Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W91248-16-T-0035 30-Aug-2016

b. TELEPHONE NUMBER

270-798-7825

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 13 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912489. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SALONDA M. OZIER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010899474

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC FORT CAMPBELL, KY

BLDG 6923 38TH AND DESERT STORM AVE

FORT CAMPBELL KY 42223

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W34GMZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0U4 USAG FT CAMPBELL

W0U4 USAG FT CAMPBELL

CRP BLDG 5207

8TH STREET AND DESERT STORM AVE

FORT CAMPBELL KY 42223-5565

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF45

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91248-16-T-0035

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 52 Each Administrative Support

FFP

Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Priest.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010899474

NET AMT

0002 52 Each Maintain Official Church Corresponden

FFP

Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be maintained in confidential Church files.

0003 52 Each 0003 Resource Support Volunteers

FFP

Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration throughout the year and registration renewal at the August Parish Picnic.

0004 52 Each 0004 Liturgy Programs

FFP

Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or activities to be entered into the bulletin.

0005 52 Each Coordinate Canon Law Requirements:

FFP

Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066;

Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);

disparity of cult (Canon 1125); and from Canonical form (Canon 1127);

Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

0006 52 Each Coordinate Sacramental Requirements

FFP

Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

0007 52 Each Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity;

Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor;

Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

0008 52 Each Coordinate Ecclesiastical Parochial Norm

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

0009 52 Each Meet with Catholic Chaplain

FFP

Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the pastor all necessary information regarding each appointment and meeting.

0010 52 Each Procure Religious Education

FFP

Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

0011 52 Each Catholic Education Program

FFP

Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS.

The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be stored in the REC Continuity Notebook and updated monthly.

0012 52 Each Provide Parish Council Brief

FFP

Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is not a voting member of the parish council.

0013 52 Each Catholic Religious Education Program

FFP

Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc): The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. advertise and market the program 4-6 weeks prior to the event;

b. procure all materials, curriculum and supplies per government funds

c. include the event in all required briefs and reports.

d. establish and maintain student enrolment

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be applied to additional events in support of this program.

0014 1 Each Manpower Reporting

FFP

Manpower Reporting 5.6 of PWS

1001 52 Each OPTION Administrative Support

FFP

Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Priest.

1002 52 Each OPTION Maintain Official Church Corresponden

FFP

Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be maintained in confidential Church files.

1003 52 Each OPTION 0003 Resource Support Volunteers

FFP

Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration throughout the year and registration renewal at the August Parish Picnic.

1004 52 Each OPTION 0004 Liturgy Programs

FFP

Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or activities to be entered into the bulletin.

1005 52 Each OPTION Coordinate Canon Law Requirements:

FFP

Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066;

Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);

disparity of cult (Canon 1125); and from Canonical form (Canon 1127);

Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

1006 52 Each OPTION Coordinate Sacramental Requirements

FFP

Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

1007 52 Each OPTION Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity;

Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor;

Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

1008 52 Each OPTION Coordinate Ecclesiastical Parochial Norm

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

1009 52 Each OPTION Meet with Catholic Chaplain

FFP

Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the pastor all necessary information regarding each appointment and meeting.

1010 52 Each OPTION Procure Religious Education

FFP

Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

1011 52 Each OPTION Catholic Education Program

FFP

Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS.

The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be stored in the REC Continuity Notebook and updated monthly.

1012 52 Each OPTION Provide Parish Council Brief

FFP

Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is not a voting member of the parish council.

1013 52 Each OPTION Catholic Religious Education Program

FFP

Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc): The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. advertise and market the program 4-6 weeks prior to the event;

b. procure all materials, curriculum and supplies per government funds

c. include the event in all required briefs and reports.

d. establish and maintain student enrolment

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be applied to additional events in support of this program.

1014 1 Each OPTION Manpower Reporting

FFP

Manpower Reporting 5.6 of PWS

2001 52 Each OPTION Administrative Support

FFP

Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical

2002 52 Each OPTION Maintain Official Church Corresponden

FFP

Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be

2003 52 Each OPTION 0003 Resource Support Volunteers

FFP

Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration

2004 52 Each OPTION 0004 Liturgy Programs

FFP

Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or

2005 52 Each OPTION Coordinate Canon Law Requirements:

FFP

Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066;

Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);

disparity of cult (Canon 1125); and from Canonical form (Canon 1127);

Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing

2006 52 Each OPTION Coordinate Sacramental Requirements

FFP

Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS

2007 52 Each OPTION Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity;

Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor;

Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the

2008 52 Each OPTION Coordinate Ecclesiastical Parochial Norm

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the

2009 52 Each OPTION Meet with Catholic Chaplain

FFP

Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the

2010 52 Each OPTION Procure Religious Education

FFP

Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from

2011 52 Each OPTION Catholic Education Program

FFP

Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS.

The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be

2012 52 Each OPTION Provide Parish Council Brief

FFP

Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is

2013 52 Each OPTION Catholic Religious Education Program

FFP

Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc): The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. advertise and market the program 4-6 weeks prior to the event;

b. procure all materials, curriculum and supplies per government funds

c. include the event in all required briefs and reports.

d. establish and maintain student enrolment

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be

2014 1 Each OPTION Manpower Reporting

FFP

3001 52 Each OPTION Administrative Support

FFP

Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical

3002 52 Each OPTION Maintain Official Church Corresponden

FFP

Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be

3003 52 Each OPTION 0003 Resource Support Volunteers

FFP

Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration

3004 52 Each OPTION 0004 Liturgy Programs

FFP

Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or

3005 52 Each OPTION Coordinate Canon Law Requirements:

FFP

Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066;

Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124);

disparity of cult (Canon 1125); and from Canonical form (Canon 1127);

Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing

3006 52 Each OPTION Coordinate Sacramental Requirements

FFP

Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS

3007 52 Each OPTION Coordinate Diocesan Regulations

FFP

Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity;

Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor;

Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the

3008 52 Each OPTION Coordinate Ecclesiastical Parochial Norm

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the

3009 52 Each OPTION Meet with Catholic Chaplain

FFP

Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the

3010 52 Each OPTION Procure Religious Education

FFP

Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from

3011 52 Each OPTION Catholic Education Program

FFP

Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS.

The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be

3012 52 Each OPTION Provide Parish Council Brief

FFP

Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee.