Attachment_1_MACH_Generator_Services_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

GENERATOR MAINTENANCE SERVICES

MONCRIEF ARMY COMMUNITY HOSPITAL (MACH)

Fort Jackson, SC

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Generator Repair Services at the Moncrief Community Army Hospital (MACH), Fort Jackson, SC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Generator Repair Services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: This requirement is for the MACH to retain maintenance services for the Emergency Generator Sets and associated equipment. All scheduled and preventative maintenance required by the original equipment manufacturers, the attached eight checklists of this Performance Work Statement (PWS) and applicable codes shall be performed on the said equipment. The Contractor is responsible for being present and aid during the performance of monthly generator tests as outlined in Attachment A-G of this PWS for the MACH.

1.3 Objectives: To retain generator maintenance services for the MACH.

1.4 Scope: The Contractor shall provide generator maintenance service in accordance with this PWS. Contractor shall provide both scheduled and emergency service to Moncrief Army Hospital's emergency power supply system (EPSS) as described within this PWS. The Contractor shall provide service to the generator sets, automatic transfer switches, associated equipment and emergency power system which meets or exceeds all regulatory and manufacturer's requirements.

1.5 Period of Performance: Base year plus two 12 month option periods.

1.6 General Information

1.6.1 Quality Control: Not applicable

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will not be required to perform services on Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.1.6.5 Place of Performance: The work performed under this contract will be performed at Moncrief Army Community Hospital, Fort Jackson, SC 29207.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Security Requirements: See section 5.16.2

1.6.7.1 Physical Security: See section 5.15.2

1.6.7.2 Key Control: See section 5.15.6

1.6.7.3 Lock Combinations : Not applicable

1.6.8 Special Qualifications: Not applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contractor shall provide at least two points of contact within the company to interface with the COR on issues concerning generator maintenance service. Names, business address, phone numbers and hours of operation are the minimum information requirement. The Contractor shall also provide an afterhours name and telephone for emergency contact. Contractor shall provide a point of contact information for 24 hours a day/ 7 days a week emergency service.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel : Not applicable

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights: Not applicable

1.6.16 Organizational Conflict of Interest: Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In /Phase Out Period : Not applicable

1.6.18 Installation Access

Based on recent guidance from the Secretary of the Army and COS Army, Senior Commanders and supporting garrison leadership are not authorized to grant unescorted installation access without the required identity proofing and vetting using the National Crime Information Center Interstate Identification Index (NCIC-III).

Civilian personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a Dod Civilian/military card holder, and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place. (Defense Biometric Identification System).

Personnel not affiliated with DoD and/or not vetted against NCIC-III or for a short term visit, must escorted while on the installation.

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) Criteria for Denial.

Army Senior Commanders will, in the absence of an approved waiver, deny uncleared individuals unescorted access to the installation based on the results of the NCIC-III and TSDB checks that contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to, the following:

1. The NCIC-III contains criminal arrest information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.

2. The installation is unable to verify the individuals claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

3. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

4. The individual is currently barred from entry or access to a federal installation or facility.

5. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking humans, drug possession with the intent to sell or drug distribution.

6. The individual has a U.S. conviction for espionage, sabotage, treason, terrorism or murder.

7. The individual is a registered sex offender.

8. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

9. The individual has been convicted of a felony firearms or explosives violation.

10. The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

11. The individual is identified in the TSDB as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DoD, installation access control personnel will strictly follow the Federal Bureau of Investigations published engagement protocols.

*Only Government officials whom the senior commander designates will perform fitness determinations.

Designations will be in writing by duty position and codified in local guidance.

DBIDS information required to issue passes/cards.

Stateside license, Personal data Ht/Wt/, Who the sponsor is, finger print/photo.

Before issuing ID cards to new employees or contractors, the standard requires agencies to conduct a background investigation of employees and contractors "who require long-term access to federally controlled facilities and/or information systems." This investigation would include agency initiation of the National Agency Check with Written Inquiries (NACI) or a similar type of national security investigation. In the event credentials are issued without a completed NACI, the ID must be electronically distinguishable from those issued to individuals for whom the investigation has been completed. The Contractor is responsible for meeting Antiterrorism/Operations Security Requirements. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete all mandatory training to include Antiterrorism (AT) and Operations Security (OPSEC) training required by government employees and directed by the command.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The COR is the Point of Contact for all required OPSEC and iWatch training requirements identified in the contract.

See Technical Exhibit 4 for the Fort Jackson Vetting Policy/Documents.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation

CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CMS Central Material Service DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EMD Electro Motive Diesel EPSS Emergency Power Supply System FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MACH Moncrief Army Community Hospital OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OR Operating Room PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VHP Very High performance diesel

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable

3.2 Facilities: Not applicable

3.3 Utilities: Not applicable

3.4 Equipment: Not applicable

3.5 Materials: Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Clearance: Not applicable

4.3. Materials: The Contractor shall provide all materials and supplies necessary to accomplish all tasks required by the contract.

4.4. Equipment: The Contractor shall provide all equipment necessary to accomplish all tasks required by the contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide generator maintenance service for the MACH. Contractor shall provide both scheduled and emergency service to MACH’s emergency power supply system (EPSS) as described within this PWS. The Contractor shall provide service to the generator sets, automatic transfer switches, associated equipment and emergency power system which meets or exceeds all regulatory and manufacturer's requirements.

All scheduled and preventative maintenance required by the original equipment manufacturers, the attached eight checklists of this PWS and applicable codes shall be performed on the said equipment. The Contractor is responsible for being present and aid during the performance of monthly generator tests as outlined in Attachments A-G of this PWS

Equipment Description:

• 1ea. EMD 12-645E1 1000kw generator set

• 1ea. Waukesha-Pearce VHP series 1000kw generator set

• 3ea. Asco series 7000, 400 amp transfer switches

• 5ea. Asco series 7000, 800 amp transfer switches

• 1ea. Asco series 7000, 1600 amp transfer switch

5.2 Attachments A-G are required checklists to be used during performance of the contract. Official copies of the attachments A-G will be provided by the government and must remain at (MACH).The requirements listed on the sheets shall be performed in accordance with the monthly schedule (Attachment B). The seven (7) attachments represent the minimum requirements. As noted on the sheets, additional maintenance either needed or required shall be performed by the Contractor. The Contractor shall make available to the site inspectors any records requested or old parts replaced. The Government reserves the right to supply all parts and materials. The Contractor shall also, at the request of the Government, provide parts, material and additional services and to the Hospital’s emergency power system and invoice the Government.

5.3 The Contractor shall make available to the site inspectors any new parts requested.

5.4 The Contractor is responsible for having a representative at the Generator/Transfer Switch monthly operational test. This test is normally done at 17:00 hours on the first Thursday of each month. The hospital reserves the right to change the normal test time and date, and will notify the Contractor at least one week prior to exercising this option. Last minute changes to this schedule may be made by the hospital to avoid unnecessary risks to patients and staff. In the event of a last minute schedule change, the Contractor will be notified as soon as possible.

5.5 The Contractor shall be responsible for the cost of all laboratory fluid analysis fees.

5.6 The Contractor is responsible for responding to all facility calls for non-scheduled service. Non-scheduled service shall be broken into the categories of routine, urgent and emergency. Routine service calls shall require an on-site response within 5 business days of receiving the trouble call (excluding all federal holidays). The on-site response time for urgent repairs shall be within 4 hours of receiving the trouble call. The on-site response time for emergency calls (total equipment failure) shall be within 1 hour of receiving the trouble call. The Contractor is responsible for responding to all service calls. All bids for this contract must include a firm and binding hourly rate for each of the three type calls, routine, urgent, and emergency.

5.7 The Contractor shall have an office and warehousing facilities with adequate parts, tools and equipment to be used to maintain the equipment located within 60 miles of Fort Jackson installation. A statement shall be provided by the Contractor agreeing to allow the inspection of these facilities by the Government.

