PWS.docx

PERFORMANCE BASED WORK STATEMENT

FOR

Catholic Parish Coordinator

Fort Campbell, Kentucky

FY17

1. INTRODUCTION. This is a non-personnel services contract to provide Fort Campbell, Kentucky Catholic Parish Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background. The purpose of the Catholic Parish Coordinator (hereafter referred to as the Contractor) is to provide on-going professional support functions within the program of the Catholic parish. This Performance Work Statement includes programs and services, which are components of the Army Chaplains’ Corps, USAG Fort Campbell, Kentucky. The contractor will have ministry of presence in the Catholic worship service. The contractor shall identify all contract programs and services as being Chaplain Programs and services. The task will be completed modules as described below of those tasks assigned herein to supply a complete Catholic religious education and life cycle opportunities for the Catholic community to satisfy their religious requirements. These tasks will be in addition to and in support of those completed by the chaplain or the chaplain assistants.

While the Contractor is expected to recruit volunteers to support religious programs, s/he shall not personally fill volunteer rolls within the religious education area for the congregation in which s/he serves as the Contractor.

1.2 Responsibilities. The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility. The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable federal and state laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility. The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

W912PB-14-P-3198

1.3 Objectives. Services rendered under this contract will provide for Catholic Parish Coordination on an ongoing basis for the Fort Campbell, Kentucky Catholic Community. Services provided shall be conducted in accordance with AR 165-1.

1.4 Functional Areas. Religious Support.

1.5 Period of Performance. The period of performance shall be for one (1) Base Year plus 3 options years.

2. GENERAL INFORMATION.

2.1. The Contracting Officer’s Representative (COR), SSG Carlos A. Pagan, is the authorized government representative(s) who will perform assessments of the contractor's performance. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.1.1. The COR will inform the Contracting Officer (KO) when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their COR Monthly Report Worksheet with the date and time the discrepancy was noted and will notify the KO.

2.1.2. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the KO.

2.1.3. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the KO or authorized representative(s).

2.1.4. Type of Contract: The government will award a Firm Fixed Price Non-Personal Services Contract.

2.1.5. Place of Performance. The work to be performed under this contract will be performed at Soldiers Chapel, Fort Campbell, Kentucky

3. DESCRIPTION OF SERVICES. The Catholic Parish Coordinator works under the direction of the Garrison Chaplain, the Senior Garrison Catholic Priest or designee, and shall be responsible for the development and implementation of Religious Programs for the Catholic Parish at Fort Campbell, KY. Work shall be accomplished IAW requirements as set forth in this instrument.

3.1. BASIC SERVICES. Serve as the Catholic Parish Coordinator for the Catholic Community at Fort Campbell, KY. The Contractor shall provide the necessary non-personal services, except as otherwise provided for in this contract, performing Catholic Parish coordination, administration, and training services for the Fort Campbell Catholic community. These services include the following tasks:

3.1.1. Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Priest.

3.1.2. Maintain Official Church Correspondence. The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be maintained in confidential Church files.

3.1.3 Maintain Parish Registration and Census database. The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration throughout the year and registration renewal as designated for the parish.

3.1.4. Prepare and Publish Weekly Catholic Bulletin. The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor prints paper copies and emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or activities to be entered into the bulletin.

3.1.5. Coordinate Canon Law Requirements. Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066; Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070); Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125); and from Canonical form (Canon 1127); Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

3.1.6. Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

3.1.7. Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity; Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor; Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

3.1.8. Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

3.1.9. Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the pastor all necessary information regarding each appointment and meeting.

3.1.10. Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

3.1.11. Develop Program Plans. The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS. The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain(s). The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be stored in the REC Continuity Notebook and updated monthly.

3.1.12. Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is not a voting member of the parish council.

3.1.13. Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc). The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

a. Advertise and market the program 4-6 weeks prior to the event

b. Procure all materials, curriculum and supplies per government funds

c. Include the event in all required briefs and reports.

d. Establish and maintain student enrolment

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be applied to additional events in support of this program to include all planning and preparations.

4. SPECIAL REQUIREMENTS AND QUALIFICATIONS. All services under this contract shall be performed by an authorized member of the Roman Catholic Church in keeping with the policies of the Senior Priest and the Military Archdiocese. He/She shall be fully qualified to perform the required services without any supervision or directions by Government personnel. All work shall be accomplished within the guidelines of the Roman Catholic Church. The Contractor must have a minimum of two (2) years of college or ten (10) years of Pastoral coordination experience in military chapels in addition to the following:

4.1. The contractor shall be certified as a Religious Education (RE) Catechist with the Archdioceses of the Military Services (AMS), USA. The coordinator shall perform in accordance with this statement of work, be solely dedicated to this effort in a full time capacity, be responsible for the overall management and coordination of this contract, and shall be the primary point of contact with the Government.

4.2. Resource the Catholic parish program within the norms of the Roman Catholic Church doctrines and teachings.

4.3. A Catholic in good standing and can demonstrate a familiarity of Catholic Liturgical and RE requirements, rites, and practices, as articulated by the documents of the Second Vatican Council and subsequent statements of the United States Conference of Catholic Bishops.

4.3.1. The ability to communicate effectively with chaplains, volunteers, and government representatives in English orally and in written format (i.e. advertising and marketing, instructions, invoices, etc.).

4.3.2. The ability to work with multiple congregations & faith groups and represent each faith group in a positive manner. Effective interaction with individuals from different religious faith groups is imperative.

4.3.3. Knowledge of computer software programs to include Microsoft Office, Work Excel and Power Point.

4.3.4. Must be able to read, write and speak English fluently and clearly with excellent comprehension.

4.3.5. Experience in military chapel programs is preferred.

4.3.6. Military access ID Card.

4.3.7. All services under this contract shall be performed by an authorized member of the Roman Catholic Church in keeping with the policies of the senior priest and the Archdiocese of Military Service. All work shall be accomplished within the guidelines of the Roman Catholic Church.

4.3.8. The Catholic Chaplain, prior to award of the contract, will evaluate contractor familiarity with Catholic doctrine and determine speaking and comprehension ability.

4.3.9. A positive self-sufficient individual with extensive knowledge of the Catholic Church.

4.3.10. Be capable of work on ecumenical projects and demonstrate ability for teamwork in joint planning for community chapel events.

4.3.11. The Contractor must be able to obtain a favorable background check and CNACI. Submit to the Fort Campbell Garrison Chaplain (or his/her representative) an application for background check, according to DQDI 1402.5, Criminal History Background Checks.

4.3.12. Ability to work unsupervised in a stressful pluralistic environment; maintain healthy interpersonal relationships with colleagues, parishioners, and senior leadership.

4.3.13. Maintain professional standards of conduct and public decorum, including but not limited to dress and appearance.

4.3.14. Provide own personal childcare outside the Chapel facility except during times that child(ren) are participating in normal Religious programs.

4.3.15. The Contractor shall provide his/her own transportation in the completion of the terms of this contract to include to and from duties and other locations as required under the terms of the contract.

4.3.16. The Contractor must follow all Garrison Chaplain’s Office and local chapel Standing Operating Procedures (SOP).

4.3.17. The Contractor shall not have a dedicated space in a building and will only be provided a space for counseling, administrative work, and preparation for services during the performance of the contract. The Garrison Chaplain’s Office will provide a sponsor to establish an AKO account and Common Access Card (CAC) so that the contractor can log onto government computers.

4.3.18. Maintenance. Routine maintenance and repairs shall remain the responsibility of the government. The Contractor shall be responsible for reporting those repairs necessary to keep the government facility and/or equipment in usable condition.

4.3.19. Telephone. The Contractor shall be provided an access to a government telephone equipment and classes of service required to deliver the services of this contract. Telephone services shall be limited to official government business only under the terms of this contract.

4.3.20. Official Mail. Contractor shall be allowed to produce and distribute official mail as necessary upon approval of the COR.

4.3.21. Personal property. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as government property.

5. HOURS OF OPERATION. The following is the broken down category of services and the cost of each services. The Contractor will fulfill duties at Soldiers Chapel during the normal worship hours between 0900 – 1400 hours and supporting all weekend Masses unless otherwise directed by the Senior Garrison Catholic Chaplain or designee. Schedule changes must be approved by Senior Garrison Catholic Chaplain or designee. Soldiers Chapel Staff and parishioners should be informed of new hours of operations. The Contractor's primary office is in Soldiers Chapel but s/he is responsible for all Catholic ministries in any location. The contractor is expected to be in the office during lunch as this is prime time for customers. The hours do not include the time allocated to support catholic programs or services as specified in this statement of work. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. This is considered a full-time employment.

5.1. Recognized Holidays. The holidays listed below will still require contract execution if they encompass a Sunday or a Holy Day of Obligation.

5.2 Training Holidays. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

3. ANTITERORISM AND OPERATIONS SECURITY.

3.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO.

3.2.1 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4. MEETINGS, CONFERENCES, AND BRIEFINGS. The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information.

5. PART 5 SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for:

1. Coordinate Denomination Admin Support. This line item includes: Coordinate denominationally specific administrative support for Catholic Masses; Coordinate denominationally specific support for special events in the Catholic liturgical year such as Advent, Christmas, Lenten / Easter programs and holy days of obligation, etc; Coordinate the denominationally specific administrative support required for each event or activity; Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services; Provide weekly “Prayers of the Faithful” and Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms. Provide customer service as scheduled with Catholic Priest.

2. Maintain Official Church Correspondence: The contractor is responsible for all correspondence to obtain sacramental records from the Archdiocese of Military Service. Further, the contractor will conduct all other official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees. The contractor is also responsible to coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish. All this correspondence will be maintained in confidential Church files.

3. Maintain Parish Registration and Census database: The contractor is responsible for the accurate registration of parishioners as soon as possible after they have arrived. The contractor produces a semi-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The contractor accomplishes this registration by organizing and supervising on-going registration throughout the year and registration renewal at the August Parish Picnic.

4. Prepare and Publish Weekly Catholic Bulletin: The contractor prepares and organizes the weekly bulletin for the Catholic Community. The contractor emails the weekly bulletin to all registered members of the Catholic Community prior to the weekend Catholic Masses. The contractor is the point of contact for all items or activities to be entered into the bulletin.

5. Coordinate Canon Law Requirements: Coordinate and conduct denominational specific pre-nuptial investigation reports in accordance with Canon 1066; Coordinate and notify the pastor/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070); Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125); and from Canonical form (Canon 1127); Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faita [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanation [Canon 1161, 1162]; Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the place of baptism that confirmation was conferred (Canon 895); Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons. Assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents to parishioners responsible for locating originating baptismal church; research to obtain complete mailing address. All correspondence will be maintained in confidential Church files.

6. Coordinate Sacramental Requirements. Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances; Conduct Parish-wide sacramental census; Coordinate parents meetings for sacramental preparation; Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; Coordinate the specific administrative support required for each event or activity; Coordinate and provide communion calls and visits to the sick; Operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS); Coordinate and provide required RCIA, Pre Cana, parent and godparent baptism preparation certificate and records to PCS members as required.

7. Coordinate Diocesan Regulations and Requirements. This line item includes coordinate the specific administrative support required for each event or activity; Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Chancellor; Coordinate and submit fully filled out AMS Baptism, Profession of Faith, First Holy Communion and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament; Coordinate and submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Arch bishop as Extraordinary Minister of the Eucharist (EME); Coordinate and provide sacramental marriage preparation classes that meet the specific requirements of the diocese in which the marriage will take place.

8. Coordinate Ecclesiastical Parochial Norms and Requirements. Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council; Coordinate denominationally specific administrative support for parish activities; Coordinate denominationally specific administrative support for the Catholic Parish Program Budget; Coordinate the specific administrative support required for each event or activity; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event; Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media; Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each; Send appropriate Mass Cards to bereaved congregation members; Coordinate and provide lay liturgical training in accordance with church regulations; Use media to keep the parish informed about church liturgical celebrations, preparation and requirements as mandated by Archdiocese of Military Service (AMS) and local need; Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

9. Meet with Catholic Chaplain. The contractor meets with the Catholic Chaplain once a month to review the delivery of the services and the program records and statistics. The contractor will keep the pastor apprised of concerns and issues which may need to be addressed. These meetings will be approximately 1 hour each. The contractor acts as intermediate person for those seeking aid from the pastor during times of need or crisis. The contractor aids the pastor by checking pastors’ availability for appointments with parishioners. The contractor will provide the pastor all necessary information regarding each appointment and meeting.

10. Procure Religious Education Curriculum And Supply Needs. The Contractor shall follow chapel procedures in procuring curriculum and supply needs as identified on the program plans. An annual curriculum order for the following school year (beginning 2nd week in September) must be approved and submitted (to standard as defined by the Chaplain Resource Manager procurement SOP) by the previous February 15th. This annual curriculum order shall include all contracted programs that require a curriculum and appropriate supplies. The sponsoring chaplain determines curriculum selection. The Contractor shall get input and feedback from congregational members and give recommendations to the Chaplain(s).

11. Develop Program Plans: The Contractor shall use and complete the provided Excel Workbook - “RE Program Plan Worksheet” for each contracted program. All program plans must be filled out in detail and meet the parameters of this PWS. The program plan becomes the agreed-upon contracted program design between the contractor and the sponsoring chaplains. If the Program Plan needs to be changed due to resource or programming needs, the Contractor and sponsoring chaplain may establish a new Program Plan. The contractor shall update each RE Program Plan worksheet monthly and submit by email attachment to the sponsoring chaplain. The Chaplain will forward this program plan to the USAG Fort Campbell Chaplain and Director of Religious Education by the 5th of each month. This monthly forwarding ensures sponsoring chaplain’s endorsing of program plans. Task requirements: All program plans must be agreed-upon and approved by the sponsoring chaplain within 45 days after contract award. Hard Copies of the completed Excel Workbook – RE Program Plan Worksheets are to be stored in the REC Continuity Notebook and updated monthly.

12. Provide Parish Council Brief. The contractor organizes, publishes and provides a copy of the parish council agenda to the assistant responsible for reproduction and mailing. The contractor telephones or emails each member of the Council the week before the meeting to encourage attendance and attends the regularly scheduled and special session meetings of the council and executive committee. As soon as possible after these meetings, the contractor coordinates with the Parish Council secretary to produce minutes of these meetings and distribute these minutes in accordance with the constitution and by-laws of the council. As the RE Coordinator, the contractor shall also brief the results of past RE programs and events and highlight the projected upcoming contracted events. The Contractor is not a voting member of the parish council.

13. Catholic Religious Education Program (including Sunday School, RCIA, First Communion, Confirmation, etc): The Contractor shall implement the approved Program Plan (which includes the present program and the initial startup Sunday School program for next fiscal year – starting in September) for each component of the Catholic Religious Education program (i.e. Sunday school, RCIA, First Communion and Confirmation) and ensure the following tasks are fulfilled in support of implementing these programs:

Contractor shall be present at each session to monitor and evaluate activities; setup all facility requirements for each session and secure facilities at the conclusion of each session. Program parameters: weekly sessions (30 sessions), each session is 45-60 minutes in duration, volunteer teacher/leader student ratio max (children 2 to 7; teens 2 to 10; adults 1 – 25) and each student must be enrolled (name, age, grade of student, health concerns and parents contact information). If program uses less than maximum number of sessions (40) the additional units or sessions may be applied to additional events in support of this program.

5.2 Recurring Services: The contractor shall provide services for see 5.1 above.

5.3 On-Demand Services: The contractor shall provide services for see 5.1 above.

5.4 Functional Areas: Religious Support.

5.5 Task Heading: N/A

5.6 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Contract personnel shall have availability and access to government furnished equipment for performing services required by this contract but will remain the property of the government. The value of the government property and supplies provided to the Contractor should not exceed $50,000, not to include facilities. All non-expendable supplies and equipment shall be returned to the Garrison Chaplain’s Office upon completion of the contract service. The government shall provide the following supplies as needed: Office supplies. The Contractor shall provide all other necessary supplies and equipment to assure the provisions of this contract are met with the exception of those listed as furnished by the government. The Contractor shall perform duties at appropriated chapel facility as determined by Senior Catholic Chaplain in coordination with the Garrison Chaplain. The Contractor shall be liable for loss, damage, or theft of government property due to the Contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.

6.1. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

6.1.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. All references to keys also included key cards. No keys issued to the Contractor by the government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the quality control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

6.1.2 The Contractor shall immediately report the occurrences of a loss of a key to the contracting officer.

6.1.3 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

6.1.4 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor or the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

7. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

7.1. Lights shall be used only in areas where and when work is actually being performed.

7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

7.3. Water faucets or valves shall be turned off after the required use has been accomplished.

7.4. Government telephones shall be used only for official government business.

8. RECORDS. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request. Contractor shall ensure that copyrighted material is not used illegally. Do not copy materials unless allowed to do so with our copyright license.

9. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

9.1. be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.

9.2. Perform work in a safe manner as required by OSHA 2206 General Industry Occupational Safety and Health Standards (29 CFR1910).

9.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

9.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

9.5. Record and report promptly (within one duty day) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

9.6. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

9.7. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation. (NOTE: Specific safety requirements, tailored to the function under study or being competed between contractors should be set out in a “Safety Requirements” technical exhibit).

10. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS (MANDATORY).

This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, para 2.c. In the event of crisis, the Contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

11. CONTRACTOR PERSONNEL.

11.1. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the COR as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

11.2. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. The Contractor will maintain a professional attitude, language, and work environment reflective of a well-organized pastoral program during the performance of the contract.

11.3. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Army either military or civilian, unless such person seeks and receives approval according to DOD 55QO-7-R, Joint Ethics Regulation.

12. Organizational…