W91247-24-Q-0002 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124724Q0002

X 9B. DATED (SEE ITEM 11)

12-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Mar-2024

CODE

MICC CENTER - FORT LIBERTY

MICC - FORT LIBERTY

2-1731 C STINER ROAD

FORT LIBERTY NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124724Q0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SOLICITATION AMENDMENT 0002 INFORMATION AND INSTRUCTIONS

General Information

MICC – LB/900TH Contracting Battalion POC’s:

PRIMARY: Contracting Specialist: Mr. Jarvis Johnson E-mail: jarvis.d.johnson23.civ@army.mil

ALTERNATE Contracting Specialist: Mrs. Nicole Baldwin E-mail: nicole.p.baldwin.civ@army.mil

Contracting Officers: MSG Mary Matthews E-mail: mary.e.matthews.mil51@army.mil

SUMMARY OF CHANGES

The purpose of this amendment 0002 to Solicitation W91247-24-Q-0002 is to do the following.

1. Provide Answers to Contractor Questions

2. Update Technical Exhibit 3 (T.E.3)

3. Change CLIN Structure

4. Update Pricing Matrix to reflect new CLIN Structure

5. Additional Technical Evaluation factor added to Subfactor 1 in relation to XVIII ARBN CORPS G4 move schedule

1. Questions and Answers

QUESTION 1: Can we bill after the individual buildings are complete or do we have to wait until the entire contract is complete?

ANSWER 1: Contractor may bill for the services performed for each CLIN during each period of performance. Contractor may invoice once or multiple times for the same CLIN.

For example: CLIN XXXX is for $2,000.00 for 2 weeks. The Contractor may invoice after week 1 for the cost of services performed during the first week. Or the Contractor may invoice for the entire $2,000.00 after the 2-week period of performance.

QUESTION 2: Will it be paid via check or direct deposit?

ANSWER 2: All invoices shall be submitted in Wide Area Workflow (WAWF) and will be paid by EFT.

https://wawf.eb.mil/

QUESTION 3: Regarding the packing, boxing, crating, disassembling, and reassembling of furnishings and office equipment listed in the T.E.3, are there any specific guidelines or requirements for handling and moving these items?

ANSWER 3: The items being boxed are to be handled with the care to ensure they are not lost or damaged.

TVs, Monitors, Frames, Glass, and any other fragile items need to be wrapped, and boxed to avoid damage.

In the event that items are damaged please refer to Deliverable #3 PWS Section 1.3.2 Damage Report.

QUESTION 4: What is the process for coordinating and planning the pack and move dates with the Contracting Officer's Representative (COR) or Point of Contact (POC) at each location?

ANSWER 4: The Point of Contact (POC) listed for each location on T.E. 3 will be the POC for packing and moving in accordance with the Move Availability Schedule (Subfactor 1). The post award conference (anticipated date 29 March 2024) will be conducted on Microsoft Teams (or in person) to introduce each Office POC, Contracting Officer, Contracting Specialist, and any other key personnel.

QUESTION 5: What are the expectations and procedures for removing all packing materials, debris, and trash from the job site after each pack/move?

ANSWER 5: The contractor shall be responsible from removing all packing material, debris, and trash from the job site after each pack/move. The area shall be presentable and clean at the end of each day.

QUESTION 6: How will the walkthrough process be conducted at the conclusion of each pack/move, and who will be involved (contractor, customer/COR, KO)?

ANSWER 6: The contractor shall ensure the POC for each location conducts a joint walkthrough at the end of each day. PWS Section 1.3 Joint Inspection provided the details for the procedures. The Contractor shall submit Deliverable #1 and Deliverable #2 from the PWS as prescribed.

QUESTION 7: Can you provide more details on the short timeframe requested in the Period of Performance (POP) for providing packing and moving services for DPTMS on Ft. Liberty?

ANSWER 7: The Period of Performance has been set for each individual location. Some locations have been extended to 28 June 2024. See the delivery schedule for the exact dates. These dates shall be included in Subfactor 1 Move Availability Schedule.

The overall Period of Performance is 29 March 2024 – 28 June 2024 The delivery schedule for each CLIN is as follows.

CLIN 0001: 29 March 2024 – 26 April 2024 CLIN 0002: 29 March 2024 – 28 June 2024 CLIN 0003: 29 March 2024 – 31 May 2024 CLIN 0004: 29 March 2024 – 28 June 2024 CLIN 0005: 29 March 2024 – 28 June 2024 CLIN 0006: 08 May 2024 – 12 May 2024 CLIN 0007: 29 March 2024 – 28 June 2024

CLIN 0008: N/A

QUESTION 8: In the event that additional items are identified for T.E. 3 during the Period of Performance, what is the specific process for notifying the contracting officer and negotiating pricing adjustments via contract modification?

