W9124D-18-Q-6215_Refer_Lease.docx

MICC-FORT KNOX

MISSION DIVISION

COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number W9124D-18-Q-6215 is issued as a Request for Quotation (RFQ). If appearing in this solicitation, the terms “RFP” shall mean “RFQ”, the words “proposal” or “offer” shall mean “quote”, the word “offeror” shall mean “quoter” and the word “contract” shall mean “purchase order”.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular {2005-95, effective 19 January 2017}. See http://farsite.hill.af.mil/vffara.htm for this information.

4. The associated NAICS code is 532210 and the size standard of $38.5M.

5. The list of Contract Line Item Numbers (CLINs):

Fort Knox, Kentucky. POP: 1 Mar 2018 to 31 Mar 2018. Specifications:

Walk-in Refrigerator Containers

• Twenty Walk in Refrigerator Containers (units) • Minimum size required 8 X 20/20L x 8W x 8’6 • Diesel powered (preferred) OR Electric-powered • Operating temperatures range from 35°F (2°C) to -10°F (-23°C) or lower and up to 40 degrees Fahrenheit (2-3 degrees Celsius) • Prewired, pre-assembled, and ready to operate • Contractor shall provide maintenance • Lockable door latch • Contractor shall provide, one #5 ABC type fire extinguisher for each Walk in Refrigerator Containers (units). All extinguishers shall be inspected to ensure they are in proper operating condition. • Safety release handle • Interior lighting

6. The description of the requirement is included Performance Work Statement contained herein.

7. Date and place of performance: 1 March 2018 through 31 March 2018.

BLDG 6143

INSTRUCTIONS TO QUOTERS

Submitting your quote. Quotes shall be submitted via email to the Contracting Specialist, john.p.haarala.civ@mail.mil by 1100 am Fort Knox, KY Local Time on Tuesday, 19 February 2018. No other method of submission is acceptable. Attachments are limited to 5 MB per email. Quotes should be in either Adobe or Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files).

Submission deadline. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline accordingly.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. Government may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below and be valid for 30 days.

Small Business Status. In order to submit a quote, you must know whether your company is a small business, this requirement is 100% small business set-aside. The small business size standard that applies to this purchase is stated in paragraph 4 above.

Issuance of purchase order. Your quote should contain your best terms. The Contracting Officer may reject any or all quotes. After the evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15.

The Contracting Officer may issue a purchase order to other than the quoter with the lowest price. Award will be made in the aggregate to the responsive, responsible offeror submitting a quote that meets the specifications in the Performance Work Statement contained herein. Past performance from FAPISS will be reviewed.

Quotes shall contain the following:

1. Quote Cover Letter that provides your company’s Name, Address, Point of Contact, phone number, CAGE Code, DUNS Number and tax ID number. In order to be considered for award, all contractors must have active registration in System for Award Management (SAM) website and identified as small business under NAICS code listed in paragraph 4 above.

1. Price Quote that provides a firm-fixed-price quote for the refrigerators requested in CLIN and subsequently the Performance Work Statement (PWS). In addition to an extended price, all quotes must contain a daily rate.

2. Technical Quote that confirm that your refrigerators meet all of the minimum technical requirements in the Statement of Work. Maximum page length is two pages, with minimum font size of 10 points. At the bottom of the technical quote, explain any exceptions taken to the requirements in this solicitation. Note that exceptions to the RFQ shall render the quote unacceptable to the Government.

3. References to current or former customers who will attest to the quality of your product or service in the within the past three years, including (i) customer name, (ii) customer address, (iii) contract or purchase order numbers, (iv) persons to contact, and (v) telephone numbers.

Questions. Questions regarding this RFQ shall be submitted in writing by 1100am, 18 February 2018 via e-mail to John Haarala at john.p.haarala.civ@mail.mil. All questions must be submitted in writing.

CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

Officials

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov ; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/ .

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and receiving Report (COMBO)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Inspector/Acceptor: TBD upon award

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Contract Administrator: TBD upon award Contracting Officer: TBD upon award

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Performance Work Statement (PWS) Reefer Containers 78th Training Division FY18 CSTX Fort Knox, Kentucky

SECTION 1 - GEN ERAL

1. GENERAL. Contractor shall provide (20) Twenty-foot Refrigerated Container units with the ability to hold up to 8 standard pallets (single stacked). Additionally, contract shall include to/from transportation in order to support operations at a period of performance of 1-30 March 2018 in support of the Combat Support Training Exercise (CSTX) at Fort Knox, KY. All work shall be in accordance with (IAW) this Performance Work statement/Scope of Work and Federal, State, local and Fort Knox Regulations. Trailers will be transported to/from multiple training sites and are subject to rough/rocky terrains associated with unimproved ground and inclement weather. The Government assumes financial responsibility for damages sustained during the exercise.

DESCRIPTION. The scope of work consist of providing equipment, labor, supervision, quality control, maintenance, transportation to/from execution site to include any other supplies/services necessary to provide rental, delivery, removal of refrigerated trailers on Fort Knox in order to support 7400 soldiers on multiple training sites.

Delivery is the responsibility of the Contractor and he must ensure all equipment is fully functional and fully fueled at the point of delivery. Contractor must indicate his ability to meet the fully operational requirement prior to award.

Removal of equipment will take place on the date(s) specified. At the conclusion of the exercise soldiers will exit the training location(s) and the contractor is responsible for removal of equipment. Contractor must ensure he follows all terms, regulations and requirements of the installation regarding safety, efficiently and expediently exiting the installation no later than the date specified below.

Contractor will include all costs within bid price.

1.1 PERIOD OF PERFORMANCE. Contract Period of Performance ( PoP) will support a two phase operation. PoP for both requirements is the following:

CSTX 78-18-03: 01 March 2018 (Delivery and Set up)

01 April 2018 (All equipment/personnel off Knox)

1.3 PHYSICAL ADDRESS.

Deliver to: BLDG 6143

Training area locations are on both paved and remote sites. Remote sites are considered unimproved land wherein personnel and equipment could be exposed to extremes in weather conditions (snow, heavy winds, and rain).

Government will provide an escort at the Fort Knox entry control point Commercial Gate at the date of delivery IOT direct drivers to training sites.

1.4 QUALITY CONTROL. The contractor shall be responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The role of the Government is to perform quality assurance (via certified CORs) to ensure contract standards are achieved.

1.5 QUALITY ASSUSRANCE. The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6 CONTRACTING OFFICER REPRESENTATIVE (COR). The COR isa government provided individual who will monitor all aspects of the contract and assists in contract administration. Communication and coordination with this government provided individual will be provided at contract award. The COR is not authorized to make ANY changes to the terms and conditions of the contract.

1.7 CONTACTOR OFFICER. The Government shall provide a representative that will work with the COR on any issues within contract requirements. This person shall have the authority to make decisions pertaining to the contract.

1.8 RELEASE OF INFORMATION. The contractor shall not release any information (including photographs, files, public announcements, statements, denials or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals' names or other personal information will be controlled and protected.

1.9

SECTION 2 - DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term in this SOW refers to the prime.

CONTRACTING OFFICER. A person with the authority to enter into, administer and/or terminate contracts and make related determination and findings on behalf of the Government.

CONTRACTI NG OFFICER REPRESENTATIVE (COR). An employee of the US Government appointed by the contracting officer to monitor or administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual may be delegated the authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications. The individual does NOT have authority to change the terms and conditions of the contract.

2.2 ACRONYMS.

COR Contracting Officer Representative KO Contracting Officer PWS Prescribed Work Statement SOW Scope of Work

SECTION 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

Government furnished M915 and/or M930s will be used to relocate Refrigerated Trailers as needed throughout the course of the contract. Trailer compatibility with such vehicles must be assured prior to contract award.

SECTION 4 - CONTRACTOR FURNISHED ITEMS AND SERVICE

The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS/SOW.

SECTION 5 - SPECIFIC TASKS

5.1 SPECIFICATIONS. Contractor shall provide (20) 20’ Refrigerated Trailers: Exterior Dimensions 20’L x 8’W x 8’6”H Interior Dimensions 17’L x 7’6”W x 7’6”H Door Opening 7’6’W x 7’6”H Cubic Capacity 1,010 cu. Ft (appx)

5.2 Contractor shall provide trailers each with the following capabilities:

· Diesel powered

· Operating temperature range from 35 degrees F (2 degrees C) to -10 degrees F (-23 degrees C) or lower and up to 40 degrees F (2-3 degrees Celsius)

· Pre-wired, pre-assembled and ready for operation

· Lockable door latch, preferred

· One (1) #5 ABC type fire extinguisher for each refrigeration unit. All extinguishers shall have proof of inspected to ensure they are in proper operating condition.

· Safety release handle

· Interior lighting, preferred

5.3 Contractor shall provide a picture and specifications of equipment offered. Further, each vendor shall affirmatively state his ability to have delivered all units no later than the dates specified in the Period of Performance.

5.4 Contractor’s bid cost shall include transportation/freight and/or delivery charges

5.5. Contractor shall provide all personnel, equipment, tools, material, supervision and other items and services associated with the performance of these services IAW this PWS. An initial inspection will be conducted per site with contractor, government assigned COR and/or selected personnel. Re-inspections will be conducted, as needed and a joint inspection at the conclusion of the contract and date of pick up in order to ensure containerized units are returned to contractor in working condition.

5.6 MAINTENANCE. The intended use of the refrigeration trailers is to store subsistence rations in a field environment. Therefore, Contractor shall respond to trouble calls twenty-four hours of notification to reduce the risk of spoilage and waste of government rations. Special attention should be paid to operation and maintenance concerns resulting from inclement weather. If repair/replacement is necessary, contractor shall ensure sufficient management presence at the work site to ensure good order, discipline, safety and expediency is maintained. The contractor is fully responsible for the conduct of its employees at all times while on the military installation. All personnel employed by the Contractor, during the performance of this contract or any representative of the Contractor entering the Government reservation, shall abide by all regulations of the installation. The Contractor is responsible for ensuring that any employees providing services under this contract conduct themselves and perform services in a professional, safe and responsible manner at and at all times act in a manner consistent with the installation’s philosophy or IAW Government directives, etc. Revocation of Contractor personnel access to the installation shall not relieve the Contractor from the requirement to meet all terms and conditions of the contract.

a) Contractor shall provide a 24/7 phone number for service related issues. Contractor shall respond to service calls within 24 hours and complete the service or replace the refrigerated trailers within 12 hrs.

b) Contractor shall provide recovery support for refrigerated trailers that become inoperable on the installation

c) Contractor shall provide all labor, material, equipment, transportation and supervision for repair or recovery operations, as required.

5.7 CLEAN UP. The contractor shall be responsible for the clean-up and removal of all debris resulting from deliver/removal and maintenance.

5.8 TEARDOWN AND REMOVAL. The Contractor shall remove all contractor provided material and debris at the conclusion of the exercise, (see dates specified in Period of Performance).

5.9. ACCESS AND GENERAL PROTECTION/SECURITY PROCEDURES. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall comply with all personal identity verification requirements as directed by DOD.

5.10 HAZMAT and ASSOCIATED FUELS/FLUIDS. The Government will be responsible for all diesel fuel, and the Contractor shall be responsible for oils, lubricants and fluids associated with maintenance and operation of the refrigerated trailers. The refrigerated trailers shall be self-sustaining 24 hours per day, 7 days per week for the duration of the period of performance. Contractor shall be responsible for complying with all state, federal, local and Fort Knox regulatory and environmental laws when dealing with HAZMAT items associated with tent operations. Contractor shall be responsible for the procurement, proper containment, use and proper disposal of fuel, propane, oils, lubricants, and fluids associated with their operations.