5.8 The annual preventative maintenance for the Automatic Switch Company (ASCO) automatic transfer switches shall be performed per the attached schedule of services by an authorized ASCO service center.

5.9 It is the responsibility of the Contractor to ensure that all calls are received (i.e. A 24 hour answering service or other appropriate method is required).

5.10 The Contractor shall be responsible for the proper disposal of all waste generated during the performance of this contract. All waste shall be disposed of in accordance with the South Carolina Hazardous Waste Management Regulations, as regulated by the South Carolina Department of Health and Environmental Control. The Contractor shall provide the Government with all trace documentation of the waste disposal, upon request.

5.11 The Contractor shall be capable of providing, connecting and ensuring operation of a portable emergency generator capable of 2000 KW on site at the hospital within 48 hours. This requirement will be utilized in the event the onsite generators cannot be repaired or a disaster has occurred.

5.12 The Contractor shall supply the hospital with Material Safety Data Sheets (MSDS) on all applicable substances brought on site.

5.13 REPORTS

5.13.1 All submissions and records shall be made to the project site inspectors with the guidelines listed above.

Homer Morgan, Stuart Fipps and Wendell Fralix, of the hospital staff shall act as co-inspectors on this project, and shall receive copies of all submittals and monitor in process work.

5.14 ADDITIONAL SERVICES TO BE PERFORMED:

5.14.1 Submission of a work plan is required prior to beginning the project. The work plan submitted will specifically detail the techniques to be employed to accomplish the assigned work and detail the phasing and scheduling of work, as coordinated with hospital staff, in order to minimize impact on normal hospital operations.

5.14.2 Contractor shall immediately report any hazardous condition discovered, whether within the scope of this project or not.

5.15. SITE SECURITY AND SAFETY:

5.15.1 The Contractor will be required to attend a pre-contract meeting and safety training approximately 2 weeks prior to the start of work. The Contractor will need to provide a signed copy of our pre-construction safety agreement at this meeting. A copy of the pre-construction safety agreement is available in electronic Word format upon request.

5.15.2 Site security and safety shall be in accordance with Fort Jackson and MEDDAC regulations.

Contractor shall be responsible for all activity, security and safety inside the project area(s). Adherence to Infection Control, Hazardous Communication (MSDS), Hot Work, Lockout Tag-out, Life Safety, OSHA, NFPA, & JCAHO protocols is required and shall be enforced. The Contractor is also responsible for providing two man teams (buddy system) when performing work in areas designated as buddy spaces.

5.15.3 Any work that will create dust or in any way contaminate the air circulated within the hospital shall be performed in such a way as to comply with all rules and regulations concerning Infection Control. All equipment, desks, computers, etc. in the immediate area shall be covered to protect them from contamination that may occur during any dust or debris creating activity. The Contractor shall be required to cover all equipment in the area during any drilling of sheetrock, plaster, concrete or concrete products and a HEPA vacuum shall be utilized during this process.

5.15.4 The Contractor shall acquire a smoke/fire wall permit prior to any work in or through an existing smoke/fire wall in the facility and a ceiling tile permit for any ceiling tile that will be disturbed. All fire wall and smoke wall penetrations shall be sealed per UL specifications using the Hilti® System and provide proof of current training from a Qualified Hilti® field representative. This training is available free of charge by Hilti®, phone number 1-800-897-8000. Hilti® products and systems are available online at http://www.us.hilti.com/holus/modules/home/home_main.jsp. The Contractor shall replace any ceiling tiles damaged during work with new matching tiles

5.15.5 Contractors will be required to wear visitor badges and sign in and out while working in the building.

The Contractor shall notify one of the personnel listed in paragraph 5.14.1 each day prior to beginning work.

5.15.6 Many areas of the hospital and other medical and support buildings on Fort Jackson require a controlled key for access. We have several security levels and lock combinations with an overall master key that utilizes the Best seven pin lock system in most locations. If this contract requires a controlled key(s) to be issued for access to those areas, the Contractor will be responsible for secure control and prompt return of the required key(s). If this key(s) is lost, the Contractor will be financially responsible for the replacement cost of any secure locks and accompanying keys that have been compromised. The replacement cost may be substantial because our Engineering lock system currently has over 200 lock cylinders and over 300 keys in place.

