Q A.pdf

Q & A for the Special Event System Requirement

QUESTIONS AND ANSWERS

QUESTION: Regarding specification (k) Ensure 30 scanning devices and all hardware provided. As our system supports the scanning capability from any iPhone/iPad or Android devices, do we have to provide the quote for 30 phone devices? Second, is the use of iPhone or Android phone devices are acceptable to scan the passes for the attendees?

ANSWER: Yes and yes

QUESTION: For specification (m) what kind of various reports will you require in the system? Could you please specify little more details on the different types of reports the system needs to support?

ANSWER: The different types of reports needed are who registered, for what event, who scanned in, and when.

QUESTION: For specification (n) - how many users we have to provide the training to? Could you please provide some numbers in terms of end users? Second, can we do this training on-line or does it have to be in-person?

Please specify.

ANSWER: about 100 people, in person

QUESTION: In additional information section it is mentioned that USATC is anticipating hundreds of low level administrator to have access to this system, the question is around how many low level administrators accounts are required 100, 200....? Please provide some number.

ANSWER: about 200

QUESTION: Does the attendees require access to event information on their mobile devices while attending the event?

ANSWER: Yes

QUESTION: Does the visitors/attendees need to pay for the special events or are these events free to register? Hosted on a Fort Jackson server or commercial service provider?

ANSWER: The events are all free. No payment is required.

QUESTION: Yes, the proposed solution can be hosted on a Fort Jackson server or a commercial service provider;

however, we would need to know any special hosting requirements. Would you please provide any special hosting requirements? For example, Attendees need to enter their Soldier's? Name as well as their name, any guests and email address.

ANSWER: Best to be hosted on a commercial server. If it is hosted on a government server it needs to already have an Army accreditation.

QUESTION: Our proposed solution can meet this reporting requirement. Is the email address mentioned the same as the Soldier's? Email address? An email will be automatically generated with a pass for those who are approved and an email stating denial for those who are not approved

ANSWER: No. The email address entered needs to be the person registering so they can get notifications of approval or denial of variation.

QUESTION: Our proposed solution can meet this reporting requirement. Is the email address mentioned the same as the Soldier's? Email address? The pass will have an individual bar or QR code and display the names of visitors and dates allowed on post along with unit crest and standard template.

ANSWER: No. it's the email address of the person registering for attendance.

QUESTION: Our proposed solution can meet either the individual bar or QR code (with display of the right information) requirement. The pass can be scanned at the gate with scanning device that has wireless access or downloaded data to validate the data.

ANSWER: The pass will have an individual bar or QR code and display the names of visitors and dates allowed on post along with unit crest and standard template

QUESTION: Our proposed solution can meet this requirement; however, we would need to know the desired kind of devices and the type of wireless telecommunication required to meet the Forts? Requirements. Would you please provide the kind of devices and the type of wireless telecommunications required to meet the Fort's requirements?

Scanning devices and all hardware will need to be provided.

ANSWER: A wireless smartphone type of device is preferred but we are open to proposal of any device.

QUESTION: Our proposed solution can meet this requirement. Scanning devices and hardware will be based on the specific needs of the Fort?

ANSWER: A wireless smartphone type of device is preferred but we are open to proposal of any device.

QUESTION: Would you please provide any special type of scanning devices and hardware required to meet the Fort's requirements?

ANSWER: A wireless smartphone type of device is preferred but we are open to proposal of any device.

QUESTION: Based on your latest requirement to host on a commercial service provider, would you please provide any special hosting requirements?

ANSWER: No special requirements.

QUESTION: We assumed that wireless access to the internet will be provided by the government. What are the Fort's?

Requirements for accessing UTATC wireless telecommunication network?

ANSWER: I don't understand the question.

QUESTION: Would you provide the number of end users that need to be trained? How many at low level administrators and how many at high level administrators?

ANSWER: About 10 high end users and 90 low end users.

QUESTION: Do you find acceptable representations and certifications electronically (According to FAR 52.212-3(b)) via ORCA link: Caution-orca.bpn.gov/login.aspx instead of including it explicitly in our proposal?

ANSWER: Please include in proposal.

QUESTION: What ate the approximate number of visitors, whose information need to be stored?

ANSWER: About 260,000 per year.

QUESTION: What is the length of time that these visitors' data will need to be active and available in the system? As an example, if a visitor provides their information in year 1 of the contract, will there information need to remain on the system for the entire period of performance or removed after a certain period of time for security reasons?

ANSWER: the information should stay for the period of performance of at least for one year if space is an issue.

This item will be purchased in accordance with the Buy American Act 52.225-1 Domestic end product. You must create a proposal as to how you plan to me our requirement. We will review the proposal and decide whether your product meets the requirement. Proposals can be submitted via email.