Final_PWS_18-Q-6384_Mulberry_JCLC_8_May_2018.pdf

PERFORMANCE WORK STATEMENT

FOR

Mulberry JROTC JCLC 2018

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide services to support JCLC Camp 2018. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn shall be responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC Camp 2018 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Camp 2018 shall to be conducted from 29 May to 1 June 2018 in order to train JROTC cadets and provide realistic adventure training in an outdoor environment.

JCLC Camp 2018 will need the services of billeting, food service, transportation, medical support, rappel towers, and other sports complexes required to support JCLC.

1.3 Objectives: - Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) 2018, for a maximum of 400 Cadets and 50 cadre members. Camp is 29 May to 1 June 2018. The contractor shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work:

1.5. Period of Performance: The period of performance shall be for 4 days from 29 May – 1 June

1.6. Quality Assurance: Reserved

1.6.2 Place of Performance: The work to be performed under this contract shall be performed at a location within 65 miles from Lakeland High School, 726 Hollingsworth Road, Lakeland, FL 33809.

1.6.3 Type of Contract: The government will award a firm fixed price service contract.

1.6.4 Hours of Operation: The contractor shall be responsible for conducting business, between the hours of 0600 and 2200 Tuesday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.9 Post Award Conference/Periodic Progress Meetings: Reserved

1.6.10 Contracting Officer Representative (COR): Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract shall provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Housing Requirements. The contractor shall provide housing for 400 Cadets and 50 cadre members participating in camp. Dates are 29 May to 1 June 2018. Housing shall include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment and High and Low COPES training, Archery Range & Training, Canoeing Equipment, SEAL Training Area, Leadership Reaction Course, Obstacle Course, 24-hr medical coverage facilities, and swimming area). Males and females shall be lodged separately, female chaperones shall lodge with the female cadets.

4.2.1 Contractor shall provide one (1) certified lifeguard for drown-proofing training. Contractor shall provide office space for the camp operations center from 29 May to 1 June 2018, to include cleaning supplies, trained and qualified personnel to support COPEs, Aquatics, Archery, Rappelling, 2 full time paramedics and 2 full time EMTs for 24-hr First Aid Station. All items, to include First Aid Support Facilities and Operations Headquarters, shall be located on site.

4.3. Audiovisual. The Contractor shall make available the Dining Facility and equipment for inclement weather. Inclement weather equipment includes lightning protective shelters, HQs building, and billets. In addition, the contractor shall be prepared to provide a projector and screen at the dining and HQs. No other audiovisual equipment is required.

4.4. Transportation requirements. Contractor shall provide 9 golf carts/gators to transport event participants and equipment as required. Golf cart/gator operators shall be JROTC Cadre only.

4.5 Hand Held Radios. Contractor is NOT required to provide hand held radios or charging stations.

4.6 Training Venues Personnel. Contractor shall provide the minimum personnel to support the different training venues (COPES, Rappelling, and Aquatics) to conduct safe training.

4.7 Meal Requirements. Contractor shall provide meals for camp participants from 29 May to 1 June 2018. Meals will be provided as follows:

29 May – Breakfast (ADVON only, 20 cadre) 29 May - Dinner (400 cadets and 50 cadre/chaperones) 30 May – Breakfast and Dinner (400 cadets and 50 cadre/chaperones 31 May – Breakfast and Dinner (400 cadets and 50 cadre/chaperones) 1 June – Breakfast (400 cadets and 50 cadre/chaperones)

4.8 Porta-Latrines. Contractor shall provide 22 porta-latrines located at multiple sites within the camp 29 May to 1 June 2018. The porta-latrines shall be emptied and cleaned daily starting 29 May 2018 through 1 June 2018.

4.9 Ice Bags. Contractor shall provide 175 each 20 pounds of ice per day and one commercial storage container.

4.10 Portable Showers. Contractor shall provide two (2) portable showers (10 stall each) placed at multiple locations.

4.11 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.12 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.12 Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards. Males and females shall be lodged separately. Female chaperones shall lodge with the female cadets.

5.2 Lodging facilities shall not be under renovation or remodeling during the time of the camp and shall not be located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy.