5.15.7 Please be advised that due to present fluctuating security levels, delays beyond our control may be encountered. The Government shall not be billed for cost increases due to raised security levels.

5.16 ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING.

5.16.1 Ft. Jackson is subject to EPCRA reporting requirements. Therefore, any hazardous substance brought on the post must be identified and properly characterized to ensure they are tracked for reporting purposes.

5.16.2 The contractor shall provide a means to supply and transport hazardous materials (HAZMAT) in support of HAZMART operations. The contractor shall store, control, maintain, transport, and sustain HAZMAT operations IAW regulatory requirements.

5.16.3 Any hazardous materials furnished under this contract shall comply with applicable OSHA laws and regulations. (See Clause 52.223-3- Hazardous Material Identification and Material Safety Data and 252.223-7001 - Hazard Warning Labels elsewhere in this solicitation.)

5.16.3.1 The Contractor shall provide copies of MSDS data sheets for all products to the COR.

5.17.1 The Contractor and Contractor representative shall handle, transport, store, and dispose of all waste materials generated by any work performed under this contract in accordance with all applicable Federal, State, Local, or Installation laws, ordinances, regulations, court orders, or other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the Solid Waste Disposal Act, as amended (16 U.S.C. Sec 469, ET SEQ); Emergency Planning and Community Right-to-Know Act (42 U.S.C. 11011, ET.SEC.).

In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. Any Hazardous Wastes requiring a manifest must be turned in to the DPW-Classification Unit for proper disposition.

Should the Government be held liable for any noncompliance, neglect or improper actions resulting from the Contractor or the Contractor’s representative removal or disposal of hazardous waste, the Contractor shall reimburse the Government for all such liability. The Contractor is absolved of any liability for prior contamination of the site should it be identified.

5.17.2 The U.S. Environmental Protection Agency website

(http://www.epa.gov/wastes/conserve/tools/cpg/about.htm) has the latest product list and specific recycled content requirements for each product. For additional information contact Tameria Warren, ENV, at (803) 751-9505.

5.17.3 The contractor must be compliant with the Fort Jackson Spill Prevention Control and Countermeasures Plan

(SPCCP).

5.17.3.1 The Contractor is responsible for hazardous substance spill prevention, training, clean up, and reporting, and must comply with the Fort Jackson Spill Response Plan (page l5 of the HSMP). The Fort Jackson Hazardous

Substance Management Plan (HSMP), dated January 201 1, may be used for guidance. The HSMP is located at http://wwwjackson.army.miVsites/garrisorVdocs/442. For additional information contact Heather Thomas. ENV.

at75l-4231.

5.17.3.2 In the event of fuel or potentially hazardous material spillage by the Contractor and/or the Contractor’s representative, the Contractor shall be responsible for its containment, clean up, and related disposal costs. The Contractor shall immediately notify the Fire/Emergency services dispatcher and take appropriate actions to correct and prevent future occurrences. The Contractor shall have sufficient spill supplies available on-site to contain any spillage. If any federal, state, or local agency assesses any monetary fines, penalties, or assessments related to the Contractor and/or the Contractor’s representative handling, release, storage, generation, or disposal of hazardous materials, toxic substances or any other regulated substance the Contractor shall indemnify and hold harmless the Government its agents, and employees from every claim or liability, including attorney fees and court costs.

5.17.4 Fort Jackson has implemented a Sustainability Management System (SMS) to proactively deal with environmental impacts of its processes, activities, and services while supporting mission requirements and building community relationships. All persons working on, for, or on behalf of Fort Jackson must be aware of the SMS policy (acronym 'PALMS), which is to promote continual improvement, always be in compliance, look to prevent pollution, manage sustainable programs, and sustain natural and cultural resources. Contractors and their subcontractors must receive SMS General Awareness Training and ensure that all goods and services do not deviate from the installation's SMS Policy, objectives, and targets. For SMS training or additional information contact the SMS Coordinator at (803) 751-9505.

5.18 OCCUPATIONAL SAFETY AND HEALTH: The Contractor shall comply with the Occupational Safety and Health Act (OSHA). The Contractor shall be responsible for ensuring adherence to all applicable installation, State of Texas, and federal rules and regulations.

5.18.1 The Contractor shall carry general liability and workers compensation as indicated by the FAR 52.228-5 (Insurance Work on a Government Installation) and hereby agrees to provide and maintain insurance during the entire contract period for the below stated minimum types and amounts specified elsewhere in the contract.

5.19 WORK ON A GOVERNMENT INSTALLATION: The work site is on a military installation, therefore, the Contractor shall comply with all applicable rules and regulations including, but not limited to those specified in the contract. See Technical Exhibit 3 for the Fort Jackson Vetting Policy

5.20 NATIONAL ENVIRONMENTAL POLICY ACT: The Contractor is advised that the National Environmental Policy Act (NEPA) requires the consideration of the environmental impact before any federal action may be taken.

The Army's procedure for complying with NEPA is set forth in Army Regulation 200-2. The Contractor agrees that it has or will review the applicable environmental documentation required before performance of this contract, and it has or will notify the Contracting Officer in writing prior to proceeding with performance if it is not satisfied with the sufficiency of the documentation. The Contractor further agrees that it will provide any necessary documentation required by NEPA and AR 200-2 in the event a change is proposed to be made to this contract.

5.21 Contractor Manpower Reporting (CMR):

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures below:

6.2 All regulations, manuals, and pamphlets (PAMs) can be accessed at http://www.army.mil/usapa/.

6.3 Unless otherwise specified by the Contracting Officer, the Contractor shall be required to perform in accordance with the most current editions of the following regulatory and procedural guidelines:

6.4 Regulations, Manuals, PAMs and Other Publications.

Number

Regulations, Manuals, PAMS and Other Publications

Mandatory/

Advisory

AR 25-1

Army Knowledge Management and Information Technology, dated 12/04/2008

Advisory

AR 25-400-2

The Army Records Information Management System (ARIMS), dated 10/02/2007

Advisory

AR 190-13 The Army Physical Security Program, dated 02/25/2011 Advisory

AR 190-51

Security of Unclassified Army Property (Sensitive and Nonsensitive), dated 09/30/1993

Mandatory

AR 200-1 Environmental Protection and Enhancement, dated 12/13/2007 Advisory AR 210-7 Commercial Solicitation on Army Installations, dated 10/18/2007 Mandatory FJ Supplement 1 to AR 210-7 Commercial Solicitation on Army Installations, dated 06/01/2005

Mandatory

AR 380

SERIES Army Information Security Program Regulations

Mandatory

AR 380-5 Department of the Army Information Security Program dated 09/29/2000 Mandatory AR 380-67 Personnel Security Program, dated 9/09/1988 (RAR 01, 8/4/2011) Mandatory AR 385-10 The Army Safety Program, dated 8/23/2007 (RAR 004, 2/25/2010) Mandatory

DA PAM 385-

40 Accident Reporting and Records, dated 03/06/2009 (RAR dated 02/25/2010)

Mandatory

AR 420-1 Army Facilities Management, dated 02/12/2008 (RAR 002, 8/24/2012) Mandatory FJ Reg.420-90 Fire Protection and Protection Services, dated 06/01/2005 Mandatory AR 600-8-1 Army Casualty Program, dated 4/30/2007 Mandatory AR 735-5 Policies And Procedures For Property Accountability, dated 02/28/2005 Advisory

DA PAM 25-

Consolidated Index of Army Publications & Blank Forms (online) Advisory

DA PAM 200-

1 Environmental Protection and Enhancement, dated 01/17/2002

Mandatory

DA PAM 385-

10 Army Safety Program, dated 05/23/2008 (RAR 003, 01/19/2010)

Mandatory

DOD 4500.9-R Defense Transportation Regulation (DTR) Mandatory

DOD 5500.7-R

Joint Ethics Regulation (JER), Ch 2, dated 03/25/1996 http://www.dod.gov/dodgc/defense_ethics/ethics_regulation/

