I_A_02_-_PWS_JCLC_Bulldog_13_MAY_19.DOCX

PERFORMANCE WORK STATEMENT (PWS)

FOR

Junior Reserve Officer Training Corps (JROTC) Cadet Leadership Challenge (JCLC) 2019 Georgia Military College Milledgeville, Georgia 31061

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide services to support JCLC 2019. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC 2019 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC was previously located in Milledgeville, GA at Georgia Military College (GMC). The contractor must have the capability to provide billeting, food service, transportation, medical support with facilities as well as rappel towers and other sports complexes required to support JCLC.

1.3 Objectives: - Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) 2019, for a maximum of 550 Cadets and 100 cadre members, at Georgia Military College in Milledgeville, Georgia. 2 Cycles will run back to back with the first running from 27 to 31 May 2019 and the second running from 2 - 6 June 2019. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.5 Period of Performance: The period of performance is 27 – 31 May and 2 – 6 June 2019.

1.6 General Information

1.6.1 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: Georgia Military College recognizes the following holidays:

Note: Contractor is required to provide services in support of JCLC on holidays.

1.6.3 Hours of Operation: The contractor shall conduct business between the hours of 0800 and 1700 Monday through Friday or when the facility is closed due to local or national emergencies. The contractor shall continue to provide limited operations in support of JCLC during the hours of 1700 to 0800 (throughout the night oversight and security).

1.6.4 Place of Performance: The work to be performed under this contract will be performed within a 10 mile radius of 201 East Greene Street, Milledgeville, GA 31061.

1.6.5 Type of Contract: The government will award a service contract.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The COR is provided by 6th ROTC Brigade, Cadet Command.

1.6.7 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The COR is provided by 6th ROTC Brigade, Cadet Command.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. The QASP is provided by 6th ROTC Brigade, Cadet Command

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Housing Requirements. The contractor shall provide housing for 550 Cadets and 100 cadre members participating in JCLC 2019 at Georgia Military College in Milledgeville, Georgia. Camps are 27 – 31 May and 2- 6 June 2019. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment, leadership reaction course, obstacle course, 24-hr medical coverage, lake, gymnasium, and sports complex).

4.2.1 Contractor shall provide one (1) certified lifeguard for drown-proofing training. Contractor shall provide office space for the camp operations center 27 May – 31 May and 2 June – 6 June, 2019, to include cleaning supplies, 2 nurses for 14-hr first aid station, 1 dumpster, and 10 port-o-potties to be setup at multiple locations. All items to include first aid support facilities and operations headquarters will be located on the Georgia Military College campus.

4.3. Audiovisual. The Contractor shall make available the auditorium and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, gymnasium, and billets. No other audiovisual equipment is required.

4.4. Transportation requirements. Contractor shall provide passenger buses and drivers from 0730 hours-1800 hours, 27 – 31 May 2019 and 2 - 6 June 2019, for daily transportation for camp participants from Cadet and Cadre lodging to the training sites in/around Milledgeville, Georgia. Vehicles shall be operated by drivers who meet all state and local licensing and insurance requirements. Vehicles used to transport event participants shall have operational heating/air conditioning and shall be in operation if weather deems necessary. Drivers shall transport camp participants in a safe, legal and courteous manner. Safety standards and courtesy rendered will equal those that would be afforded by any other chartered or public transportation service.

4.4.1 Contractor shall provide passenger buses for 550 Cadets and 100 cadre per day each cycle, to travel to and from training sites in/around Milledgeville, Georgia on 27 – 31 May and 2 - 6 June, 2019.

-Drivers (4) to operate buses.

-Eight (8) golf carts to be used for JROTC cadre camp transportation (4 days) each camp period.

4.5 Meal Requirements. Contractor shall provide meals for camp participants from 27 May – 31 May and 2 June-6 June, 2019 for JCLC. Meals will be provided as follows:

GMC JCLC Camp 2019 for the two Cycle Breakfast meals on 29, 30, 31 May and 4, 5, 6, June 2019 for 550 cadets and 100 cadre members.

Lunch meals on 28, 29, 30, 31 May and 3, 4, 5, 6, June 2019 for 550 cadets and 100 cadre members.

Dinner meals on 28, 29, 30, May and 3, 4, 5, June 2019 for 550 cadets and 100 cadre member.

Below is the detailed menu we will use during the camps. On the last day of camp for lunch all cadets will be provided a box lunch to eat on the road after graduation as requested by camp leadership. Also, there will be box lunches/dinners used to facilitate training as directed by Operations.

4.6 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.7 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.8. Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards.

5.2. Provide fitness area for training to utilize for physical fitness which includes athletic fields for softball and outdoor volleyball, gymnasium for inclement weather.

5.3 Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.4 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy.

5.5. Gender separation in billeting and adult separation from underage JROTC cadets are critical safety components of the program. Males and females will be lodged separately, and that female chaperones will lodge with the female cadets

5.6 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.7 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.8. Contractor shall provide all food and condiments for use at each meal.

5.9. Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.10. Contractor shall wipe down and sanitize all tables at serving location as well as the food preparation areas and equipment.

5.11. The contractor shall prepare the following menu: see attached menu

6.0. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PWS Para. 4.1 The contractor shall provide housing for 550 Cadets and 100 cadre members participating in JCLC Camps at Georgia Military College in Milledgeville, GA. Camps are 27 – 31 May and 2 - 6 June, 2019. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment, leadership reaction course, obstacle course, medical coverage facilities, lake, gymnasium, and sports complex).

considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

With credentials.

Vendor Location provide by the contractor Address: location provided by the contractor City/State: same as above POC: TBD at time of award email: tbd at time of award

2 drivers

4 lunch 3 dinner