR 52.212-1

ADDENDUM TO 52.212-1 Instructions to Offerors—Commercial Items

A. General: The following paragraphs below have either been amended or deleted from the basic provision 52.212-1:

Paragraph (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 561499, with a small business size standard for this acquisition of $39,500,000.00.

Paragraph (d) Product samples, is deleted.

Paragraph (e) Multiple offers, is deleted.

Paragraph (h) Multiple awards, is deleted.

Paragraph (i) Availability of requirements documents cited in the solicitation

1. The Mission and Installation Contracting Command (MICC) Center, Fort Knox Points of Contact (POC) responsible for providing information and responding to inquiries is the Contracting Officer (KO) and the Contract Specialist (CS). The KO is Gloria Ritter, email:

gloria.r.ritter.civ@mail.mil and the CS is Taylor Wellman, email:

hobart.t.wellman.civ@mail.mil.

2. Proposals shall be submitted electronically to Ms. Gloria Ritter, gloria.r.ritter.civ@mail.mil, and Mr. Taylor Wellman, hobart.t.wellman.civ@mail.mil; by the closing date and time as identified in block 8 of the SF 1449.

PROPOSALS SHALL BE SUBMITTED WITH EMAIL SUBJECT: “W9124D20R0028 –

AG SUPPORT SERVICES, FORT KNOX, KY”. An email response will be provided to acknowledge receipt.

3. Offeror shall be registered in System for Award Management (SAM) website at https://www.sam.gov prior to receipt of the proposal to receive an award. Offerors are reminded that failure to comply “shall render their proposal as non-acceptable.”

4. The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov prior to receipt of proposal to receive an award. Offerors are reminded that failure to comply “shall render their proposal as non-complaint with the terms and conditions of the solicitation.”

5. The RFP shall only be changed by a formal written amendment issued by the KO.

B. GENERAL INSTURCTIONS

1. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of the Offerors' proposals. These instructions are provided in order to ensure a complete and thorough evaluation of the Offerors’ proposals. The selection of a source for award purposes will be conducted utilizing Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiations and FAR Part 12, Acquisition of Commercial Items, and supplemented by the Defense Federal Acquisition Regulations Supplement (DFARS), and the Army Federal Acquisition Regulations Supplement (AFARS). The

Government will evaluate offers using Addendum 52.212-2 Evaluation - Commercial Items for Award. Noncompliance with the Request for Proposal (RFP) requirements and evaluation criteria may hamper the Government's ability to properly evaluate the proposal and cause the Offeror’s proposal to be determined nonresponsive and may result in the elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, understanding, and concurrence with the Performance Work Statement (PWS), and contract type.

3. The Government intends to award a single contract as a result of this solicitation. Offers received for less than the stated number of items listed in the SF1449 may be considered nonresponsive and eliminated from consideration for the award. The Offeror’s initial proposal must contain the Offeror’s best terms from technical capability and cost or price standpoint.

The Government may consider conducting limited exchanges if required in accordance with FAR 15.306 – Exchanges with Offerors after Receipt of Proposal. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If this occurs, a competitive range will be determined and Offerors will be notified.

The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of the necessary information to provide for the understanding and comprehensive evaluation of proposals. Hyperlinks are prohibited.

5. If an Offeror believes that the requirements in these instructions contain errors, ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO and CS in writing with supporting rationale.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents (Technical Exhibits (TEs) and Attachments) for this solicitation are available on the website at https://beta.sam.gov. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

8. Pre-Award Debriefings of Offerors. The Contracting Officer (KO) will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Pre-award Debriefing of Offerors).

9. Post-Award Debriefings of Offerors. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506 (Post-award Debriefing of Offerors). Upon such notification, unsuccessful Offerors may request and receive a post-award debriefing. Offerors desiring a debrief must make their request in accordance with the requirements of FAR 15.506.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposal Format.

a. Exceptions/Assumptions/Deviations. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors (FAR 52.212-2, Evaluation – Commercial). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, (if any), on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or the specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception/assumption may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately before solicitation closing upon identifying an area that may result in an exception/assumption.

This information shall be provided in the format below.

Table 1 – Solicitation Exceptions/Assumptions

Solicitation References PG/PARA RQMT/Portion Rationale & Impact CLINs, PWS, FAR 52.212-1 (and Addendum), FAR 52.212-2 (and Addendum), Technical Exhibits/Attachments