Mandatory

DODI 4715.4 Pollution Prevention, dated 06/28/1996 Mandatory EM 385-1-1 Safety And Health Requirement Manual, dated 11/3/2003 Mandatory EO 12873 Federal Acquisition, Recycling, and Waste Prevention Mandatory http://www.army.mil/usapa/

FAR PART 45 Government Property Mandatory FM 3.0 Operations, dated 6/14/2001 Mandatory FM 7.0 Training The Force, dated 02/23/2011 Advisory FM 22-100 Army Leadership, dated 01/1/2007 Advisory OSHA 3071 Job Hazard Analysis 2001 http://www.osha.gov/Publications/osha3071.pdf Mandatory 29 CFR 1910 OSHA General Industry Standards Mandatory 40 CFR 1910 Occupational Safety and Health Administration, Department of Labor Mandatory

6.5 Reference Material:

Reference Title

Mandatory /

Advisory Army Personnel Testing (APT) Handbook, June 2004 Mandatory

6.6 Forms:

Form Number

Form Description

Mandatory/A dvisory DA Form 17 Requisition for Publications and Blank Forms, dated OCT 1979 Advisory DA 285 Technical Report of U.S. Army Ground Accident, dated FEB 2009 Mandatory DA 1687 Notice of Delegation of Authority- Receipt for Supplies, dated MAY 2009 Advisory DD 200 Financial Liability Investigation of Property Loss, dated JUL 2009 Advisory DD 1662 DOD Property in the Custody of Contractors, dated JUN 2003 Advisory

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Fort Jackson Vetting Policy

7.4. Attachment A – Emergency Generator 2 (Waukesha) PM Checklist

7.5. Attachment B – Emergency Generator 2 (Waukesha) Maintenance Hours Log

7.6. Attachment C – Schedule of Generator and ATS Services, Fiscal Year 2013/2014

7.7. Attachment D – Automatic Transfer Switch Lead Testing Order, Fiscal Year 2013/2014

7.8. Attachment E – Emergency Generator 1 (EMD) PM Checklist

7.9. Attachment F – Emergency Generator 1 (EMD) Maintenance Hours Log

7.10. Attachment G - Generator Test Procedure and Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Standard Performance

Threshold

Method of Surveillance

PRS# 1.

The Contractor shall complete and submit required checklist during maintenance per PWS paragraph 5.2

The Contractor completed and submitted attachments A – G upon completion of scheduled maintenance

Zero deviation from the standard

100 % inspection

PRS# 2.

The Contractor shall make available to the site inspectors any new parts requested per PWS paragraph 5.3

New parts requested were made available to sit inspectors

Zero deviation from the standard

100 % inspection

PRS# 3.

The Contractor shall have a representative at the Generator/Transfer Switch present at the monthly operational test per PWS paragraph

The Contractor had a representative present at the Generator/Transfer Switch during monthly operational tests

Zero deviation from the standard

100 % inspection

PRS# 4.

The Contractor shall respond to all facility calls for non-scheduled service per PWS paragraph 5.6

The Contractor responded to all service calls

The Contractor provided an on-site response to routine service calls within five business days of receiving the trouble call

The Contractor provided an on-site response to urgent service calls within four hours of receiving the trouble call

The Contractor provided an on-site response to emergency service calls within one hour of receiving the trouble call

Zero deviation from the standard

100 % inspection

PRS# 5.

The Contractor shall have an office and warehousing facilities with adequate parts, tools and equipment to be used to maintain the equipment located within 60 miles of Fort Jackson per PWS paragraph 5.7

The Contractor has an office and warehousing facilities with adequate parts, tools and equipment to maintain the equipment located within 60 miles of Fort Jackson. The Contractor allowed the Government to inspect the facilities as required.

Zero deviation from the standard

Random inspection

PRS# 6.

