Attachment_1_Spec.pdf

SPECIAL EVENT SYSTEM

SPECIFICATIONS

UNITED STATES ARMY TRAINING CENTER

FORT JACKSON, SC

1. Purpose: The purpose of the Commercially Available off-the-Shelf (COTS) Special Event System (SES) is to verify a list of visitors that are attending specials events on Fort Jackson, SC. These visitors will utilize the SES in order to be fully vetted prior to arriving to Fort Jackson for all scheduled events.

2. Scope of Mission: The scope of the mission for the United States Army Training is to assist the Security Forces manning the entrance points to Fort Jackson, thus allowing for a smooth transition of all incoming traffic which will prevent traffic congestions.

3. Period of Performance: A base year plus four (4) 12 month optional years.

4. Background: Fort Jackson is the largest and most active Initial Entry Training Center in the U.S. Army, training over 50 percent of all soldiers and nearly 60 percent of women entering the army each year. Fort Jackson’s primary mission is providing the Army with highly trained, disciplined, motivated and physically fit warriors who espouse the Army’s core values and are focused on teamwork.

Additionally, special events often generate thousands of visitors to the USATC weekly.

5. Specifications:

(a) Be hosted on a commercial service provider.

(b) Linked from Facebook and unit web page.

(c) Allow attendees to enter their Soldier’s name as well as their name, any guests and email address.

(d) Enable unit administrators to print out a list of proposed attendees and all corresponding information.

(e) Afford the Government the opportunity to work with Soldiers to deny or approve visitors on the list.

(f) Enable the Government to log on and approve or deny visitors in the system.

(g) Automatically generate an e-mail with an approval pass or an e-mail stating disapproval.

(h) Ensure passes have an individual bar or Quick Response (QR) code and display the names of visitors and dates allowed on post along with unit crest and standard template.

(i) Enable the passes to be usable by printing a copy or displaying on a mobile device.

(j) Ensure passes can be scanned at the USATC entrance points with a scanning device that has wireless access or downloadable data to validate the data.

(k) Ensure 30 scanning devices and all hardware are provided.

(l) Provide a full warranty for the first year as well as options for extended warrantees for the subscription software and hardware.

(m) Store guest history and allow historic reports to be generated.

(n) Provide training for the end users.

6. Additional Information: The USATC is anticipating hundreds of low level administrators as the SES will be used at all levels; from the installation to company level. Typically some events may have up to four (4) thousand visitors, with several events occurring simultaneously. The SES shall have a hierarchy incorporated to allow higher level administrators to create lower level administrators accounts. The lower level shall be able to have assigned more than one administrator. Higher level administrators shall be able to action lower level. (Installation Brigade Battalion Company)