ANSWER 8: In the event additional items are identified, the Contractor shall provide the list with pricing to the contracting officer and contracting specialist. Once approved the contractor will be provided a notice to proceed and contract modification.

QUESTION 9: If items are deleted from T.E. 3, what is the approval process for adding like items or equal items of weight/size at no additional cost to the U.S. Government (USG), involving the COR and KO?

ANSWER 9: If items are deleted from T.E. 3 the contractor shall work with the Unit POC for adding items.

The contractor shall determine if the items are like or equal and provide the updated list to the contracting officer and contracting specialist. If items are not like items the contractor shall follow the procedures from Question 8 above.

QUESTION 10: Security clearance requirements: What level of security clearance will be required for the contractor's personnel to access the army base and various locations? Are there any specific procedures or protocols that need to be followed?

ANSWER 10: Contractor personnel performing work under this contract shall have and maintain a Local background check to gain access at the gate at time of the contract start date and for the life of the contract.

The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language. Please see link listed below to obtain visitors pass for Fort Liberty, North Carolina.

FORT_LIBERTY_VISITOR_PASS_REQUEST_USING_ONLINE_PRE.pdf (army.mil)

QUESTION 11: Base access and movement restrictions: Are there any restrictions on the movement of vehicles or personnel within the army base? Are there designated routes or times when movement is allowed or restricted?

ANSWER 11: Contractor Vehicle Registration. The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within (1) working days of contract start date. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in Building (H-1575) All American Gate. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office. Avoid any are not related to the buildings identified in the contract. Please see link listed below to obtain visitors pass for Fort Liberty, North Carolina.

FORT_LIBERTY_VISITOR_PASS_REQUEST_USING_ONLINE_PRE.pdf (army.mil)

QUESTION 12: Parking and staging areas: Will designated parking and staging areas be provided for the contractor's vehicles and equipment during the packing and moving process? If so, where are these areas located?

ANSWER 12: Mr. Lowery will ensure the movers have parking at the SSC loading docks. All other buildings have adjacent parking for loading trucks. Exact location needs to be coordinated with each building and units POC which is listed on the T.E.3.

QUESTION 13: Utility disconnection and reconnection: Will the contractor be responsible for disconnecting and reconnecting utilities (e.g., power, internet, telephone) at each location? If so, what is the process for coordinating with the appropriate personnel or departments?

ANSWER 13: The contractor is not required to disconnect or reconnect electronics. The customer will unplug all electronic prior to pack out. The Contractor shall disassemble and reassemble television and any other mounted electronic items from the wall/ceiling.

QUESTION 14: Sensitive or classified items: Are there any sensitive or classified items that require special handling procedures or additional security measures during the packing and moving process?

ANSWER 14: There are no sensitive or classified items.

QUESTION 15: Building access and key control: How will the contractor gain access to the buildings and offices at each location? Will keys or access cards be provided, and what are the procedures for returning them after the move is completed?

ANSWER 15: The contractor shall coordinate with each unit POC listed on T.E. 3 for building access. In the event a unit POC cannot be reached, the contracting officer and contracting specialist shall be identified immediately.

QUESTION 16: Environmental and safety regulations: Are there any specific environmental or safety regulations that the contractor must adhere to while working on the army base?

ANSWER 16: The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. Please see PWS 1.4.3 Environmental and OSHA.

QUESTION 17: Emergency procedures: What are the emergency procedures and protocols that the contractor's personnel should follow in case of an incident or emergency on the army base?

ANSWER 17: If there is a medical emergency please call, 911. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. See PWS Deliverable #4 PWS Section 1.4.1 Safety Accident Investigation.

QUESTION 18: Communication protocols: What are the preferred methods of communication between the contractor and the contracting officer, as well as any other relevant personnel or departments on the army base?

ANSWER 18: The communication procedures for the contracting office shall be official email. The contracting officer phone will be provided at the post award conference. The Unit POC email is provided in T.E. 3 and the telephone number for each will be provided at the post award conference.

QUESTION 19: Inspection and acceptance criteria: What are the specific inspection and acceptance criteria for the completed work at each location? Will the contracting officer or another designated representative be responsible for conducting the inspections and approving the work?

ANSWER 19: In addition to question/answer #6 above, the Inspection and Acceptance will be complete in Wide Area Workflow in accordance with Clause 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS (JAN 2023)

QUESTION 20: If we didn't make the site visit, are we allowed to still bid?

ANSWER 20: Yes, you are still allowed to bid even if you didn’t attend the site visit.

QUESTION 21: Can we schedule another day for a site visit?

ANSWER 21: No, the contracting office will not conduct a second site visit.

QUESTION 22: If an employee is a felon, will they not be allowed on base?

ANSWER 22: Contractor personnel performing work under this contract shall have and maintain a Local back ground check to gain access at the gate at time of the contract start date and for the life of the contract.

Please use link in Answers 10 and 11 to gain visitors pass to Fort Liberty, North Carolina.

QUESTION 23: The items on the Army Audit Agency page of the TE3 at the bottom in gray, are they no longer being moved?

ANSWER 23: Grayed out inventory is for informational purposes only. Please see CLIN 0007- Warehouse and CLIN 0002-DLA (DRMO) excel sheets within T.E.3 for pricing.

QUESTION 24: What day does AAA need to be moved?

QUESTION 24: AAA needs to be moved between 29 March 2024 – 26 April 2024.

2. Technical Exhibit 3 (T.E. 3) has been updated. See attached T.E. 3 dated 20 March 2024.

All changed have been highlighted in yellow.

All inventory for CHRA has been removed.

New inventory for ROTC has been added.

AAA new location has been added.

3. The CLIN structure has changed

CLIN 0002

The CLIN description has changed from CHRA Bldg 4-2843 (SSC) to DLA (Formerly DRMO) bldg J- 1334.

The CLIN extended description has changed from:

Soldier Support Center (SSC)Move of office furniture in accordance with the attached Performance Work Statement (PWS) and Technical Exhibit 3 Inventory list. See the Delivery Schedule for the No Later Than REQUIRED Move Dates. See the T.E. 3 for Point of Contact information for this location.

To:

Was previously CLIN 0008. Move of office furniture to DLA bldg J-1334 disposal, in accordance with DLA Disposition Services, attached Performance Work Statement (PWS) and Technical Exhibit 3 Inventory list. Items delivered to DLA SHALL be palletized in accordance with DLA Disposition Services regulations. More information can be found at http://www.dla.mil/dispositionservices Each Organization POC is responsible for preparing the turn-in documents for their associated buildings. The contractor is only responsible for palletizing and transporting the items. Dates for Turn-In shall be directly coordinated with each Unit POC listed on TE3.

CLIN 0008

The CLIN description has changed from DLA (Formerly DRMO) bldg J-1334 to CHRA- Removed from

TE3.

The CLIN extended description has changed from:

Move of office furniture to DLA bldg J-1334 disposal, in accordance with DLA Disposition Services, attached Performance Work Statement (PWS) and Technical Exhibit 3 Inventory list. Items delivered to DLA SHALL be palletized in accordance with DLA Disposition Services regulations. More information can be found at http://www.dla.mil/dispositionservices Each Organization POC is responsible for preparing the turn-in documents for their associated buildings. The contractor is only responsible for palletizing and transporting the items. Dates for Turn-In shall be directly coordinated with each Unit POC listed on TE3.

To:

This CLIN has been deleted. CHRA was formally on CLIN 0002 and has been moved to CLIN 0008.

4. Update Pricing Matrix to reflect new CLIN Structure

See attached Pricing Matrix. Updated as of 19 MARCH 2024

5. Additional Comment Added under Technical Evaluation Subfactor 1 in relation to G-4 move

Subfactor 1: Move Availability Schedule (Acceptable/Unacceptable) Contractor shall provide a Move Availability Schedule for the services identified in the PWS and Technical Exhibit

3. The Move Availability Schedule shall address the timeline required for the Contractor to establish work listed in the PWS and Technical Exhibit 3 for the Period of Performance shown in the delivery schedule. The Move Availability Schedule Shall include the following.

1. Anticipated start date

2. Estimated completion date (in accordance with the Delivery Schedule)

3. Estimated duration of the work

4. Building numbers

Preferred method of the Move Availability Schedule is a GANTT Chart but an excel sheet or contractor format is acceptable as long as item numbers 1 – 4 are provided.

Contractor shall acknowledge for Subfactor 1, that XVIII ARBN CORPS G4 move dates will be provided after contract award.

*PLEASE NOTE: Pay special attention to the Solicitation Delivery Schedule. Subfactor 1 shall not exceed these dates.

Rating Description

Acceptable Items # 1 – 4 IS provided for the Move Availability schedule with the submission of quote In Accordance With the Delivery Schedule.

Unacceptable Items # 1 – 4 IS NOT provided for the Move Availability schedule with the submission of quote In Accordance With the Delivery Schedule.

(END OF SUMMARY OF CHANGES)

ALL OTHER SOLICITATION TERMS AND CONDITIONS REMAIN UNCHANGED