The Contractor shall perform annual preventative maintenance for the ASCO automatic transfer switches as scheduled per PWS paragraph 5.8

The Contractor performed annual preventative maintenance for the ASCO automatic transfer switches as scheduled

Zero deviation from the standard

100 % inspection

PRS# 7.

The Contractor shall properly dispose of all waste generated during the performance of this contract and provide all trace documentation of the waste disposal upon request per PWS paragraph 5.10

The Contractor shall properly disposed of all waste generated during the performance of this contract in accordance with the South Carolina Hazardous Waste Management Regulations, as regulated by the South Carolina Department of Health and Environmental Control. The Contractor provided the Government with all trace documentation of the waste disposal, upon request

Zero deviation from the standard

Random inspection

PRS# 8.

The Contractor shall be capable of providing, connecting and ensuring operation of a portable emergency generator capable of 2000 KW on site at the hospital within 48 clock hours per PWS paragraph 5.11

When onsite generators could not be repaired or when a disaster occurred, the Contractor provided, connected and ensured operation of a portable emergency generator capable of 2000 KW on site at the hospital within 48 clock hours

Zero deviation from the standard

100 % inspection

PRS# 9.

The Contractor shall supply the hospital with MSDS on all applicable substances brought on site per PWS paragraph 5.12

The Contractor provided the hospital with MSDS on all applicable substances brought on site

Zero deviation from the standard

Random inspection

PRS# 10.

The Contractor shall immediately report any hazardous condition discovered, whether within the scope of this project or not per PWS paragraph 5.14.2

The Contractor immediately reported hazardous conditions discovered within and outside the scope of this project

Zero deviation from the standard

Random inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Generator repair submissions and records per PWS paragraph 5.13.1

Monthly, Quarterly, Biannually, and Annually as indicated in Attachment A

2 Hard Copy and electronic copy submitted via e-mail

Homer Morgan, Stuart Fipps and Wendell Fralix

Work Plan per PWS paragraph 5.14.1

Prior to beginning the project

1 Hard Copy and electronic copy submitted via e-mail

COR

Signed copy of pre-construction safety agreement

Two weeks prior to the start of the work

1 Hard copy or electronic submission is acceptable

COR

Contractor Manpower Reporting per paragraph 5.3

Yearly Online completion only

Via online submission at https://Contractorma npower.army.pentag on.mil

Pentagon website

TECHNICAL EXHIBIT 3

FORT JACKSON CONTRACTOR VETTING POLICY

SUBJECT: Fort Jackson Contractor Vetting Policy

1. PURPOSE: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation. This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

2. POLICY:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure

1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg 4394.

d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges (enclosure 3 &

4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub contractor. The letters will be provided to the Contracting Officer’s Representative (COR) who is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed __(COR will be designated prior to contract award)__, or faxed to ____TBD at time of award)_____ with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee.

In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting Office.

(3) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would interfere with safety or the performance of duty.

(4) Contractors are required to verify all social security numbers for their employees prior to submitting the letter to the government COR. One recommended system for social security number verification is the Social Security Administration web based system at:

http://www.ssa.gov/employer/ssnv/htm. Refer to the step-by-step instructions for registering.

e. Badges.

(1) Can serve as a form of ID while on Fort Jackson for accessing the installation.

(2) Will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed four years). If a contract is extended, the COR will notify the DES Vetting Office of the new contract end date. The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose badges need to be extended to the COR who will forward the information to the DES Vetting Office. The badges will be reissued one week prior to the original expiration date.

(3) Badges will be displayed at all times, and may be attached or worn in any manner on the front torso, the right or left arm, or around the neck on the outer most garment so they are easily visible for inspection.

http://www.ssa.gov/employer/ssnv/htm

f. Legal Hiring by Individuals. Section 274A of the Immigration and Nationality Act (enclosure 6) provides detailed procedural requirements employers must follow before hiring any individual. All employers, regardless of the size of their respective business, must verify the identity and work authorization of every new hire, citizen, or alien. This includes reviewing documents which establish the employee’s legal identity and his/her eligibility to be employed in the United States.