Applicable page & paragraph numbers

Identify the requirement or portion to which exception/assumption is taken

Describe the rationale and impact of the exception/assumption

b. The proposal shall be organized into three (3) separate volumes. Each volume shall have a cover sheet clearly marked to identify the contents and shall be limited to the submission of the volumes to include a cover sheet stating the company’s name, address, telephone number, and Request for Proposal SF 1449. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be “Volume#, Company Name –Initial” for the first submission. The file name of later submissions (if discussions are held) shall be “Volume#, Company Name, Revision X (the number of the revision). All text shall be single-spaced, with black font on white paper (Black and white requirement does not apply to graphics and photos). Company stationery and logos are acceptable). The text for all volumes shall be easily readable (12-pitch type or 10 points proportional spacing). All submissions comply with the following conditions. The margins for the top, bottom, left and right must be 1 inch. The header and footer must be .05 inch and the paper size must be 8.5” by 11”. Cross-references shall be utilized to preclude unnecessary duplication of data between sections. See the table below:

Table 2 – Proposal Submission

Volumes Title Factor Subfactor Number Of Copies Page Limits

I General 1 electronic copy N/A

II Factor 1 Mission Capability

Subfactor 1 Management Plan Subfactor 2 Staffing Plan Subfactor 3 Experience

1 electronic copy Subfactor 1 – 35 pages Subfactor 2 - 25 pages Subfactor 3 – 15 pages

III Factor 2 Price 1 electronic copy N/A

c. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

d. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

e. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

f. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

g. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2. Proposal Content. Failure to follow the below Contract Proposal preparation instructions will cause your proposal to be deemed unacceptable by the Government.

Volume I – General: Submission Instructions. The General volume shall contain the information identified below and organized in the same order as listed. Offerors shall submit the following:

a. Cover Sheet. The Offeror shall provide a cover sheet containing the following:

Company’s name.

Solicitation number.

The name, title, and telephone number of the company’s point of contact regarding decisions made concerning your proposal and who can obligate your company contractually.

Authorized Representative(s). The Offeror shall provide a letter signed by an officer of the company, on company letterhead, that states the name, title, and telephone number of the company/division point of contact regarding decisions made concerning your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Table of Contents

c. SF 1449. Complete and sign Standard Form (SF) 1449 (Solicitation, Contract/Order for Commercial

Items). An executed SF 1449 requires the Offerors to complete blocks 12, 17a (block 17a must include company name, address, telephone number, Dun and Bradstreet number(DUNs), Tax Identification Number, Commercial and Government Entity [CAGE] code, and email address), 17b, 30a, 30b, and 30c, as applicable. Offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

d. Amendment(s) – if applicable. Complete and sign Standard Form 30, Amendment of

Solicitation. Acknowledge receipt of all Amendments (SF 30) issued since the original solicitation (SF 1449) issue date, if any. Acknowledgment is made by completing

Blocks 8, 15a, 15b, and 15c and returning the signed amendment(s) as issued.

e. Services and Prices. This section shall be submitted fully completed and error-free. It shall contain the Offeror’s prices for the established Contract Line Items (CLINS).

The Offerors shall submit a Unit Price and Total Amount for each CLIN. It is the Offeror’s responsibility to ensure the information entered into this section is accurate and complete. Prices shall be proposed in whole dollars only.

f. Representation, Certifications, and Other Statements of Offerors

(1) The Offeror shall provide a completed FAR Provision 52.212-3 (Offeror Representations and Certifications Commercial Items). If an Offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov/, the Offeror shall complete only paragraph (b) of this provision. If an Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete paragraphs (c) through

(p) of this provision.

(2) The Offeror shall provide a completed FAR Clause 52.209-5, Certification Regarding Responsibility Matters.

(3) The Offeror shall provide a completed FAR Clause 52.222-22, Previous Contracts, and Compliance Reports.

Volume II – Factor 1. Mission Capability: Submission Instructions. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Responses will be evaluated against the Technical Factors defined in Addendum to FAR 52.212-2, The Basis for Award and Evaluation Criteria. The proposal should not simply rephrase or restate the Government's requirements, but rather the proposal shall provide a convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well-known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. The Mission Capability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirements. The evaluation will focus on whether the offeror’s proposal is either acceptable or unacceptable to meet the sub-factors below. The Technical volume shall contain the information identified below and organized in the order it is listed. Offerors shall submit the following:

a. Cover Sheet.

The Offeror shall provide a cover sheet containing the following:

- Company’s Name.

- Solicitation Number

- The name, title, and telephone number of the company’s point of contact regarding decision-making concerning your proposal and who can obligate your company contractually.

b. Table of Contents

Sub-Factor 1: Management Plan. Offerors shall provide a management plan to demonstrate an understanding of the requirement and the ability to successfully perform the required services. The offeror shall provide a narrative addressing specifically how the requirements of the PWS will be met, describe their capability to lead, manage, staff, train, develop, and engage a workforce possessing current, relevant experience and skills/knowledge, training, certifications, licenses, notaries, and permits to satisfactorily perform the full range of military human resources personnel services. Offeror shall describe their ability, without additional effort by the Government, to ensure staff obtains and continuously possesses all skills, certifications, permits, training, and experience required for performance of work. Offeror shall delineate proposed organizational and management approaches and organization’s resources, tools and systems intended for the performance of the contract.