5.4 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.4 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.7 Contractor shall provide all food and condiments for use at Breakfast & Dinner meal.

5.8 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.9 Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

5.10 The contractor shall prepare the following menu:

5.10.1 Breakfast, 29 May: French Toast, Scrambled Eggs, Bacon, Milk/Juice, Fruit, Coffee, (20 meals gratis, for ADVON Team).

5.10.2 Dinner, 29 May: Fried Chicken, Mashed Potatoes, Peas, Dessert, Soup/Salad, Rolls Gatorade/water

5.10.3 Breakfast, 30 May: French Toast, Scrambled Eggs, Bacon, Milk/Juice, Fruit, Coffee

5.10.4 Dinner, 30 May: Chili Mac, Mashed Potatoes, Green Beans, Soup/Salad, Rolls, Cookies, Tea/Punch

5.10.5 Breakfast, 31 May: Pancakes, Scrambled Eggs, Bacon, Grits, Butter/Syrup, Milk/Juice, Fruit, Coffee

5.10.6 Dinner, 31 May: Salisbury Steak, Baked Potatoes, Black-eyed Peas, Soup/Salad, Fruit Cobbler, Rolls, Gatorade/water

5.10.7 Breakfast, 1 June: Biscuit w/Sausage Gravy, Cold Cereal, Fruit, Milk/Juice, Coffee

5.10.8 Meal Times, The contractor shall serve meals during the times indicated below:

0530-0700 Breakfasts 1700- 1830 Dinner

5.11 Ice Bags. Contractor shall provide 175 each 20 pound bags of ice per day and one commercial size storage container.

5.12 Portable Showers. Contractor shall provide two (2) portable showers (10 stall each) placed at multiple locations.

5.13 Training Venues Personnel. Contractor shall provide qualified and trained instructors to support the different training venues (COPEs, Archery Range and Training, Rappelling, Aquatics, Canoeing equipment, SEAL Training Area).

6.0. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided for this contract for the US Army Cadet Command via a secure data collection site. The contractor shall be required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors shall direct questions to the help desk at:

http://www.ecmra.mil/.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.1 The contractor shall provide housing for 400 Cadets and 50 cadre members participating in camp, for a maximum of 400 Cadets and 50 cadre members to be conducted within 65 miles from Lakeland High School, Lakeland FL.

Housing shall include one bed per individual. Contractor shall also make available certain recreational facilities (rappelling equipment and COPES training, Archery Range and Training, Leadership Reaction Course, Canoeing Equipment, SEAL Training Area, Obstacle Course, 24-hr medical coverage facilities, golf carts/gators, porta-latrines, and swimming facilities).

Cadre billets shall be provided with beds, electricity, and lighting.

Billet room doors shall have the capability to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Facilities shall not be undergoing renovation or remodeling during the time of the camp and shall not be located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

The contractor’s facility shall comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Lifeguard 29 May to 1 June 2018 1 In person

Cleaning supplies Cleaning supplies to used every day while JCLC is in session

1 In bulk

Para-medic EMTs

Nurses to operate on a 24 hour rotational basis to provide medical support

With credentials With credentials

Portable toilets Portable toilets to be available for use during the duration of JCLC

22 Multiple locations

Hand Held Radios

N/A

Deliverable Frequency # of Copies Medium/Format Submit To

Golf carts To be used by designated personnel every day during JCLC

9 golf carts/gators Each

Meals 29 May 2018 (breakfast) 29 May 2018 (dinner) 30 May 2018 (breakfast) 30 May 2018 (dinner) 31 May 2018 (breakfast) 31 May 2018 (dinner) 1 June 2018 (breakfast)

20 (for cadre) 450 (for cadre and cadets) 450 (for cadre and cadets) 450 (for cadre and cadets) 450 (for cadre and cadets) 450 (for cadre and cadets) 450 (for cadre and cadets)

Each

Training Venues Personnel

COPES, Rappelling, Archery Range & Training, Aquatics, Canoeing Equipment, SEAL Training

Minimum required to conduct safe training

In person

Ice Bags 29 May to 1 June 2018 175 each day 20 lbs

Portable Showers 29 May to 1 June 2018 2 (10 stall each) Each