PWS_(CPC).docx

General Information

1. Introduction: This is a non-personnel services contract to provide Fort Campbell, Kentucky Catholic Parish Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The purpose of the Catholic Parish Coordinator (hereafter referred to as the Contractor) is to provide on-going professional support functions within the program of the Catholic parish. This Performance Work Statement includes programs and services, which are components of the Army Chaplains’ Corps, USAG Fort Campbell, Kentucky. The contractor will have ministry of presence in the Catholic worship service. The contractor shall identify all contract programs and services as being Chaplain Programs and services. The task will be completed modules as described below of those tasks assigned herein to supply a complete Catholic worship, sacramental and family life opportunity for the Catholic community to satisfy their religious exercise. These tasks will be in addition to and in support of those completed by the chaplain or the chaplain assistants.

The Contractor shall not teach faith-specific classes or represent any faith group while performing as REC Contractor. While the Contractor is expected to recruit volunteers to support religious programs, it shall not supervise them or personally fill volunteer rolls within the religious education area within the congregation being served as Contractor.

1.1.2 Requirements. The Contractor shall be qualified to meet the criteria of the Archdiocese of the Military Services (AMS), USA. Be certified as a Religious Education (RE) Catechist with the AMS, USA. The coordinator shall be solely dedicated to this effort in a full time capacity, be responsible for the overall management and coordination of this contract, and shall be the primary point of contact with the Government.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: Services rendered under this contract will provide for Catholic Parish Coordination on an ongoing basis for Fort Campbell, Kentucky Catholic Communities in Fort Campbell, Kentucky Germany. Services provided shall be conducted in accordance with AR 165-1.

W912PB-14-P-3198

1.4 Functional Areas: Religious Support.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year plus 2 options years. The Period of Performance reads as follows:

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: Not Applicable

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager (Deliverable 103R003). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.25 Antiterrorism and Operations Security

1.6.25.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO. If a COR is not assigned within 60 calendar days after completion of training by all employees and subcontractor personnel.

1.6.25.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.25.3 AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language text required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit Anti-Terrorism Officer (ATO) being the local point of contact.

1.6.25.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor shall provide the services six (6) days per week, Sunday through Friday, except U.S. Federal Holidays. Normal working hours are between 0900 – 1400 hours; however the exact hours must be coordinated between the contractor and the Catholic Chaplain. The contractor is expected to be in the office during lunch as this is prime time for customers. The hours do not include the time allocated to support catholic programs or services as specified in this statement of work. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. This is considered a full-time employment

1.6.6 Recognized Holidays: The holidays listed below will still require contract execution if they encompass a Sunday or a Holy Day of Obligation.

1.6.7 Training Holidays: USARDOLLARS has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Deleted

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at Soldiers Chapel, Fort Campbell, Kentucky.

1.6.11 Type of Contract: The government will award a Firm Fixed Price Non-Personal Services Contract.

1.6.12 Security Program: Contractor is not required to carry a security clearance for this contract.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.15 Special Qualifications:

a. The contractor shall be certified as a Religious Education (RE) Catechist with the Archdioceses of the Military Services (AMS), USA. The coordinator shall perform in accordance with this statement of work, be solely dedicated to this effort in a full time capacity, be responsible for the overall management and coordination of this contract, and shall be the primary point of contact with the Government.

b. The ability to communicate effectively with chaplains, volunteers, and government representatives in English orally and in written format (i.e. advertising and marketing, instructions, invoices, etc.).

c. The ability to work with multiple congregations & faith groups and represent each faith group in a positive manner. Effective interaction with individuals from different religious faith groups is imperative.

d. Knowledge of computer software programs to include Microsoft Office, Work Excel and Power Point.

e. Must be able to read, write and speak English fluently and clearly with excellent comprehension.

f. Experience in military chapel programs is preferred.

g. Military access ID Card.

h. All services under this contract shall be performed by an authorized member of the Roman Catholic Church in keeping with the policies of the senior priest and the Archdiocese of Military Service. All work shall be accomplished within the guidelines of the Roman Catholic Church.

i. The Catholic Chaplain, prior to award of the contract, will evaluate contractor familiarity with Catholic doctrine and determine speaking and comprehension ability.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The follow personnel are considered key personnel by the government: The priest. Must be fully ordained and endorsed by the Catholic Church (a religious organization recognized by the AFCB) before the start of the contract (IAW DODD 5120.8) and be in good standing and endorsed by the Contractor’s Bishop and Military Archdiocese

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20 Contractor Travel :

1.6.21 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.22 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.

1.6.24.1 Safety Plan and Program: As dictated by post fire marshal.

1.6.25 Environmental Compliance: N/A.

1.6.25.1 Environmental Compliance Plan and Program: N/A

PART 2 DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: Request for audiovisual training aids must be submitted two weeks prior to the date for which they are needed to the Point of Contact.

3.2 Facilities: The government will provide adequate deskwork area on a space available basis for use by contractor to meet the requirements of this contract. Contractor will not have own office or desk but will have access to a common work area that is available for all contractors and volunteers.

3.3 Utilities: N/A

3.4 Equipment: The Government will provide the following equipment for use in the chapel: Contractor shall be authorized use of government telephone (with commercial access) for local and long distance calls to maintain contact with volunteers in the program on a space available basis. A photocopy machine, files, and file cabinets at the Chapel will be made available for use by the Contractor to fulfil contract requirements on a space available basis..

3.5 Materials: The Government will provide the following supplies: The government will provide to the contractor, as available, religious education curriculum for Catholic programs, literature for religious education activities, chairs, tables, chalkboards, video set ups and overhead projectors for all religious education classes under the guidelines of this contract. Materials such as craft supplies, paper, markers, flip charts, and pens, supply items will be supplied as required.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: Contractor shall provide his/her own transportation and all necessary equipment to fulfil this contract except as stated elsewhere in this contract.

4.2 Secret Facility Clearance: N/A

4.3 Materials: N/A.

4.4 Equipment: N/A.

PART 5 SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for:

1. Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Priest.

2. Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be maintained in confidential Church files.

3. Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration throughout the year and registration renewal at the August Parish Picnic.

4. Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or activities to be entered into the bulletin.

5. Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066; Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070); Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125); and from Canonical form (Canon 1127); Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

6. Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

7. Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity; Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor; Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

8. Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

9. Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the pastor all necessary information regarding each appointment and meeting.

10. Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

11. Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS. The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be stored in the REC Continuity Notebook and updated monthly.

12. Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is not a voting member of the parish council.

13. Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc): The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. advertise and market the program 4-6 weeks prior to the event;

b. procure all materials, curriculum and supplies per government funds

c. include the event in all required briefs and reports.

d. establish and maintain student enrolment

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be applied to additional events in support of this program.

5.2 Recurring Services: The contractor shall provide services for see 5.1 above.

5.3 On-Demand Services: The contractor shall provide services for see 5.1 above.

5.4 Functional Areas: Religious Support.

5.5 Task Heading: N/A

5.6 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6 APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): AR 165-1, DA PAM 165-18.

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. AR 165-1, DA PAM 165-18.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE

STANDARD

PERFORMANCE THRESHOLD

METHOD OF SURVEILLANCE

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

Safety/Environmental Discrepancies < 1 Technical Discrepancies Periodic Inspection

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY