Final_PWS_18-Q-6331_Naples_JCLC_10_April_2018.pdf

PERFORMANCE WORK STATEMENT

For

Naples High School

JCLC 2018

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide services to support JCLC 2018.

Participating schools are Manatee, Lakewood, Braden River, South East, Bayshore, Palmetto, Booker, Desoto, Barron Collier, Naples, Golden Gate, Palmetto Ridge, Immokalee, Lely, and Gulf Coast. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn shall be responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC 2018 as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC 2018 contractor shall have the capability to provide billeting, food service, transportation, medical support with facilities as well as a rappel tower and other sports and training complexes required to support JCLC.

1.3 Objectives: Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

-Allow Cadets a chance to participate in citizenship building exercises.

-Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

-Instruct leadership-type skills to Cadets in a “hands on” military type environment.

-Provide an opportunity to participate in adventure training not available to Cadets.

-Take advantage of recreational facilities available and to have fun.

1.4 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) 2018, for a maximum of 280 Cadets and 100 cadre members. JCLC IS scheduled for 4-7 June 2018. The contract should provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

1.5 Period of Performance: The period of performance should be 5 days from 4 – 7 June 2018

1.6. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Place of Performance: The work to be performed under this contract shall be performed in support of JCLC. Location of facilities shall be within 60 miles of Punta Gorda, Florida.

1.6.3 Type of Contract: The government will award a firm-fixed price contract.

1.6.4 Hours of Operation: The contractor shall be responsible for conducting business, between the hours of 0600 and 2200 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action should be taken to resolve outstanding issues.

These meetings should be at no additional cost to the government.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment should be in writing and should state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service should meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JCLC JROTC Cadet Leadership Challenge KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Housing Requirements. The contractor shall provide housing for 280 Cadets and 100 cadre members participating in JCLC 04-07 June 2018. Housing shall include one cot per individual. Contractor shall also make available certain recreational facilities (Rappelling Equipment and High and Low COPES Training, Canoeing Area, 24-hr Medical Coverage Facilities, and Pool).

4.2.1 Contractor shall provide two (4) certified lifeguard one for drown-proofing training and one for canoeing. Contractor shall provide office space for the camp operations center from 04-07 June 2018, to include cleaning supplies, trained and qualified personnel to support COPEs, Aquatics, Rappelling, two full-time paramedics and one full time EMT for 24-hr First Aid station.

4.3. Audiovisual. The Contractor shall make available the dining facility and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, HQs building, and billets. In addition, the contractor shall be prepared to provide on call a projector and screen at the dining. No other audiovisual equipment is required.

4.4. Transportation requirements. N/A

4.5 Hand Held Radios. Contractor shall provide hand held radios (UHF/VHF Radios or similar radios) with charging stations capable of signal coverage throughout the confinements of the camp.

4.6 Training Venues Personnel. Contractor shall provide the minimum personnel to support the different training venues (COPES, Rappelling, Archery, and Aquatics) to conduct safe training.

4.7 Meal Requirements. Contractor shall provide meals for JCLC participants from 4-7 June 2018. Meals will be provided as follows:

Lunch 4 June 2018 (280 Cadets 100 cadre and chaperones) Dinner 4 June 2018 (280 Cadets 100 cadre and chaperones) Breakfast 5 June 2018 (280 Cadets 100 cadre and chaperones) Lunch 5 June 2018 (280 Cadets 100 cadre and chaperones) Dinner 5 June 2018 (280 Cadets 100 cadre and chaperones) Breakfast 6 June 2018 (280 Cadets 100 cadre and chaperones) Lunch 6 June 2018 (280 Cadets 100 cadre and chaperones) Dinner 6 June 2018 (280 Cadets 100 cadre and chaperones) Breakfast 7 June 2018 (280 Cadets 100 cadre and chaperones) Lunch (Sack) 7 June 2018 (280 Cadets 100 cadre and chaperones)

4.8 Porta-Latrines. Contractor shall provide 6 Porta potties for duration of JCLC 04-07 June 2018.

Contractor shall provide maintenance personal to service and clean porta potties on the daily basis (o/a 1000hrs). Midway through JCLC, contractor shall pump the sewage, add the proper chemicals to the bowl, refill toilet paper and hand sanitizer as required (o/a 5 June, NLT 1700hrs).

4.9 Ice Bags. Contractor shall provide 175 each 20 pounds of ice per day, and one commercial storage container.

4.10 Portable Showers. Contractor shall provide two portable showers (4 stall each) placed near the female camp site location.

4.11 Security. The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.12 Taxes. The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.12 Courtesy. The contractor's employees shall be courteous to all persons served under this contract.

Courtesy rendered should be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests should be provided to event participants.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Lodging Specifications. The contractor’s facilities shall meet the following minimum standards.

5.2 Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy.

5.4 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.5 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, meals in excess of the contract requirements, and other such services.

5.6 Contractor shall provide all food and condiments for use at each meal.

5.7 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.8 Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment.

5.9 The contractor shall prepare the following menu:

5.9.1 Lunch, 4 June 2018: Bag Lunch (Chicken Wrap, Chips, fruit, beverage).

5.9.2 Dinner, 4 June 2018: Spaghetti, Meat Sauce, Green Beans, Salad Rolls Dessert.

5.9.3 Breakfast, 5 June 2018: Eggs, Bacon, Cereals, fruit, juice, milk and coffee.

5.9.4 Lunch, 5 June 2018: Ham and Cheese Sandwiches, Chips, fruits, beverage.

5.9.5 Dinner, 5 June 2018: Fried Chicken, Corn, Mashed Potatoes, Salad, Rolls and Dessert.

5.9.6 Breakfast, 6 June 2018: Pancakes, Sausage, Fruit, Cereal, Juice(s), Milk and Coffee.

5.9.7 Lunch, 6 June 2018: Baked Ziti, salad or bread, turkey or ham sandwiches with cheese, fruit, cookies and beverage.

5.9.8 Dinner, 6 June 2018: Chicken Sandwich, Chips, Fruit and Beverage.

5.9.9 Breakfast, 7 June 2018: Eggs, Bacon, Fruit, Cereal, Juice, milk and Coffee.

5.9.10 Lunch, 7 June 2018: Bottled water to accompany a Sack Lunch for

Meal Times 0700 - 0800 Breakfast 1200 - 1300 Lunch 1700 - 1800 Dinner

5.10 Portable Showers. Contractor shall provide 4 portable showers (10 stall each) placed at multiple locations.

5.11 Training Venues Personnel. Contractor shall provide qualified and trained instructors to support the different training venues (COPEs, Rappelling, and Aquatics).

6.0. Contractor Management Reporting (CMR): (US Army Cadet Command: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data should be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component's CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. CCR 145-3, CCR 145-2, DA PAM 30-22, FAR

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

INCENTIVE /

DISINCENTIVE

PWS Para. 4.1 The contractor shall provide housing for 280 Cadets and 100 cadre members participating in JCLC. Housing must include one bed per individual. Contractor shall also make available certain recreational facilities (Rappelling Equipment and COPES Training, Leadership Reaction Course, Canoeing Area, 24-hr Medical Coverage Facilities, Portable Showers, and Pool).

Cadre billets provided with beds, and lighting. Billets’ room doors are to be able to be secured from the inside during occupancy and from the outside while room is empty of personnel in order to secure valuables.

Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor’s facility should comply with applicable fire and safety codes and regulations.

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Lifeguard 04-07 June 2018 2 In Person

Cleaning Supplies Cleaning supplies to be used every day while JCLC is in session.

1 In Bulk

Paramedics EMTs

Nurses to operate on a 24-hour rotational basis to provide medical support to

JCLC 2018.

With Credentials With Credentials

Portable Toilets N/A Hand Held Radios N/A Golf Carts N/A Meals Meals to serve approximately 380 persons per day

4 Breakfast 4 Lunch 3 Dinner

Each

Training Venues Personnel

COPES, Rappelling, Aquatics

Minimum required to conduct safe training

In person

Ice Bags 04-07 June 175 each day 20 Lbs Portable Showers 04-07 June 10 stall each Each